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Meeting No. 1977
Tuesday, December 9, 2014
10:00 AM

Committee Room #2
Toronto City Hall, 100 Queen Street West

Meeting No. 1977 Tuesday, December 9, 2014

A meeting of the TTC Board was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Tuesday, December 9, 2014 commencing at 10:10 a.m. TTC General Counsel B. Leck administered the Declarations of Office to the new members of the TTC Board appointed by City Council on December 3, 2014. B. Leck also delivered a presentation on matters related to governance, member fiduciary duties, conduct and indemnification.

The meeting recessed at 11:05 a.m. on resolution to meet as the Committee of the Whole.

Present - Committee of the Whole

J. Colle (Chair), M. Adamson (Vice-Chair), J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, A. Heisey Q.C., J. Mihevc, and A. Virmani (Members), A. Byford, S. Ghaly, R. Leary, V. Rodo, G. Shortt, J. Taylor, C. Upfold, B. Ross, J. Lee, K. Lee and D. McDonald.
J. Colle was in the Chair.

The meeting re-convened in public at 1:05 p.m.

J. Colle (Chair), M. Adamson (Vice-Chair), J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, A. Heisey Q.C., J. Mihevc, D. Minnan-Wong, A. Virmani (Members), A. Byford (Chief Executive Officer), S. Ghaly (Chief Capital Officer), R. Leary (Chief Service Officer), V. Rodo (Chief Financial & Administration Officer), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), B. Ross (Executive Director of Corporate Communications), M. Palmer (Deputy Chief Operating Officer), J. Lee (Head of Materials & Procurement), B. Leck (Head of Legal & General Counsel), O. Kobylansky (Head of Bus Transportation), C. Thoun (Head of Customer Communications), K. Watson (Senior Manager – Wheel-Trans), R. Thompson (Chief Project Manager – Scarborough Subway Extension), B. Case (Senior Advisor – CEO’s Office), S. Nicastro (Assistant – Recognition Programs and Events), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

J. Colle was in the Chair.

Declaration of Interest - Municipal Conflict of Interest

Nil

Minutes of the Previous Meetings

Commissioner Virmani moved that the Board approve the minutes from Meeting No. 1976 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

Business Arising Out of Minutes

Nil

Committee of the Whole Resolution

NIL

Public Presentations

a) Chief Executive Officer’s Report – November/December 2014 Update

Alan Yule

The Board received the deputation for information.
(See Item No. 3(a) for minute).

b) Procurement Authorization – Scarborough Subway Extension – Tunnel Design Services – Contract FE85-2

Alan Yule

Jean-Pierre Boutros
(submitted brief)

The Board received the deputations for information.
(See Item No. 4(c) for minute).

Notice of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentation

Nil

  1. Reports with Confidential Attachments (Committee of the Whole)

    a) Replacement Subway Signal System

    The Board:

    1. Received a confidential verbal update regarding the replacement subway signal system.

    2. Noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information that is

    subject to solicitor-client privilege.

  2. Presentations

    a) TTC Overview

    A. Byford, Chief Executive Officer delivered a PowerPoint presentation entitled “The Road to Modernization”.

    After a round of questions and speaking the Board received the presentation for information.

    b) 40 & 45 Years Long Service Acknowledgement for 2014

    Chair Colle was joined by A. Byford, Chief Executive Officer, and C. Thoun, Head of Customer Communications in presenting the following
    employees with framed certificates for achieving 40 years of service at the TTC:

    Marion Jurinic
    Wesley Thomas
    Rocco Pagniello
    Antonio Borges
    Victor Galbraith
    Dainora Gadisauskas

    The following employee was presented with a framed certificate for achieving 45 years of service at the TTC:

    Robert Campbell

    Chair Colle also acknowledged the following employees for achieving 40 years of service at the TTC who were unable to attend the meeting:

    Paul Ballantine
    Robert White
    Debra Gyorkos

    On behalf of the TTC Board, Chair Colle thanked the recipients for their dedication and commitment to the TTC for so many years.

