Board Meeting - August 29, 2001

B. Ashton (Chair), D. Miller, J. Mihevc, B. Disero, N. Kelly, S. Shaw, H. Moscoe and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), M. Walker (Chief Security Officer), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), K. Draudvila (Chief - Revenue Operations), S. Blakey (Manager - Human Resources), R. Hughes (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and A. Patrone (Administrative Coordinator) were present.

B. Ashton was in the Chair.

C. Wheeler, Manager - Property Development was present for Item #1.

Commissioner Moscoe declared an interest with respect to Report No. 10 on the agenda, as his brother is the owner of one of the firms listed in the report. Commissioner Moscoe took no part in the discussions or decisions made by the Commission concerning this report.

On Motion Of Commissioner Mihevc, The Commission Approved The Minutes From Meeting No. 1800 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) Report No. 1 - Rapid Transit Expansion Study - Screening of Options

Councillor Mario Racco

City of Vaughan

Chair - Spadina/York Subway Extension Committee

Councillor Maria Augimeri

City of Toronto

(Submitted Notice of Motion)

The Commission Received The Deputations.

(See Report No. 1 For Minute)

b) Report No. 29a) - Additional Bulk Classification for Seniors Fares

Peter Lambert

The Commission Received The Deputation.

(See Report No. 29a) For Minute)

c) Report No. 24 - A Proposed

Amendment to the Highway Traffic Act

Rhona Swarbrick

Chair - City of Toronto Pedestrian Committee

(Submitted brief)

The Commission Received The Deputation.

(See Report No. 24 For Minute)

CC-1 Chair Brian Ashton - Letter from Dan McTeague, M.P.
to David Collenette, Minister of Transportation re: Use of Gasoline Tax
Chair Ashton submitted a copy of a letter from Dan McTeague, M.P., Pickering-Ajax-Uxbridge to the Honourable David Collenette, Minister of Transportation dated July 19, 2001 urging Cabinet discussion on ways of channelling the 1.5 cent per litre increase in the Federal Excise Tax towards public transit infrastructure.
Commissioner Moscoe Moved That The Chair Write To Federal Transport Minister David Collenette And Other Members Of Parliament From The Greater Toronto Area To Indicate The Commission's Support For The Views Expressed By Dan Mcteague In His Communication Dated July 19, 2001.
The Commission Approved Commissioner Moscoe's Motion.

1. Rapid Transit Expansion Study - Screening of Options

After Hearing The Deputations And Receiving A Presentation From C. Wheeler, Manager - Property Development, Commissioner Moscoe Moved Adoption Of The Recommendations Contained In The Report.

Commissioner Mihevc Moved That Recommendation No. 5 Be Amended, By Adding "And Further That Council Be Requested To Approve, In Principle, The TTC'S Direction For Subway Expansion."

Commissioner Mihevc Also Moved That A Recommendation No. 6 Be Added To The Report As Follows:

"6. That Staff Develop Critical Path Scenarios Identifying, Among Other Things, At What Stages Funding From Other Levels Of Government Are Required."

Chair Ashton Called For A Vote On Commissioner Mihevc's Motions.

The Commission Approved Commissioner Mihevc's Motions.

Chair Ashton Then Called For A Vote On Commissioner Moscoe's Motion, As Amended.

The Commission Approved Commissioner Moscoe's Motion, As Amended.

Commissioner Mihevc Moved A Notice Of Motion Submitted By Councillor Augimeri.

Commissioner Shaw Moved That Councillor Augimeri's Notice Of Motion Be Amended To Include The Sheppard Subway Extension As A Priority To Be Reviewed And Considered.

Chair Ashton Called For A Vote On Commissioner Shaw's Motion.

The Commission Approved Commissioner Shaw's Motion.

Commissioner Moscoe Moved That Councillor Augimeri's Motion, As Amended, Be Referred To Staff For Report.

Commissioner Miller Moved That Commissioner Moscoe's Motion Be Amended By Adding That Staff Be Requested To Consider Whether The Alignment Recommended By Councillor Augimeri Is The Preferred Alignment For The Spadina Extension.

