Audit Committee - General - July 26, 2012

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Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

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1. Nil

   1. Reports with Confidential Attachments

   2. Presentations

   3. Other Business

   1. TTC Audit Department's 2012 Audit Work Plan (For Action)
   2. TTC Audit Department Report - Quarterly Update for the Period April to June 2012 (For Information)
   3. TTC Audit Report - Plant Maintenance Department - Communications/Communications Engineering (For Information)
   4. TTC Audit Report - Engineering Department (For Information)
   5. TTC Audit Report - Plant Maintenance Department - Elevating Devices Section (for Information)
   6. TTC Audit Report - Rail Cars & Shops Department - Subway/SRT Carhouses (for Information)
   7. TTC Capital Audit Report - Fire Ventilation Upgrade Project (For Information)
   8. Toronto Transit Commission Employees Overtime and Related Expenses - Continuous Controls Monitoring
   9. Status Update on the Zero Injury Awards Program (For Information)
   10. Status Update on Action Taken for Individual Absenteeism - Streetcar Divisions (verbal update)(For Information)
   
   

   4. New Business

   5. Correspondence

   A correspondence summary will be distributed at the meeting.

Present were Commissioners J. Parker, P. Milczyn & G. De Baeremaeker (TTC Audit Committee), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial and Administration Officer), D. Dixon (Chief Operating Officer) J. Kennelly (Acting Head of Audit), S. Florindi (Senior Project Manager – EC&E), G. Shortt (Head – Plant Maintenance), D. Torralba & C. Leach (Audit Managers), J. Griffiths (City Auditor General), J. Shaubel (Director – Auditor General’s Office); JP Boutros (TTC Chair’s Office) and D. McDonald (Co-ordinator – Secretariat Services) were present.

J. Parker was in the Chair.

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Commissioner De Baeremaeker moved that the TTC Audit Committee approve the minutes of the meeting held on Monday, April 30, 2012.

The motion by Commissioner De Baeremaeker carried.

– Thursday, July 26, 2012

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1. Reports with confidential attachments (Committee of the whole)
Nil

2. Presentations
Nil

3. Other business
1. TTC Audit Department’s 2012 Audit Work Plan. It is recommended that the TTC Audit Committee receive the information as set out below and approve the TTC Audit Department’s 2012 Audit Work Plan. - Approved
2. TTC Audit Department Report – Quarterly Update for the Period April to June 2012. It is recommended that the TTC Audit Committee receive for information the TTC Audit Department Report covering the period from April to June 2012. - Received
3. TTC Audit Report – Plant Maintenance Department – Communications/Communications Engineering. It is recommended that the Audit Committee receive this report for information. -Received
4. TTC Audit Report – Engineering Department. It is recommended that the Audit Committee receive this report for information. - Received
5. TTC Audit Report – Plant Maintenance Department – Elevating Devices Section. It is recommended that the Audit Committee receive this report for information. Received
6. TTC Audit Report – Rail Cars & Shops Department – Subway/SRT Carhouses. It is recommended that the Audit Committee receive this report for information. - Received
7. TTC Capital Audit Report – Fire Ventilation Upgrade Project. It is recommended that the Audit Committee receive this report for information. - Received
8. TTC Employees Overtime and Related Expenses – Continuous Controls Monitoring. J. Griffith, Auditor General, City of Toronto provided a brief overview of his report, advising that this report is a status update and that a final report will be submitted to the October meeting. The Audit Committee received the report for information and approved forwarding the report to a regular meeting of the Commission for information and then to the City Audit Committee.
9. Status Update on the Zero Injury Awards Program. It is recommended that the Audit Committee receive this report for information.
10. Status Update on Action Taken for Individual Absenteeism – Streetcar Divisions. J. Kennelly, Acting Head of Audit provided a verbal update on the action taken for an individual absence at a streetcar division. The Audit Committee received the verbal update for information.
4. New business
Nil

5. Correspondence
Nil