Board Meeting - September 25, 2001

B. Ashton (Chair), M. Silva (Vice-Chair), J. Mihevc, B. Disero, N. Kelly, S. Shaw, H. Moscoe and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), M. Walker (Chief Security Officer), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Hughes (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Ashton was in the Chair.

R. Boutilier, Deputy General Manager - Surface Operations was present for Item No. 1a).

Prior to commencing with the agenda, Chair Ashton advised that Commissioner Miller's mother had passed away on the weekend and would not be present at the meeting. Chair Ashton then asked for a moment of silence in memory of Joan Miller.

Nil

On Motion Of Commissioner Shaw, The Commission Approved The Minutes From Meeting No. 1801 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) Report No. 1a) - Revised - Project Funding Approval:

Forty-Foot Low-Floor Diesel Bus Procurement Program

Philip Webb

Centre for Urban Studies, University of Toronto

(Submitted brief)

The Commission Received The Deputation.

(See Report No. 1a) For Minute)

b) Service Alterations - Easter Procession -

Withdrawal of TTC Invoice to St. Francis of Assisi Church

Councillor Joe Pantalone

City of Toronto

(Submitted communication

Lenny Lombardi

Father Fred Mazzarella

St. Francis of Assisi Church

The Commission Received The Deputations.

Vice-Chair Silva Moved That The Invoice In The Amount Of $605.62 from the Ttc To St. Francis Of Assisi Church Be Withdrawn.

The Commission Approved Vice-Chair Silva's Motion.

Vice-Chair Silva Moved That The Commission Grandfather The St. Francis Of Assisi Church Easter Procession From The Present Policy Which Charges Event Organizers For Service Accommodations Implemented By The TTC.

Vice-Chair Silva, Commissioner Shaw, Commissioner Disero, Commissioner Mihevc And Commissioner Altobello Voted In Favour. Chair Ashton, Commissioner Moscoe And Commissioner Kelly Were Opposed. The Motion Therefore Carried On A 5 - 3 Vote.

Commissioner Mihevc Moved That Staff Undertake A Review Of The Current Policy With A View To Not Charging Non-Profit Groups For TTC Related expenses.

Commissioner Mihevc, Commissioner Shaw, Commissioner Altobello And Vice-Chair Silva Voted In Favour. Chair Ashton, Commissioner Disero, Commissioner Moscoe And Commissioner Kelly Were Opposed. The Motion Therefore Lost On A Tie Vote.

Commissioner Moscoe Moved That The Commission Establish A Sub-Committee Comprising Of Chair Ashton, Vice-Chair Silva And Commissioner Moscoe To Review The Present Policy And Report Back In Three Months Time.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Disero noted her opposition to Commissioner Moscoe's motion.

c) Report No. 13 - Second Follow-up: 168B

Symington Service to West Park Health Care Centre

Sandra Fawcett

Manager - Public Relations

West Park Health Care Centre

(Submitted communication)

The Commission Received The Deputation.

(See Report No. 13 For Minute)

d) Report No. 12 - Restoring a Convenient

TTC/Mississauga Transit Connection at Islington Station

Councillor Doug Holyday

City of Toronto

The Commission Received The Deputation.

(See Report No. 12 For Minute)

e) Report No. 14 - Post-Implementation Reviews: 120 Calvington Saturday

Service and 112 West Mall Monday to Friday Evening Service to Disco Road

Councillor Maria Augimeri

City of Toronto

The Commission Received The Deputation.

(See Report No. 14 For Minute)

Nil

1. Project Funding Approval: Forty-Foot Low-Floor Diesel Bus Procurement Program

At The Request Of The Chief General Manager, The Commission Agreed To The Withdrawal Of This Report.

1a. Revised Project Funding Approval: Forty-Foot Low-Floor Diesel Bus Procurement Program

After Hearing The Deputation And Receiving Presentations From G. Webster, General Manager - Operations And R. Boutilier, Deputy General Manager - Surface Operations, The Commission Approved The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission:

1) Note That At Its August 29, 2001 Commission Meeting, The Commission Considered The Report, "Project Funding Approval: Forty-Foot Low-Floor Diesel Bus Procurement Program" And Approved The Recommendation Contained In The Report, In Principle, With A Request That Staff Provide Further Cost Information Through The TTC'S Budget Sub-Committee To The Next Commission Meeting;

2) Note That As Requested, On September 13, 2001, TTC Staff Met With Members Of The Commission And Provided Additional Information;

