Board Meeting - October 31, 2001

M. Silva (Vice-Chair), J. Mihevc, D. Miller, N. Kelly, H. Moscoe and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), R. Cornacchia (Deputy General Manager – Subway Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), T. Andrews (Deputy Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Hughes (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

M. Silva was in the Chair.

M. Anders, Market Research Director, Marketing & Public Affairs was present for Item #2.

Commissioner Altobello declared an interest with respect to Item #5 entitled, "Procurement Authorization - Snow Clearing to the Commission's Commuter Parking Lots", as he is a member of the Toronto Parking Authority.

Commissioner Altobello took no part in the discussions or decisions made by the Commission concerning this matter.

On Motion Of Commissioner Moscoe, The Commission Approved The Minutes From Meeting No. 1802 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) Provincial Funding Announcement and its

Impact on TTC Rapid Transit Planning & Priorities
Steve Munro

(Submitted brief)

The Commission Received The Deputation And Referred The Recommendations Submitted By Mr. Munro To Staff For Consideration Within The Context Of The Staff Report Being Prepared On The Rapid Transit Expansion Plan.

b) TTC Commuter Parking Lots

Lina Tonon

Steven Tonon

Mirella Iaboni

The Commission Received The Deputations.

Commissioner Moscoe Moved The Following:

1. That Staff Reduce The Parking Fee At The Wilson West, Cash Only, Commuter Parking Lot From $4.00 To $2.00;

2. That The Current Experiment With Commuter Parking Lots Continue, And That Staff Report Back On The Results Of This Experimentation At The Commission Meeting On November 28, 2001; And

3. That The Deputants Be Invited To Attend The Commission Meeting On November 28, 2001 For Discussion Of This Matter.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Miller Moved The Following:

1. That The Current Experiment With Commuter Parking Lots Be Terminated, Effective November 30, 2001;

2. That Staff Reduce The Parking Fee At The Islington Cordova And Kennedy East, Cash Only, Commuter Parking Lots, As Follows:

Islington Cordova From $5.00 To $2.00

Kennedy East From $3.00 To $2.00;

3. That The Staff Report On Commuter Parking Policy Issues Coming Forward At The November 28, 2001 Commission Meeting Include The Following:

A) An Analysis With Respect To The Applicability Of the TTC Parking Operation With The Go Transit Programme Of Reserved Parking Spaces; And

B) Comments From The Toronto Parking Authority.

The Commission Approved Commissioner Miller's Motion

Nil

1. Award of Merit Presentations

Vice-Chair Silva introduced Escalator Mechanics Michael Lalonde, Kevin Bulmer and Andrew Wyeld, who on September 14, 2001 were at Runnymede Station when they overhead a male customer on a phone telling someone that he was going to jump in front of a train. They took the threat seriously and followed the person to the subway platform. The person proceeded to enter the tunnel area via the catwalk. Mr. Wyeld immediately cut the traction power and advised Transit Control. Mr. Bulmer went to the assistance of the person and Mr. Lalonde went to the Collectors Booth to direct Emergency personnel to the scene.

On behalf of the Commission, Vice-Chair Silva then presented Messrs. Lalonde, Bulmer and Wyeld with an Award of Merit in recognition of their actions.

2. Chief General Manager's Report Period 8 August 5 to September 1, 2001

After Hearing A Presentation From M. Anders, Market Research Director, Marketing And Public Affairs Department, The Commission Adopted The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission:

(1) Receive For Information The Attached Executive Summary Of The Chief General Manager's (CGM'S) Report Covering The Period August 5 To September 1, 2001, Noting That:

• 2001 Ttc Operating Budget

As At September 1, The 2001 TTC Operating Budget Was Expected To Be Balanced, Representing A $1 Million Improvement From The Period 7 CGM'S Report.
As Reported To The City's Policy & Finance Committee Meeting Of September 20, 2001, The 2001 Conventional System Operating Budget Approved By City Council Earlier This Year Left The Commission With An $11 Million Shortfall. Rather Than Approve A Draw From The Riders Reserve To Balance The 2001 Budget, Council Requested The Commission To Monitor Ridership Over The Course Of The Year And To Request A Draw From The Reserve, If Required To Balance The Budget. Strong Ridership Growth To The End Of August Was Expected To Fully Offset The $11 Million Shortfall And Consequently, No Draw From The Riders Reserve Was Contemplated.

