Board Meeting - February 9, 2000

H. Moscoe (Chair), R. Davis (Vice-Chair), D. Miller, G. Lindsay Luby, B. Ashton, C. Korwin-Kuczynski, and J. Mihevc (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), M. Roche (Chief Financial Officer), B. Leck (General Counsel), A. Priede (Manager – Human Resources), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials and Procurement), R. Brent (Chief Marketing Officer), W. Buffett (Assistant General Secretary) and A. Patrone (Administrative Coordinator) were present.

H. Moscoe was in the Chair.

W. Dawson, Superintendent, Service Planning & Monitoring, Service Planning Department was present for the presentation entitled, "TTC Issues 2008 Olympic Bid."

D. Leger, General Superintendent, Subway Plant Maintenance Department was present for Item #5 entitled, "Management Program for Escalators and Elevators."

Declaration Of Appointed Office

The Council of the City of Toronto appointed Councillor Gloria Lindsay Luby as a member of the Toronto Transit Commission replacing Commissioner Blake Kinahan.

B. Leck, General Counsel, Toronto Transit Commission administered the Declaration of Office to Commissioner Gloria Lindsay Luby (copy attached hereto).

Nil

On Motion Of Vice-Chair Davis, The Commission Approved The Minutes Of Meeting No. 1778 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) Report No. 23 - Cancellation of

Proof of Payment (POP) Program on Queen

Steve Munro

(Submitted brief)

Gord Perks

(Submitted brief)

The Commission Received The Foregoing Deputations.

(See Report No. 23 For Minute)

CC-1) Commissioner Miller dated February 7, 2000 concerning the Canadian Code of Advertising Standards re: Election Advertising.
The Commission Received The Foregoing Communication And Approved The Following Motion By Commissioner Miller:

"That Staff Be Requested To Direct The Commission's Advertising Agent TDI That The Commission's Policy "Advertising On Vehicles, Property And Miscellaneous Media" Applies At All Times, Including The Writ Period Of Any Election Campaign; And Specifically The General Principles Embodied In The Canadian Code Of Advertising Standards Are To Be Applied At All Times Regardless Of The Recent Decision By The Advertising Standards Council Not To Apply Their Standards During A Writ Period."

CC-2) Commissioner Miller dated February 8, 2000 concerning the establishment of a Storm Water Management Policy at the TTC.

The Commission Referred Commissioner Miller's Communication To Staff With A Request That They Report Back On This Matter At The Commission Meeting Scheduled For April 5, 2000.

1. Spirit Award - United Way

C. Greenwood, TTC United Way Campaign Coordinator commenced by introducing Fiona Rivard, Deputy Campaign Coordinator and P. McLaughlin, Labour Campaign Coordinator. He then advised that the TTC had won the United Way Spirit Award in recognition of the excellent teamwork between management and labour during the 1999 campaign.

C. Greenwood presented the award to Chair Moscoe who accepted on behalf of the Commission.

2. a) Award of Merit - James McCarthy

Chair Moscoe introduced Wheel-Trans Operator James McCarthy who on November 28, 1999 was operating his vehicle on Ravenrock Road when he observed a house fire. Operator McCarthy immediately notified Wheel Trans dispatch. He then went to the scene of the fire and asked if everyone was out of the house. He was advised that a family was still in the basement apartment. Operator McCarthy ran to the side of the house, kicked in the side door, ran downstairs and rescued a woman and her ten-year-old daughter.

On behalf of the Commission Chair Moscoe presented Operator McCarthy with an Award of Merit in recognition of his courageous actions.

b) Award of Merit - Robert Walters

Chair Moscoe introduced Operator Robert Walters who on December 12, 1999 was operating his vehicle on Steeles Avenue when he observed a York Regional Police Officer chasing a suspect with his service revolver drawn. Operator Walters got off his vehicle ran towards the suspect and tackled him to the ground. The Police Officer giving chase then caught up to the suspect and took control of the situation by placing the suspect under arrest. The suspect had allegedly committed a serious robbery and then stole a vehicle from a motorist. He then crashed the vehicle and was running from the scene of the accident when Operator Walters gave chase.

