Board Meeting - June 28, 2000

H. Moscoe (Chair), D. Miller, G. Lindsay Luby, B. Ashton and J. Mihevc (Commissioners), R. Ducharme (Chief General Manager), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), G. Tulett (Superintendent - Property Management), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials and Procurement), M. Roche (Chief Financial Officer), R. Brent (Chief Marketing Officer), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

Nil

On Motion Of Commissioner Ashton, The Commission Approved The Minutes Of Meeting No. 1786 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) Bicycle Racks on Buses

Lela Gary

(Submitted communication)

The Commission Received The Deputation.

Chair Moscoe Moved That The Information Provided By The Deputant Be Referred To The Toronto Cycling Committee For Information And Comment Back On What The Best Route Would Be If A Pilot Project For Bicycle Racks On Buses Was To Be Established By The TTC.

b) Millennium Youth Games - Discounted Transportation

Lucy Troisi-Stern

Manager - Recreation Services

Central Waterfront District

City of Toronto

(Submitted communication from Councillor Korwin-Kuczynski)

The Commission Received The Deputation.

Commissioner Mihevc Moved That The Matter Be Received.

Commissioner Mihevc Voted In Favour. Chair Moscoe, Commissioner Miller, Commissioner Lindsay Luby And Commissioner Ashton Were Opposed. The Motion Therefore Lost On A 4 - 1 Vote.

Commissioner Miller Moved That TTC Staff Be Directed To Work With The Millennium Youth Games Staff To Provide Appropriate Transportation For A Budget Of $12,000.00.

The Commission Approved Commissioner Miller's Motion On A Unanimous Vote.

c) Request for Transportation - Education

and Training Conference August 12-19, 2000

Detective Sergeant David McLeod

Toronto Police Services

A.B.L.E.

(Submitted communication)

The Commission Received The Deputation.

Chair Moscoe Moved That TTC Staff Be Directed To Work With The A.B.L.E. Staff To Determine Their Transportation Requirements And Associated Costs; And Further That The TTC Formally Request The Toronto Police Services Board To Support This Initiative.

The Commission Approved Chair Moscoe's Motion.

Nil

1. Recognition of Toronto Police Service 52 Division - Major Crime Unit

Chair Moscoe advised that on June 6, 2000, over 30 people were charged within excess of 80 charges arising from suspect fraudulent claims. For the past nine months, the TTC has worked closely and in partnership with the officers of 52 Division - Major Crime Unit with respect to this investigation.

On behalf of the Commission, Chair Moscoe thanked the Officers in attendance and presented them with a plaque in recognition of their dedicated, diligent and extensive efforts.

2. CUTA Roadeo Winner - Bill White Chair Moscoe introduced Operator Bill White who on June 7, 2000 won the Canadian Urban Transit Association National Bus Roadeo in Victoria, British Columbia.

On behalf of the Commission, Chair Moscoe congratulated Operator White on his achievement and then presented him with a plaque in recognition of his outstanding effort.

3. Chief General Manager's Report Period 4 - April 2 to April 29, 2000

It is recommended that the Commission:

1. receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period April 2 to April 29, 2000; and

2. forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

R. Ducharme, Chief General Manager also noted that staff will include in future CGM reports an informational component relating to complaints received by the Commission.

4. Procurement Authorization for Supply of Antifreeze Products

It is recommended that the Commission approve the issuance of purchase orders to the following companies for the period of August 1, 2000 to July 31, 2001:

a) APCO Industries Inc. in the upset limit amount of $280,000.00 for the supply of Ethylene Glycol and Isopropyl Alcohol.

b) Basic Packaging Industries Inc. in the upset limit amount of $40,000.00 for the supply of Methyl Alcohol.

Approved

5. Procurement Authorization Birchmount Bus Garage Renovations Supply of UWE Bus Retrofit Equipment Contract E4-3 Purchase Order Amendment

It is recommended that the Commission authorize the issuance of a purchase order amendment to UWE Inc. in the amount of $351,074.49 for Contract E4-3, Supply of UWE Bus Retrofit Equipment for an additional 107 buses designated for Birchmount Bus Garage, bringing the total authorized to $1,182,862.89.