    c) Appointment of Members to the Advisory Committee on Accessible Transit (ACAT)

    Chair Colle was joined by K. Watson, Senior Manager – Wheel-Trans in presenting in-appreciation plaques to the following retiring ACAT

    members:

    Debbie Gillespie
    Angela Marley
    Lynn McCormick
    Sarah Adams

    Chair Colle also acknowledged the following retiring ACAT member who was unable to attend the meeting:

    Dr. William Castor

    Following the presentations, the Board approved the recommendation contained in the staff report, as follows:

    “It is recommended that the Board:

    1. approve the appointment of five candidates to the Advisory Committee on Accessible Transit, commencing their term on January 1, 2015 and

    ending December 31, 2017 (See Appendix A);

    2. approve the appointment of three candidates to re-establish a pool to draw from in the event a member does not accept or complete their

    term and, if not used, to be short listed automatically for 2016 new vacancies; and

    3. present the retiring five members with in-appreciation plaques and a transit pass in line with the number of years served in their term as

    recognition of their contribution (See Appendix A)”.

  3. Budget Matters

    a) Chief Executive Officer’s Report – November/December 2014 Update

    It is recommended that the TTC Board forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and

    Chief Financial Officer, for information.

    Approved

  4. Procurement Authorizations

    a) Procurement Authorization – Structural Assessment and Design Services – Triennial Contract G85-328

    It is recommended that the Board authorize the award of Contract G85-328 for Structural Assessment and Design Services Triennial Contract to

    the following companies in the upset limit amounts in Canadian funds indicated below, with a duration of three years from the Notification of

    Award, on the basis of highest total weighted scores:

    AECOM Canada Ltd. $1,650,000.00
    HDR Corporation $1,650,000.00
    LEA Consulting Ltd. $1,650,000.00
    Morrison Hershfield Ltd. $1,650,000.00
    SNC – Lavalin Inc. $1,650,000.00
    URS Canada Inc. $1,650,000.00

    Total Overall Upset Limit Amount $9,900,000.00

    Approved

    b) Lease Extension for Construction Office – 895 Don Mills Road

    It is recommended that the Board approve:

    1. Extending the term of the lease dated November 4, 2009, between Fana Park Centre Corp. (the “Landlord”) and the Toronto Transit

    Commission (the “Tenant”), for Suite 106, 895 Don Mills Road (the “Lease”) for a further term of five (5) years and two (2) months at a cost of

    $408,704 in accordance with the offer described in this report; and

    2. Funds for leasehold improvements to the leased space in the amount of sixty-five thousand dollars ($65,000.00), including applicable taxes.

    Approved

    c) Procurement Authorization – Scarborough Subway Extension – Tunnel Design Services – Contract FE85-2

    It is recommended that the Board authorize the award of Contract FE85-2 for Tunnel Design Services for the Scarborough Subway Extension

    (SSE) to Hatch Mott MacDonald Limited, in the upset limit amount of $30 million, in Canadian funds, with a duration of five (5) years from the

    Notification of Award, on the basis of highest total weighted score.

    Approved

  5. Procurement Authorization Amendments
    Nil
  6. Notice of Awards

    a) Notice of Award – Procurement Authorization – Malvern Garage On-Grade Paving Rehabilitation – Contract H1-14
    It is recommended that the Board receive the notice of award of Chair Augimeri, Vice-Chair Adamson and the Chief Executive Officer authorizing

    the award of Contract H1-14, Malvern Garage On-Grade Paving Rehabilitation to Duron Ontario Ltd. (Duron) in the amount of $6,161,720.50

    inclusive of all taxes.

    Received

    b) Notice of Award – Procurement Authorization – Toronto-York Spadina Subway Extension Project – Supply of Switch Machine Layouts –

    Contract A70-17

    It is recommended that the Board receive the notice of award of Chair Maria Augimeri, Vice-Chair Maureen Adamson and the Chief Executive

    Officer authorizing the award of contract A70-17 to Ansaldo STS Canada Inc. (Ansaldo) in the amount of $5,242,512.96 for Supply of Switch

    Machine Layouts.