On behalf of the Commission, Chair Moscoe presented Operator Walters with an Award of Merit in recognition of his courageous actions.

3. Retiring ACAT Members

Chair Moscoe advised that the following individuals had recently retired as members of the Advisory Committee on Accessible Transportation:

Bill Brown (Chair)

Judith-Ann Manning (Vice-Chair)

Dr. Philip Shore (was not able to be present)

Elaine Prescod

Lois Neely

On behalf of the Commission, Chair Moscoe thanked the above individuals for their contributions to the Committee and presented them with a plaque in recognition of their dedication and effort.

Chair Moscoe also recognized Roger Roberts who will replace Bill Brown as Chair of the Committee.

Prior to proceeding with Item #4 on the agenda, the Commission received a presentation from W. Dawson, Superintendent, Service Planning & Monitoring, Service Planning entitled, "2008 Toronto Olympic Bid - TTC Issues."

2008 Toronto Olympic Bid - TTC Issues

After hearing the presentation from w. Dawson, the commission approved the following:

1. That The Toronto Transit Commission Recommend That:

• All TTC Capital Costs Must Be Covered:

• In Co-Operation With Federal And Provincial Governments

• Added Platform At Union Station

• Accelerated Elevator Program

• Accelerated Long-Term Capital Program For Fleet Acquisition; And

• All TTC Operating Costs Must Be Covered:

• To Bid Budget Covers Expected Operating Costs

• Any Excess Costs The Responsibility Of City.

2. That The City Ensure, That As Part Of The Olympic Bid Process, The Transportation Plan Be Fully Accessible And That Any Necessary Capital Projects To Be Undertaken By The Toronto Transit Commission Are Appropriately Funded.

3. That The Commission Formally Request An Opportunity To Give The Aforementioned Presentation By Mr. Dawson To The Economic Development And Parks Committee At Its Special Meeting On Thursday, February 17, 2000 Concerning The 2008 Olympic Bid.

4. Tunnel & Station Leak Repair Funding

It is recommended that the Commission:

1. Authorize staff to proceed with the 2000 work plan for the Tunnel Leak Program as described in this report noting that:

a) proceeding with this program is key to addressing the findings of the Coroner's jury for the Russell Hill Subway Accident and therefore the program is deemed as a high priority;

b) management will make best efforts to accommodate the $2.515 million increase in expenditures in the overall $456M cash flow available in 2000;

c) progress towards accommodating this increase will be reported on monthly in the CGM's report; and

d) the estimated increase of $13.5M (from $9M to $23M) for the period 2000 to 2004 will be reviewed through the next budget cycle.

2. Forward this report to City Council for their information.

Approved

5. Management Program for Escalators & Elevators

The Commission had before it a memorandum dated February 9, 2000 from R. Ducharme, Chief General Manager entitled, "Management Program for Escalators and Elevators."

The Commission also received an overhead slide presentation from D. Leger, General Superintendent, Subway Plant Maintenance Department with respect to this matter.

Vice-Chair Davis Moved That The Presentation And Memorandum Be Received And That Staff Be Requested To Create Signage That Would Encourage Riders To Report Any Malfunctioning Elevators And Escalators.

The Commission Approved The Foregoing Motion.

Commissioner Mihevc Moved That Staff Be Requested To Submit A Further Report On Accidents, Especially Those Causing Bodily Injury.

The Commission Approved The Foregoing Motion.

Chair Moscoe Moved That Staff Review The Devices That Signal Downtime For Nuisance Stoppages Of Escalators To See If Procedures Can Be Improved To Reduce The Duration Of These Stoppages.

The Commission Approved The Foregoing Motion.