Approved

6. Procurement Authorization Installation of Supplementary Bus Heating System (UWE) Contract E3-18 Purchase Order Amendment

It is recommended that the Commission authorize the issuance of a purchase order amendment to Mississauga Truck & Bus in the amount of $426,172.29 for Contract E3-18, Installation of Supplementary Bus Heating System (UWE), for the installation of UWE Equipment on an additional 67 buses (GM New Looks) designated for Birchmount Bus Garage and 44 buses (GM Classics) designated for Comstock Bus garage bringing the total authorized amount to $1,150,283.79.

Approved

7. Procurement Authorization - TTC Portion of Bridge Rehabilitation on Queensway Bridge over the Humber River

It is recommended that the Commission approve issuing a purchase order in the estimated amount of $428,000.00 to the Toronto Works & Emergency Services Department for the Commission's portion of the cost for the rehabilitation project on the Queensway Bridge over the Humber River.

Approved

Chair Moscoe Moved That Staff Be Requested To Compare The TTC'S Financial Obligations With Those Of Other Private And Public Utilities As It Relates To This Type Of Rehabilitation Work.

The Commission Approved Chair Moscoe's Motion.

Commissioner Miller also requested staff to contact his office to provide him with the status of the work that is being carried out on a pedestrian access under the Queensway Bridge.

8. Procurement Authorization for Surface Transfers

It is recommended that the Commission approve acceptance of the tender submitted by Data Business Forms and the issuance of a Purchase Order in the amount of $2,798,169.65 for the three year supply of Surface Transfers.

Approved

9. Purchase Order Amendment Authority SRT Linear Induction Motor Contract

It is recommended that the Commission authorize the amendment of a contract to Sherwood Electromotion for the repair of SRT Linear Induction Motors (LIM) in the upset amount of $350,000, increasing the total contract value to $850,000.

Approved

(Also See Minute For Correspondence C-3)

10. Purchase of Critical Fasteners

It is recommended that the Commission authorize the awarding of a three year inventory supply contract for critical fasteners to Niagara Fasteners Inc., Bowman Distribution and H. Paulin & Co. Ltd. with a combined upset limit of $300,000.00 including applicable taxes for the period from July 2000 to June 2003.

Approved

11. Purchase of Rear Brake Drums

It is recommended that the Commission authorize the purchase, for inventory, of 1,700 rear brake drums from Neopart in the amount of $290,415.25 including applicable taxes.

Approved

12. Procurement Authorization - Purchase Order Amendment C03V6974 - Legal Services - Hicks Morley

It is recommended that the Commission authorize a purchase order amendment to the Hicks Morley legal services contract to increase the upset limit by $300,000 bringing the total amount authorized to $2,120,000.

Approved

13. Provision of Surveillance Services

It is recommended that the Commission approve awarding contracts for the Provision of Surveillance Services to the following companies for a period of one year commencing on August 1, 2000 in the upset limit amounts indicated:

No Fault Insurance Claims

Reed Research Ltd. $200,000

King-Reed & Associates Ltd. $200,000

Intrepid Investigations Inc. $200,000

Tort Liability Claims

Integra Investigation Services Ltd. $ 50,000

Oscar Hoyte & Associates Ltd. $ 50,000

Aston Associates Investigations Ltd. $ 50,000

Investigative Research Group $ 50,000

Keyfacts Enterprises Canada Inc. $ 50,000

Approved

14. H-5 Subway Car Overhaul Project

It is recommended that the Commission approve:

1. Additional funds in the amount of $1,520,000 for TTC Project 4.16 - Subway Car Overhaul, bringing the total approval to $87,861,000 (see Appendix A).

2. Modifying the scope of the H-5 Overhaul to include:

• the rebuild of sixty (60) truck assemblies,

• additional paint & carbody repairs for twenty (20) vehicles,

• overhaul of two (2) additional vehicles.

