Board Meeting - January 21. 2002

B. Ashton (Chair), M. Silva (Vice-Chair), D. Miller, B. Disero, J. Mihevc, H. Moscoe, S. Shaw and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), S. MacDonald (Assistant Manager - Purchasing & Sales), M. Roche (Chief Financial Officer), T. Clarke (Director - Compensation & Organizational Design), R. Hughes (Chief Marketing Officer), W. Dawson (Superintendent - Route & System Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Ashton was in the Chair.

B. Goss, Director, Canadian Blood Services, Toronto Centre was present for Item No. 2.

W. Brown, Manager - Surface Vehicle Engineering was present for Item No. 4.

R. Boutilier, Deputy General Manager - Surface Operations was present for Item Nos. 4 and 5.

Commissioner Moscoe declared an interest with respect to Item #17 entitled, "Purchase Order Amendment Authority - Technical Assistance for Information Technology Services", as his brother is an owner of one of the companies listed in the report.

Commissioner Moscoe took no part in the discussions or decisions made by the Commission concerning this matter.

On Motion Of Commissioner Disero, The Commission Approved The Minutes From Meeting No. 1805 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

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a) CC-1 Commissioner Moscoe - Letter Dated January 14, 2002 from R. Soberman re: Protection of Right-Of-Way within Finch Corridor for Potential Transit Purposes

Commissioner Moscoe Moved That The Commission Endorse The Concept Proposed By Richard Soberman, In Principle, And That Staff Be Requested To Report At The Next Meeting With More Detailed Information, Including The Feasibility Of Requesting The City Of Toronto To Purchase The Land Currently Used For Commuter Parking Purposes From Hydro, If It Becomes Available.

The Commission Approved Commissioner Moscoe's Motion.

b) CC-2 Chair Ashton - Letter Dated January 11, 2002 from Councillor Cho Requesting Operation of Low-Floor Bus on Neilson 133 Bus Route

Chair Ashton Moved That The Communication From Councillor Cho Be Referred To Staff For Report At The Next Meeting.

The Commission Approved Chair Ashton's Motion.

1. Award of Merit - Operator Elizabeth Capranos Chair Ashton introduced Operator Elizabeth Capranos who on November 8, 2001 was at Sherbourne and Bloor Streets, about to start her shift, when she observed a woman lay down on the road in the middle of the intersection. Operator Capranos approached the woman, persuaded her to get up and sat her down in the bus shelter. The woman then fled to Sherbourne Subway Station and proceeded to the subway platform level. Operator Capranos followed the woman and alerted the Collector to contact Transit Control. Operator Capranos was able to convince the woman to leave the subway platform. The woman then went back to the street. Police attended, took the woman into custody and transported her to hospital.

On behalf of the Commission, Chair Ashton then presented Operator Capranos with an Award of Merit in recognition of her actions.

2. Canadian Blood Services Presentation Chair Ashton introduced Mr. Bruce Goss, Director of Canadian Blood Services, Toronto Centre who was in attendance to present the Toronto Transit Commission with the "Honouring Our Lifeblood" Award.

The Toronto Transit Commission was selected as the recipient at the national office of Canadian Blood Services in Ottawa, based on "outstanding partners/sponsors."

Chair Ashton accepted the award from Mr. Goss and requested Mr. Ducharme, Chief General Manager to express thanks to all TTC employees, on behalf of the Commission.

3. Retiring Members - Advisory Committee on Accessible Transportation Chair Ashton advised that the following individuals had recently retired as members of the Advisory Committee on Accessible Transportation:

Roger Roberts (Chair)

Sam Savona

Garnett Martin

Craig Nicol

Manon LePaven

Gloria Krane (not present)

Linda Napier (not present)

On behalf of the Commission, Chair Ashton thanked the above individuals for their contributions and presented them with a plaque in recognition of their time, dedication and commitment to the Committee.

Chair Ashton also welcomed and introduced the following new members who will serve on the Committee commencing January 2002 for a three-year term (Also See Report No. 22):

Mazin Aribi

Judith Bowles

Lara Haines-Love

Scott McArthur

Lorna Powers

Al Reeves

Cheryl Stephens

4. Status of Bus Propulsion Technology

R. Boutilier, Deputy General Manager - Surface Operations gave a PowerPoint presentation with respect to this matter.

After Hearing The Presentation, The Commission Adopted The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission Receive For Information This Report And The Presentation On The Status Of Bus Propulsion Technology, Noting That:

The Recent Decision To Purchase 220 Low-Floor Diesel Buses For The Years 2003 And 2004 Means That The Next Decision Point For The Purchase Of Buses For 2005 And Beyond Will Be Spring/Summer 2003.