Nil

6. Procurement Authorization - Sheppard Subway Don Mills Station Change Directive SH-61-J1-119 Contract SH-61-J1

It is recommended that the Commission authorize an increase to Change Directive SH-61-J1-119 in the interim amount of $149,068.01 for the provision of an isolated bus lane at the Parkway Forest Intersection. The additional funding will bring the total amount of Change Directive SH-61-J1-119 to $399,068.01 and the total Contract amount to $94,610,309.07.

Approved

7. Procurement Authorization Sheppard Subway Subway Antenna Installation Contract SH-00-X05It is recommended that the Commission authorize acceptance of the proposal submitted by Futurecom Systems Group Inc. for Contract SH-00-X05, Subway Antenna Installation and award a contract in the amount of $4,530,280.49.

Approved

Commissioner Miller noted his opposition to the foregoing approval.

8. Procurement Authorization Contract G60-120 Inspection, Packing, Removal and Disposal of PCB Filled Waste and Transformers Change Directive G60-120-2

It is recommended that the Commission authorize the issuance of Change Directive G60-120-2, in the upset limit amount of $190,000.00 to PCB Disposal Incorporated for additional work associated with the removal and disposal of PCB filled lighting ballast and miscellaneous PCB contaminated debris from various locations throughout the subway system.

Approved

9. Procurement Authorization Contract SH-00-M03 Contract Change No. 7 Design,Supply and Testing of Subway Ventilation Fan Assemblies

It is recommended that the Commission authorize:

a) Interim additional funds for Contract Change No. 7 in the amount of $225,000.00 for Contract SH-00-M03 issued to ABB Garden City Fan, to increase the size and capacity of the four subway fan assemblies required for the existing Sheppard Station on the Yonge Subway line.

b) The payment of Provincial Sales Tax (in the amount of $18,000) which the Commission is required to remit directly.

Approved

10. Procurement Authorization Sheppard Subway Twin Tunnels - Authorization of Indirect and Standby Costs Contract SH-00-C1

It is recommended that the Commission authorize an increase to Contract Change Directive SH-00-C1-72 in the amount of $1,646,087.98 to McNally/PCL/Foundation JV (MPF) to cover indirect and standby costs associated with delays to tunnelling operations resulting from non-availability of the Tunnel Boring Machines (TBMs), bringing the total authorized amount for Contract Change SH-00-C1-72 to $2,446,087.98.

Approved

11. Purchase of Trackswitch Plungers

It is recommended that the Commission authorize the purchase, for inventory, of 120 trackswitch plungers from Impulse NC Incorporated, in the amount of $219,708.66 including applicable taxes.

Approved

12. Purchase of Stone Safety Parts

It is recommended that the Commission authorize, for inventory, additional authority in the amount of $741,000.00 for the additional supply of Stone Safety vehicle air conditioning parts, for the period ending November 2001, from Wabco Company Limited resulting in a revised upset limit of $1,311,000.00, including applicable taxes.

Approved

13. Purchase of Knorr Vehicle Brake Parts

It is recommended that the Commission authorize, for inventory, additional authority in the amount of $3,000,000.00 for the additional supply of Knorr Vehicle Brake Parts for the period ending December 31, 2001 from Knorr Brake Limited resulting in a revised upset limit of $6,400,000.00 including applicable taxes.

Approved

14. Purchase of Escalator Step Assemblies

It is recommended that the Commission authorize the purchase, for inventory, of 302 Escalator Step Assemblies from Kone Inc., in the amount of $208,380.00 including applicable taxes.

Approved

15. Purchase Order Amendment Authority - GE Capital Contract

It is recommended that the Commission authorize an amendment in the amount of $1,900,000 for the supply of computer hardware, software and technical services for the period of February, 2000 to June, 2000, from GE Capital Information Technology Solutions with a revised upset limit of $14,000,000, including applicable taxes.

