Board Meeting - March 8, 2000

H. Moscoe (Chair), R. Davis (Vice-Chair), D. Miller, G. Lindsay Luby, B. Ashton and J. Mihevc (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), M. Roche (Chief Financial Officer), B. Leck (General Counsel), A. Priede (Manager – Human Resources), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials and Procurement), M. Stambler, (Manager - Service Planning), R. Brent (Chief Marketing Officer), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

Nil

On Motion Of Commissioner Ashton, The Commission Approved The Minutes Of Meeting No. 1779 And Authorized The Chair And General Secretary To Sign The Same.

On Motion Of Commissioner Lindsay Luby, The Commission Approved The Minutes Of Meeting No. 1780 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) Operation of Mississauga Transit Buses on Burnhamthorpe Road

Judy Shiels

Burnhamthorpe Residents for Traffic Safety

Councillor Mario Giansante
City of Toronto

The Commission Received The Deputations.

(See Commissioners Correspondence No. 1 For Minute)

b) Taste of the Danforth Festival Request for Free Poster Space at Four Subway Stations

Sue Zindros

Chair-Designate

Greektown on the Danforth Business Improvement Association

(Submitted communication)

Sue Graham-Nutter

Affinity Marketing

The Commission Received The Deputations.

Chair Moscoe Moved That This Matter Be Referred To Staff To Draft A Policy Establishing Criteria To Support The Taste Of The Danforth Festival Along With Other Major Signature Festivals And That This Be Done Within The Existing Advertising Budget With Any Additional Costs Being Provided Through Sponsorships.

Chair Moscoe, Vice-Chair Davis And Commissioner Ashton Voted In Favour. Commissioner Lindsay Luby, Commissioner Miller And Commissioner Mihevc Were Opposed. The Motion Therefore Lost On A Tie Vote.

Commissioner Mihevc Moved That The Taste Of The Danforth And Any Other Organization Putting On Major Or Minor Festivals Be Invited To Apply To The City Of Toronto's Grants Programs For Funding That May Be Used To Purchase Poster Space.

The Commission Approved The Motion On A Unanimous Vote.

Commissioner Miller Moved That Staff Be Requested To Include As Part Of The Next Budget Presentation To The Budget Advisory Committee A Separate Line Item Showing The Costs Incurred By The TTC In Supporting The Various Festivals.

The Commission Approved The Motion On A Unanimous Vote.

c) Improvement of Streetscape at Russell Carhouse

Councillor Sandra Bussin

City of Toronto

(Submitted communication)

The Commission Received The Deputation.

Commissioner Mihevc Moved That Staff Be Requested To Work With The Local Councillor To Resolve Outstanding Issues Relating To The Sandbox, Streetcar Traffic On Connaught And Beautification Around The Russell Carhouse.

The Commission Approved The Motion.

d) Extension of Parking Prohibition on South Side of Queen Street East During the Evening Rush Hour

Bruce Fair

Lion on the Beach

(Submitted communication)

William Gallows

Councillor Sandra Bussin

City of Toronto

The Commission Received The Deputations.

The Commission Also Approved The Following:

1. That The TTC Work With The Local Businesses To Develop Positive Strategies That Would Benefit Both Transit Users And The Local Business Community.

2. That The Commission Advise Toronto Community Council That The TTC Has Not Written Any Formal Commission Reports That Would Support The Extension Of Parking Prohibitions On Queen Street East.

e) Report No. 2 - TTC Olympic Needs (80 Subway Cars)

Steve Munro

(Submitted brief)

The Commission Received The Deputation.

(See Report No. 2 For Minute)

f) Report No. 24 - Supply Diesel Fuel for the Period April 1, 2000 to March 31, 2001

Philip Webb

(Submitted brief)

The Commission Received The Deputation.

(See Report No. 24 For Minute)

g) Report No. 25 - Operational

Improvements on 504 King Streetcar

Steve Munro

(Submitted brief)

The Commission Received The Deputation.