    Received

  7. Service Matters
    Nil
  8. Accessibility Issues

    a) Proxy to Vote Toronto Transit Commission Shares in Toronto Coach Terminal Inc.

    It is recommended that the Board approve the attached proxy to exercise the 10,000 Toronto Transit Commission shares in Toronto Coach

    Terminal Inc. for any Toronto Coach Terminal Inc. Shareholders Meeting that is held during the year 2015.

    Approved

    b) Proxy to Vote Toronto Transit Commission Shares in Toronto Transit Infrastructure Ltd.

    It is recommended that the Board approve the attached proxy to exercise the 1,000 Toronto Transit Commission shares in Toronto Transit

    Infrastructure Limited for any Toronto Transit Infrastructure Limited Shareholders Meeting that is held during the year 2015.

    Approved

    c) Appointments – TTC Audit Committee

    The Board approved the appointments of Commissioners A. Heisey (Chair), M. Adamson, V. Crisanti, G. De Baeremaeker and N. Di Donato to the

    TTC Audit Committee.

    d) 2015 Board Meeting Schedule

    It is recommended that the Board approve the following 2015 meeting schedule dates, and that the published schedule serve as notice for

    these meetings:

    Wednesday, January 21, 2015 Monday, June 22, 2015
    Wednesday, February 25, 2015 Wednesday, July 29, 2015
    Thursday, March 26, 2015 Monday, September 28, 2015
    Wednesday, April 15, 2015 (Special Board Strategy) Wednesday, October 28, 2015
    Wednesday, April 29, 2015 Monday, November 23, 2015
    Wednesday, May 27, 2015 Wednesday, December 16, 2015

    Approved

  9. Other Business

    a) Management and Board Members Engage the Customer – The Calgary Experience

    Submitted by Commissioner A. Heisey, Q.C.

    In Calgary, Mayor Naheed Nenshi recently initiated the operation of a special bus where senior transit managers and members of the Calgary

    Transit Board travel with the public.

    The bus operates on different routes on different days and is free of charge to customers in exchange for their feedback during the trip on

    how the transit system can be made better. Customers can speak directly with Board members and management staff, or they can provide their

    comments on post-it-notes which are made available throughout the vehicle.

    Recommendation:

    That staff report back on the Calgary experiment and how the TTC management and Board could emulate a similar system.

    Approved

  10. New Business

    C1 – Susan Davidson, Chair, Advisory Committee on Accessible Transit (ACAT) forwarding the approved minutes from the June 26, July 31 and

    August 28, 2014 General Monthly meetings.

    The Board received the communication for information.

    C2 – Susan Davidson, Chair, Advisory Committee on Accessible Transit (ACAT) forwarding for information the approved minutes from the

    September 25, 2014 General Monthly meeting.

    The Board received the communication for information.

    C3 – Susan Davidson, Chair, Advisory Committee on Accessible Transit (ACAT) regarding safety for passengers boarding and exiting a stopped

    streetcar.

    The Board referred the communication to staff for report back.

    C4 – Alan Yule requesting the opportunity to speak at a future meeting on enhancing transit service levels in the east/west transit corridor of

    south Etobicoke.

    The Board referred the communication to staff.

    C5 – Sharon Yetman regarding the Scarborough Subway Extension project.

    The Board received the communication for information.
    (See Item 4(c) for minute).

    C6 – Councillor Gord Perks regarding Transit Enforcement.

    The Board referred the communication to staff.

    The meeting adjourned at 3:40 p.m.

  11. Correspondence
    NIL

    TTC Board Members

    Chair - Councillor Josh Colle, Vice-Chair - Maureen Adamson (citizen), Councillor John Campbell, Councillor Shelley Carroll, CouncillorVincent Crisanti, Councillor Glenn De Baeremaeker, Nick Di Donato (citizen), Alan Heisey Q.C. (citizen), Councillor Joe Mihevc, Councillor Denzil Minnan-Wong, Anju Virmani (citizen)