Approved

Commissioner Ashton Moved That Staff Be Requested To Report On A Peer Review Model When They Bring Forward Their Strategic Plan For Information Technology.

The Commission Approved The Foregoing Motion.

16. Queens Quay Streetcar Connection Traffic Signalization

It is recommended that the Commission approve issuance of a Purchase Order to the City of Toronto in the upset limit amount of $500,000. This upset limit amount is for the design, procurement and installation of new traffic signal equipment, and modification of existing traffic signal equipment at all intersections along the new Queens Quay streetcar alignment between Spadina Avenue and Lake Shore/Bathurst/Fleet Street.

Approved

17. Human Rights Legal Services

Commissioner Miller Moved Adoption Of The Report, Subject To Amending The Recommendation By Striking Out The Words "For A Three-Year Period" And Inserting In Lieu Thereof The Following Words "For A Period Ending March 31, 2001, And That The Contract Be Retendered At That Time," So Such Recommendation Reads As Follows:

"It Is Recommended That The Commission Authorize The Award Of A Contract To Filion, Wakely & Thorup (Filion) For Human Rights Legal Services In The Upset Limit Amount Of $250,000 For A Period Ending March 31, 2001, And That The Contract Be Retendered At That Time."

The Commission Approved The Foregoing Motion.

The Commission Approved The Report, As Amended.

Commissioner Miller Also Moved That Any Further Tenders/RFP'S For Professional Legal Services Be Advertised In The Appropriate Professional Journals i.e. The Ontario Reports.

The Commission Approved The Foregoing Motion.

18. Post Timeline Status Report

It is recommended that the Commission receive this report for information purposes.

Received

19. Workplace Safety and Insurance Board - Administration Rate Increase

It is recommended that the Commission receive this report for information.

Received

Commissioner Ashton Moved That A Copy Of The Report Be Forwarded To The City Policy And Finance Committee With A Request That They Consider The Possibility Of Requesting The Provincial Auditor To Review The Administrative Costs Of The Workplace Safety And Insurance Board Given The Extraordinary Cost Increases Outlined In The Report.

The Commission Approved The Foregoing Motion.

Commissioner Ashton Moved That A Copy Of The Report Also Be Forwarded To The City Budget Advisory Committee For Information Given This Unanticipated Budget Pressure.

The Commission Approved The Foregoing Motion.

20. Summary of Authorized Expenditures for the Period November 28, 1999 to December 31, 1999

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period of November 28 1999 to December 31, 1999, which were approved by Senior Management.

Received

21. Request for Travel - U.S. Customs Regulations Course

It is recommended that the Commission approve the travel request for Nash Lalji, Customs/Tax Analyst, to attend the U.S. Customs Regulations course in Orlando, Florida from February 28 to March 2, 2000.

Approved

22. Travel Approval - American Industrial Hygiene Conference and Exposition

It is recommended that the Commission approve the request for travel for Bill Swanson, Occupational Hygienist, Occupational Hygiene and Environment Section, Safety Department to attend the American Industrial Hygiene Conference and Exposition (AIHCE) in Orlando, Florida.

Approved

23. Cancellation of Proof of Payment (P.O.P.) Program on Queen

After Hearing The Deputations, Commissioner Korwin-Kuczynski Moved That The Staff Report Be Received And That The Proof Of Payment Program On Queen Be Continued Pending A Further Review In November, 2000; And Further That Staff Be Requested To Report Back As Soon As Possible On Mechanisms That Can Be Used To Improve The Service To Make It More Foolproof.

The Commission Approved The Foregoing Motion.

Vice-Chair Davis Moved That Staff Be Requested To Report Back On Alternatives, If The Pop Program Was To Be Cancelled.

The Commission Approved The Foregoing Motion.

Commissioner Ashton Moved That Staff Be Requested To Report Back In Two Months Time On A Model Enforcement Program Based On Revenue Capture Through Evasion Reduction.