(See Report No. 25 For Minute)

h) Report No. 26 - TTC Response to Budget Advisory Committee Recommendations

Councillor Tom Jakobek

City of Toronto

The Commission Received The Deputation.

(See Report No. 26 For Minute)

CC-1) Chair Moscoe submitted a communication dated February 15, 2000 from the City Clerk, City of Toronto forwarding a copy of Clause No. 15 contained in Report No. 1 of The Etobicoke Community Council headed "Operation of Mississauaga Transit Buses on Burnhamthorpe Road" which was approved by the Council of the City of Toronto at its meeting held on February 1, 2 and 3, 2000.

After Hearing The Deputations, Commissioner Lindsay Luby Moved That The Commission Support The Recommendations Put Forward By The Etobicoke Community Council With Respect To This Matter.

The Commission Approved The Motion.

Chair Moscoe Moved That Staff Be Requested To Follow-Up With Mayor Mccallion's Office As To The Status Of The Commission's Earlier Request For A Further Meeting Regarding This Issue.

The Commission Approved The Motion.

CC-2) Commissioner Mihevc dated February 17, 2000 submitting a communication dated February 7, 2000 from Rhonda Silverstone, Film Commissioner, City of Toronto suggesting that the TTC establish a new policy with respect to script censorship.

Vice-Chair Davis Moved That Staff Be Requested To Consult With Other Agencies, Boards And Commissions, As Well As, The City Of Toronto To Determine Their Protocol In Relation To The Vetting Of Scripts.

Vice-Chair Davis And Commissioner Lindsay Luby Voted In Favour. Chair Moscoe, Commissioner Mihevc, Commissioner Ashton And Commissioner Miller Were Opposed. The Motion Therefore Lost On A 4 - 2 Vote.

Commissioner Mihevc Moved That Staff Be Requested To Review The TTC'S Current Film Policy, Compare It With That Of Other Transit Authorities And The Policy Being Suggested By Canadian And American Screenwriters, And Bring Back A Report With Policy Options To The Commission.

Vice-Chair Davis Moved That Commissioner Mihevc's Motion Be Amended By Adding The Following Wording:

"With A View To Making It Less Onerous To The Film Industry."

Chair Moscoe Called For A Vote On Vice-Chair Davis' Amendment.

Vice-Chair Davis, Commissioner Mihevc, Commissioner Lindsay Luby And Commissioner Ashton Voted In Favour. Chair Moscoe And Commissioner Miller Were Opposed. The Motion Therefore Carried On A 4 - 2 Vote.

Chair Moscoe Then Called For A Vote On Commissioner Mihevc's Motion.

The Commission Approved The Motion On A Unanimous Vote.

Commissioner Miller Moved That Staff Be Requested In The Report To Propose Some Clear Guidelines.

The Commission Approved The Motion On A Unanimous Vote.

1. Award of Merit - Station Supervisor Michael Sawayama

Chair Moscoe introduced Station Supervisor Michael Sawayama who on January 26, 2000 was advised that a lady in the female washroom at Eglinton Station was in distress. As Supervisor Sawayama entered the washroom, he heard loud screams and found a woman lying on the floor near a large pool of blood. The woman had just given birth and the baby was floating in the toilet basin. Supervisor Sawayama immediately scooped the baby from the basin and kept the baby warm until the arrival of emergency personnel.

On behalf of the Commission, Chair Moscoe presented Station Supervisor Sawayama with an Award of Merit in recognition of his courageous actions.

