Meeting Date: January 12, 2005

Subject: Procurement Authorization - Additional Information - Supply Of Crew Cab Pickup Trucks

Recommendation

It is recommended that the Commission:

1) Receive information below in response to the Commission’s request for additional information regarding Procurement Authorization – Supply of Crew Cab Pickup Trucks Report No. 8 as initially reviewed at the Commission Meeting on December 15, 2004.

2) Approve Report No. 8 entitled Procurement Authorization – Supply Of Crew Cab Pickup Trucks dated December 15, 2004, attached as Appendix “C”

Discussion

At its meeting of December 15, 2004, the Commission requested that staff bring forward the previous five Commission Reports pertaining to the purchase of trucks.

The requested Commission Reports pertaining to the previous truck purchases will be available at the Commission Meeting, if required. In addition, staff has prepared a comprehensive summary of all TTC truck purchases covering 2003/2004 detailing all proponents and the associated submission prices as shown on Appendix “A” – Previous TTC Purchases of Trucks/Vans (attached).

In addition, there was also some discussion regarding the number of options requested and recommended, as well as the price of the options, and the need for running boards on the crew cab trucks.

The vehicles purchased in the past included all of the mandatory options as part of the base requirement with the hydraulic lift being priced separately as discussed below. However, staff at the request of the Commission is working with the City of Toronto, whenever practical to combine requirements and in order to accommodate both parties a detailed list of options was required. Had the requirement been issued to satisfy only the TTC, the majority of the optional items would have been included as part of the base requirement. The only item that would have been priced as an option for the TTC is the hydraulic lift where staff request pricing for both steel and aluminum and make their decision simply based on price. With respect to the requirement for running boards, the TTC has a requirement that in the event that the step height into a vehicle exceeds 20 inches, running boards are required for safety purposes. In the report presented to the Commission on December 15, 2004, the low bidder simply missed including this requirement.

Staff has prepared a summary of the TTC purchases from 2002 to present for crew cab pickup trucks as shown on Appendix “B” Price Comparison Crew Cab Pickup Trucks (attached). This summary demonstrates that the overall cost for similar vehicles including the options specified has increased less than 5% over the past three years.
  
January 12, 2005

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Attachments:

Appendix “A” - Previous TTC Purchases of Trucks/Vans

Appendix “B” - Price Comparison Crew Cab Pickup Trucks

Appendix “C” - Commission Report #8 – Procurement Authorization – Supply of Crew

CabPickup Trucks (December 5, 2004)

Commission Reports (Available upon request)

– Commission Report # 7 – Procurement Authorization – Supply of Dump Trucks/Salt Spreaders/Snow Plows (March 24, 2004)

– Commission Report #8 – Procurement Authorization – Supply of Two Overhead Trucks – Transverse  (March 24, 2004)

– Commission Report #8 – Procurement Authorization – Supply of Dump Trucks (October 20, 2004)

– Commission Report #9 – Procurement Authorization – Supply of Two Additional Overhead Trucks – Vertical Type  (August 27, 2004)

– Commission Report #5 – Procurement Authorization – Supply of One Dual Side Load Packer Truck (July 10, 2002)