Board Meeting - March 21, 2001

B. Ashton (Chair), M. Silva (Vice-Chair), D. Miller, J. Mihevc, H. Moscoe, N. Kelly, S. Shaw and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Hughes (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Ashton was in the Chair.

Nil

On Motion Of Commissioner Moscoe, The Commission Approved The Minutes From Meeting No. 1795 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) Transit Advertising Contract

Lawrence Levine

Senior Vice-President

Transportation Displays Inc.

The Commission Received The Deputation.

Commissioner Mihevc Moved That Staff Be Requested To Report Back, As Soon As Possible, On The Feasibility Of Designating Funds Derived From Additional Advertising Beyond The $75 Million Contract With Transportation displays inc. For Specific TTC Projects Such As The Phase III Subway Station Accessibility Program.

The Commission Approved Commissioner Mihevc's Motion.

Chair Ashton Moved That Staff Be Requested To Report To The Ttc Budget Sub-Committee On The Current Status Of The Advertising Contract With Transportation Displays Inc.

The Commission Approved Chair Ashton's Motion.

b) Appeal - Wheel-Trans Service

Sabina Erlich

(Submitted communication)

The Commission Received The Deputation.

Commissioner Moscoe Moved That Ms. Erlich's Son Be Granted Access To The Appeal Process For A Second Time.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Miller Moved That The TTC'S Advisory Committee On Accessible Transportation (ACAT) Be Requested To Invite The Toronto And Ontario Epilepsy Associations To A Future ACAT Meeting For The Purpose Of Discussing Whether The Current Eligibility Guidelines For Wheel-Trans Service Need To Be Changed In Relation To Persons With Epilepsy.

The Commission Approved Commissioner Miller's Motion.

CC-1 Chair Ashton - Letter from City Budget Chair re: TTC's 2001 Budget

Chair Ashton submitted his communication dated February 26, 2001 entitled, "TTC's 2001 Budget."

The Commission Received The Communication For Information.

Commissioner Miller Moved That Staff Be Requested To Report, Through The TTC Budget Sub-Committee, To The Next Commission Meeting On The Feasibility Of Structuring Fare Increases, If Required, To Avoid Increases On Students, Seniors, And Monthly Pass Holders.

The Commission Approved Commissioner Miller's Motion.

Commissioner Moscoe Moved That Staff Be Requested To Report, Through The TTC Budget Sub-Committee, To The Next Commission Meeting On The Feasibility Of Structuring The Fare Increase So That The First Efforts Of The Commission Are Towards A 25¢ Cash Fare Increase, And That An Assessment Take Place On The Results Of This Change Over A Period Of One Month Before Determining The Balance Of The Fare Increases That May Be Required.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Kelly Moved That The TTC Budget Sub-Committee Consider The Possibility Of Inviting Representatives From The Development Business Community For The Purpose Of Discussing Ways And Means To Accelerate TTC Revenues Associated With Development Over Subway Stations.

The Commission Approved Commissioner Kelly's Motion.

Commissioner Altobello Moved That Staff Be Requested To Bring Forward To The Next TTC Budget Sub-Committee Meeting Information On Revenue Options Available With Respect To Commuter Parking Lots.

The Commission Approved Commissioner Altobello's Motion.

Commissioner Mihevc Moved That Staff Be Requested To Report To The TTC Budget Sub-Committee On Ways And Means To Fund The Phase Iii Subway Accessible Program Contained In The 2001 To 2005 Capital Budget.

The Commission Approved Commissioner Mihevc's Motion.

Commissioner Miller Moved That Staff Be Instructed To Respond To The City Budget Advisory Committee's Request To Make A Presentation Regarding The Impact Of The Proposed $200 Million Cap On The TTC'S Capital Budget.

The Commission Approved Commissioner Miller's Motion.

Commissioner Miller Moved That The TTC Chair Be Authorized To Write To The City Budget Advisory Committee Requesting A Joint Process To Achieve, In A Reasonable Timeframe, The City's Stated Goal Of A 20% Subsidy For The TTC'S Operating Budget.

