Board Meeting - October 18, 2000

H. Moscoe (Chair), B. Ashton, D. Miller, and J. Mihevc (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), T. Andrews (Deputy Chief Security Officer), A. Chocorlan (Manager - Materials and Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Brent (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

Nil

Commissioner Miller Moved That The Minutes From The Commission Meeting Held On September 5, 2000 Be Adopted; And Further That The Chair And General secretary be authorized to sign the same.

Commissioner Miller, Chair Moscoe, Commissioner Ashton And Commissioner Mihevc Voted In Favour. There were no votes in opposition. The motion therefore carried on a 4 - 0 vote.

Nil

Nil

a) Improved Service on Calvington Bus Route

Councillor Maria Augimeri

City of Toronto

(Submitted communication)

Robert Hann

The Commission Received The Deputations.

Chair Moscoe Moved That Staff Be Requested To Strike A Working Committee Comprising Of TTC Staff, Local Councillors, Local Residents, As Well As, Representatives From The Black Creek Transportation Association And The Canadian Auto Works Union From The Dehavilland Plant To Examine The Current Routing Of The Calvington Service For The Purpose Of Identifying And Recommending Possible Changes That Could Increase Ridership.

The Commission Approved Chair Moscoe's Motion.

Commissioner Miller Moved That Staff Be Requested To Initiate A Six-Month Trial For The Provision Of Saturday Service On The Calvington Route During The A.M. Time Period.

The Commission Approved Commissioner Miller's Motion.

c) Report No. 27 - 509 HARBOURFRONT Streetcar Route - Service Update

Councillor Olivia Chow

City of Toronto

(Submitted communication)

Deborah Alexander

Thomas Haddrath

Marilyn Roy

The Commission Received The Deputations.

(See Report No. 27 For Minute)

Nil

1. TTC Fare Collection Study

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

2. Chief General Manager's Report Periods 7 & 8 - July 2 to August 26, 2000

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period July 2 to August 26, 2000; and

2. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

3. Alternate Financing of Subway Cars - Delegation of Authority

It is recommended that the Commission approve the delegation of authority for the signing of the various agreements associated with the proposed Lease into Service Contract to the Chief General Manager or his designate.

Approved

4. Procurement Authorization Civil Engineering Consultant Services Proposal No.: P11K0814

It is recommended that the Commission authorize the issuance of purchase orders to the firms and in the amounts listed below, for Civil Engineering Consultant Services for a two-year period, from notification of award, in the total upset limit amount of $900,000.00.

• $300,000 Cole, Sherman & Associates Limited

• $300,000 McCormick Rankin Corporation

• $200,000 Totten Sims Hubicki Associates

• $100,000 DS-Lea Associates Ltd.

Approved

5. Procurement Authorization Design Consulting Services - Structural Paving Rehabilitation Program Contract Amendment No. G85-123-1

It is recommended that the Commission approve an increase in authorization to McCormick Rankin Corporation under Contract G85-123 in the amount of $220,000 for a total contract authorization of $290,000 to provide Engineering Design and Construction phase services at two additional bus transfer facilities and approve extension of the contract duration to December 31, 2001.

Approved

6. Procurement Authorization - Sheppard Subway Supervisory Control and Communication Installation Contract SH-00-X08 Acceptance of Option for Installation of 144 Strand Fibre Optic Cables

It is recommended that the Commission:

a) Accept the specified option for the supply and installation of a 144 strand fibre optic cable in each tunnel included in the proposal submitted by Black & McDonald Limited in the amount of $1,002,804, for Contract SH-00-X08, Supervisory Control and Communication Installation;

b) Increase the budget of the Sheppard Subway by the amount of $1,002,804;

c) Forward this report to the City's Telecommunications Steering Committee for subsequent submission to City Council.

Approved

Chair Moscoe Moved That TTC Staff Be Requested, In Cooperation With The Executive Lead - Telecommunications, City Of Toronto To Develop A Marketing Plan For Lease Of The Excess Fibre, And Discuss With The Telecommunications Steering Committee The Share Of Revenues That Would Accrue To The TTC And The City Of Toronto In That Regard.

The Commission Approved Chair Moscoe's Motion.

