Board Meeting - October 23, 2002

B. Disero (Chair), S. Shaw (Vice-Chair), H. Moscoe, B. Ashton, D. Shiner, D. Miller, P. Li Preti, and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager – Human Resources), M. Stambler (Manager – Service Planning), R. Hughes (Chief Marketing Officer), M. Walker (Chief Security Officer), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Disero was in the Chair.

R. Ducharme, Chief General Manager noted the sniper incidents taking place in the Washington area and that a recent victim was Conrad Johnson a bus driver for the Montgomery County Transit System.
Commissioner Miller Moved That Staff Take Appropriate Action, On Behalf Of The Commission, In Extending Its Sympathy And Condolences To The Montgomery County Transit System On The Loss Of Conrad Johnson.

The Motion By Commissioner Miller Carried.

Chair Disero then asked for a moment of silence in memory of Conrad Johnson.

Nil

Commissioner Miller Moved That The Commission Approve The Minutes From Meeting No. 1818 And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Miller Carried.

Item #13 - Purchase Order Amendment - Human Resources Legal Services

Commissioner Miller advised that the TTC Litigation Sub-Committee at its meeting on October 22, 2002 unanimously concurred with the recommendation contained in the report to increase the purchase authorization, subject to:

1. Staff attempting to minimize outside legal costs, not withstanding the increase in purchase authorization; and

2. The TTC Legal Department hiring, on a one-year contract, one general lawyer and one clerical support staff.

The Commission Approved The Recommendation Contained In Report No. 13 Entitled, "Purchase Order Amendment - Human Resources Legal Services", As Amended By The TTC Litigation Sub-Committee.

Nil

a) Report No. 2 - 2003 TTC Operating Budget

Gord Perks

Rocket Riders

Mike Foderick

Student Administrative Council

University of Toronto

Darren Cooney

President, Student Administrative Council

Ryerson University

(Submitted brief)

Andrew Noble

Ryerson University

(Withdrew his request to speak)

Rocco Kusi-Achampong

President, Student Administrative Council

University of Toronto

Councillor Olivia Chow

City of Toronto

Steve Munro

Scott Clarke

Federation of Students

York University

Dan Bandurka

University of Toronto, Scarborough Campus

Nadalena Reid

Association of Part-Time Undergraduate Students

University of Toronto

The Commission Received The Foregoing Deputations.

(See Report No. 2 For Minute)

b) Report No. 3 - 2003-2007 Capital Program & 10-Year Capital Forecast

Steve Munro

The Commission Received The Foregoing Deputation.

(See Report No. 3 For Minute)

c) Report No. 5 - Service Improvements for 2003

Steve Munro

Luke Brodie

(Not present)

Councillor Joe Mihevc

City of Toronto

The Commission Received The Foregoing Deputations.

(See Report No. 5 For Minute)

CC-1 Communication from Film Liaison Committee Re: TTC Film Policy

Chair Disero submitted a communication dated September 23, 2002 from the Film Liaison Industry Committee advising that the Committee approved a motion at its meeting on August 29, 2002 referring the TTC Film policy back to the TTC Sub-Committee for further negotiation.

Chair Disero Moved That The Commission Refer The Communication To Staff For Attention With A Request That They Report Back At The January 2003 Commission Meeting.

The Motion By Chair Disero Carried.

CC-2 Communication from S. Levy, Vice-President, Government and

Institutional Relations, University of Toronto Re: Post Secondary Student Metropass

Chair Disero submitted a communication dated October 18, 2002 from S. Levy, Vice-President, Government and Institutional Relations, University of Toronto expressing his appreciation for the support of the TTC regarding the initiative of a new Post Secondary Student Metropass.

Chair Disero Moved That The Communication Be Received For Information.

The Motion By Chair Disero Carried.

Nil

1. Chief General Manager's Report -  Period 8 - August 4 to August 31, 2002

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period August 4 to August 31, 2002 noting that:

• 2002 TTC Operating Budget

the year-end shortfall is now projected to be about $30 million; this will be funded through a $24 million draw from the Riders Reserve Fund and a $6 million reduction in the Contribution to Capital;

• 2002 Wheel-Trans Operating Budget

that the current expenditures are projected to be on budget but that the unaccommodated rate is expected to be approximately 3% for 2002;

• 2002-2006 Capital Program

that the 2002 year-end cash flow is now projected to be $34.1 million under budget; and

2. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

2. 2003 TTC Operating Budget

After Hearing The Deputations And An Overhead Slide Presentation From R. Ducharme, Chief General Manager, Commissioner Shiner Moved That The Report Be Referred To The TTC Budget Sub-Committee For Consideration And Recommendation At A Special Commission Meeting To Be Held On Friday, November 15, 2002.