The Commission Approved Commissioner Miller's Motion.

1. World Youth Days

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

2. Chief General Manager's Report

Period 12 - November 26 to December 31, 2000

It is recommended that the Commission:

1) Receive for information the attached Chief General Manager's (CGM's) report covering the period November 26 to December 31, 2000;

2) Note that the 2000 operating subsidy requirement for the TTC has permitted a contribution of $12.1 million into the TTC Stabilization Reserve Fund, for use in 2001, as approved by the Commission at its meeting of February 16, 2001; and

3) Forward a copy of this cover report to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission.

Adopted

Commissioner Miller Moved That Staff Be Requested To Include In The May CGM Report All Material Relating To Schedule Adherence In Addition To The Regular Executive Summary.

The Commission Approved Commissioner Miller's Motion.

3. Procurement Authorization for the Supply of Building Products

It is recommended that the Commission approve the issuance of a purchase order to Lansing Building Supply in the total upset limit of $900,000 for the supply of building products for the three-year period, April 1, 2001 to March 31, 2004.

Approved

4. Procurement Authorization - SRT Linear Induction Motor Contract

It is recommended that the Commission authorize the award of a two-year contract to Sherwood Electromotion for scheduled preventive maintenance of SRT Linear Induction Motors in the total upset limit amount of $600,000.00.

Approved

5. Procurement Authorization - Asphalt Repairs and Maintenance

It is recommended that the Commission authorize the acceptance of Tender No. M31T01018 submitted by IPAC Paving Ltd., in the upset limit of $322,000.00, for the repair and maintenance of on-grade pavement at various Commission properties for the contract period April 1, 2001 to March 31, 2003.

Approved

6. Procurement Authorization - Transit Control Centre Project

Supply of an Integrated Communications System Contract N80-2

It is recommended that the Commission authorize the award of Contract N80-2 to Trak Com Wireless Inc. in the amount of $3,155,784.38, for the supply of an Integrated Communication System (ICS) for the Transit Control Centre Project.

Approved

7. Procurement Authorization Supply and Disposal of Rectifier Transformers - Trinity and Casa Loma Substations

It is recommended that the Commission authorize the acceptance of the tender submitted by Primary Power Technical Services Ltd. in the amount of $753,946.00 (which includes Specified Options 1, 2 and 5, totalling $53,486.00) for the supply of five new rectifier transformers at Trinity and Casa Loma Substations including disposal of the old existing transformers.

Approved

8. Purchase Authorization - Supply of Escalator Handrails

It is recommended that the Commission approve the award for the supply of escalator handrails to Escalator Handrail Company Inc. in the amount of $204,171.00. The duration of the contract will be for a 12-month period, April 1, 2001 to March 31, 2002.

Approved

9. Procurement Authorization - Excavation and Paving 2001 Surface Track Program

It is recommended that the Commission:

1) Approve the issuance of a Purchase Order in the total upset limit amount of $8,070,000 to the City of Toronto - Department of Works and Emergency Services, for the Commission's cost of excavation and paving within the track allowance. This work will be completed by the City of Toronto in 2001; and

2) Note that this work is under way at this time since deferral of the work would impact the ability to complete the work in a timely and cost efficient manner.

10. Purchase Order Amendment - VAE Nortrak Ltd.

It is recommended that the Commission authorize an amendment to Purchase Order No. PC0023861 to VAE Nortrak Ltd. for the Supply of Special Trackwork in the estimated amount of $1,215,000.00 for a revised total upset limit of $6,842,419.40.

Approved

11. Purchase of Wooden Railway Ties

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for wooden railway ties for the period from March 2001 to February 2004 to Burke-Parsons-Bowlby Corporation for the upset limit of $642,000.00 including applicable taxes.

Approved

12. Purchase of MCI/NOVA Bus Parts

It is recommended that the Commission authorize the award of two inventory supply contracts for the supply of parts for MCI and Nova buses to MCI Service Parts and Prevost Parts - Coach & Transit with a combined upset limit of $3,130,000 including applicable taxes for a three-year period from March 26, 2001 to March 25, 2004.