However, The Slowing Economy Coupled With The Tragic Events Of September 11 And The Resultant World-Wide Security Concerns Are Having An Impact On TTC Ridership. In Particular, Ridership For The First Week Of October Fell 237,000 Rides Below Last Year And 305,000 Rides Below Budget For That Week. If That Trend Were To Continue For The Balance Of The Year, Ridership Is Forecasted To Be 418 Million Rather Than The 422 Million Projected As At September 1. At The 418 Million Level, Passenger Revenues Would Be $634 Million Rather Than The $640 Million Shown In This Report. By Far, The Biggest Drop In Ridership Has Occurred Amongst The Cash-Paying Riders Which Suggests A Significant Drop In Discretionary Trips: Consistent With A Downturn In The Economy And Security Concerns.

Should The Ridership Decline Only Amount To Be One-Half Of That Experienced In The First Week Of October, The Resultant Passenger Revenue Drop Would Be $3 Million.

We Will Closely Monitor The Situation And, At Year-End, Request A Draw From The Riders Reserve Necessary To Offset This Unexpected Downturn In Ridership.

• 2001 Wheel-Trans Operating Budget

The Current Projected Year-End Unaccommodated Rate For Wheel-Trans Is 3.5% But There Is No Projected Budget Shortfall.

• 2001 - 2005 Capital Program

The 2001 Year-End Cash Flow Is Currently Projected To Be Under Budget By Approximately $12.4 Million; And

(2) Forward A Copy Of This Cover Report And The Executive Summary To Each City Councillor For Information (Noting That The Detailed CGM'S Report Is Available On Request From The Office Of The General Secretary Of The Commission)."

Commissioner Miller Moved That Staff Be Directed To Forward A Copy Of The Report To The Acting CAO And CFO, The Mayor's Office And Applicable Staff In The Economic Development And Finance Departments Of The City Of Toronto.

The Commission Approved Commissioner Miller's Motion.

3. Procurement Authorization Legal Services for the Engineering and Construction Branch Contract C15K6930 Contract Amendment No. 4

It is recommended that the Commission authorize Contract Amendment No. 4 to increase the authority of Contract C15K6930 with Osler, Hoskin & Harcourt in the additional amount of $500,000 bringing the total authority to $1,500,000.

Approved

4. Procurement Authorization - Snow Clearing Services to TTC Garages

It is recommended that the Commission approve the award of two contracts each for a three-year term commencing November 15, 2001 as follows:

1) Metro Sodding and Snow Removal for the primary contract, in the upset limit amount of $710,000; and,

2) Industrial Property Services for the supplementary contract in the upset limit amount of $18,500.

Approved

5. Procurement Authorization - Snow Clearing Services to the Commission's Commuter Parking Lots

It is recommended that the Commission approve the award of two contracts for snow clearing services for the Commission's Commuter Parking Lots on the basis of lowest tendered price each for a 5½ year term commencing January 1, 2002 as follows:

1) Metro Sodding and Snow Removal for the eleven east end lots, in the upset limit amount of $1,518,819.69 including applicable taxes;

2) Amac Paving for the twelve west end lots, in the amount of $1,179,741.34 including applicable taxes.

Approved

Commissioner Moscoe Moved That Staff Be Directed To Forward A Copy Of The Report To The Board Of The Toronto Parking Authority With A Request That The Board Undertake A Review Of The Rates They Pay For Snow Clearing At Their Parking Lots.

The Commission Approved Commissioner Moscoe's Motion.

6. Procurement Authorization Supply of Vital Relays for Davisville Standardized Switch Control Circuits

It is recommended that the Commission approve:

a) proceeding with the project to replace the vital relays in the Standardized Switch Control Circuits at Davisville; and

b) awarding a contract to Alstom Signalling Inc. in the amount of $109,847.12 payable in U.S. currency (estimated $168,252.83 CDN currency), for supply of vital relays to the Standardized Switch Control Circuits at Davisville; and

c) funds in the amount of $29,107.74 to cover self assessed applicable taxes, brokerage charges and freight, which will be paid by the Commission to the appropriate agencies.