The Motion By Commissioner Shiner Carried.

Commissioner Moscoe Also Moved The Following Motions:

1. That The Chair Write Minister Sterling Correcting The Misinformation That He Provided To The Media Relating To The Ramp Up Subsidy For The Sheppard Subway; And

2. That The Chair And Staff Be Authorized To Meet Further With The Student Representatives With A View To Negotiating A Revenue Neutral Post Secondary Student Fare Package For All Or Some Or One Of The Post Secondary Institutions, And Bring Back The Results To The Commission.

The Motions By Commissioner Moscoe Carried.

3. 2003-2007 Capital Program and 10-Year Capital Forecast

After Hearing The Deputation And An Overhead Slide Presentation From R. Ducharme, Chief General Manager, Commissioner Shiner Moved That The Report Be Referred To The TTC Budget Sub-Committee For Consideration And Recommendation At A Special Commission Meeting To Be Held On Friday, November 15, 2002.

The Motion By Commissioner Shiner Carried.

4. 2003 Wheel-Trans Operating Budget

After Hearing An Overhead Slide Presentation From R. Ducharme, Chief General Manager, Commissioner Shiner Moved That The Report Be Referred To The TTC Budget Sub-Committee For Consideration And Recommendation At A Special Commission Meeting To Be Held On Friday, November 15, 2002.

The Motion By Commissioner Shiner Carried.

5. Service Improvements for 2003

After Hearing The Deputations, Commissioner Moscoe Moved Adoption Of The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission:

1. Initiate A 10-Week Consultation Process Regarding The Recommended Service Changes Shown In Table 1 And Described In The Attached Report, Entitled Service Improvements For 2003, Noting That:

• The Ten Recommended Service Changes Would Improve Service For 1.4-Million Current Customer-Trips Annually And Attract 100,000 New Customer-Trips Annually To The TTC; And

• The Results Of The Consultation Process Will Be Reported To The Commission;

2. Forward This Report, And The Attached Report To Members Of City Council With A Request That They Provide Comments On The Service Change Recommendations By January 10, 2003, Noting That All Recommended Service Changes Are Indexed By City Ward In Table 2 Attached To This Report; And

3. Forward This Report To The City Of Mississauga, York Region, And Go Transit.

The Motion By Commissioner Moscoe Carried.

Commissioner Moscoe Also Moved The Following Motions:

1. That The Commission Waive The Consultation Process For The Extension Of The 58 Malton And 307 Eglinton West Routes To Terminal 3 And That This Recommended Change By Staff Be Instituted As Soon As Possible; And

2. That Staff Meet With Commissioner Moscoe And Steve Munro To Review The Criteria Used Within The Context Of The Service Standards Process.

The Motions By Commissioner Moscoe Carried.

Commissioner Li Preti also requested that staff provide him with operational cost estimates for those routes below the TTC's standard of a customer change per dollar of net cost change value of 0.23.

6. Procurement Authorization - The Supply of Work Clothing

It is recommended that the Commission approve the issuance of a purchase order to Mark's Work Wearhouse to supply work clothing in the upset limit of $2,750,000 over a three-year period commencing January 1, 2003 to December 31, 2006.

Approved

7. Procurement Authorization -  Enterprise Data Storage and Enterprise Backup

It is recommended that the Commission approve the issuance of a purchase order to Infostream Technologies Inc. in the total amount of $1,113,660.58 for an Enterprise Data Storage and Enterprise Backup.

Approved

8. Purchase Authorization - Corporate Cellular Services

Commissioner Moscoe Moved That The Recommendation Contained In The Report Be Struck Out And That Staff Be Authorized To Continue Discussion To Extend The Existing Contract.

Commissioner Kelly Moved Adoption Of The Recommendation Contained In The Report.

Chair Disero Called For A Vote On Commissioner Moscoe's Motion.

The Motion By Commissioner Moscoe Lost On A Tie Vote.

Chair Disero Called For A Vote On Commissioner Kelly's Motion.

The Motion By Commissioner Kelly Lost On A Tie Vote.

Later In The Meeting, Commissioner Moscoe Moved That The Matter Be Re-Opened For Further Consideration.