2. TTC Olympic Needs (80 Subway Cars)

After Hearing An Overhead Slide Presentation From G. Webster, General Manager - Operations, Vice-Chair Davis Moved Approval Of The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission:

1) Receive And Endorse The Attached TTC Staff Presentation Noting That:

• The Option Of Purchasing Either 80 Or 212 Subway Cars Now Has A Lower Net Present Value Than Rebuilding H2 Cars For The Olympics And Then Purchasing The 212 Cars Later, And;

• The option of purchasing 80 cars now is the minimum recommended by staff. However, TTC'S preferred option is to buy all of the 212 cars now;

2) Forward This Report To The City Of Toronto As Input To The Discussions Between Finance, To-Bid And TTC Staff "To Discuss The Opportunities And Options Available To Ensure Fleet Requirements Are Achieved. These Discussions Should Include The Possibility Of Provincial And Federal Cost Sharing In The Purchase Of Accessible Buses And Subway Cars, With A Minimum Pre-Olympic Order Of 80 Subway Cars At The Earliest Possible Date." (Approved City Council Wording, February 29, 2000)"

The Commission Approved The Motion.

Vice-Chair Davis Moved That Staff Be Requested To Report Back On The Comments Made By Mr. Steve Munro During His Deputation Concerning Interlining And The High Rate Test.

The Commission Approved The Motion.

Chair Moscoe Moved The Following Motions:

1. That Staff Advise The City Of Toronto Of The Absolute Deadline Of June 5, 2000 For The Placing Of An Order For Subway Cars.

2. That Staff Continue Discussions With Bombardier To Determine The Most Advantageous Financing Arrangement For The Subway Cars.

The Commission Approved The Motions.

Commissioner Ashton Moved That A Meeting Be Arranged With The Mayor's Office, City Treasurer, Commissioner Of Economic Development, Parks And Tourism, Chair Of The Economic Development And Parks Committee, And Chair Of The TTC For The Purpose Of Developing A Strategy And Alliance Between The Commission And The City Of Toronto Prior To Entering Into Further Discussions With Bombardier; And Further That The Other Commission Members Be Advised Of The Meeting Date In The Event They Wish To Attend.

The Commission Approved The Motion.

3. Chief General Manager's Report Period 12 - November 28 to December 31, 2000

It is recommended that the Commission:

1) receive for information the attached Chief General Manager's (CGM's) report covering the period November 28 to December 31, 1999;

2) note that the 1999 operating subsidy requirement for the TTC and Wheel-Trans will permit contributions of $7.2 million and $761,000, respectively, into the TTC Stabilization Reserve Fund; and

3) forward a copy of this cover report to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Received

Commissioner Mihevc Moved That Staff Be Requested To Report Back On The Correlation Between Rising Fuel Prices And Ridership Trends On The TTC.

The Commission Approved The Motion.

4. Procurement Authorization - Sheppard Subway Supply/Install Escalators Contract SH-00-L02 Contract Change No. 5

It is recommended that the Commission authorize the issuance of Contract Change No. 5 to Thyssen Elevator Limited (Contract SH-00-L02) in the increased amount of $53,528.75, bringing the total cost to implement 'controlled stop brakes' on escalators for the Sheppard Subway to $103,528.75.

Approved

5. Procurement Authorization Contract No. G85-129 Geo-Environmental Geotechnical and Hydrogeological Biennial Services

It is recommended that the Commission authorize the issuance of purchase orders to the companies and in the amounts listed below, for geo-environmental, geotechnical and hydrogeological services for a two-year period from April 1, 2000 to March 31, 2002.

For Engineering & Construction Branch Work

1. Barenco Inc. $600,000.00

2. Conestoga-Rovers & Associates $600,000.00

3. Jacques Whitford $300,000.00

For Operations Branch Work

4. Barenco Inc. $100,000.00

Approved

6. Procurement Authorization - Supply of Syenite Sand

It is recommended that the Commission approve the issuance of a purchase order to Rock Products Ltd. for the supply of Syenite Sand for the period of April 1, 2000 to March 31, 2002 in the total upset limit amount of $376,947.00.

Approved

7. Procurement Authorization Queens Quay Streetcar Connection Civil & Electrical Works - Stage 2 Contract Change Directive R7-2-33 Fleet Street Platform

It is recommended that the Commission authorize an increase to Contract Change Directive R7-2-33 in the amount of $139,800.00, bringing the final amount of this change to $149,800.00 issued to Grascan Construction Limited for the construction of an eastbound platform on Fleet Street at Bathurst Street, and associated road modifications. This work was included in the tender submission as a 'Specified' option.

