Board Meeting - May 14, 2001

B. Ashton (Chair), M. Silva (Vice-Chair), D. Miller, J. Mihevc, H. Moscoe, B. Disero, N. Kelly, S. Shaw and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), T. Middlebrook (Chief Engineer), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Hughes (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.
B. Ashton was in the Chair.

R. Boutilier, Deputy General Manager - Surface Operations was present for Item #1.

H. Smith, General Superintendent - Surface Transportation and Bus Operator Richard St. Bernard, Malvern Division were present for Item #2.

J. O'Grady, Manager - Safety was present for Item #23.

Nil

On Motion Of Commissioner Moscoe, The Commission Approved The Minutes From Meeting No. 1797 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

Nil

CC-1 Commissioner Moscoe Re:

Enforcement of HOV Lanes on King Street

Commissioner Moscoe submitted his communication dated March 19, 2001 entitled, "Enforcement of HOV Lanes on King Street", which suggests the possibility of installing cameras at the front of streetcars to photograph and ticket traffic violators.
Commissioner Moscoe Moved That Staff Be Requested To Report Back, In Consultation With City Licensing Staff, On The Feasibility Of Installing Cameras On Streetcars For Hov Enforcement, With Such Report To Also Include Comment On The Potential For These Cameras To Act As A Safety Device For Operators.

The Commission Approved Commissioner Moscoe's Motion.

CC-2 Commissioner Kelly Re: Letter from

James D. Ross, "Road Rage Waiting to Happen"

Commissioner Kelly submitted a communication dated April 15, 2001 from James D. Ross requesting the Commission to find a workable solution to resolve the problem of gridlock that occurs on exiting from the Finch Station Kiss and Ride during the evening rush hour at Hendon Avenue and Yonge Street.

Commissioner Kelly Moved That Staff Be Requested To Meet With City Of Transportation Staff Concerning This Matter And Report Back With A Joint Solution To The Traffic Problem Being Encountered At The Subject Location.

The Commission Approved Commissioner Kelly's Motion.

Commissioner Kelly and Commissioner Shaw also requested staff to keep them informed of the actions being taken with respect to this matter.

CC-3 Commissioner Kelly Re: Letter from Bruce Bryer

Recommending Solution to the Traffic/Transit Congestion on King Street

Commissioner Kelly submitted a communication dated April 16, 2001 from Bruce Bryer recommending a solution to the traffic/transit congestion on King Street through the implementation of a "Deferred Pay Zone" on King from Jarvis to Bathurst, with the provision that no passenger would pay a fare during rush hour from 3:00 p.m. to 7:00 p.m. and no transfers would be issued.

Chair Ashton Moved That The Communication Be Referred To The TTC Chair And Councillor Pantalone For Discussion With City And TTC Staff.

The Commission Approved Chair Ashton's Motion.

1. World Youth Days

R. Boutilier, Deputy General Manager - Surface Operations gave a PowerPoint presentation with respect to this matter.

The Commission Received The Presentation For Information.

Commissioner Miller Moved That The Chief General Manager Be Directed To Meet With The Commissioner Of Economic Development, Culture And Tourism For The City Of Toronto To Determine A Funding Source For The Ttc's Additional Operating Costs, Which Will Be Incurred During The World Youth Day Event.

The Commission Approved Commissioner Miller's Motion.

Commissioner Shaw Moved That Staff Be Requested To Provide Bi-Monthly Briefings To The Commission Concerning This Event.

The Commission Approved Commissioner Shaw's Motion.

2. APTA Bus Safety Silver Award

Chair Ashton advised that the Toronto Transit Commission was the winner of the Silver Award, Group I, in the 2001 American Public Transit Association Bus Safety Award competition. This award was presented to the TTC in recognition of its achievements made in safe service delivery among bus transit systems in the United States and Canada.

Bus Operator Richard St. Bernard and H. Smith then presented the award to Chair Ashton who accepted on behalf of the Commission.

Nil

3. Procurement Authorization Sheppard Subway Supply/Installation of Fare Collection Equipment Contract SH-00-Z01

It is recommended that the Commission authorize:

a) acceptance of the proposal submitted by Royal Laser Tech Corporation (Royal Laser) in the amount of $4,370,000 for Contract SH-00-Z01, Supply/Installation of Fare Collection Equipment; and

b) pre-authorize an amendment allowance in the amount of $375,000 for Contract SH-00-Z01 to cover contract changes and claims within the overall scope of the contract.

Approved

4. Procurement Authorization Sheppard Subway Design, Supply & Installation of Signal System Contract SH-00-S01 - Contract Change Directive No. 16

It is recommended that the Commission authorize Contract Change Directive No. 16 for Vale-Harmon Enterprises Ltd. in the amount of $130,000 bringing the total authorized amount for Contract SH-00-S01 to $12,309,483.