3. An increase of five (5) hourly-rated positions to the H-5 Subway Car Overhaul project for 6 months.

Approved

15. Pricing and Funding for the Construction Season Twin Pass

It is recommended that the Commission receive this report for information, noting that:

• the TTC continues to endorse the principle of a Construction Season Twin Pass (priced at $10.00 less than the current Twin Pass) for 2000 and 2001, as a means to encourage car users to take transit during the period of the Gardiner Expressway reconstruction;

• the implementation of the discounted Twin Pass is subject to funding being made available to cover the costs of the discount and expenses necessary to market the program;

• the City of Toronto Council has endorsed the Construction Season Twin Pass, but has not made any funding available to support the initiative;

• without any funding, it is unlikely the discounted Twin Pass can be implemented in 2000; and

• TTC staff will work with Transportation Services Division to incorporate funding for the Pass as part of their 2001 Capital Budget submission for the Gardiner reconstruction project.

Received

16. Internal Audit Report (January - June 2000)

It is recommended that the Commission receive for information the attached Internal Audit Report covering the period January - June 2000.

Received

17. Summary of Authorized Expenditures for the Period April 30, 2000 to May 27, 2000

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period of April 30, 2000 to May 27, 2000.

Received

Nil

C-1) Brad Bartlett for N. Wong, City Clerk, City of Toronto advising that the Toronto Cycling Committee at its meeting on April 17, 2000 requested the Toronto Transit Commission to provide an opportunity for Members of the Toronto Cycling Committee to make a presentation of the City of Toronto 1999 Cycling Study: Final report on Quantitative Research Results, at an appropriate time, and prior to the next municipal election.

The Commission Received The Communication And Referred It To The General Secretary For The Purpose Of Establishing A Commission Meeting Date To Hear The Presentation By The Toronto Cycling Committee.

C-2) Councillor Raymond Cho, City of Toronto requesting improved bus service to the Toronto Zoo.

The Commission Received The Communication.

Chair Moscoe Moved That The Chair Of The TTC And TTC Staff Be Directed To Meet With Officials Of The Toronto Zoo To Discuss Transit Service To The Zoo, And Further Bring Back Recommendations On How The Subject Service Can Be Improved.

The Commission Approved Chair Moscoe's Motion.

C-3) Philip Webb, Centre for Urban & Community Studies, University of Toronto forwarding his comments regarding Commission Report No. 9 entitled, "Purchase Order Amendment Authority - SRT Linear Induction Motor Contract."

The Commission Received The Communication For Information.

(Also See Report No. 9 For Minute)

C-4) L. Morgan for N. Wong, City Clerk, City of Toronto forwarding a copy of City Board of Health Report No. 4 entitled, "Air Pollution Burden of Illness in Toronto - Summary Report."

The Commission Received The Communication.

Chair Moscoe Moved That Staff, In Conjunction With The Presentation That They Are Bringing Forward At The Next Meeting On The Pros/Cons Of CNG Buses, Also Explore And Report Back On Possible Funding Sources That May Be Available Through The Provincial And Federal Governments Or Other Related Agencies For Environmental Purposes.

The Commission Approved Chair Moscoe's Motion.

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Commissioner Lindsay Luby To Meet As The Committee Of The Whole On Wednesday, July 26, 2000 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

b) Governance of Union Station

Commissioner Ashton Moved That The Chief General Manager Be Requested To Report Back At The Next Meeting On The TTC'S Role In Any Future Governance Model For Union Station That Optimizes On The Future Needs For Public Transit.

The Commission Approved Commissioner Ashton's Motion.

Chair Moscoe Moved That The City Of Toronto Be Made Aware That The TTC Is Concerned That They Have Not Been Participants In The Discussions On Union Station, Except After The Fact, And That For Future Matters Relating To Transportation Needs, The TTC Be At The Table.

The Commission Approved Chair Moscoe's Motion.

Prior To Adjourning The Meeting, Chair Moscoe Moved That The Commission Meet As The Committee Of The Whole On Conclusion Of The Public Meeting To Complete The Agenda From The Committee Of The Whole Meeting Held Earlier In The Day.

The Commission Approved Chair Moscoe's Motion.

The meeting adjourned at 2:45 p.m.

Nil