The Commission Approved The Foregoing Motion.

Commissioner Miller Moved That Staff Be Requested To Take Needed Measures To Reduce Fare Evasion On The Queen Street Pop Line, Including Initiating A Ride Programme To Reduce Improper Door Entry, And Further That The TTC Request The Chief Judge Of The Provincial Court To Increase The Fine To Be At Least The Same As That Levied By Go Transit ($90.00 Plus $15.00 Court Costs).

The Commission Approved The Foregoing Motion.

24. TTC Bus Fleet Emission Levels

It is recommended that the Commission receive this report for an information update.

Received

Vice-Chair Davis Moved That The TTC Participate In The City Of Toronto's Green Fleet Management Committee Initiative.

Commissioner Miller Moved That Vice-Chair Davis' Motion Be Referred To Staff For Report On The Benefits To The TTC If It Was To Participate In The Green Fleet Management Committee Initiative.

Chair Moscoe Called For A Vote On Commissioner Miller's Referral Motion.

The Commission Approved Commissioner Miller's Motion.

Commissioner Mihevc Moved That Staff Test Ten Catalytic Converters.

Vice-Chair Davis Moved That Commissioner Mihevc's Motion Be Referred To Staff For Report.

Chair Moscoe Called For A Vote On Vice-Chair Davis' Referral Motion.

Vice-Chair Davis, Commissioner Lindsay Luby, Commissioner Ashton And Commissioner Korwin-Kuczynski Were In Favour. Commissioner Mihevc, Commissioner Miller And Chair Moscoe Were Opposed. The Motion Therefore Carried On A 4 - 3 Vote.

Commissioner Mihevc Moved That The TTC Request Appropriate Works Staff From The Air Quality Improvement Branch To Analyze Sources Of Diesel Emissions In Toronto With Special Attention Paid To Emissions From TTC Vehicles.

Vice-Chair Davis Moved That Commissioner Mihevc's Motion Be Referred To Staff For Report.

Chair Moscoe Called For A Vote On Vice-Chair Davis' Referral Motion.

Vice-Chair Davis, Commissioner Korwin-Kuczynski And Commissioner Lindsay Luby Were In Favour. Commissioner Mihevc, Commissioner Ashton, Commissioner Miller And Chair Moscoe Were Opposed. The Motion Therefore Lost On A 4 - 3 Vote.

Chair Moscoe Then Called For A Vote On Commissioner Mihevc's Motion.

Commissioner Mihevc, Commissioner Miller And Chair Moscoe Were In Favour. Vice-Chair Davis, Commissioner Korwin-Kuczynski, Commissioner Lindsay Luby And Commissioner Ashton Were Opposed. The Motion Therefore Lost On A 4 - 3 Vote.

Commissioner Mihevc Moved That The TTC Request The Appropriate Board Of Health Staff To Make A Presentation To The TTC On The Public Health Effects Of Diesel, Paying Particular Attention To The Recent California Mates Ii Study.

Vice-Chair Davis Moved That Commissioner Mihevc's Motion Be Referred To Staff For Report.

Chair Moscoe Called For A Vote On Vice-Chair Davis' Referral Motion.

Vice-Chair Davis, Commissioner Ashton And Commissioner Lindsay Luby Were In Favour. Commissioner Mihevc, Commissioner Korwin-Kuczynski, Commissioner Miller And Chair Moscoe Were Opposed. The Motion Therefore Lost On A 4 - 3 Vote.

Chair Moscoe Then Called For A Vote On Commissioner Mihevc's Motion.

Commissioner Mihevc, Commissioner Korwin-Kuczynski And Chair Moscoe Were In Favour. Vice-Chair Davis, Commissioner Miller, Commissioner Lindsay Luby And Commissioner Ashton Were Opposed. The Motion Therefore Lost On A 4 - 3 Vote.

Commissioner Mihevc Moved That Staff Be Requested To Bring Forward The Study From The National Research Council On These Catalytic Converters.

