Board Meeting - January 25, 2001

B. Ashton (Chair), M. Silva (Vice-Chair), D. Miller, N. Kelly, J. Mihevc, H. Moscoe, S. Shaw, B. Disero and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), A. Bertolo (Chief Project Manager - Sheppard Subway), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Brent (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Ashton was in the Chair.

Nil

On Motion Of Commissioner Moscoe, The Commission Approved The Minutes From Meeting No. 1792 And Authorized The Chair And General Secretary To Sign The Same, Subject To Amending Commissioner Miller's Second Motion On Page 4 By Adding The Words "An Additional", So Such Motion Reads As Follows:

"Commissioner Miller Moved That TTC Staff Be Requested To Report Back On The Impact On The Operating And Capital Budget Of A Goal Of An Additional 5% Increase In Riders For 2001 And 2002."

Item No. 1 - Commissioner Miller's motion - Impact on the Operating

& Capital Budget of a Goal of an Additional 5% Increase in Riders for 2001 & 2002

Commissioner Miller requested that when the above report is submitted for the consideration of the Commission that staff also bring forward past reports dealing with the issue of service cuts.

The Commission Referred Commissioner Miller's Request To Staff For Attention.

Nil

a) Report No. 10 - Procurement Authorization -

Birchmount Bus Garage - Outdoor Bus Storage Contract E3-15

Aldo Gottardo

Gottardo Construction Limited

The Commission Received The Deputation.

(See Report No. 10 For Minute)

b) Report No. 21 - TTC Bus Fleet Emission Levels

Philip Webb

Centre for Urban Studies

University of Toronto

The commission received the deputation.

(See Report No. 21 For Minute)

c) Safety Issue - Overcrowding on Subway Station Platforms

Marjorie Nichol

Rocket Riders

(Submitted brief)

The Commission Received The Deputation.

Commissioner Miller Moved That This Matter Be Referred To Staff For A Report Back On Current Protocol Used To Control Excessive Crowding On Subway Station Platforms.

The Commission Approved Commissioner Miller's Motion.

Nil

1. Award of Merit - Operator Shawn Patterson

Chair Ashton introduced Operator Shawn Patterson who on November 5, 2000 observed a customer on his bus suffering from a seizure. Operator Patterson immediately notified CIS and then went to the assistance of the customer who had stopped breathing. Operator Patterson began mouth to mouth resuscitation. Emergency personnel later attended and continued with emergency care and then transported the customer to hospital with vital signs present.

On behalf of the Commission, Chair Ashton presented Operator Patterson with an Award of Merit in recognition of his courageous actions.

2. Outgoing Members - Advisory Committee on Accessible Transportation

Chair Ashton advised that the following individuals had recently retired as members of the Advisory Committee on Accessible Transportation:

Mazin Aribi

Scott McArthur

Ahmed Hassan (not present)

On behalf of the Commission, Chair Ashton thanked the above individuals for their dedication and contributions to the Committee. In recognition of their efforts, Vice-Chair Silva then presented each individual with a plaque on behalf of the Commission.

3. Notification of Procurement - Surface Garbage Removal

G. Webster, General Manager - Operations gave a video and overhead slide presentation (copy attached) with respect to this matter.

On Conclusion Of The Presentations, The Commission Approved The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission Receive This Report As Notification Of Award For The Pick-Up And Disposal Of Garbage And Newspaper Bundles From TTC Subway Stations To Miller Waste Systems, For An Upset Limit Contract In The Amount Of $200,000.00. The Duration Of This Contract Will Be From January 2, 2001 To March 31, 2001."

Commissioner Moscoe Moved That Staff Be Requested To Establish A Protocol In Consultation With Local City Councillors For The Storage And Collection Of Garbage From Subway Stations.

The Commission Approved Commissioner Moscoe's Motion.

Budget Matters

4. Chief General Manager's Report

Period 11 October 29 to November 25, 2000

It is recommended that the Commission:

1. receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period October 29 to November 25, 2000; and

2. forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

Nil

5. Procurement Authorization - Supply of Precast Concrete Track Beams 2001-2004

It recommended that the Commission approve the issuance of a purchase order to Con Cast Pipe Ltd. in the total estimated amount of $344,126.92 for the supply of thirty precast concrete track beams for the Prince Edward Viaduct for the years 2001-2004.
Approved

6. Procurement Authorization - Installation and Removal of TTC Overhead Suspension Poles

It is recommended that the Commission authorize awarding a two-year contract for the installation and removal of TTC overhead suspension poles to Marley Line Construction Inc., in the upset limit amount of $950,000.00.