Chair Ashton Called For A Vote On Commissioner Miller's Motion.

The Commission Approved Commissioner Miller's Motion.

Chair Ashton Then Called For A Vote On Commissioner Moscoe's Motion, As Amended.

The Commission Approved Commissioner Moscoe's Motion, As Amended.

Commissioner Miller Moved That Staff Be Requested To Report In Six Months Time On The Impact On The Preliminary Evaluation Of The Eglinton Subway Line Of Development Proposals In The York City Centre Area.

The commission approved commissioner miller's motion.

Commissioner Miller Moved That In Addition To Reports Identified In "Next Steps", Staff Review The Possibility Of Creating A Reserved Busway Westward From The Bloor Subway And Report Further To The Commission.

The Commission Approved Commissioner Miller's Motion.

Commissioner Miller Moved That Staff Report On The Potential For A Rapid Transit Link From Etobicoke To Downtown Via The Queensway Streetcar, Including A Link From The Roncesvalles/King/Queen Intersection Through Exhibition Place To Downtown.

The Commission Approved Commissioner Miller's Motion.

2. Project Funding Approval: Forty-Foot Low-Floor Diesel Bus Procurement Program

Commissioner Miller Moved That The Commission Approve The Recommendation Contained In The Report, In Principle, With A Request That Staff Provide Further Cost Information Through The TTC'S Budget Sub-Committee To The Next Commission Meeting.

The Commission Approved Commissioner Miller's Motion.

3. Chief General Manager's Report Period 6 - June 3 to July 7, 2001

It is recommended that the Commission:

(1) Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period June 3 to July 7, 2001, noting that:

i. a $1 million shortfall is currently expected for the 2001 TTC Operating Budget;

ii. the 2001 year-end cash flow for the 2001-2005 Capital Program is currently projected to be under budget by approximately $4.2 million; and that

iii. the current projected year-end unaccommodated rate for Wheel-Trans is 4.3% and the projected budget shortfall is $118,000; and

(2) forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

4. Procurement Authorization - Easier Access Phase II Dundas Station TPA Tunnel Finishes Contract S2-15

It is recommended that the Commission authorize the acceptance of the tender submitted by Ross Clair/Division of R.O.M. Contractors Inc. in the amount of $251,490.00 for Contract S2-15, Dundas TPA Tunnel Finishes.

Approved

5. Procurement Authorization Easier Access Phase II Kipling Station Bus Transfer Award of Contract F7-14 Contract Change SH-00-Z01-1

It is recommended that the Commission:

a) Approve the reworked concept of the Kipling Station automatic entrance;

b) Authorize the acceptance of the proposal submitted by Thyssen Elevator Limited operating as Thyssen Krupp Elevator (Thyssen) in the amount of $224,700.00 for Contract F7-14, Kipling Station Bus Transfer - Design, Supply and Install Easier Access Portal Unit (EAPU); and

c) Authorize an increase in the amount of $150,000 for Change Directive SH-00-Z01-1 to Royal Laser Tech Corporation (Royal Laser) bringing the total amount to $175,000 to supply and deliver (3) pieces of fare collection equipment for the Easier Access automatic entrance at the Kipling station bus transfer area.

Approved

6. Procurement Authorization Arrow Road Bus Garage Pavement Rehabilitation Contract V60-3

It is recommended that the Commission authorize the acceptance of the tender submitted by Grascan Construction Ltd. in the amount of $1,567,000.00, for Contract V60-3 - Arrow Road Bus Garage Pavement Rehabilitation.
Approved

7. Procurement Authorization Duncan Shops Roofing Rehabilitation Contract M1-40

It is recommended that the Commission authorize the acceptance of the tender submitted by Trio Roofing Systems Inc. in the amount of $2,561,473.00, for Contract M1-40 Duncan Shops - Roofing Rehabilitation.
Approved

8. Procurement Authorization - Maximo Site Licenses

It is recommended that the Commission authorize a single source contract to MRO Inc. for a site software license (unlimited user), for an amount of $701,086.15

Approved

9. Procurement Authorization - Purchase Order Amendment for Communications and Information System (CIS) Cellular Services

Commissioner Moscoe Moved That The Report Be Referred Back To Staff With A Request That They Provide Additional Information On Frequency Of Use Of The Cellular System, As Well As Enter Into Discussions With Bell Mobility On The Possibility Of Achieving Better Rates.