Approved

7. Procurement Authorization - Rental of Cranes with Operators

It is recommended that the Commission approve acceptance of the tender submitted by Heavy Lifting Crane Service Ltd. for the contract period November 1, 2001 to October 31, 2004, in the upset limit of $404,460.00, for the Rental of Cranes with Operators, on the basis of lowest tendered price.

Approved

8. Procurement Amendment Authorization - Advertising on the TTC

It is recommended that the Commission approve an amendment to the existing advertising contract with Transportation Displays Incorporated (TDI) to add the right to sell Subway Train Wraps advertising on up to twelve subway cars.

Approved

Commissioner Mihevc Moved That Staff Be Directed To Report Back On Their Perceptions As To The Level Of Tolerance By Riders For These New Types Of Advertising Techniques.

The Commission Approved Commissioner Mihevc's Motion.

9. Procurement Authorization Divisional Operations Support System (DOSS) Comprehensive Systems Design

It is recommended that the Commission authorize the award of a contract to Multisystems Inc. in the upset limit amount of $600,000 for a Comprehensive Systems Design of the Divisional Operations Support System.

Approved

Commissioner Moscoe Moved That Staff Be Directed To Forward To His Attention A Copy Of The Reports Where The Commission Approved The ATOS System.

The Commission Approved Commissioner Moscoe's Motion.

10. Purchase of Carbon Brushes

It is recommended that the Commission authorize amendments in the total upset limit amount of $509,000.00 including applicable taxes to the following companies for the supply of additional carbon brushes (5 part types) during the period ending December 2003, resulting in a revised upset limit of $728,000 for the supply of various carbon brushes.

• National Electrical Carbon Canada: increase their upset limit contract by $377,000 for a revised total upset limit of $518,000.

- Carbone of America (LCL) Ltd.: increase their upset limit contract by $132,000 for a revised total upset limit of $210,000.

Approved

11. Purchase of NP4 Girder Rail

It is recommended that the Commission authorize the purchase for inventory of 425 lengths of NP4 girder rail from Corus America Incorporated in the total amount of $529,414 including applicable taxes.

Approved

12. Purchase of ELF Bus Body Parts

It is recommended that the Commission authorize the award of a three year inventory supply contract for Elf bus body parts for the period from November 2001 to October 2004 to Overland Custom Coach Inc. for an upset limit of $548,000 including applicable taxes.

Approved

13. Purchase of Huck Fasteners

It is recommended that the Commission authorize the award of a three year inventory supply contract for Huck fasteners for the period November 2001 to October 2004 to Huck International for an upset limit of $1,564,000 including applicable taxes.

Approved

14. Purchase of OBI Bus Vehicle Parts

It is recommended that the Commission authorize the award of a three year inventory supply contract for OBI bus vehicle parts for the period from November 2001 to October 2004 to Orion

Bus Industries for an upset limit of $7,100,000 including applicable taxes on a single source basis

Approved

15. Purchase of Erico Electrical Signal Bonding Parts

It is recommended that the Commission authorize the awarding of an inventory supply contract for Erico electrical signal bonding parts to Erico Inc. for an upset limit of $489,000 including applicable taxes for the period from November 2001 to October 2004.

Approved

16. Summary of Authorized Expenditures for the Period August 5, 2001 to September 1, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period August 5, 2001 to September 1, 2001 which were approved by Senior Management.

Received

17. Notice of Award of Procurement Authorization Islington & Eglinton West Bus Transfer Facility - Structure Repairs - Contract W4-9

It is recommended that the Commission receive the notice of award of the Chair, Vice-Chair and Chief General Manager to authorize the acceptance of the tender including the specified option submitted by Bob Hendricksen Construction Ltd. in the amount of $1,068,380.00 for Contract W4-9 - Islington & Eglinton West Bus Transfer Facility - Structure Repairs.