Approved

5. Procurement Authorization Sheppard Subway Resident Services Personnel

- Contract Amendment Contract SH-00-D7

It is recommended that the Commission authorize a Contract Amendment in the amount of $440,000 to Contract SH-00-D7, bringing the total authorized to $10,240,000 for the cost to provide Resident Services personnel by Morrison Hershfield Limited for all civil construction contracts until the conclusion of the Sheppard Subway Project.

Approved

6. Procurement Authorization Sheppard Subway Leslie Station/Don River Bridge Contract SH-59-J1 Increase in Pre-Authorized Amendment Allowance

It is recommended that the Commission approve an increase in the pre-authorized amendment allowance (PAA) for Contract SH-59-J1, Leslie Station/Don River Bridge, in the amount of $500,000 bringing the total PAA to $3,700,000.

Approved

7. Amendment to Contract T31P0063 Supply of Replacement Turnstiles

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

8. Emergency Equipment

It is recommended that the Commission provide project approval for the purchase of six portable subway rescue carts for the Toronto Fire Services, for an estimated cost of $60,000.

Approved

9. Purchase of Otaco Vehicle Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for Otaco vehicle parts for the period from May 2001 to May 2004 to Otaco Seating Co. Ltd. for an upset limit of $490,000.00, including applicable taxes.

Approved

10. Purchase of Recaro Seat Parts

It is recommended that the Commission authorize the awarding of three-year inventory supply contracts for Recaro seat parts to Neoplan Canada Inc. and MCI Service Parts with a combined upset limit of $390,000.00 including applicable taxes for the period of May 2001 to May 2004.

Approved

11. Purchase of Bearings and Seals

It is recommended that the Commission authorize the award of three-year inventory supply contracts for bearings and seals to:

Reliable Bearing Co. Ltd. for $2,800,000.00

Toronto Bearings and Belting Ltd. for $2,050,000.00

Canadian Bearings Ltd. for $660,000.00

Motor Coach Industries Ltd. for $190,000.00

New parts yet to be identified and variances from forecasted usage require a contingency of 20% or $1,140,000.00 bringing the combined upset limit to $6,840,000.00.

Approved

12. Purchase of Batteries

It is recommended that the Commission authorize the awarding of three-year inventory supply contracts for batteries to Guillevin International and Powertrade Electric Ltd. with a combined upset limit of $280,000.00 including applicable taxes for the period from June 2001 to June 2004.

Approved

13. Purchase of Kone Escalator Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract to Kone Inc. for Kone escalator parts at an upset limit of $1,800,000.00 including applicable taxes, for the period from May 2001 to May 2004.

Approved

14. Procurement Authorization - Technical Assistance for Maximo Project

It is recommended that the Commission authorize a contract award in the upset limit amount of $225,000 for the supply of technical assistance for the period May 15, 2001 to May 14, 2002 from Asset Computer Personnel.

Approved

15. Streetcar Drawbar Replacement

It is recommended that the Commission authorize the purchase of emergency drawbars for the streetcar fleet through the tendering process.

Approved

16. Internal Audit Report (January - April 2001)

It is recommended that the Commission receive for information the attached Internal Audit Report covering the period January - April 2001.

Received

Commissioner Moscoe requested that staff provide him with a copy of the audit report relating to the administration and management of commuter parking lots.

17. TTC Pension Fund Society Annual Report and Financial Statements for the Fiscal Period

Ended December 31, 2000 and Bylaw Amendments

It is recommended that the Commission:

a) receive the Pension Fund Society's Annual Report for information; and

b) approve the Bylaw amendments contained therein.

Adopted

18. Catastrophe Liability and Property Insurance - June 1, 2001 Renewal

It is recommended that the Commission authorize the placement of its Catastrophe Liability and Property insurance policies through Marsh Canada (the Commission's insurance broker), for one year from June 1, 2001, with the following provisions:

a) Catastrophe Liability Insurance

1. A liability limit of $100,000,000 ($95,000,000 in excess of a $5,000,000 retained limit); and

2. An annual premium of $737,970.

b) Property Insurance

1. A per loss limit of $190,000,000.

2. A deductible of $1,000,000 per occurrence on Railcar (Subway/SRT) Collision, Upset or Derailment.

3. An annual premium of $833,438.

Approved

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period covering May 1999 to April 2001.

Received

Commissioner Shaw requested Mr. Ducharme to provide her with a specific date as to when the report concerning workplace diversity will be coming forward for the consideration of the Commission.

20. Summary of Authorized Expenditures for the Period March 4, 2001 to April 6, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period March 4, 2001 to April 6, 2001 which were approved by Senior Management.

Received

Commissioner Moscoe noted an error on page 1 of the report relating to Blake, Cassels & Graydon. He indicated that Blake, Cassels & Graydon is currently Counsel for the TTC not Bemar Construction as shown. Commissioner Moscoe requested staff to make the necessary correction to the report.