The Commission Approved Commissioner Moscoe's Motion.

10. Procurement Authorization - Technical Assistance for Information Technology Services

Commissioner Miller Moved Adoption Of The Recommendation Contained In The Report, Subject To Amending Recommendation C) By Adding The Words "In Accordance With The Global Technical Assistance Contracts Process", So The Recommendation Reads, As Follows:

"It Is Recommended That The Commission:

A) Authorize The Award Of Contracts To Eight Companies For The Five-Year Period From August 31, 2001 To September 1, 2006 To Provide Technical Assistance To The Information Technology Services Department.

B) Authorize The Initial Purchase Orders To Be Awarded In The Upset Limit Amount Of $5,200,000 For The First Twelve-Month Period (August 31, 2001 to September 1, 2002). These Funds Will Be Allocated Equally In The Amount Of $650,000 Among The Following Companies:

1. GE Capital Information Technology Solutions

2. IT/NET Consultants Inc.

3. Qlogitek Technology Limited

4. AJILON Canada

5. Ian Martin Information Technology Inc.

6. Pinstripe Personnel

7. TES The Employment Solution

8. Project Management Recruiting Inc.

C) Delegate Authority To The Manager Of Materials & Procurement To Reallocate Funds Among The Companies In Order To Meet Staffing Availability From The Proponents, In Accordance With The Global Technical Assistance Contracts Process."

The Commission Approved Commission Miller's Motion.

11. Procurement Authorization - Purchase Order

Amendment for the Supply of Electronic Components

It is recommended that the Commission approve the issuance of a Purchase Order Amendment in the upset limit of $280,000 to Electro Sonic Inc., increasing the total contract value to $1,080,000 for Commission wide direct supply of electronic components on a System Contract Basis, for the period July 1, 1999 to June 30, 2002.

Approved

12. Procurement Authorization - Contract E3-15 Birchmount Bus Garage Outdoor Storage Contract Change E3-15-5

It is recommended that the Commission authorize an increase in the amount of $116,000.00 for Change Directive E3-15-5 to Ashbridge Construction Incorporated bringing the total amount to $216,000.00 for the disposal of excavated material as non-registerable, non-hazardous waste.

Approved

13. Procurement Authorization - Supply of Rock Salt for the 2001-2003 Winter Seasons

It is recommended that the Commission approve the issuance of a purchase order to the Canadian Salt Company Limited, for the supply of rock salt for the period of October 15, 2001 to April 30, 2003 in the total upset limit of $475,000.00.

Approved

Commissioner Mihevc Moved That Staff Be Requested To Report Back With An Evaluation On The Use And Storage Of Salt On TTC Property, Having Noted The Changes To The Use And Storage Of Salt Made By The City Of Toronto's Transportation Department.

The Commission Approved Commissioner Mihevc's Motion.

14. Procurement Authorization for Supply of Uniform Suits 2002, 2003 and 2004

It is recommended that the Commission approve the acceptance of the tender submitted by R. Nicholls Distributors and the issuance of a Purchase Order in the upset limit amount of $2,500,000 for the three-year supply of uniform suits.

Approved

15. Procurement Authorization Replacement of Air Dryers for CLRV's

It is recommended that the Commission authorize staff to enter into negotiations with Pandrol Canada, who represents Graham White Manufacturing, the original equipment manufacturer (OEM) on a sole source basis, for the purchase of 100 air dryers for the Commission's CLRV fleet.

It is also recommended that the Commission delegate the authority for the purchase of the 100 CLRV air dryers from Pandrol Canada, upon successful negotiations, to the Chief General Manager in an amount not to exceed the funds budgeted by staff for this purchase.