7. Procurement Authorization for the Supply of Miscellaneous Plumbing Supplies

It is recommended that the Commission approve the issuance of a purchase order to Crane Supply for the Supply of Miscellaneous Plumbing Supplies for the three-year period, November 1, 2000 to October 31, 2003 in the total upset limit of $1,600,000.00.

Approved

8. Procurement Authorization for the Supply of Dry Cleaning Services for Uniform Garments - 2001, 2002 and 2003

It is recommended that the Commission approve acceptance of the tender submitted by Grayker Corporation, operating as Cadet and Sketchley Cleaners, and the issuance of a Purchase Order in the amount of $2,207,593.08 for the dry cleaning and/or laundering of various uniform garments, for the period January 1, 2001 to December 31, 2003.

Approved

Chair Moscoe Moved That Staff Be Requested To Approach Grayker Corporation And Attempt To Negotiate A 10% Reduction In This Contract.

The Commission Approved Chair Moscoe's Motion.

9. Procurement Authorization for the Supply of Uniform Shirts - 2001, 2002 and 2003

It is recommended that the Commission approve acceptance of the tender submitted by R. Nicholls Distributors Incorporated and the issuance of a Purchase Order in the amount of $919,844.75 for the supply of uniform shirts for the period January 1, 2001 to December 31, 2003.

Approved

10. Supply and Installation of a Dust Suppression System in D.W. Harvey Shop

It is recommended that the Commission approve expenditures not to exceed $100,000 for the supply and installation of a dust suppression system in D.W. Harvey Shop.

Approved

11. Procurement Authorization - Annual Bell Voice Services

It is recommended that the Commission approve funds in the amount of $2,290,500 for voice communications services provided by Bell Canada for the period January 1, 2001 to January 14, 2002.

Approved

Chair Moscoe Moved That Staff Be Requested To Conduct A Complete Review Of The Telecommunication Component Of This Service In Light Of Establishing Excess Telecommunication Capacity With Construction Of The Sheppard Subway Line; And Further That Staff Be Authorized To Hire A Consultant To Work With Them On This Review To An Upset Limit Of $50,000.00.

The Commission Approved Chair Moscoe's Motion.

12. Procurement Authorization - Salt for the 2000-2001 Winter Season

It is recommended that the Commission approve the award of a contract to the Canadian Salt Company Limited, for the supply of 4,000 tonnes of rock salt for the 2000-2001 winter season in the estimated amount of $213,549.25.

Approved

Commissioner Miller Moved That Staff Be Requested To Liaise With The Various Ongoing Reviews Being Undertaken With Respect To Possible Alternatives To The Use Of Salt; And Further That Any Viable Findings In This Regard Be Incorporated Into Future Tenders.

The Commission Approved Commissioner Miller's Motion.

13. Purchase Authorization - Pension Quotation System

It is recommended that the Commission authorize the award of a contract to CPAS Systems Inc. in the upset limit amount of $557,656 for the purchase, customization and implementation of a Pension Quotation System.

Approved

14. Purchase of Bus Wheels

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for bus wheels to Nova Bus Parts and Neopart with a combined upset limit of $656,000.00 including applicable taxes for the period from November 2000 to October 2003.

Approved

15. Purchase of Upholstery Fabric and Supplies

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for vehicle upholstery seat fabric and related supplies to General Upholstery Supply Ltd., and Pillar Tapes Inc. with a combined upset limit of $307,000.00 including applicable taxes for the period from November 2000 to October 2003.

Approved

16. Purchase of Various Lamps

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for various lamp types to the following companies with a combined upset limit of $623,600.00 including applicable taxes for the period from October 2000 to September 2003:

1) Paul Wolf Lighting and Electric Supply Ltd.

2) Earl O'Neil Electric Supply Ltd.

3) Powertrade Electric Ltd.

4) Robertson Electric Wholesale Ltd.

5) Trade Electric

6) Rolarc International

7) Harwell Electric Supply Co. Ltd.

8) Nedco

9) MCI Service Parts

10) Guillevin International Inc.

