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Meeting No. 2000
Monday, July 11, 2016

A meeting of the TTC Board was held in Committee Room 1, Toronto City Hall, 100 Queen Street West, Toronto, Ontario, on Monday, July 11, 2016 commencing at 10:04 a.m. The meeting recessed at 10:20 a.m. on resolution to meet as the Committee of the Whole and reconvened at 1:00 p.m.

Present - Committee of the Whole

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford, V. Rodo, C. Upfold, S. Reed Tanaka, B. Ross, G. Shortt, J. Taylor, J. O’Grady, B. Leck, M. Palmer, C. Greenwood, M. Roche, M. Atlas, J. Lee, T. Bal, A. Borkwood, S. Lam, S. Morgan, C. Leach, V. Cosentino, D. Marshall, S. Haskill, M. Picard, K. Lee, D. McDonald and M. Balanco.

K. Sibley and C. Bergquist (TYSSE) were present for Item No. 1 and Item No. 1(a).

P. Schabas (Blakes, Cassels & Graydon LLP) was present for Item No. 2.

K. Lillyman (Chair’s office) and D. Magisano (Mayor’s office) were also present.

J. Colle was in the Chair.

Present – Public Session

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, R. Lalonde, J. Mihevc, D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), C. Upfold (Deputy CEO & Chief Customer Officer), V. Rodo (Chief Financial & Administration Officer), C. Greenwood – (Acting Chief Service Officer), J. O’Grady (Chief Safety Officer), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), B. Ross (Executive Director - Corporate Communications), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), M. Palmer (Deputy Chief Operating Officer), B. Leck (Head - Legal & General Counsel), M. Cousins (Head – Transit Enforcement), M. Atlas (Senior Solicitor), A. Borkwood (Head – Customer Development), R. Thompson (Chief Project Manager – Scarborough Subway Extension), J. Kervin (Director – Third Party Planning & Property), S. Haskill (Senior Planner), P. Daniels (Director – Benefit Services), K. Lee (Head – Commission Services), D. McDonald (Co-ordinator – Secretariat Services) and M. Balanco (Administrator – Secretariat Services) were present.

J. Colle was in the Chair.

Declarations of Interest – Municipal Conflict of Interest Act

Nil

Minutes of Previous Meetings

Commissioner De Baeremaeker moved that the Board approve the minutes from Meeting No. 1998 and Meeting No. 1999 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Commissioner De Baeremaeker carried.

Business Arising Out of the Minutes

Nil

Public Presentations

a) 2016 Ridership Update

Derek Moran (submitted communication)

Alan Yule

Bob Brent

The Board received the deputations for information.
(See Item No. 3 for minute)

b) Fare Policy: Concessions

Michael Rosenberg (submitted petition)

Bri Gardner
Transit Lead – Toronto Youth Cabinet

Bob Brent

The Board received the deputations for information.
(See Item No. 5 for minute)

c) Developing Toronto’s Transit Network Plan to 2031

Alan Yule

Lorne Ross

Mandy Michael

The Board received the deputations for information.
(See Item No. 8 for minute)

d) Waterfront Transit Network Vision – Phase 1

Alan Yule

Peggy Moulder

The Board received the deputations for information.
(See Item No. 11 for minute)

e) Redevelopment of TTC Lands at Yonge-Eglinton

Alan Yule

The Board received the deputation for information.
(See Item No. 13 for minute)

Presentations/Reports/Other Business

1. Toronto-York Spadina Subway Extension Settlement of Claim – Contract A65-29 – Track Installation

The Board:

1. Approved the recommendation outlined in the confidential attachment.

2. Authorized the information provided in the confidential attachment to remain confidential in its entirety as it contains information that is subject to solicitor – client privilege.

1a). Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

The Board:

1. Received a confidential update related to the status of TYSSE claims settlement.

2. Authorized that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege.

2. Bombardier Streetcars – Claims Update

The Board:

1. Received the information as set out in the report and the Confidential Attachment, as amended.

2. Authorized that the information provided in the confidential attachment is to remain confidential in its entirety as it contains information that is subject to solicitor – client privilege.

3. 2016 Ridership Update

Commissioner Mihevc moved the following motion:
i) That recommendation No. 3 in the staff report be amended by adding "and regular updates thereafter", so such recommendation now reads as follows:

“3. Direct staff to provide a further Ridership Update in the fall 2016, and regular updates thereafter".

The motion by Commissioner Mihevc carried.

Commissioner Campbell moved the following motion:

ii) That the Commission endorse a more robust transit fare inspector program and direct the TTC Transit Fare Inspectors to issue fare evasion tickets whenever necessary.