Staff Will Continue To Monitor Industry Developments In Bus Engine Technology And Will Bring Regular (i.e. Every 6 months) Updates To The Commission On Issues Such As:

• Improvements In Clean Diesel Emissions
• Availability, Cost Of Ultra Low Sulphur Fuels
• CNG Technology
• Hybrid Technology (E.G. Diesel/Electric)
• Performance Of Bus Engine Technologies At Other Properties
• Staff Are Not Yet In A Position To Recommend A Bus Engine Technology Other Than Clean Diesel, However, In Early 2003, Staff Will Recommend The Engine Technology It Believes Is Appropriate To Be Included As Part Of The 2003 Decision For The 2005 Bus Delivery."

5. World Youth Day 2002 Update

R. Boutilier, Deputy General Manager - Surface Operations gave a PowerPoint presentation with respect to this matter.

The Commission Received The Presentation For Information.

6. Chief General Manager's Report Period 11 November 4 to December 1, 2001

It is recommended that the Commission:

(1) receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period November 4 to December 1, 2001, noting that:

• 2001 TTC Operating Budget

a shortfall of approximately $3 million is currently projected; we shall continue to monitor this situation closely and, once year-end results have been finalized, request a draw from the Riders Reserve, if necessary;

• 2001 Wheel-Trans Operating Budget

the current projected year-end unaccommodated rate for Wheel-Trans is 4% and there is no projected budget shortfall;

• 2001 - 2005 Capital Program

the 2001 year-end cash flow is currently projected to be under budget by approximately $32.2 million; and

(2) forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

R. Ducharme, Chief General Manager also reviewed for the Commission the recommendations that will be brought forward by City Finance staff to the Budget Advisory Committee in connection with the TTC's 2002 Operating Budget, 2002 Wheel-Trans Budget and the 2002-2006 Capital Program.

The Commission Received The Update For Information.

Commissioner Mihevc Moved The Following:

1. That The Budget Advisory Committee In Considering The City Staff Recommendation Of $152 Million For The TTC'S 2002 Operating Budget Be Requested To Restore A Funding Level Of $166 Million, As Originally Requested By The Toronto Transit Commission, Recognizing City Council's Previous Commitment To An 80% Cost Recovery Ratio; And

2. That The Budget Advisory Committee In Considering The City Staff Recommendation Of $44.5 Million For The TTC'S 2002 Wheel-Trans Budget Be Requested To Restore A Funding Level Of $46.5 Million, As Originally Requested By The Toronto Transit Commission, And Strongly Supported By The Disability Issues Committee And The Diversity Advocacy Group For The City Of Toronto.

The Commission Approved Commissioner Mihevc's Motion.

7. Procurement Authorization - Electrical Power Purchase Agreement

It is recommended that the Commission authorize staff to:

1. Enter into an agreement with Toronto Hydro Energy Services Inc. related to the supply of the Commission's base load electrical power requirements as required for a three-year period commencing May 1, 2002 which represents an expenditure of approximately $45.0M; and

2. Authorize the Chair and one other Commissioner to approve the purchase of the balance of the Commission's electricity requirements for a three-year period, once staff has concluded negotiations with THESI.

Approved

8. Procurement Authorization - Production and Development of Customer Information Materials

It is recommended that the Commission approve the issuance of purchase orders in the total upset limit amount of $1,509,000 to The Wolf Group as the primary service provider and to Campbell, Michener and Lee in the upset limit amount of $495,000 as the secondary service provider, both for a two year term from February 1, 2002 to January 31, 2004.

Approved

9. Procurement Authorization Eglinton Bus Terminal - Design Services - Temporary Facility Contract S85-21 - Contract Amendment No. 7

It is recommended that the Commission authorize Contract Amendment No. 7 to Earth Tech (Canada) Inc. (Earth Tech) in the amount of $268,858.40, bringing the total authorized amount to $615,096.16 for Contract S85-21 Eglinton Bus Terminal - Design Services - Temporary Facility. This amount is required for engineering services related to detailed design of additional work and the remainder of the preliminary design for easier access.

Approved

10. Procurement Authorization Development of a Work Protection Code

It is recommended that the Commission authorize award of a Contract to Systems Approach Strategies in the upset limit amount of $160,000 for the development of a Work Protection Code.

Approved

11. Procurement Authorization - Supply of Janitorial Products

It is recommended that the Commission approve the issuance of a purchase order to Robinson Facilities Supply Inc. (Robinson) in the total upset limit amount of $4,000,000.00 for the supply of janitorial products over a three-year period commencing February 1, 2002 to January 31, 2005.

Approved

12. Purchase of Stone Safety Parts

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for Stone Safety vehicle air conditioning parts for the period from February 2002 to January 2005 to Stone Air for $1,700,000.00 including applicable taxes.