Approved

17. Sale and Removal of Various Mixed Metals for a 1-Year Period Commencing December 1, 2000 - November 30, 2001

It is recommended that the Commission authorize the award of a one-year contract for the period of December 1, 2000 to November 30, 2001 for the sale of various scrap metals to the following three companies:

• Inland Iron and Metal

• International Marine Salvage

Recycle Trade Inc.

Approved

18. Replacement of McCowan Carhouse Electronic Test Trailer

It is recommended that the Commission approve additional funding in the amount of $55,000 for the replacement of the McCowan Electronic Test Trailer, bringing the total approval to $140,000.

Approved

19. Notice of Award of Procurement Authorization Sheppard Subway Supervisory Control and Communication Installation Contract SH-00-X08

It is recommended that the Commission receive the notice of award of the Chair, Vice-Chair and the Chief General Manager to authorize the acceptance of the proposal submitted by Black & McDonald Limited for Contract SH-00-X08, Supervisory Control and Communication Installation, and:

a) Award a contract to Black & McDonald Limited in the amount of $7,288,465.94 which includes the basic 24 strand fibre optic cable in each tunnel required for the Sheppard Subway;

b) Defer decision regarding the specified option for an additional 144 strand fibre optic cable in each tunnel in the amount of $1,002,804 to the Commission Meeting of October 18, 2000;

c) Pre-authorize an amendment allowance in the amount of $700,000 for Contract SH-00-X08 to cover contract changes and claims within the overall scope of the contract;

d) Forward this report to the City's Telecommunications Steering Committee requesting that the Committee advise on the approved source of funding for the additional 144 strand fibre optic cable.

Received

20. Notice of Award of Procurement Authorization Key Station Accessibility - Bathurst Station Contract G45-17 Contract Changes

It is recommended that the Commission receive the notice of award of the Chair, Commissioner Ashton and the Chief General Manager to authorize the issuance of Contract Changes G45-17-51 and G45-17-52, in the total amount of $154,345.46, to Dineen Construction Corporation (Dineen) for an extension to the contract completion date and for head office overhead costs due to changes to the work.

Received

21. Internal Audit Report (July-September 2000)

It is recommended that the Commission receive for information the attached Internal Audit Report covering the period July - September 2000.

Received

22. Brimley Scarborough RT Station Planning and Engineering Feasibility Study

It is recommended that the Commission approve:

a) Undertaking a planning and engineering feasibility study of the operational and capital cost implications of constructing a new Brimley Station on the existing Scarborough RT line, at an estimated cost of $125,000;

b) Authorization of $125,000 in funds, including $25,000 in unbudgeted funds for 2000 and $100,000 in funds for 2001;

c) Holding the year 2000 expenditures in TTC accounts pending City Council approval as part of the 2001-2005 Capital Program and amending the TTC's Capital Budget to include $125,000 for the feasibility study;

d) Forward this report to the Scarborough Community Council and City Council for their information.

Approved

23. TTC Employee Participation in Election Campaign

It is recommended that the Commission endorse the draft revised policy, which is based on the majority of principles outlined in the City of Toronto policy.

Approved

24. Free Transit Passes - City Bylaw Enforcement Staff

It is recommended that the Commission not change the policy for Special Transportation Passes, nor change the policy of full cost recovery for the sale of TTC fare media.

Approved

Chair Moscoe Moved That Staff Be Requested To Attempt To Negotiate With The City Of Toronto A Bulk Purchase Arrangement For The Provision Of Passes To Its By-Law Inspectors.

The Commission Approved Chair Moscoe's Motion.

25. Project Management System - Implementation

It is recommended that the Commission provide budget approval for $300,000 of unbudgeted funds to proceed with the implementation of a project management system, for use by the Engineering and Materials and Procurement Departments. Funds will be expended on staff time and various external procurements.

Approved

26. Wheel-Trans Service to Pearson International Airport

It is recommended that the Commission:

1. Approve on a permanent basis the provision of Wheel-Trans service to Lester B. Pearson International Airport; and

2. Instruct staff to undertake any necessary discussions with representatives from the Greater Toronto Airports Authority.

Approved

Chair Moscoe Moved That Staff Be Requested To Reduce The Two Hour Window For Airport Pick-Ups On An Incremental Basis, As It Becomes Possible.

The Commission Approved Chair Moscoe's Motion.