Confirmed

18. Notice of Award - Procurement Authorization Supply of Subway Track Reinsulation Components

It is recommended that the Commission confirm the approval of the Chair, Vice-Chair and Chief General Manager for the supply of Subway Track Reinsulation Fastener Assemblies in the adjusted upset limit amount of $5,823,149.22 to facilitate completion of the Subway Track Reinsulation Program in 2002 to 2005.

Confirmed

19. Post-Implementation Review: 120 Calvington Saturday Service

It is recommended that the Commission:

1. Approve the elimination of the 120 CALVINGTON Saturday service, effective February 17, 2002, because of low ridership and unacceptable financial performance; and,

2. Forward this report to Councillor Augimeri.

Approved

20. Service Improvements for 2002

It is recommended that the Commission:

1. Initiate a 10-week consultation process regarding the recommended service changes described in the attached report, entitled Service Improvements for 2002, noting that:

• Thirteen service changes are recommended for implementation in conjunction with the opening of the Sheppard Subway which is planned for September 2002;

• There are six additional service changes recommended, which are summarised in the attached table. They would improve service for 900,000 current customer-trips annually and attract 150,000 new customer-trips annually to the TTC; and

• The results of the consultation process will be reported to the Commission;

2. Approve the trial operation of an extension of the 32 EGLINTON WEST route to serve the Airport Corporate Centre beginning on February 18, 2002, as described in the attached report, noting that:

• This timing allows the service to be in operation when two major buildings in the area are planned to begin occupation. This will help to attract new riders to the service; and

• This will exempt this service from the normal 10-week consultation process associated with the introduction of new services, but there are no negative effects from this proposal which would make such consultation critical;

3. Forward this report and the attached report to members of City Council with a request that they provide comments on the service change recommendations by January 18, 2002, noting that all recommended service changes are indexed by City ward in Table 2, attached to this report; and

4. Forward this report to the City of Mississauga, York Region, and GO Transit.

Approved

Commissioner Mihevc Moved That Staff Be Directed To Investigate And Report Back At The Appropriate Time On The Feasibility Of Implementing A Streetcar Service Northbound On Bathurst Street Between Bloor Street And St. Clair Avenue West During Rush Hours.

The Commission Approved Commissioner Mihevc's Motion.

Commissioner Miller Moved That Staff Be Directed To Review And Report Back On The Potential For Bringing Back The 80 Queensway Summer Service On The Lakeshore, On Weekends, And Adding Service To The Federal Immigration Centre Located Near The Airport.

The Commission Approved Commissioner Miller's Motion.

a) Additional Analysis on Change to Age Exemption for Child Fares

Commissioner Miller Moved That This Matter Be Referred To The TTC Budget Sub-Committee For Consideration At Its Meeting On Wednesday, November 14, 2001.

The Commission Approved Commissioner Miller's Motion.

Vice-Chair Silva Moved That Staff Be Directed To Report Back At The Next Meeting On The Feasibility Of Establishing A Student Metropass For University And College Students And/Or If This Is Not Feasible, To Look At A Student Pass, At The Very Least, For The 2002/2003 First Year Students.

The Commission Approved Vice-Chair Silva's Motion.

b) Accessible Ticket Agent Locations

The Commission Received A Memorandum Dated October 31, 2001 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Accessible Ticket Agent Locations."

Commissioner Moscoe Moved The Following:

1. That Staff Develop A Standardized Sign For Ticket Agents To Post That Would Denote That Their Facility Is Accessible;

2. That Staff Develop A Standardized Sign To Post On The Outside Of Subway Stations That Would Denote The Existence Of Accessibility Features Within The Station; and

3. That The Guidelines For The Selection Of Ticket Agents Be Amended To Include The Following Concept:

That In Designating Future Ticket Agents, All Other Requirements Being Equal, Preference Be Given To Accessible Locations.

C-1 Bill Cunningham, Director, Mississauga Transit, dated September 26, 2001, regarding the reinstatement of Mississauga Transit buses to full platform space utilization at Islington Subway Station.

The Commission Received The Communication For Information.

C-2 Dr. Gordon Chong, Chairman, Greater Toronto Services Board, dated September 19, 2001, regarding the TTC report entitled, "Rapid Transit Expansion Study - Screening of Options," and advising that the GTSB will give consideration to the report when it develops Phase 3 of the Transit Corridor Priorities and Planning Strategy.