Approved

13. Purchase of Track Bars

It is recommended that the Commission authorize the following:

1) The award of three-year inventory supply contracts for track bars to the following companies for the period February 2002 to January 2005:

• H.J. Skelton Canada Ltd. for $547,500 including applicable taxes.
• Cleveland Track Materials Inc. for $66,100 including applicable taxes.
• Delco Industries for $33,200 including applicable taxes.

Approved

14. Purchase of Bus Vehicle Parts

It is recommended that the Commission authorize the following:

1) The award of three-year inventory supply contracts for bus parts to the following companies for the period from February 2002 to January 2005:

• MCI Service Parts for $1,570,000 including applicable taxes
• Fort Garry Industries for $555,000 including applicable taxes
• Prevost Car Inc. for $490,000 including applicable taxes
• Baker Transit Parts Inc. for $435,000 including applicable taxes
• Neoplan Canada Inc. for $435,000 including applicable taxes
• NATSCO for $350,000 including applicable taxes
• New Flyer Industries for $95,000 including applicable taxes.

Approved

15. Purchase of Rail

It is recommended that the Commission authorize the purchase, for inventory, of the following:

1. 1,200 lengths of 115 lb. standard rail and 200 lengths of 115 lb. head harden rail to Corus CIC Incorporated in the total amount of $878,335.50, including applicable taxes.

2. 80 lengths of 150 lb. contact rail to M.F. Wirth Rail Corporation in the total amount of $116,830.53, including applicable taxes.

Approved

16. Purchase of Meritor and Rockwell Brake and Axle Parts

It is recommended that the Commission authorize the following:

1) The award of three year inventory supply contracts for Meritor and Rockwell brake and axle parts to the following companies for the period from February 2002 to January 2005:

• Fort Garry Industries for $3,900,000 including applicable taxes
• Neoplan Canada Inc. for $1,200,000 including applicable taxes
• MCI Service Parts for $117,900 including applicable taxes.

Approved

17. Purchase Order Amendment Authority - Technical Assistance for Information Technology Services

It is recommended that the Commission authorize:

1) A Purchase Order Amendment Authority to increase the upset limit by $275,000 to a total of $925,000 for Ian Martin Information Technology Inc., and

2) A Purchase Order Amendment Authority to decrease the upset limit by $275,000 to a total of $375,000 for Project Management Recruiting Inc.

Approved

18. Supply of Cleaning Chemicals for Exterior Washing of Subway Cars

It is recommended that the Commission authorize the award of a one year supply contract of cleaning chemicals for exterior washing of subway cars for the Period February 1, 2002 to January 31, 2003 to Diversy Lever Canada for an upset limit amount of $460,000.00.

Approved

19. Summary of Authorized Expenditures for the Period November 4, 2001 to December 1, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period November 4, 2001 to December 1, 2001, which were approved by Senior Management.

Received

20. Request for Travel - Bentley Institute 3D CADD Training

It is recommended that the Commission approve the travel request for Mr. Ian Trites of the Engineering Department, to attend the Bentley Institute Professional Series program "Visualization With MicroStation" in Merritt Island, Florida from February 17 to 23, 2002 at an estimated cost of $4,850.00.

Approved

21. Outstanding Commission Items

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period covering May 1999 to December 2001.

Received

22. Appointment of Members to the Advisory

Committee on Accessible Transportation

It is recommended that the Commission approve the Selection Committee's candidates for appointment to the Advisory Committee on Accessible Transportation to a three-year term commencing January 2002. Biographies on the recommended candidates will be provided prior to the Commission meeting.

Approved

Nil

C-1 Maurice Anderson, President, Toronto Parking Authority dated December 20, 2001 responding to the Commission's letter dated November 1, 2001 with respect to tendered prices for snow clearing services.

The Commission Received The Communication For Information.

C-2 J.D. Leach, City Clerk, City of Vaughan dated December 21, 2001 advising that the City of Vaughan supports the comments of the Region of York, as approved by Regional Council on November 8, 2001, in respect of the TTC's Rapid Transit Expansion Study.

The Commission Received The Communication For Information.

C-3 William Bell, Mayor, Town of Richmond Hill dated January 11, 2002 responding to the Commission's letter dated December 21, 2001 in relation to improving the capacity of the Yonge Line south of Bloor Street.

The Commission Received The Communication For Information.

a) Relocation of Existing Bus Stop - 130 Rogers Road

After Providing An Update Concerning This Matter, Commissioner Disero Moved That Staff Be Requested To Relocate The Existing Stop Fronting 130 Rogers Road To The Northeast Corner Of Boone Avenue And Rogers Road Adjacent To The Property Located At 305 Boone Avenue.

The Commission Approved Commissioner Disero's Motion.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Wednesday, February 20, 2002 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3.25 p.m.

Nil