Approved

7. Procurement Authorization - Supply of Radios for Subway Cars

It is recommended that the Commission authorize the acceptance of the proposal submitted by Trak Com Wireless Inc. at a cost of $384,709.50 for the supply of 36 subway car radio units.

Approved

Commissioner Moscoe Moved That Staff Be Requested To Explore The Feasibility Of Alternative Radio Technologies, Including The Installation Of Equipment To Allow Cell Phones To Be Used In The Subway System.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Altobello Moved That Staff Be Requested To Submit A Further Report On The History Of Radios In The Subway, Including The Issue Of Financing.

The Commission Approved Commissioner Altobello's Motion.

8. Procurement Authorization - Supply of Electric Flash Butt Welding for Surface and Subway Rail

It is recommended that the Commission approve the award to Progress Rail Services for the supply of electric flash butt rail welding for the contract period March 1, 2001 to December 31, 2003, in the upset limit amount of $780,000.00.

Approved

9. Procurement Authorization Surface Special Trackwork

It is recommended that the Commission approve acceptance of the proposal submitted by H.J. Skelton Canada Ltd. and issuance of a purchase order in the upset limit amount of $11,000,000 for the supply of surface special trackwork castings for the contract period 2002-2006.

Approved

10. Procurement Authorization Birchmount Bus Garage - Outdoor Bus Storage Contract E3-15

After Hearing The Deputation, Commissioner Moscoe Moved Approval Of The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission Authorize The Acceptance Of The Tender Submitted By Gottardo Construction Limited In The Total Amount Of $4,811,000.00 For Contract E3-15, Birchmount Bus Garage - Outdoor Bus Storage."

Chair Ashton, Vice-Chair Silva, Commissioner Moscoe, Commissioner Mihevc, Commissioner Altobello, Commissioner Kelly And Commissioner Miller Voted In Favour. Commissioner Disero And Commissioner Shaw Were Opposed. The Motion Therefore Carried On A 7 - 2 Vote.

11. Procurement Authorization - Purchase Order Amendment for the Supply of Unleaded Gasoline for Non-Revenue Vehicles

It is recommended that the Commission approve the issuance of a purchase order amendment in the upset limit amount of $375,000.00 to Imperial Oil Ltd. increasing the total contract to $1,975,000.00 for the supply of unleaded gasoline, propane, car washes and lubrication for non-revenue vehicles for the period of July 1, 1998 to June 30, 2001.

Approved

A. Chocorlan, Manager - Materials and Procurement also distributed a chart showing a summary of crude prices (NYMEX (WTI) between July 1998 and January 22, 2001.

The Commission Received The Chart For Information.

12. Purchase of Bombardier Parts

It is recommended that the Commission authorize the award of a three year inventory supply contract for Bombardier subway and streetcar vehicle parts for the period from February 2001 to January 2004 to Bombardier Inc. for an upset limit of $3,000,000.00, including applicable taxes.

Approved

13. Purchase of Impulse Parts

It is recommended that the Commission authorize the awarding of a three year inventory supply contract for Impulse overhead and track parts for the period from February 2001 to January 2004 to Impulse NC, Inc. for an upset limit of $4,900,000.00 including applicable taxes.

Approved

14. Purchase of Rockwell Brake and Axle Parts

It is recommended that the Commission authorize additional authority in the amount of $1,200,000.00 for the supply of Rockwell brake and axle parts for the period ending January 2002 from Orion Bus Industries resulting in a revised upset limit of $4,400,000.00, including applicable taxes.

Approved

15. Purchase of Subway Track Castings

It is recommended that the Commission authorize, for inventory, additional authority in the amount of $685,000.00 for the additional supply of subway track castings for the period ending May 2003 from ABC Rail Products Corporation for the upset limit of $1,535,000.00, including applicable taxes.

Approved

16. Supply of Miscellaneous Electrical Components

It is recommended that the Commission approve the issuance of purchase orders to the following companies for the supply of miscellaneous electrical components for the period of February 1, 2001 to January 31, 2004:

a) Wesco Distribution Canada Inc. in the upset limit amount of $2,200,000; and

b) Nedco in the upset limit amount of $300,000.

Approved

17. Internal Audit Report October - December 2000

It is recommended that the Commission receive for information the attached Internal Audit Report covering the period October - December 2000.

Received

18. Appointment of Members to the Advisory

Committee on Accessible Transportation

It is recommended that the Commission approve the Selection Committee's candidate recommendations for appointment to the Advisory Committee on Accessible Transportation.

Approved

Commissioner Shaw Moved That A Copy Of The Report Be Referred To The City Of Toronto Disabilities Issues Committee For Information.

The Commission Approved Commissioner Shaw's Motion.