21. Licence Agreement - Stream Intelligent Networks Corp. - Conduit Installation at Dundas Station

It is recommended that the Commission:

1. approve the execution of a Licence Agreement, in a form satisfactory to the TTC's General Counsel, between Stream Intelligent Networks Corp. (Stream) and the TTC for the installation of two conduits passing through Dundas Station (as shown on Schedule "A" attached) under the general terms and conditions set out in this report; and

2. authorize staff to take the necessary action to give effect to the above.
Approved

Commissioner Moscoe Moved That A Copy Of The Report Be Forwarded To The City Of Toronto Telecommunications Steering Committee For Information.

The Commission Approved Commissioner Moscoe's Motion.

22. TTC Commuter Parking Lots - Pricing and Operational Changes

Commissioner Moscoe Moved That The Recommendation Be Amended By Deleting The Words "Receive For Information" And Replace In Lieu Thereof The Words "Approve" So That The Recommendation Reads As Follows:

"It Is Recommended That The Commission Approve The Following Report Detailing Revised Commuter Parking Lot Rates And Operating Changes As Outlined In Appendix 1, Effective Tuesday, September 4, 2001."

The Commission Approved Commissioner Moscoe's Motion.

23. Continuous Safety Services Agreement with the Electrical Safety Authority

Commissioner Moscoe Moved That Recommendation Embodied In The Report Be Struck Out And That The Chair And Commissioner Moscoe Be Authorized To Meet With Representatives Of The Electrical Safety Authority And Ministry Of Labour To Discuss This Matter.

Commissioner Moscoe, Commissioner Shaw, Commissioner Miller And Commissioner Kelly Voted In Favour. Chair Ashton, Commissioner Altobello And Commissioner Disero Were Opposed. The Motion Therefore Carried On A 4 - 3 Vote.

Vice-Chair Silva and Commissioner Mihevc were not present to vote on the foregoing motion.

24. Bicycle Lockers at Subway Stations

The Commission Deferred Consideration Of The Report And Agreed That It Should Be Brought Forward For Further Consideration In Conjunction With The Cycling Master Plan Which Is Currently Being Prepared By The City Of Toronto.

25. Ice Cream Vendor Interfering

With TTC Service on Bay Street

Commissioner Moscoe Moved Approval Of Recommendation No. 1 Embodied In The Report, As Listed Below:

"1. Request City Of Toronto Council To Rescind Its Approval Of Curb Lane Vending On The East Side Of Bay Street, 20 Metres North Of Queens Quay And Extending A Further 5.5 Metres North, Because The Resulting Vending-Truck Activity Will Interfere With Customers Using The Busy TTC Stop Just North Of There By:

• Preventing Buses From Being Able To Pull Up To The Curb

• Requiring TTC Customers To Board And Alight Buses To And From The Roadway, Instead Of The Sidewalk, Thus Causing A Difficult And, Potentially, Dangerous Customer Access Situation

• Requiring TTC Buses To Stick Out Into The Centre-Median Northbound Lane Of Bay Street, When Serving This Stop, Thus Causing Interference With The Travelled Lane And The Potential For A Side-Swipe Or Rear-End Collision;"

The Commission Approved Commissioner Moscoe's Motion.

The Commission Also Struck Out Recommendation No. 2 And Replaced In Lieu Thereof The Following:

2. Forward This Report To City Of Toronto Council Through The Downtown Community Council For Approval Of The Commission's Request.

C-1 W. Millar, President, American Public Transit Association advising that the Toronto Transit Commission is the winner of the Silver Award, Group I, in the 2001 American Public Transit Association Bus Safety Award competition. This award is presented to the TTC in recognition of its achievements made in safe service delivery among bus transit systems in the United States and Canada.

The Commission Received The Communication For Information.

(Also See Item No. 2)

C-2 G. McNeil, Managing Director, GO Transit responding to the Commission's request for information concerning the new bus terminal that is being constructed adjacent to Union Station.

The Commission Received The Communication.

Commissioner Moscoe Moved The Following:

1. That The Chief General Manager Be Requested To Place This Item On The Agenda For A Future Strategic Transportation Planning Group Meeting For The Purpose Of Discussing What Provisions Are Being Made At The New Terminal For An Inter-Modal Connection For Taxis; And

2. That City Of Toronto Licensing Staff Also Be Requested To Provide Their Comments On This Matter.

The Commission Approved Commissioner Moscoe's Motion.

C-3 R. Ducharme, Chief General Manager, TTC advising that due to trackwork replacement subway service at Kipling Station will be replaced with a bus shuttle service on May 20 and 21, 2001, with regular subway service resuming on the morning of May 22, 2001. (Customer information advising of this change was also attached to the communication).

The Commission Received The Communication For Information.

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Wednesday, June 20, 2001 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:00 p.m.

Nil