Board Meeting - September 30, 2002

B. Disero (Chair), S. Shaw (Vice-Chair), H. Moscoe, B. Ashton, D. Shiner, D. Miller, P. Li Preti, J. Flint and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager – Human Resources), M. Stambler (Manager – Service Planning), R. Hughes (Chief Marketing Officer), M. Walker (Chief Security Officer), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Disero was in the Chair.

R. Thompson, Head, Special Projects, Subway Transportation Department was present for Item #6 entitled, "Project Authorization - Subway Communications Cable Installation Project Supply and Commissioning of Data Nodes Contract G80-14A."

C. Wheeler, Manager - Property Development Department was present for Item #19 entitled, "Commuter Parking Pricing Options."

Commissioner Moscoe declared an interest with respect to Item No. 4 entitled, "Procurement Authorization - Provision of Recruitment Services for Engineering and Technical Support Staff", as his brother owns one of the companies listed in the report. Commissioner Moscoe took no part in the discussions or decisions made by the Commission concerning this matter.

Commissioner Ashton Moved That The Commission Approve The Minutes From Meeting No. 1817 And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Ashton Carried.

Nil

Nil

a) Report No. 21 - 506 Carlton Street Route: Feasibility of an Exclusive Right-of-Way

Dr. Philip Webb
Centre for Urban Studies
University of Toronto
(Submitted brief)

The Commission Received The Deputation.

(See Report No. 21 For Minute)

CC-1 Communication from Environmentalists Plan Transportation

Re: Copy of EPT's proposal for a Rapid Transit Alternative

to the City of Toronto's Current Gardiner Expressway Replacement Plan

Commissioner Ashton submitted a communication dated September 13, 2002 from Environmentalists Plan Transportation forwarding a copy of their proposal for a rapid transit alternative to the City of Toronto's current Gardiner Expressway replacement plan.

Commissioner Ashton Moved That The Ept Proposal Be Referred To Staff For Review And Report Back At A Future Meeting.

The Motion By Commissioner Ashton Carried.

1. Promotional Campaign

Chair Disero announced that the Commission would be undertaking a promotional campaign recognizing the 24 Billionth Rider on the transit system. Chair Disero and R. Ducharme, Chief General Manager then unveiled the counting machine that will used to keep track of the climb to the 24 billionth rider.

The Commission Received The Presentation For Information.

2. Chief General Manager's Report - Period 7 - July 7 to August 3, 2002

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period July 7 to August 3, 2002 noting that:

• 2002 TTC Operating Budget

the year-end shortfall is now projected to be about $30 million; this will be funded through a $24 million draw from the Riders Reserve Fund and a $6 million reduction in the Contribution to Capital;

• 2002 Wheel-Trans Operating Budget

that the current expenditures are projected to be on budget but that the unaccommodated rate is expected to be approximately 3% for 2002;

• 2002-2006 Capital Program

that the 2002 year-end cash flow is now projected to be $33.6 million under budget; and

2. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

3. Procurement Authorization New Bus Loop - Avenue Road and Bombay Avenue Contract P8-2

It is recommended that the Commission authorize acceptance of the tender submitted by Warren Bitulithic Limited (Warren) in the amount of $223,971.00 for Contract P8-2, New Bus Loop - Avenue Road and Bombay Avenue.

Approved

4. Procurement Authorization - Provision of Recruitment Services for Engineering and Technical Support Staff

It is recommended that the Commission approve the issuance of purchase orders to TES (The Employment Solution), Keith Bagg Group, CNC Global and Design Group Staffing Inc., in the total upset limit amount of $125,000 each for a total of $500,000 for the provision of recruitment services for a three-year period from November 1, 2002 to October 31, 2005.

Approved

5. Procurement Authorization - Supply of Miscellaneous Electrical Components and Supplies

It is recommended that the Commission approve the issuance of purchase orders to the following companies for the supply of miscellaneous electrical components for the period of October 1, 2002 to September 30, 2005:

a) Wesco Distribution Canada Inc. in the upset limit amount of $4,400,000 as the primary supplier; and

b) House of Electrical Supplies Ltd. in the upset limit amount of $220,000 as the secondary supplier.

Approved

6. Procurement Authorization - Subway Communications Cable Installation Project Supply and Commissioning of Data Nodes Contract G80-14A

It is recommended that the Commission authorize acceptance of the Proposal submitted by General Electric Multilin Inc., in the amount of $2,063,920.00 for Contract G80-14A, Supply and Commissioning of Data Nodes for the Subway Communications Cable Installation Project.

Approved

7. Procurement Authorization - Contract Change C31D01836-3 Design and Supply of Speed Control System

It is recommended that the Commission authorize Contract Change No. 3, for the deletion of speed control equipment on H4 cars and for the inclusion of a red lamp failure indicator in the speed control system, resulting in a net decrease in the contract with Alcatel Canada Inc., Transport Automation Division, in the amount of $237,650.00.