The Commission Received The Communication For Information.

C-3 Lise Conde, Legislative Coordinator, Region of Peel, dated September 20, 2001, regarding the TTC report entitled, "Rapid Transit Expansion Study - Screening of Options," and recommending that the report be forwarded to the Association of Municipalities of Ontario (AMO) for the Federation of Canadian Municipalities (FCM) for their consideration.

The Commission Received The Communication For Information.

C-4 Linda Mailer, Council Coordinator, City of Mississauga dated October 1, 2001, regarding the TTC report entitled, "Rapid Transit Expansion Study - Screening of Options," and advising that the report has been referred to the City of Mississauga Transit Division for report.

The Commission Received The Communication For Information.

C-5 Honourable David Collenette, Minister of Transport, dated September 26, 2001, responding to comments received from Chair Brian Ashton in his letter dated August 20, 2001 regarding the Canada Transportation Act (CTA) Review Panel's final report.

(also includes attached letters from the Honourable Paul Martin and Tom Sweeting, Assistant Deputy Minister, Ontario Ministry of Finance).

Commissioner Miller Moved The Following:

1. That The Commission Formally Send A Letter To The Federal Government, Provincial Government Superbuild And The City Of Toronto Asking That The Toronto Transit Commission Be Considered For Funding Under The Current Infrastructure Program And That Staff Pick The Projects They Believe Have The Best Chance For Funding;

2. That The Subject Communication Be Referred To Staff For Inclusion With The Aforementioned Covering Letter; And

3. That The Chair Write On Behalf Of The Commission To The Federal Minister Of Finance With A Copy To The Federal Minister Of Transport Requesting That The GST Be Permanently Removed From Goods And Services Purchased By Public Transit Agencies.

The Commission Approved Commissioner Miller's Motion.

Commissioner Mihevc Moved That The Chair Write On Behalf Of The Commission In Support Of The Private Members Bill To Make Transit Passes A Non-Taxable Benefit For Employers And That Staff Monitor The Process And Find Appropriate Methods Of Involvement Which Would Support Passage Of The Bill.

The Commission Approved Commissioner Mihevc's Motion.

C-6 Helen Hansen, dated October 17, 2001, expressing concern with respect to serious safety hazards for transit users and other pedestrians in accessing Sheppard Station and bus stops because of subway construction work.

Commissioner Moscoe Moved That The Communication Be Received And That Staff Arrange A Walk Around With Mrs. Hansen At Those Locations She Has Identified As Potential Pedestrian Safety Hazards.

The Commission Approved Commissioner Moscoe's Motion.

C-7 Honourable Paul Martin, Minister of Finance, dated October 12, 2001 forwarding his comments in response to Chair Brian Ashton's letter dated August 20, 2001 to the Minister of Transport concerning the Canada Transportation Act (CTA) Review Panel's final report.

The Commission Received The Communication For Information.

C-8 Lawrence Reuter, President, New York City Transit, dated October 9, 2001, thanking the Commission for their sympathetic support and offer to assist MTA New York City Transit in the wake of the devastation suffered by the City on September 11, 2001.

The Commission Received The Communication For Information.

a) Design - Structure Housing Elevator at College and University Avenues

Commissioner Kelly Moved That Staff Be Directed To Send A Letter To The City Planning And Transportation Committee Requesting That The Committee Undertake A Review Of The Process Used By The City Urban Planning Group As It Relates To Design Requirements For Structures Such As The One Built By The Toronto Transit Commission At The Intersection Of College Street And University Avenue.

The Commission Approved Commissioner Kelly's Motion.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Vice-Chair Silva To Meet As The Committee Of The Whole On Wednesday, November 28, 2001 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

24. 1375 Dupont Street - Sale of Surplus Property

It is recommended that in compliance with TTC's Procedural By-law for the Disposal of Real Property that the Commission approve offering the property at 1375 Dupont Street (Royce Loop) for sale on the open market. In addition, it is recommended that the Commission provide notice of the sale by publication in a newspaper having circulation in the area of the sale or by any other means authorized by the aforesaid By-law.

Approved

The meeting adjourned at 3:15 p.m.