Approved

8. Purchase Order Amendment Authority - Asset Computer Personnel

It is recommended that the Commission authorize a contract amendment in the amount of $200,000 for the supply of technical assistance for the period March, 2000 to March, 2001 from Asset Computer personnel, with a revised upset limit of $521,300, including applicable taxes.

Approved

9. Purchase of Ingersoll Rand Vehicle Parts

It is recommended that the Commission authorize the awarding of a three year inventory supply contract for Ingersoll Rand vehicle parts, for the period from March 2000 to February 2003, to North American Transit Supply Corporation for an upset limit of $400,000.00 including applicable taxes.

Approved

10. Purchase of Detroit Diesel and Allison Parts

It is recommended that the Commission authorize, for inventory, additional authority in the amount of $3,700,000.00 for the supply of Detroit Diesel and Allison parts for the period ending April 2001 from Harper Detroit Diesel Limited resulting in a revised upset limit of $10,700,000.00 including applicable taxes.

Approved

11. Request for Provincial Subsidy in Support of the Data Management Group

It is recommended that the Commission:

1. Confirm its continued financial support of the Data Management Group at the University of Toronto at a gross cost to the TTC of $95,500 in 2000, conditional on receiving a 75% subsidy from the Ontario Ministry of Transportation for this program. This financial support is part of the TTC's ongoing participation in the Toronto Area Transportation Planning Data Collection Steering Committee (TATPDCSC).

2. Request the Ontario Ministry of Transportation (MTO) to provide the TTC with a 75% subsidy to be applied to offset this cost, which will result in a net cost to the TTC of $23,900 in 2000.

3. Forward this report to the Ministry of Transportation, and the City of Toronto Planning Department.

Approved

12. Supply of Cummins Engine Parts for ZF Transmission Retrofit of New Flyer D40-90 Buses

It is recommended that the Commission approve awarding a contract to Cummins Ontario Ltd. for the total amount of $262,071.98, to supply engine modification kits required to support the conversion project of New Flyer D40-90 buses from ZF to Allison transmissions.

Approved

13. Information Report - Sheppard Subway Trackwork Installation Equipment,Contracted Service and Material Procurement

It is recommended that the Commission receive this report on Sheppard Subway trackwork installation equipment, contracted service and material procurement for information.

Received

14. Write-Off Accounts Receivable Considered Uncollectible

It is recommended that the Commission approve writing-off outstanding accounts receivable considered uncollectible in the amount of $37,878.82 in this report.

Approved

15. Dufferin/Finch Bus Loop - Lease Agreement Renewal

It is recommended that the Commission approve:

1. the execution of a Lease Renewal Agreement between the TTC and the City of Toronto for the continued use of a bus loop on City owned land at the northeast corner of Dufferin Street and Finch Avenue West (See Appendix 1); and

2. appropriate staff be authorized to take the necessary action to give effect to the foregoing recommendation.

Approved

16. Summary of Authorized Expenditures for the Period January 1, 2000 to January 29, 2000

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period of January 1, 2000 to January 29, 2000, which were approved by Senior Management.

Received

17. TTC Commitment to the 2001

Transportation Tomorrow Survey

It is recommended that the Commission:

1. Confirm its participation in the 2001 Transportation Tomorrow Survey (TTS) subject to the provision of 75% subsidy from the Ontario Ministry of Transportation (MTO) for the TTC's share of the cost;

2. Approve the expenditure of $38,000 per year in 2000, 2001 and 2002, for a total net cost to the TTC of $114,000 after provincial subsidy;

3. Request the MTO to provide a 75 percent subsidy for this project; and

4. Forward this report to the MTO and the City of Toronto.

Approved

18. Request for Travel Approval - Pride Training Program

It is recommended that the Commission approve a request for travel for the Training Department's four new Instructors: T. Noonan, A. Whalen and J. Martin, plus an additional instructor to be identified as a result of J.O. 4422, to attend the PRIDE Driver Trainer Program in Burlington, Ontario scheduled for April 9-14, 2000 at an estimated cost of $10,000 which includes registration, accommodation, transportation and meals.