3) Note That As Action From The September 13 Meeting With The Commission, Subsequent TTC Discussions Occurred As Well As A Review With Staff From The City Of Toronto CAO Office. This Has Resulted In The Recommendation Being Revised From A $278m Procurement Of 509 Buses For The Years 2003, 2004 And 2005 To A $119m Procurement Of 220 Buses For The Years 2003 And 2004;

4) Approve Funds, Subject To Council Of The City Of Toronto Approval, In The Total Estimated Upset Limit Amount Of $119m, Which Includes An Adjustment For The GST Rebate, In-House Engineering And Administrative Costs, In-Plant And Receiving Inspections, Preparation For Service, Travelling Expenses To The Manufacturing Facilities, And An Allowance For Contract Changes For The Purchase Of 220 Forty-Foot Low-Floor Diesel Buses, To Cover Bus Deliveries For The Years 2003 And 2004;

5) Forward A Copy Of This Report To The Budget Advisory Committee And The Council Of The City Of Toronto With A Recommendation For Approval To Permit The Commission To Award A Contract At Its Regular Meeting Of November 28, 2001; And

6) Noting That This Procurement Is Based On A Revised Bus Fleet Plan As Detailed In The Presentation Attached As Appendix "C" That Incorporates The Following Items:

• The Articulated Buses That Were To Be Procured In Years 2003 And 2004 Will Be Deferred Until Technical And Commercial Problems Can Be Overcome. An Equivalent Number Of Forty-Foot Buses Will Be Procured In Their Place.
• The 6 Year And 12 Year Bus Rebuilds Are Being Transitioned To A One Mid-Life (9 Year) Rebuild To Reach An 18 Year Life Because:
• Longer Diesel Engine Life
• Pre-Rebuild Assessments Confirm Better Structural And Corrosion Condition Than Buses Already Rebuilt At 6 Years
• Life Cycle Costs Are Being Reduced Significantly
• 79 1990 Flyer Buses Are Being Retired At 13 Years Because They Are Not Considered To Be Rebuildable:
• Structural Corrosion Is Much Worse Than Expected
• Cost To Rebuild Uneconomical
• Even If Rebuilt, Structural Failure Is Likely (Same Design As The 60 1987 Flyer Buses That Were Retired Early Also)
• 18 Year Old Gm Buses (23) That Were Originally Planned For Retirement Will Now Be Rebuilt For A 24 Year Life.
• Additional New Buses (15) That Were To Be Purchased To Allow For Vehicles To Be Out Of Service For Warranty Will No Longer Be Purchased.
• A Reduction Of Total Bus Procurements In Years 2003 And 2004 From 299 To 220 Buses.
• The Need To Procure 250 Buses In 2005, With Almost 50% Of The Bus Fleet Being Replaced In Years 2005, 2006 And 2007.
• A Reduction Of 20 Total Bus Procurements From 1340 To 1320 Buses By Year 2010."

Commissioner Moscoe Also Moved The Following:

1. That The Commission Advise York Region That The TTC May At A Future Point Have To Discontinue Service In York Region Due To A Lack Of Buses;

2. That TTC Staff Enter Into Discussions With York Region Staff Concerning This Matter; And

3. That The Commission Urge York Region To Join The TTC In Its Efforts To Secure Sustainable Funding For Public Transit In Ontario.

The Commission Approved Commissioner Moscoe's Motion.

2. Chief General Manager's Report Period 7 - July 8 to August 4, 2001

It is recommended that the Commission:

(1) Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period July 8 to August 4, 2001, noting that:

i. a $1 million shortfall is still expected for the 2001 TTC Operating Budget;

ii. the 2001 year-end cash flow for the 2001-2005 Capital Program is currently projected to be under budget by approximately $8.1 million; and that

iii. the current projected year-end unaccommodated rate for Wheel-Trans is 4.3% and the projected budget shortfall is $118,000; and

(2) forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

3. Procurement Authorization - Amendment to Purchase Order PC0023627 - Employee and Family Assistance Program - FGI

It is recommended that the Commission authorize a Purchase Order Amendment for FGI to increase the upset limit amount of the current contract by $364,454.40, to cover the costs of a one year extension from January 1, 2002 to December 31, 2002 for counselling and trauma response services.

Approved

4. Procurement Authorization - Purchasing Card Program

It is recommended that the Commission approve the issuance of a purchase order to the U.S. Bank National Association in the upset limit amount of $2,500,000 for the provision of a Purchasing Card Program for the period November 1, 2001 to October 31, 2004.

