Section 10 - Principles of Public Participation    

  1. The public has the right to participate in the decision-making process by writing the Board on agenda items, by submitting a Public Petition, or by making a Public Presentation, as the Procedures Bylaw describes.
  2. The public may make a Public Presentation to the Board, including Meetings of the Committee of the Whole, as described in the Procedures Bylaw.

Section 11 - Invited and other Public Presentations    

  1. The Board may invite specific persons, experts, organizations or groups to make a Public Presentation to it on any matter within the Board’s mandate.
  2. Subject to Sections 12 and 13, any person may:
    1. Attend any Board Meeting open to the public;
    2. Make a Public Presentation on a matter on that Board Meeting’s agenda; and
    3. In presenting, as described in Section 11(B)(2), represent himself or herself, an organization, or a group.

Section 12 – Restrictions on Public Presentations on Information Reports    

The public may only make Public Presentation on information reports if, at a previous Board Meeting, the Board has given notice of its intention to hear Public Presentations on that information report.

Section 13 – Public Presentations    

  1. The procedures for a person, organization or group wishing to make a Public Presentation about an item on the agenda is to:
    1. Register a notice of their intention to make a Public Presentation with the Head of Commission Services, in writing, by regular mail, fax or email providing detailed information relating to the reason for the request; and
    2. Do so by 12:00 p.m. (noon) of the Business Day immediately before the Meeting day.
  2. Public presenters to a Meeting must:
    1. Not speak disrespectfully about anyone;
    2. Not use offensive language;
    3.Speak only about the subject on which the Board invited them to make a Public Presentation; and
    4. Obey the Procedures Bylaw and any Chair’s ruling.
  3. Unless the Board decides otherwise, a Public Presentation has a five-minute time limit.
  4. A person making a Public Presentation may use a translator, and the translation time does not count towards the five-minute limit.

Section 14 - Rules for Motion to Defer if Person intends to Present    

If a Member intends to make a Motion to defer a matter and if persons who have given notice of their intention to make Public Presentations about the matter are present, then:

  1. The Member makes the Motion to Defer as soon as possible; and
  2. The Board votes on the motion immediately after.

Section 15 – Chair may end Public Presentations    

  1. The Chair may end a Public Presentation if there is disorder or a failure to follow these rules.
  2. If the Chair ends a Public Presentation is accordance with Section 15(A):
    1. The person making the Public Presentation must leave the Meeting; and
    2. All questioning of the person making the Public Presentation ends.

Section 16 – Public Attendance and Conduct    

  1. No one may display signs or placards, or engage in conversation or other behaviour which may disrupt a Meeting.
  2. No person, except a Member or public presenters, may address the Board, except by invitation of the Chair or the Board.
  3. No one may use a cellular telephone in the room in which the Meeting is taking place while Meetings are in progress, and anyone who brings one to a Meeting must turn off the ringer.

Section 17 – Communications    

  1. All communications related to agenda items must:
    1. Be delivered in person or sent by regular mail, email or fax;
    2. Be addressed to the Board or the Head of Commission Services;
    3. Be legible;
    4. Include the name and mailing address or the telephone number of the author;
    5. Be in reproducible format; and
    6. Not be defamatory or contain offensive language.
  2. Personal information and opinions in communications are part of the public record, unless the author of the communication requests the removal of his or her personal information when submitting it, or the Head of Commission Services determines the personal information contravenes the Municipal Freedom of Information and Protection of Privacy Act.
  3. If the Chair or the Head of Commission Services thinks that a TTC official should consider any communication before the Meeting:
    1. The Head of Commission Services forwards a copy to the appropriate TTC official;
    2. The TTC official may then submit a report directly to the Board in response to the communication.

Section 18 – Public Petitions    

  1. An organizer of a Public Petition may deliver the petition in person or send it by mail, fax or email to:
    1. A Member, if the Public Petition does not relate to a matter on the agenda, or
    2. The Head of Commission Services, if the Public Petition relates to a matter on the agenda
  2. The Public Petition must:
    1. Be in legible handwriting, in printed form, or in a printable form;
    2. Contain the telephone number of the organizer for confirmation;
    3. Contain the signatures, unless delivered by email, and the printed name and address of at least one signatory and, if possible, the printed name and address of all signatories
    4. Contain the fax number of the sender, if the petition is sent by fax;
    5. Contain the email address of the sender and have attached only the petition documents in a printable form, if the petition is sent by email;
    6. Contain an explanation of the petitioners’ cause or petition;
    7. Not contain any improper language; and
    8. Be appropriate, respectful and temperate in its language.
  3. If the Public Petition relates to a matter on the agenda of a Meeting, the Member will give the petition to the Head of Commission Services.
  4. A Public Petition under Section 18(C) is considered to be a communication related to the matter on the agenda, and the Head of Commission Services will add it to the agenda in accordance with Section 17.
  5. If the Public Petition does not relate to a matter on the agenda of a Meeting, the Member may introduce the Public Petition at a Meeting without written notice or permission.
  6. Prior to introducing a Public Petition under Section 18(E), the Member must examine the Public Petition to ensure it complies with Section 18(B).
  7. After a Member has introduced a Public Petition under Section 18(E), the Board without debate, may receive the Public Petition, or refer the Public Petition to the appropriate Committee, or TTC official.