27. 509 Harbourfront Streetcar Route - Service Update

After Hearing The Deputations, Commissioner Mihevc Moved That Recommendation No. 1 Contained In The Report Be Struck Out And Replaced With The Following:

1A) That The Monday To Saturday Service For The 509 Harbourfront Service Terminate At 10:00 P.M. Rather Than 8:00 P.M., Starting Immediately.

1B) That The TTC Conduct A Promotional Campaign For The Harbourfront 509 Route That Clearly Explains The Changes To The Service And That The TTC Consult And Request The Assistance Of The Local Residents On This Campaign.

1C) That Sunday Service Be Maintained On The 509 Harbourfront Route During The Winter/Spring (October To May) Time Period Between The Hours Of 8:00 A.M. And 6:00 P.M. Using One Streetcar Only.

The Commission Approved Commissioner Mihevc's Motion.

Commissioner Ashton noted his opposition to Resolution 1c).

The Commission Approved The Report, As Amended.

Chair Moscoe Moved That Exhibition Place Be Requested To Encourage Trade Shows Using Their Facilities To Advertise The Fact That Direct TTC Service Is Available From Union Station To The CNE.

The Commission Approved Chair Moscoe's Motion.

28. Unbudgeted Repairs to Streetcar Tracks on Queen Street East Over the Don River Bridge

It is recommended that the Commission receive this report for information purposes only.

Received

29. Training Approval - MAXIMO Training Course

It is recommended that the Commission approve training requests for Joe Cipriani (Assistant Superintendent, Streetcar Way) and Dave Cassidy (Engineering Technologist, Streetcar Way) to attend a MAXIMO technical training course at the PSDI Training Centre in Bedford, Massachusetts during the period November 5, 2000 to November 8, 2000.

Approved

30. Summary of Authorized Expenditures for the Period July 29, 2000 to August 26, 2000

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period July 29, 2000 to August 26, 2000, which were approved by Senior Management.

Received

31. Fleet Street Loop - Agreement Renewal

It is recommended that the Commission:

1. Approve the execution of a renewal agreement between the TTC and the Board of Governors of Exhibition Place for the continued use of the Fleet Street Loop under the terms and conditions referenced herein and in a form acceptable to the TTC Legal Counsel; and

2. Authorize staff to undertake such other action as is necessary to give effect to the foregoing.

Approved

32. Scarborough Rapid Transit - Landscape Licence Agreement Renewal (Hydro One)

It is recommended that the Commission approve the execution of a Licence Agreement with Hydro One (formerly Ontario Hydro) covering the Commission's use of a ten-metre strip of land as a landscaped buffer zone situated along the west side and abutting the Scarborough Rapid Transit right-of-way for an additional ten-year term.

Approved

Chair Moscoe Moved That Staff Be Requested To Review The Assessment Of The Subject Strip Of Land Under The Assessment Act In Order To Determine Whether Taxes Should Be Paid On This Property.

The Commission Approved Chair Moscoe's Motion.

a) GTA Accessible Transit Service Integration

The Commission Received A Memorandum Dated October 18, 2000 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - GTA Accessible Transit Service Integration."

Chair Moscoe Moved That Staff Be Requested To Establish An Additional Transfer Point At The Bernard Betel Centre.

The Commission Approved Chair Moscoe's Motion, Subject To Concurrence By The City Of Vaughan.

b) Ultra Low Emission Vehicles

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

C-1) Kennedy Wang, Director, Schedule 2 Industry Sector, Workplace Safety & Insurance Board responding to concerns raised by the Commission with respect to significant increases in administration rates.

The Commission Received The Communication For Information.

C-2) Councillor Ila Bossons, City of Toronto requesting that the Commission consider timing changes for future Service plans so that the consultation period does not occur over the summer months.

The Commission Referred The Communication To Staff For Report At The Next Meeting.

C-3) Greg Hull, Director - Operations, Safety & Security Programs, American Public Transit Association congratulating the Commission on the successful achievement of revisions to its System Safety Plan.

The Commission Received The Communication For Information.

C-4) Philip Webb, Centre from Urban & Community Studies, University of Toronto suggesting that the Commission test the proof of payment fare collection system on the Dufferin bus route for a twelve month period.