The Motion By Commissioner Moscoe Carried.

Commissioner Moscoe Moved That The Commission Strike Out The Recommendation Contained In The Report And Replace In Lieu Thereof The Following Wording:

"It Is Recommended That The Commission Award A Contract To Bell Mobility In The Upset Limit Amount Of $170,000 For One Year Only From November 1, 2002 To October 31, 2003 For Corporate Cellular Services."

The Motion By Commissioner Moscoe Carried.

Commissioner Moscoe Also Moved The Following Motions:

1. That TTC Legal Staff Meet With The City Solicitor (Ward Earl) To Explore The Issues Related To Access Agreements;

2. That The Commission Enter Into Discussions With Rogers AT&T And Telus With Regard To Exploring The Issue Of Bundling On Future Contracts; And

3. That Staff Report On The Outcome Of The Councillor Silva And Councillor Holyday Motion Adopted By City Council On October 1, 2002.

The Motions By Commissioner Moscoe Carried.

9. Purchase of Adhesives

It is recommended that the Commission authorize the award of three-year inventory supply contracts for adhesives to the following companies for the period from November 2002 to October 2005:

- Hansler Smith Limited for $240,000 including applicable taxes

- Reliable Bearing Company Limited for $200,000 including applicable taxes

- Doall Canada Incorporated for $18,000 including applicable taxes

- Dominion Sure Seal Limited for $16,000 including applicable taxes

- Wolseley Industrial Products Group for $7,000 including applicable taxes

- British Auto Supply for $5,000 including applicable taxes

Approved

10. Purchase of Fasteners

It is recommended that the Commission authorize the award of one-year inventory supply contracts for fasteners to the following companies for the period from November 2002 to October 2003:

- R.N. Colville & Son Incorporate for $115,000 including applicable taxes

- Niagara Fasteners for $41,000 including applicable taxes

- Cardinal Fasteners for $35,000 including applicable taxes

- Bell Fasteners for $19,000 including applicable taxes

- H. Paulin Company Limited for $9,000 including applicable taxes

- Spaenaur Incorporated for $8,000 including applicable taxes

- Advance Fasteners for $3,000 including applicable taxes

Approved

11. Purchase Order Amendment Authority - Divisional Operations Support System (DOSS) - Implementation Phase II

It is recommended that the Commission authorize:

1. A purchase order amendment to Trapeze Software Inc. in the upset limit of $2,800,000 for the implementation of the Divisional Operations Support System (DOSS), increasing the total upset limit amount to $3,400,000 for the contract; and

2. The contract date be extended from December 31, 2003 to December 31, 2004.

Approved

12. Summary of Authorized Expenditures for the Period August 4, 2002 to August 31, 2002It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period August 4, 2002 to August 31, 2002 which were approved by Senior Management.

Received

13. Union Station New Platform Authority to Execute Delivery Agreement

It is recommended that the Commission authorize the execution of Union Station New Platform Delivery Agreement between the Toronto Transit Commission and the Toronto Waterfront Revitalization Corporate (TWRC), such agreement to be in a form that is satisfactory to the Chief General Manager and General Counsel.

Approved

Commissioner Moscoe Moscoe Moved That Staff Be Requested To Explore And Report Back On The Following:

1. Whether The Commission Has A Legal Obligation To Pay For Costs Relating To The Relocation Of Utilities; And

2. Whether The TTC Should Establish Policy That States When A Utility Is Located On TTC Property That The Utility Is Required To Pay For Relocation Costs; And That Utility Agreements In The Future Be Structured In That Way.

The Motions By Commissioner Moscoe Carried.

14. 2003 Commission Meeting Schedule

It is recommended that the Commission approve the attached 2003 Commission Meeting Schedule.

Approved

15. Outstanding Commission Items

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period covering May 2000 to August 2002.

Received

a) Review of All Business Computing Licenses

The Commission had before it a memorandum dated October 23, 2002 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Review of all Business Computing Licenses."

Commissioner Ashton Moved That The Memorandum Be Received And That A Copy Be Forwarded To The City Of Toronto Administration Committee For Information.

The Motion By Commissioner Ashton Carried.

Commissioner Moscoe also requested that staff provide him with more detailed information concerning the licenses, including the type of licenses, what they are about and why the TTC needs them.

Nil

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Vice-Chair Shaw To Meet As The Committee Of The Whole On Wednesday, November 20, 2002, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 4:55 p.m.

Nil