Approved

16. Purchase of Sprague Vehicle Parts

It is recommended that the Commission authorize the following:

1) The award of three-year inventory supply contracts for Sprague vehicle parts to the following companies with a combined upset limit of $420,000.00 including applicable taxes for the period September 2001 to August 2004,

• Neoplan Canada Inc. to be initially allocated a contract for $325,000.00 for 66 part types.

• MCI Service Parts to be initially allocated a contract for $17,000.00 for 16 part types.

• New Flyer Industries Ltd. to be initially allocated a contract for $6,000.00 for 8 part types.

• Prevost Parts - Coach & Transit to be initially allocated a contract for $2,000.00 for 3 part types.

2) Authorize the Manager of Materials and Procurement to amend the above contracts within the total upset limit of $420,000.00, should the need arise over the term of these contracts.

Approved

17. Purchase of Electronic Jobber Parts

It is recommended that the Commission authorize the following:

1. The award of three-year inventory supply contracts for Electronic Jobber Parts to the following companies with a combined upset limit of $1,450,000.00 including applicable taxes for the period September 2001 to August 2004,

• Newark Electronics to be initially allocated a contract for $706,000.00 for 390 part types.

• CAE Telecom Inc. to be initially allocated a contract for $236,000.00 for 31 part types.

• Electro Sonic Inc. to be initially allocated a contract for $152,000.00 for 205 part types.

• Intrepid Distributors to be initially allocated a contract for $110,000.00 for 101 part types.

2. Authorize the Manager of Materials and Procurement to amend the above contracts within the total upset limit of $1,450,000.00, should the need arise over the term of these contracts.

Approved

18. Purchase of Daimler Chrysler Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for Daimler Chrysler rail vehicle parts for the period from September 2001 to August 2004 to Daimler Chrysler Rail Systems for an upset limit of $3,000,000.00 including applicable taxes.

Approved

19. Purchase of Dellner Coupler Parts

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for Dellner coupler parts to Dellner Couplers Inc. for the period from September 2001 to August 2004 for an upset limit of $684,000 including applicable taxes.

Approved

20. Purchase of Electric Jobber Parts

It is recommended that the Commission authorize the following:

1) The award of three-year inventory supply contracts for electric jobber parts to the following companies with a combined upset limit of $1,877,000 including applicable taxes for the period from September 2001 to August 2004:

• Harwell Electric Supply Co. Ltd. to be initially allocated a contract for $512,000 for 263 part types.

• Powertrade Electric Ltd. to be initially allocated a contract for $505,000 for 178 part types.

• Electric Depot to be initially allocated a contract for $194,000 for 112 part types.

• Nedco to be initially allocated a contract for $134,000 for 52 part types.

• Paul Wolf Electric and Lighting Supply to be initially allocated a contract for $100,000 for 31 part types.

• O'Neil Electric Supply Ltd. to be initially allocated a contract for $46,000 for 24 part types.

• Robertson Electric Wholesale to be initially allocated a contract for $73,000 for 16 part types.

2) Authorize the Manager of Materials and Procurement to amend the above contracts within the total upset limit of $1,877,000, should the need arise over the term of these contracts.

Approved

21. Vacuum/High Pressure Wash System

It is recommended that the Commission approve:

1) the unbudgeted purchase of a vacuum/high pressure wash system to be used for the maintenance of track and switch drains contained within the streetcar track network at a cost of $131,000,

2) the transfer of vehicle #735 from Bus Maintenance to Streetcar Maintenance.

Approved

22. Procurement Authorization - Design, Supply and Installation of Track Switch Heaters at Wilson Yard

It is recommended that the Commission authorize:

1) the acceptance of the proposal submitted by A.M. Signal Systems Ltd. in the amount of $255,300 for the design, supply and installation of eleven (11) track switch heaters at Wilson Yard, and note that staff is;

2) proceeding with the balance of the work required to modify the train stop heaters in the amount of $515,000 which includes the purchase of inverters and electrical installation work. The purchase of these requirements will be subject to normal authorizations.

Approved

23. Internal Audit Report (May - July 2001)

It is recommended that the Commission receive for information the attached Internal Audit Report covering the period May - July 2001.