The Commission Referred Mr. Webb's communication to staff for review and comment within the context of research that is currently being carried out concerning the pop program.

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Commissioner Mihevc To Meet As The Committee Of The Whole On Wednesday, November 22, 2000 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

b) Witt Car and PCC Cars

Commissioner Mihevc Moved That Staff Be Directed To Make The Witt Car Operational, And That Staff Be Directed To Develop A Protocol Around Its Usage.

Commissioner Ashton Moved An Amendment To Commissioner Mihevc's Motion By Adding That Work Undertaken On The Witt Car Have An Upset Limit Amount Of $100,000.00, And That A Report Be Brought Back On Any Extraordinary Operational Circumstances.

The Commission Approved The Motions By Commissioner Mihevc And Commissioner Ashton.

Commissioner Mihevc Moved That Staff Be Directed To Report Back On The Best Way Of Storing The Witt Car And PCC Cars, Including Discussions With City Of Toronto Staff On The Possibility Of Storing These Vehicles At The Roundhouse.

The Commission Approved Commissioner Mihevc's Motion.

c) Coordination of Work - TTC, Toronto Hydro and City of Toronto Re: Removal of Poles and Undergrounding of Cable in the Dundas West Junction Area

Commissioner Miller Moved That Staff Be Requested To Negotiate With Toronto Hydro And The City Of Toronto With Respect To This Issue, And Report Back At The Next Meeting With A Plan For Removing TTC Poles And Undergrounding The Cable In The Junction Area.

The Commission Approved Commissioner Miller's Motion.

d) Relocation of Bus Stop - Ennerdale/Glencairn

Chair Moscoe Moved That Staff Be Requested To Relocate A Bus Stop At Ennerdale And Glencairn From A Nearside To A Farside Stop.

The Commission Approved Chair Moscoe's Motion, Subject To Staff Evaluating The Feasibility Of Implementing The Requested Change.

e) Restoration of Midday Service (Option #2) - Glencairn Route

Chair Moscoe Moved That Staff Be Requested To Restore Midday Service On The Glencairn Route (Option #2) For A Six Month Trial Commencing With The January 2001 Board Period; And Further That Marketing & Public Affairs Staff Work With The Local Councillors On A Program To Encourage Use Of This Service.

The Commission Approved Chair Moscoe's Motion.

f) Notice of Motion J(62) - Approved by City of

Toronto Council re: Purchase of Additional 80 Subway Cars

The Commission had before it a Notice of Motion J(62) which was approved by City of Toronto Council at its meeting on October 3, 2000 for the purchase of an additional 80 subway cars.

The Commission Confirmed The Action Taken By Council With Respect To This Matter.

g) Committee of the Whole - Ratification Memorandum of Settlement for Revenue Operations (Patten Building)

Chair Moscoe advised that the Committee of the Whole had considered a memorandum dated October 18, 2000 from R. Ducharme, Chief General Manager entitled, "Ratification of Memorandum of Settlement for Revenue Operations (Patten Building)."

The Commission Approved The Recommendations Contained In The Memorandum.

36. Negotiations for Contract Extension - GE Capital

It is recommended that the Commission authorize staff to:

a) Negotiate with GE Capital Information Technology Solutions (GE Capital) for an extension of up to one year and an increase to the upset limits of the contract for the supply of Integrated Personal Computer Hardware, Software and Technical Services and the contract for Off Warranty Repair Services; and subject to successful negotiations by staff.

b) Issue purchase order amendments to GE Capital for the supply of Integrated Personal Computer Hardware, Software and Technical Services to increase the total upset limit by $6.0 million to $20 million and extend the termination date to October 31, 2001.

c) Issue a purchase order amendment to GE Capital for the supply of Off Warranty Repair Services to increase the total upset limit by $200,000 to $473,000 and extend the termination date to October 31, 2001.

Approved

Commissioner Miller Moved That The Meeting Be Adjourned At 3:00 P.M.

Commissioner Miller, Chair Moscoe, Commissioner Ashton And Commissioner Mihevc Voted In Favour. There were no votes in opposition. The motion therefore carried on a 4 - 0 vote.