Approved

5. Procurement Authorization for the Supply of Uniform Parkas, Topcoats and Windbreakers for 2002, 2003 and 2004

It is recommended that the Commission approve acceptance of the tenders submitted by Outdoor Outfits, Avon Sportswear and R. Nicholls Distributors and the issuance of Purchase Orders as follows:

1. Outdoor Outfits - $344,621.25 for Operator uniform parkas.

2. Avon Sportswear - $289,985.73 for Supervisor uniform parkas and Operator uniform windbreakers and topcoats.

3. R. Nicholls Distributors - $29,842.90 for Supervisor uniform windbreakers.

The total three year purchase for 2002, 2003 and 2004 is not expected to exceed $664,449.88. See Appendix A for summary.

Approved

6. Procurement Authorization Analytical Support for Implementation of a Speed Control System

It is recommended that the Commission approve:

(a) the award of Contract to Systra Consulting (Systra) for the analytical support for implementation of a speed control system in the amount of $196,200.00 payable in U.S. Funds (estimated $302,862.00 Canadian Funds) exclusive of taxes; and,

(b) funds in the estimated amount of $21,219.78 Cdn. to cover brokerage charges and applicable taxes (see Appendix A) which will be self assessed and paid by the Commission to the appropriate agencies.

Approved

7. Procurement Authorization - Supply of Subway Track Reinsulation Components

At The Request Of The Chief General Manager, The Commission Agreed To The Withdrawal Of This Report.

8. Procurement Authorization Supply of Emergency Drawbars for Streetcars

It is recommended that the Commission approve the award of contract to Rodomech Industries Inc. in the amount of $219,609.75 for the supply of Emergency Drawbars for Streetcars.

Approved

9. Procurement Authorization Rehabilitation of Vent Shafts at Various Locations Contract G60-121

It is recommended that the Commission authorize the acceptance of the tender submitted by Underground Services (1983) Ltd. in the amount of $748,765.00, for Contract G60-121 - Rehabilitation of Vent Shafts at Various Locations.

Approved

10. Purchase of Bearings and Seals

It is recommended that the Commission authorize an amendment in the amount of $2,200,000 for the supply of a journal bearing to be added to the contract with Canadian Bearings for the supply of bearings and seals during the period ending May 2004, resulting in a revised total upset limit of $9,040,000 including applicable taxes, for the four companies involved in this supply contract.

Approved

11. Summary of Authorized Expenditures for the Period July 10, 2001 to August 4, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period July 10, 2001 to August 4, 2001 which were approved by Senior Management.

Received

Chair Ashton Moved That Staff Be Requested To Report To The Chair On The Determining Criteria For The Purchase Decision Relating To The Item Entitled, "Vehicle Engineering - Pc34350 - Alex Irvine Motors Limited - Supply Of 2 Cab Over Crew Style GMC Emergency Trucks Replacing #650 And 651 Required For Surface Operations - Streetcar Way - $168,371.90."

The Commission Approved Chair Ashton's Motion.

12. Restoring a Convenient TTC/ Mississauga Transit Connection at Islington Station

After Hearing The Deputation And Noting The Contents Of Councillor Milczyn's Communication, Commissioner Moscoe Moved That The Commission Defer Consideration Of This Report Until Its Next Meeting To Permit The Affected Parties To Be Present.

Commissioner Moscoe, Commissioner Mihevc And Commissioner Kelly Voted In Favour. Chair Ashton, Commissioner Shaw, Commissioner Disero, Vice-Chair Silva And Commissioner Altobello Were Opposed. The Motion Therefore Lost On A 5 - 3 Vote.

Vice-Chair Silva Moved That The Commission Approve The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission:

1) Restore The Convenient, Weather-Protected Transfer Arrangements Within Islington Station For Customers Using Both TTC And Mississauga Transit (Mt) Buses On Burnhamthorpe Road, By Allowing Such Mt Buses Back Into The Islington Bus Terminal;

2) Acknowledge The Importance Of Protecting Such Convenient Inter-Regional Connections, Noting The Provincial Government's Recent Policy Statements Supporting These Types Of Transit Connections;

3) Authorize Ttc Staff To Enter Into A Long-Term License Agreement With Mt For Their Use Of The Islington Station Bus Bays, In A Form Satisfactory To The General Counsel, In Recognition Of The Continuing Need For A Convenient Transfer Between TTC And Mt Services At Islington Station; And

4) Forward This Report To The Cities Of Toronto And Mississauga, The Greater Toronto Services Board (GTSB), And The Burnhamthorpe Residents For Traffic Safety (BRTS)."

The Commission Approved Vice-Chair Silva's Motion.

Commissioner Moscoe noted his opposition to the foregoing.

Commissioner Moscoe Moved That Specific Details Of The Proposed Agreement With Mississauga Transit Be Made Available To The Commission Members At Least Two Weeks Prior To It Being Considered By The Commission For Adoption.