The motion by Commissioner Campbell carried.

The item was adopted, as amended.

4. 2016 Provincial and Federal Budgets and Announcements

The Board:

1. Received this report for information

2. Received the information as set out in the Confidential Attachment; and

3. Authorized that the information provided in the confidential attachment is to remain confidential until such time as an agreement is reached on the Federal Public Transit Infrastructure Funding Program.

5. Fare Policy: Concessions

It is recommended that the Board:

1. Approve the following concession fare policy changes:

a. Change the Student concession category name to Youth (age 13-19)

b. A PRESTO card is required for children aged 6-12 to travel free on the TTC

c. TTC photo ID is required for Child concessions (age 10-12)

d. TTC photo ID is required for Youth concessions (13-19)

e. Proof of eligibility is required when setting a concession on a PRESTO card

Approved

6. Chief Executive Officer’s Report – July 2016 Update

The Board received the Chief Executive Officer’s Report – July 2016 Update for information.

7. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for April 28, 2016

Chair Mazin Aribi, Advisory Committee on Accessible Transit (ACAT) introduced this item.

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of April 28, 2016.

8. City of Toronto Report – Developing Toronto’s Transit Network Plan to 2031

John Livey - Deputy City Manager, Jennifer Keesmaat - Chief Planner & Executive Director and Peter Notaro - Executive Director Strategic & Corporate Policy delivered a PowerPoint presentation on this item.
The Board received the presentation and report for information.
9. The Importance of Streetcars in the TTC’s Integrated Transit Network

Scott Haskill, TTC Senior Planner, delivered a PowerPoint presentation on this item.

The Board received the presentation for information.

10. Presentation: King Street Visioning Study

Jennifer Keesmaat - Chief Planner & Executive Director was joined by City of Toronto staff David Cooper, David Hunter and Greg Lintern in delivering a PowerPoint presentation on this item.

The Board received the presentation for information.

Chair Colle moved the following motion:

i) The TTC endorse the introduction of a pilot project for King Street that will increase transit reliability and capacity, and reduce travel time in the King corridor.

The motion by Chair Colle carried.

The item was adopted, as amended.

11. Executive Committee Report 16.17 – Waterfront Transit Network Vision – Phase 1

James Perttula, Nigel Tahair and Victoria Witkowski of the City of Toronto were present to assist in responding to questions from the Board.

The Board subsequently received the item for information.

12. City Council Decision: 2016 Accessibility Plan Status Report

Chair Colle moved the following motion:

i) Direct the TTC to overlay a gender specific lens for their upcoming annual safety review and include a broader equity lens as part of existing accessibility initiatives.

The motion by Chair Colle carried.

13. City Council Decision: Redevelopment of TTC Lands at Yonge-Eglinton

Commissioner Byers moved receipt of this item.

The motion by Commission Byers carried.

14. Procurement Authorization – Benefit Plan Carrier for Provision of Employee and Pensioner Benefits

It is recommended that the Board:
1. Authorize the award of a contract for the provision of health and dental benefits (Category A) to Green Shield Canada on the basis that:
a. the initial contract term is a five year period commencing January 1, 2017 and ending December 31, 2021; and

b. the contract will result in TTC expenses of approximately $13,766,000 not including applicable taxes ($15,141,000 including applicable taxes) for administration fees, premiums, and stop loss pooling charges over the initial five year contract term; and

c. Green Shield Canada submitted the only qualified compliant bid on this benefit category; and

d. since this is a joint initiative between three participants (the TTC, the City of Toronto (City) and the Toronto Police Services Board (TPSB)), Green Shield’s offer is contingent upon each of the three participants awarding Green Shield a contract. The approval for the City and TPSB contracts is being sought at City Council’s July 12, 2016 meeting; and

2. Authorize the award of a contract for the provision of LTD, Group Life, and AD&D benefits (Category B) to The Manufacturers Life Insurance Company (Manulife) on the basis that:

a. the initial contract term is a five year period commencing January 1, 2017 and ending December 31, 2021; and

b. the contract will result in TTC expenses of approximately $21,676,000 not including applicable taxes ($23,786,000 including applicable taxes) for insurance premiums and administration fees, including stop-loss insurance, over the initial five year contract term; and;

c. Manulife submitted the only qualified compliant bid on this benefit category; and

d. since this is a joint initiative between three participants (the TTC, the City of Toronto (City) and the Toronto Police Services Board (TPSB)), Manulife’s offer is contingent upon each of the three participants awarding Manulife a contract. The approval for the City and TPSB contracts is being sought at City Council’s July 12, 2016 meeting; and