Chair Moscoe Called For A Vote On Commissioner Mihevc's Motion.

The Commission Approved The Motion On A Unanimous Vote.

25. Heritage Streetcars

Commissioner Mihevc Moved That Recommendation No. 3 Contained In The Report Be Deferred For Six Months.

The Commission Approved The Foregoing Motion.

Commissioner Mihevc Moved Approval Of Recommendation Nos. 1, 2, 4 And 5 Contained In The Report As Listed Below:

1. All Necessary Actions Have Been Taken To Ensure The PCC Cars Are Preserved In Working Order;

2. A Communications Program To Increase Awareness And Promote The Availability Of PCC Charter Service Is Currently In Development, With Distribution Planned For The End Of February 2000;

4. There Are No Plans At This Time To Convert The John Street Roundhouse Into A Museum; Until A Suitable Location Within Toronto Can Be Found To Display The Witt Car On A Permanent Basis, It Will Be Stored On Commission Property In Its Current Condition.

5. A Storage Shed To House The PCC'S Is Currently Under Review And If Deemed Necessary Will Be Constructed At Russell Carhouse At An Estimated Cost Of Up To $200,000.

The Commission Approved The Foregoing Motion.

The Commission Approved The Report, As Amended.

In approving Recommendation No. 4, the Commission noted that there are plans to convert the John Street Roundhouse into a museum, but it is unclear when this will occur.

Commissioner Mihevc Moved That The Red Rocket Historic Charters Brochure Be Referred Back To Staff For A Further Report On The Possibility Of Making The Following Changes To The Terms And Conditions Contained Therein:

• Adjust Time Restriction To Make More Flexible;

• Allow Food And Drink; And

• Allow Alternate Routings.

The Commission Approved The Foregoing Motion.

Commissioner Korwin-Kuczynski Moved That Staff Report On Other TTC Vehicles That Could Potentially Be Made Historic I.E. Buses, Subway Cars.

The Commission Approved The Foregoing Motion.

Chair Moscoe Moved The Following Motions:

1. That In Order To Leave A Legacy For The 1999 Uitp Conference Which Was Held In Toronto, That Proceeds Of Approximately $100,000.00 From TTC Surplus Funds From The Conference Be Allocated To The Preservation Of The PCC Cars And Possibly The Witt Car.

2. That Staff Be Requested To Canvass Retired TTC Employees Who May Be Interested In Volunteering With Respect To The Maintenance Of The Witt Car.

3. That Staff Be Requested To Explore With The Movie Industry The Possibility Of Leasing The WITT Car For Specific Purposes.

4. That Staff Be Requested To Explore With The TTC'S Ad Agency Possible Assistance In The Use Of Special Advertising Media To Advertise The Tourism Component Of The Red Rocket Charter Program.

5. That Staff Be Requested To Explore With The Economic Development, Culture And Tourism Department Of The City Of Toronto And Tourism Toronto Their Participation In The Promotion Of The Red Rocket Charter Program.

The Commission Approved The Foregoing Motions.

a) Rocket Riders Suggestions re: Timeline,

T-1 Subway Car Comfort & Safety, Station Signage

The Commission Received A Memorandum Dated February 9, 2000 From R. Ducharme, Chief General Manager Entitled, "Rocket Riders Suggestions Re: Timeline, T-1 Subway Car Comfort & Safety, Station Signage."

C-1) R. Ducharme, Chief General Manager, TTC forwarding a copy of the GTA Transportation Plan for discussion at the Commission meeting on February 9, 2000.

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

C-2) Philip Webb forwarding comments regarding the proposed cancellation of the POP Program on Queen.

The Commission Received The Foregoing Communication. (See Report No. 23 For Minute)

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Commissioner Korwin-Kuczynski To Meet As The Committee Of The Whole On Wednesday, March 8, 2000 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 4:30 p.m

Nil