Commissioner Moscoe And Commissioner Mihevc Voted In Favour. Chair Ashton, Vice-Chair Silva, Commissioner Shaw, Commissioner Disero, Commissioner Altobello And Commissioner Kelly Were Opposed. The Motion Therefore Lost On A 6 - 2 Vote.

Commissioner Mihevc Moved That Mississauga Transit Be Requested To Commit To The Current Routing Configuration, Which Has Resulted In The Reduced Level Of Bus Trips On Burhamthorpe Road, And That The Commission Be Notified Of Any Changes In The Future.

The Commission Approved Commissioner Mihevc's Motion.

13. Second Follow-Up: 168B Symington Service to West Park Health Care Centre

After Hearing The Deputation, The Commission Approved The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission:

1. Approve The Discontinuation Of The 168b Symington (Dundas West Stn-West Park) Peak-Period Service Between Dundas West Station And West Park Health Care Centre, Effective January 7, 2002, Because Of Low Ridership And Unacceptable Financial Performance, Noting That:

• TTC Staff Have Met With Staff From West Park Health Care Centre, With Staff From Local Councillor's Offices, And With Members Of The Nearby Residential Community. All Parties Agree That There Is No Alternative Service Which Would Meet The TTC'S Minimum Financial Standards; And That Further Efforts To Promote The Service Will Not Significantly Increase Ridership;

• Various Options For Subsidisation Of The Service By West Park Health Care Centre Have Been Discussed, Including The Bulk Purchase Of Metropasses By The Health Care Centre. West Park Staff Recognise The Potential Of These Various Subsidisation Methods But, With Regret, Note That They Have Determined That They Are Not In A Position To Financially Support The Service;

• TTC Staff Will Work With The Councillor's Offices, City Of Toronto Staff, And West Park Health Care Centre To Make Improvements To The 32d Eglinton West Bus Stop On Emmett Avenue, So That The Service Can Be Made More Attractive For West Park Staff;

• TTC Staff Will Re-Evaluate Service To West Park And To The Surrounding Residential Community When The Final Phases Of Residential Development In The Area Are Constructed; And

2. Forward This Report To Councillors Di Giorgio, Disero, Miller, And Nunziata, West Park Health Care Centre, And The City Of Toronto Works And Emergency Services Department.

Approved

14. Post-Implementation Review: 120 Calvington Saturday Service and 112 West Mall Monday to Friday Evening Service to Disco Road

After Hearing The Deputation, Commissioner Moscoe Moved That Recommendation No. 1 Be Amended By Deferring Consideration Of The Component Relating To The 120 Calvington Saturday Service Until The Next Meeting Of The Commission.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Moscoe Moved Adoption Of The Report, As Amended.

The Commission Approved Commissioner Moscoe's Motion.

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period covering May 1999 to July 2001.

Received

a) Service to Toronto Zoo

The Commission had before it a memorandum dated September 25, 2001 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Service to Toronto Zoo."

Commissioner Shaw Moved That The Matter Be Referred To Chair Ashton With A Request That He Report Back To The Commission On The Conclusion Of His Deliberations With Toronto Zoo Officials.

The Commission Approved Commissioner Shaw's Motion.

b) TTC Solid Waste Management Strategy

The Commission Received A Memorandum Dated September 25, 2001 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Solid Waste Management Strategy."

c) Change to Age Exemption for Child Fares

The Commission had before it a memorandum dated September 25, 2001 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Change to Age Exemption for Child Fares."

Commissioner Moscoe Moved The Following:

1. That The Memorandum Be Referred Back To Staff With A Request That They Revise The Second Paragraph On Page Two By Providing Actual Data Rather Than The Assumptions Shown; And

2. That Staff Be Requested To Provide Additional Information On How The Other Transit Properties Identified In The Memorandum Deal With The Potential Difficulty Of Operators Judging The Age Of School Age Children.

The Commission Approved Commissioner Moscoe's Motion.

C-1 Paula Larrondo submitting a petition requesting that the Commission remove the name of Premier Mike Harris from all TTC advertisements.

The Commission Received The Communication And Referred It To Staff For Reply Advising That The Advertisement In Question Was A One Time Ad, And That Consideration Will Be Given To Her Suggestion When Future Advertising Is Undertaken.

C-2 Councillor Peter Milczyn, City of Toronto requesting the Commission not to support the staff Recommendations contained in Report No. 12 entitled, "Restoring a Convenient TTC/MT Connection at Islington Station."

The Commission Received The Communication For Information.

(See Report No. 12 For Minute)

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Wednesday, October 31, 2001 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:40 p.m.