3. Delegate authority to the CEO to exercise contract extension options, which allow up to a maximum of two additional years beyond the expiration of the initial five year term for each contract, from January 1, 2022 to December 31, 2023 on the basis that:

a. the maximum two year extension of the Green Shield contract will result in TTC expenses estimated at $6,828,000 not including applicable taxes ($7,510,000 including applicable taxes) for administration fees, premiums, and stop loss pooling charges; and

b. the maximum two year extension of the Manulife contract will result in TTC expenses estimated at $11,110,000 not including applicable taxes ($12,192,000 including applicable taxes) for insurance premiums and administration fees including stop-loss insurance; and

4. Authorize the hiring of two additional temporary staff resources for the period commencing not earlier than August 1, 2016 and ending on or before December 20, 2017 for the purpose of assisting the existing two staff members responsible for transitioning to a new health and dental benefit carrier. It is estimated the additional resources will result in an expense of $200,000 to TTC over the approximate 17 month term.

Approved

15. Procurement Authorization – Design Consultant Services – Easier Access and Second Exit Projects – Contract G85-344

It is recommended that the Board:

Authorize award of Contract G85-344 for Design Consultant Services for Easier Access and Second Exit Projects to the following three firms, in the noted upset limit amounts, in Canadian funds, each for a six year duration from Notification of Award, on the basis of the highest rated qualified proponents:

Firm
Upset Limit Amount

MMM Group Limited
$5,000,000.00

NORR Limited
$5,000,000.00

Stantec Consulting Ltd.
$5,000,000.00

Total Upset Limit Amount
$15,000,000.00

Approved

16. Procurement Authorization – Scarborough Subway Extension – Project Controls Services – Contract FE85-7

The Board deferred this item to the October 27, 2016 meeting.

17. Declaration of Surplus – 14 and 30 Woodrow Avenue

It is recommended that the Board:

1. Declare the corporate real estate assets located at 14 and 30 Woodrow Avenue surplus to the operational needs of the TTC in accordance with TTC Procedural By-Law No. 2 and Policy 12.2.1 Disposal of Surplus Property, Acquisition of Real Property, Office and Short Term Leases.

2. Authorize staff to release these assets to the City of Toronto through the Property Management Committee (PMC) process, in accordance with the City of Toronto’s Principles of a City Real Estate Strategy, on terms and conditions acceptable to the TTC’s Head of Legal and General Counsel.

Approved

18. 2 and 50 Sheppard Avenue East – (Entrance Connection to Sheppard-Yonge Station)

It is recommended that the Board

1. Approve the relocation of the TTC elevator from its existing location within the Yonge Street right-of-way to a new location within a reconfigured entrance connection to Sheppard- Yonge subway station;

2. Approve, in principle, the proposed reconfigured entrance connection to the Sheppard- Yonge subway station within the Sheppard Centre as illustrated in Attachment 2; and

3. Authorize the execution of a new entrance connection agreement, and any other agreements arising as a result of the development, all on terms and conditions acceptable to the TTC’s General Counsel.

Approved

19. Streetcar Way Modernization Plan

The Board deferred this item to the September 28, 2016 meeting.

20. Mobility Hub Study in the Main Street and Danforth Avenue Area

It is recommended that the Board:

1. Forward this report to Councillors Davis and McMahon, to Metrolinx, and to City of Toronto Planning.

Approved

21. Procurement Authorization – Supply of BAE Propulsion Parts for the Hybrid Bus Fleet

It is recommended that the Board authorize:
The award of an inventory supply contract for various BAE propulsion and associated parts for the TTC’s Orion Hybrid bus fleet for a thirty (30) month period (approximately July 2016 to December 31, 2018) to BAE Systems Control Inc. (BAE) in the total upset limit amount of $32,810,500 USD including applicable taxes (which is equivalent to approximately $43,178,600 CDN, based on the exchange rate of 1.316 dated May 25, 2016) on the basis of sole source.

Approved

22. Procurement Authorization Amendment to Modify Toronto Rocket (TR) Trainsets for One Person Train Operation

It is recommended that the Board authorize:

1. A contract amendment to Bombardier, in the amount of $38,463,069.25 CDN, inclusive of all applicable taxes, for the installation of the TDM and CSDE on the entire TR fleet of 82 trains to facilitate OPTO operation on Line 4 and Line 1.

Approved

23. Update on Corporate Emergency Plan

The Board received this report for information.

24. Outstanding Board Items

The Board received this report for information.

The meeting adjourned at 7:30 p.m.