Approved

13. Supply of Service Bureau Data Entry Services

It is recommended that the Commission approve the award of a contract to Reliable Data Entry Inc. in the upset limit amount of $900,000 for the Supply of Service Bureau Data Entry Services for a four-year period effective April 1, 2001 to March 31, 2005.

Approved

14. Confirmation of Out-Of-Town Training

It is recommended that the Commission confirm the approval of the Chair, Vice-Chair and Chief General Manager for the request for out-of-town training (including travel and accommodation costs) for the following employees at the following programs:

• John Sepulis, General Manager - Engineering and Construction, to attend the Ivey Executive Program in London, Ontario from May 6 to 16 and June 17 to 26, 2001 (total estimated cost of $22,000);

• Rick Cornacchia, Deputy General Manager - Subway Operations, to attend the Queen's Executive Program in Kingston, Ontario from April 29 to May 18, 2001 (total estimated cost of $21,000);

• Kirsten Watson, Assistant Manager - Employee Relations, Human Resources Department to attend the Negotiations Program at Queen's University in Kingston, Ontario from April 1 to 6, 2001 (total estimated cost of $5,000); and

• Cathy Braithwaite, Employee Relations Consultant, Human Resources Department to attend the Industrial Relations Program at Queen's University in Kingston, Ontario from May 6 to 11, 2001 (total estimated cost of $5,000).

Confirmed

15. Confirmation of Training Approval - MAXIMO Training Course

It is recommended that the Commission confirm the approval of the Chair, Vice-Chair and Chief General Manager to authorize acceptance of a training request for Mr. Joe Cipriani, Assistant Superintendent - Streetcar Way, Streetcars Department, to attend a 4-day MAXIMO training course at PSDI Training Centre, in Bedford, Massachusetts during the period March 6, 2001 to March 9, 2001.

Confirmed

16. Notice of Award of License Agreement

for the Lease of Premises at 350 Danforth Road

It is recommended that the Commission receive the notice of award of Commissioners Mihevc and Moscoe and the Chief General Manager to approve staff entering into an agreement with AFG Industries Ltd. to lease approximately 6000 sq. m. of parking space to store buses during the construction of the outdoor bus storage facilities at Birchmount Garage for a period of up to 12 months at a total of $115,560.00.

Confirmed

17. Travel Approval - American Industrial Hygiene

Conference and Exposition - New Orleans, Louisiana

It is recommended that the Commission approve the request for travel for Maryanne Langdon, Superintendent - Occupational Hygiene and Environment, Occupational Hygiene and Environment Section, Safety Department to attend the American Industrial Hygiene Conference and Exposition (AIHCE) in New Orleans, Louisiana.

Approved

18. Request for Travel Approval - 54th UITP World Congress

It is recommended that the Commission approve the attendance of Brian Ashton, Rick Ducharme and Vincent Rodo to the 54th UITP World Congress scheduled from May 20-25, 2001 in London, England.

Approved

19. Approval for Disposal of Surplus

Material - ZF-4HP500 Transmissions

It is recommended that the Commission declare as surplus seventy-nine (79) ZF-4HP500 Automatic Transmissions.

Approved

20. Summary of Authorized Expenditures for

the Period January 1, 2001 to February 3, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period January 1, 2001 to February 3, 2001, which were approved by Senior Management.

Received

21. Construction Notification Protocol

It is recommended that the Commission receive this report for information.

Received

Commissioner Moscoe Moved That Staff Be Requested To Take Appropriate Action In Having The Notification Protocol Include A Component That Would Require A Meeting Be Held With The Local Merchants After The Disruption Has Commenced In Order To Address Specific Concerns.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Miller Moved That TTC Staff In Conjunction With City Staff, Arrange A Meeting With The Parkdale Village Business Improvement Area To Address Their Concerns Resulting From Construction Activity.