Approved

19. Request for Travel Approval - Institute of Electrical and Electronic Engineers Conference

It is recommended that the Commission approve a travel request for two engineers in Subway Operations, Signals/Electrical/Communications Department (Messrs. Kent Bayley and Marcus Reis), to attend the 2000 ASME/IEEE Joint Railroad Conference in Newark, New Jersey, from April 4-6, 2000.

Approved

20. Request for Travel Approval - UITP Policy Board Meeting

It is recommended that the Commission approve the attendance of Rick Ducharme to the UITP Policy Board Meeting scheduled from April 25-28, 2000 in Den Haag, the Netherlands.

Approved

a) Wheel-Trans Operating Sedan Service

The Commission Received A Memorandum Dated March 8, 2000 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Wheel-Trans Operating Sedan Service."

C-1) R. Ducharme, Chief General Manager, TTC forwarding a copy of the GTA Strategic Transportation Plan for discussion by the Commission.

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

C-2) Councillor John Adams, City of Toronto requesting that the Commission investigate and report back on possible solutions to mitigate late night noise problems at the Davisville Yard.

The Commission Referred The Communication To Staff For Response To Councillor Adams With A Request That A Copy Of Such Response Be Placed On The Agenda For The Next Commission Meeting.

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Commissioner Lindsay Luby To Meet As The Committee Of The Whole On Wednesday April 5, 2000 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

24. Supply of Diesel Fuel for the Period April 1, 2000 to March 31, 2001

After Hearing The Deputation And An Overhead Slide Presentation From A. Chocorlan, Manager - Materials And Procurement, The Commission Approved The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission Approve The Award Of A Contract For The Supply Of Diesel Fuel, For A One Year Period Starting April 1, 2000 To March 31, 2001, To Sunoco Inc., For A Total Upset Limit Of $30 Million Including All Applicable Taxes."

Commissioner Mihevc Moved That Staff Be Given Authority To Fix The Price Of Diesel Fuel At A Time They Deem Appropriate.

The Commission Approved The Motion.

Chair Moscoe Moved That Staff Be Requested To Report On The Options Available To Reduce Our Dependency On Fossil Fuels.

The Commission Approved The Motion.

25. Operational Improvements on 504 King Streetcar

After Hearing The Deputation And An Overhead Slide Presentation From M. Stambler, Manager - Service Planning, Commissioner Miller Moved Adoption Of Recommendation No. 1 Contained In The Report, As Listed Below:

"1) Receive This Report For Information, Noting That:

• The 504 King Streetcar Route Is Used For Over 50,000 Customer-Trips On A Typical Weekday And Is Frequently Subject To Service Disruptions Which Result In Crowding And Irregular Service;

• Staff Have Recently Introduced A Number Of Initiatives To Improve Operations On This Route, Including Increased Supervision, Rear-Door Loaders At Peak Loading Locations During Peak Periods, And Increased Enforcement Of Parking Restrictions;

• Staff Are Evaluating A Number Of Additional Measures Which Would Further Improve Operations On The 504 King Service, Including Restoring The Peak Period Reserved Streetcar Lanes Between Dufferin Street And Parliament Street With Improved Signage And Enforcement, And Modifying The Terminal Stations -- Dundas West Station And Broadview Station -- To Separate The Operation Of The 504 King And 505 Dundas Streetcars And Achieve Faster And More-Efficient Operations;"

Commissioner Miller Moved That Recommendation No. 2 Be Amended By Adding "Roncesvalles Macdonell Residents Association", So Such Recommendation Reads As Follows:

"2. Forward This Report To The Niagara Neighbourhood Residents Association, Roncesvalles Macdonell Residents Association, Toronto Works And Emergency Services, The Toronto Police Services Board, And The Toronto Community Council For Information."