Received

24. A Proposed Amendment to the Highway Traffic Act

After Hearing The Deputation, Commissioner Moscoe Moved That The Report And Comments Made By The Deputant Be Referred To B. Leck, General Counsel For A Structural Re-Write Of The Proposed Amendment, And That On Completion, The Recommended Changes Be Reported To The Chair For Submission To The Appropriate City Committee.
The Commission Approved Commissioner Moscoe's Motion.

25. Request for Travel Approval - 2001 APTA Annual Meeting

It is recommended that the Commission approve travel for Chair Brian Ashton to attend the American Public Transportation Association's Annual Meeting and Roadeo in Philadelphia, Pennsylvania from September 29 - October 4, 2001 at an estimated cost of $3,000.00.

Approved

26. Transit Funding - US Properties

It is recommended that the Commission receive this report for information, noting that:

1. the TTC would receive $290 million ($Cdn) in 2001 in transit funding under American TEA-21 legislation if Toronto were an American city, and

2. Toronto is the only city in North America or Europe that has to fully fund transit capital costs and operating subsidies solely from the property tax base.

Received

Commissioner Mihvec Moved That Staff Be Requested To Forward Copies Of The Report Along With The Accompanying U.S. Report To Appropriate Provincial And Federal Officials.

The Commission Approved Commissioner Mihevc's Motion.

27. Russell Hill Subway Train Accident of

August 11, 1995 Due Diligence Checklist Update

It is recommended that the Commission:

i) Receive for information the updated Due Diligence Checklist relating to the Russell Hill Subway Train Accident of August 11, 1995, which provides a status report on the progress toward closing the Coroner's Jury Recommendations and the TTC's Internal Team Recommendations.

ii) Forward this report to the Chief Coroner of Ontario, the City of Toronto, and the Province of Ontario for information.

Adopted

28. Summary of Authorized Expenditures for the Period June 3, 2001 to July 9, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period June 3, 2001 to July 9, 2001 which were approved by Senior Management.

Received

a) Additional Bulk Classification for Seniors Fares

After Hearing The Deputation And Noting The Contents Of A Memorandum Dated July 9, 2001 From R. Ducharme, Chief General Manager, Commissioner Mihevc Moved That Bulk Rates For Senior Tickets Also Be Offered At 5 Tickets For $6.00.

Commissioner Miller Moved That Commissioner Mihevc's Motion Be Amended To State That This Change Is A Pilot Project And Will Be Reviewed At The Next Time A Fare Increase Is Comtemplated.

Chair Ashton Called For A Vote On Commissioner Miller's Motion.

The Commission Approved Commissioner Miller's Motion.

Chair Ashton Then Called For A Vote On Commissioner Mihevc's Motion, As Amended.

The Commission Approved Commissioner Mihevc's Motion, As Amended.

b) Allocation of Funds for Specific Program Purposes

The Commission Received A Memorandum Dated July 9, 2001 From R. Ducharme, Chief General Manager Entitled, "Allocation Of Funds For Specific Program Purposes.

c) Ontario Transportation Trust Fund Proposal

The Commission Received A Memorandum Dated August 29, 2001 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Ontario Transportation Trust Fund Proposal."

Commissioner Moscoe Moved That The Commission Reaffirm Its Earlier Endorsement, In Principle, Of The Ontario Transportation Trust Fund Proposal.

The Commission Approved Commissioner Moscoe's Motion.

d) Equal Opportunity Audit

The Commission Received A Memorandum Dated August 29, 2001 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Equal Opportunity Audit."

C-1 Alice Dwornik, dated July 24, 2001 forwarding for the consideration of the Commission several recommendations to improve transit service.
Commissioner Moscoe Moved That The Communication Be Referred To Staff For Review And Consideration With A Request That They Respond Directly To Ms. Dwornik.
C-2 Councillor Peter LiPreti, City of Toronto urging the Commission to consider the northwest expansion route as a top priority with respect to the Rapid Transit Expansion Study.

The Commission Received The Communication For Information.

(See Report No. 1 For Minute)

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Commissioner Altobello To Meet As The Committee Of The Whole On Tuesday, September 25, 2001 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 4:00 p.m.

Nil