The Commission Approved Commissioner Miller's Motion.

Chair Ashton Moved That This Report Be Forwarded To The City Works Committee For Information.

The Commission Approved Chair Ashton's Motion.

22. TTC Policy on Traffic Calming and Speed Humps

It is recommended that the Commission:

1) Endorse TTC staff's input to the City of Toronto's upcoming harmonized policy on traffic calming, specifically that:

• speed humps shall not be installed on streets that have transit service;

• speed cushions shall not be installed on streets that have transit service because there is, to date, no design for speed cushions that will calm traffic while still accommodating all types of TTC buses;

• the introduction of new transit routings on roads that already have speed humps or speed cushions would be conditional upon the removal of these devices; and

• proposed traffic calming schemes that would affect transit routes shall be reviewed by TTC staff prior to being carried forward to Community Council; and

2) Forward this report to the City of Toronto Transportation Services.

Approved

Commissioner Moscoe Moved That Staff Be Requested To Pursue The Removal Of Speed Calming Devices On Existing Transit Routes.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Miller Moved That Staff In Forwarding This Report To The City Transportation Services Department Request That These Policy Statements By The TTC Be Made Policy By The City Of Toronto.

The Commission Approved Commissioner Miller's Motion.

23. Post-Implementation Review - 80A Queensway

Sunday and Holiday Service to the Western Beaches

It is recommended that the Commission:

1. Approve the discontinuation of summer Sunday and holiday service on the 80A QUEENSWAY (Keele Stn-Lake Shore and Windermere) route because of low ridership and unacceptable financial performance; and

2. Forward this report to Councillors Korwin-Kuczynski and Miller.

Approved

Commissioner Miller Moved That TTC Staff Be Requested To Consult With Staff From The City Parks And Recreation Department In September 2001 Regarding The Usage Of Sunnyside Pool And The Western Beaches, As Evidenced For Example By Parking, And Determine If It May Be Appropriate To Try The Route Again On An Experimental Basis During The Summer Of 2002.

The Commission Approved Commissioner Miller's Motion.

24. Member Replacement - Advisory

Committee on Accessible Transportation

It is recommended that the Commission approve the appointment of Mr. William Brown to the Advisory Committee on Accessible Transportation (ACAT).

Approved

a) Suzanne Molina - Deputation

The Commission had before it a memorandum dated January 25, 2001 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Suzanne Molina Deputation."

The Commission Received The Memorandum For Information.

(Also See Correspondence C-1)

b) Telecommunications Update

The Commission had before it a memorandum dated March 21, 2001 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Telecommunications Update."

The Commission Received The Memorandum For Information.

c) Bicycle Rack at Yorkdale Subway Station

The Commission had before it a memorandum dated March 21, 2001 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Bicycle Rack at Yorkdale Subway Station."

Commissioner Moscoe Moved That The Commission Concur With The Proposed Location For The New Bicycle Rack, And Requested Staff To Review The Possibility Of Providing Weather Protection For Riders At This Location.

The Commission Approved Commissioner Moscoe's Motion.

d) Subway/SRT Station Platform Crowd Control

The Commission had before it a memorandum dated March 21, 2001 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Subway/SRT Station Platform Crowd Control."

The Commission Received The Memorandum For Information.

C-1 Suzanne Molina, dated February 19, 2001, thanking members of the Commission and staff for their response with respect to the concerns raised in her deputation on November 14, 2000 concerning customer service.

The Commission Received The Communication For Information.

(Also See Item #25A)

C-2 R. Ducharme, Chief General Manager, TTC, dated March 21, 2001, providing a status report on the Union Station Second Platform Project.

The Commission Received The Communication For Information.

a) Mother's Day Pass

Commissioner Moscoe Moved That Staff Be Requested To Report Back At The Next Meeting On The Feasibility Of Introducing A Three Month Pass For Mother's Day.

The Commission Approved Commissioner Moscoe's Motion.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Wednesday, April 11, 2001 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 4:10 p.m.

Nil