The Commission Approved The Motion.

The Commission Adopted The Report, As Amended.

Commissioner Miller Also Moved The Following Motions:

1. That The Comments Received From Mr. Steve Munro Be Referred To Staff For Consideration As Part Of Their Review As It Relates To Substance, As Opposed To Timing.

2. That Staff Be Requested To Review The Operation Of The King/Queen/Roncesvalles Intersection As Part Of Their Review.

The Commission Approved The Motions.

Commissioner Lindsay Luby Moved That Staff Be Requested To Report On Operational Disruptions Being Experienced On Dundas Street West.

The Commission Approved The Motion.

26. TTC Response to Budget Advisory Committee Recommendations

After Hearing The Deputation And An Overhead Slided Presentation From R. Ducharme, Chief General Manager, The Commission Adopted The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended The Commission Receive This Report For Information Noting:

A) That In Approving The 1999 TTC Operating Subsidy, City Of Toronto Council On April 26, 27 And 28, 1999 Also Approved The Following:

"The City Of Toronto Strive To Ensure That The TTC Operating Budget Cost Of 80 Percent Supported By Its Ridership Will Not Be Exceeded, As Recommended By The Chief General Manager, TTC; And The TTC, Together With Representatives Of The Budget Advisory Committee, Be Requested To Prepare A Three-Year Funding Plan For The TTC, And Report Thereon To Council Through The Policy And Finance Committee By September 1999."

Council Also Approved That:

"The City Of Toronto Establish A Reserve Fund For The TTC In Order To Stabilize Funding Over Time, Such Fund To Be Operated On The Basis That Any TTC Operating Surplus Shall Be Paid In, And Any TTC Operating Deficit Shall, To The Limit Of The Fund's Balance, Be Funded Therefrom;"

B) That The City Of Toronto Budget Advisory Committee Approved The Following Motions At Its Meeting On Monday, February 28, 2000:

TTC to:

(1) Report Back On Reducing The 2000 Budget Request By $5.8 Million, Due To The Lower Than Budgeted Wage Settlement;

(2) Report Back On (A) 5% Priority Reduction Proposals

(B) Priority Listing Of All Activities (FTE & Expenditures)

(C) Analysis Of Administrative Component With Priority Reduction Proposal; And

C) That Attachment 'A' Identifies The Actions The Commission Would Have To Take, Now And Over The Next Few Years, In Response To The Budget Advisory Committee Cuts."

Commissioner Miller Moved The Following Motions:

1. That The Commission Reiterate Its Position That The Continuation Of The 80/20 Split On The Operating Budget Is Important To The Future Of Public Transit In Toronto.

2. That The Commission Reiterate Its Budget Request For A Flatline $149.0 Million Subsidy.

3. That The Chief General Manager Be Instructed To Provide His Presentation To The Budget Advisory Committee Noting The Impacts That Will Result From A Reduction In Subsidy And/Or The Elimination Of The TTC Stabilization Reserve Fund.

The Commission Approved The Motions.

27. Travel Approval - APTA 2000 Fare Collection Workshop

It is recommended that the Commission approve the request for travel for Donna Bryant, Senior Planner - System and Policy, Service Planning Department to attend the APTA 2000 Fare Collection Workshop which will be held in Washington, D.C.

Approved

Commissioner Ashton Moved That Staff Be Requested To Report Back To The Commission On Their Findings From Attending This Workshop.

The Commission Approved The Motion.

28. Procurement Authorization - Information Technology Strategic Plan Contract Amendment

It is recommended that the Commission approve increasing the upset limit for the contract to Chartwell IRM Inc. for Information Technology Strategic Plan consulting assistance to $400,000.

Approved

The meeting adjourned at 6:05 p.m.