19. Summary of Authorized Expenditures

for the Period October 29, 2000 to November 25, 2000

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period October 29, 2000 to November 25, 2000.

Received

20. Travel Approval - Risk and Insurance

Management Society Conference & Exhibition

It is recommended that the Commission approve a travel request for Mr. Michael Harbinson, Corporate Insurance Administrator, of the Finance Department, to attend a 6-day Risk and Insurance Management Society Conference & Exhibition, in Atlanta, Georgia from April 29, 2001 to May 4, 2001.

Approved

21. TTC Bus Fleet Emission Levels

After Hearing The Deputation, The Commission Adopted The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission Receive This Report As An Information Update Concerning TTC'S Operating Experience With Catalytic Mufflers."

22. TTC Staff Position on Bus Bays

It is recommended that the Commission:

1. Receive this report for information, noting that:

• TTC staff do not support the use of bus bays because their purpose is to improve the flow of all non-TTC vehicles by getting TTC buses out of the way and, thereby, give TTC buses lower, not higher, priority on roads, and because they result in increased difficulty for TTC buses to re-enter the flow of traffic, thus making travel slower and more frustrating for TTC customers;

• TTC staff do support the use of bus bays in those rare situations when they are clearly needed to improve traffic safety; and

2. Forward this report to the City of Toronto Works and Emergency Services Department for information.

Adopted

Commissioner Moscoe Also Moved The Following Motions:

1. That The TTC Undertake, In Co-Operation With City Transportation Officials, A Review Of All Existing Bus Bays With A View To Classifying Those Which Are Acceptable And Targeting Those For Removal When Roads Are Re-Constructed; And Further That This Motion Be Forwarded To The City Planning And Transportation Committee For Their Consideration.

2. That TTC Staff Prepare A Policy Statement On Traffic Calming And Speed Humps On Transit Routes.

3. That TTC Staff Report Back On The Condition Of Streetcar Islands And A Possible Standard For Their Maintenance.

The Commission Approved Commissioner Moscoe's Motions.

23. Outstanding Commission Items

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period covering May 1998 to November 2000.

Received

24. Additional Meetings - 2001 Commission Meeting Schedule

It is recommended that the Commission amend its current meeting schedule for 2001 by adding a special meeting on Wednesday, April 18, 2001, on a tentative basis, for the purpose of addressing any budgetary matters that must be considered prior to the Commission's Capital and Operating Budgets going forward to Toronto City Council; and further that this meeting be held at 1:00 p.m. in Committee Room 2 at Toronto City Hall.

Approved

25. Confirmation of Training Approval - MAXIMO Training Courses

It is recommended that the Commission confirm the approval of the Chair, Vice-Chair and Chief General Manager for Business Analyst, Dan Emoff of Plant Maintenance Department, to attend various MAXIMO technical training courses, scheduled to take place January 16-18, 2001 and January 23 and January 26, 2001, at the PSDI Training Centre in Dallas, Texas. The estimated cost, which includes course registration, airfare, meals, expenses, etc., is $8,674.00.

Confirmed

26. Confirmation of Travel Approval - Information Technology

Services Management Conference and Workshops - Orlando, Florida

It is recommended that the Commission confirm the following request to send Maureen Dodd and Michael Alexander in the Information Technology Services Department to the Information Technology Services Management Conference and Workshops in Orlando, Florida scheduled from January 31, 2001 to February 10, 2001.

Confirmed

27. Staff Response to Commission Inquiries

a) Suzanne Molina - Deputation

The Commission had before it a memorandum dated January 25, 2001 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Suzanne Molina Deputation."

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

b) Subway Stations with Bicycle Racks

The Commission had before it a memorandum dated January 25, 2001 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Subway Stations with Bicycle Racks."

The Commission Received The Memorandum For Information.

Commissioner Mihevc Moved That A Copy Of The Memorandum Be Referred To The City Of Toronto Cycling Committee For Comment And Possible Deputation At The Next Meeting.

The Commission Approved Commissioner Mihevc's Motion.

Commissioner Moscoe Moved That Staff Be Requested To Review The Possibility Of Locating A Bicycle Rack In The Parking Garage At Yorkdale.

The Commission Approved Commissioner Moscoe's Motion.

Nil

Nil

a) Letter of Condolence to Councillor Korwin-Kuczynski

Commissioner Miller noted that Councillor Korwin-Kuczynski's brother had recently passed away unexpectedly.

In This Regard, Commissioner Miller Moved That The Commission Forward A Letter Of Condolence To Councillor Korwin-Kuczynski Along With An Appropriate Donation To The Heart And Stroke Foundation.

The Commission Approved Commissioner Miller's Motion.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Tuesday, February 27, 2001 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 4:10 p.m.

Nil