Approved

8. Procurement Authorization Design Services - Bridge Rehabilitation for Wilson Bridge and Queensway Bridge Contract A85-54 - Contract Amendment No. 4

It is recommended that the Commission authorize Contract Amendment No. 4 to Cole Sherman Consulting Engineers in the amount of $150,000.00 and an extension to the contract to June 30, 2004 bringing the total authorized amount to $341,054.00.

Approved

9. Procurement Authorization - Kipling Station Parking Lot Expansion - Phase II Contract F7-16

It is recommended that the Commission authorize acceptance of the tender submitted by Empire Paving Limited in the amount of $227,926.00 for Contract F7-16 - Kipling Station Parking Lot Expansion - Phase II.

Approved

10. Purchase Order Amendment for Building Products System Contract

It is recommended that the Commission approve the issuance of a Purchase Order Amendment in the upset limit amount of $260,000 to increase the total upset limit of the contract with Rona Ontario Inc. (Rona) to $1,160,000 for the supply of building and miscellaneous hardware products.

Approved

Commissioner Moscoe Moved That Staff Work With Internal Audit To Set-Up A System And Report Back Within One Year On The Actual Savings That Accrue As A Result Of This Report.

The Motion By Commissioner Moscoe Carried.

11. Sale and Removal of Various Mixed Metals for a One Year Period Commencing December 1, 2002 to November 30, 2003

It is recommended that the Commission authorize the award of a one year contract for the period of December 1, 2002 to November 30, 2003 for the sale of various scrap metals to the following two companies:

- Inland Iron and Metal for Groups 1 & 2

- Ram Iron and Metal for Groups 3 & 4

Approved

12. Natural Gas Purchase - Contract Amendment

It is recommended that the Commission approve the issuance of a contract amendment in the upset limit of $6,500,000 to Duke Energy Marketing Limited Partnership (Duke Energy) for the supply of natural gas from September 1, 2000 to August 31, 2005, which will increase the contract total upset limit to $29,275,000.

Approved

13. Purchase Order Amendment - Human Resources Legal Services

Commissioner Miller Moved That The Report Be Referred To The TTC Litigation Sub-Committee For Discussion And Recommendation To The Next Commission Meeting; And Further That An Interim Amount Of $30,000.00 Be Authorized Until The Matter Is Reconsidered By The Commission.

The Motion By Commissioner Miller Carried.

14. Summary of Authorized Expenditures for the Period July 7, 2002 to August 3, 2002

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period July 7, 2002 to August 3, 2002 which were approved by Senior Management.

Received

15. Notice of Award of Procurement Authorization Jane Station Structural Paving Rehabilitation Contract W2-2

It is recommended that the Commission receive the notice of award of Chair Disero, Commissioner Ashton and the Chief General Manager to authorize acceptance of the tender submitted by Anscon Contracting Inc. in the amount of $456,000.00 for Contract W2-2 - Jane Station - Structural Paving Rehabilitation.

Received

16. Notice of Award of Procurement Authorization Coxwell Station Structural Paving Rehabilitation Contract D8-13

It is recommended that the Commission receive the notice of award of Chair Disero, Commissioner Ashton and the Chief General Manager to authorize acceptance of the tender submitted by Torbridge Construction Ltd. in the amount of $339,500.00, for Contract D8-13 - Coxwell Station - Structural Paving Rehabilitation.

Received

17. Notice of Award - Purchase of Tokens

It is recommended that the Commission receive the notice of award of Chair Betty Disero, Commissioner David Miller and Acting Chief General Manager - Gary Webster for the purchase of up to 10 million tokens from the Royal Canadian Mint in the total upset limit amount of $230,000 including applicable taxes to restore the token inventory reserve.

Received

18. 2002 Commission Meeting Schedule - December Meeting Date

Commissioner Moscoe Moved That The Commission Amend Its Current 2002 Meeting Schedule By Striking Out The Wednesday, December 18, 2002 Date And Replacing In Lieu Thereof Monday, December 9, 2002.

Vice-Chair Shaw Moved An Amendment To Commissioner Moscoe's Motion By Striking Out Monday, December 9, 2002 And Replacing In Lieu Thereof Wednesday, December 18, 2002 In Accordance With The Current Schedule.

Chair Disero Called For A Vote On Vice-Chair Shaw's Motion.

The Motion By Vice-Chair Shaw Lost.

Chair Disero Called For A Vote On Commissioner Moscoe's Motion.

The Motion By Commissioner Moscoe Carried.

19. Commuter Parking Pricing Options

C. Wheeler, Manager - Property Development Department gave an overhead slide presentation with respect to this matter.

After Hearing The Presentation, Commissioner Moscoe Moved That The Commission Approve The Two Changes In Pricing Policy For Commuter Parking Lots That Are Planned for 2003 including charging cash users for parking after 3:00 p.m. On weekdays and weekends.

The Motion By Commissioner Moscoe Carried.

Commissioner Moscoe Moved That Staff Be Requested To Report Back On All Options For The TTC Not To Pay Property Taxes On The Commuter Parking Lots.

The Motion By Commissioner Moscoe Carried.

Commissioner Moscoe Moved That Staff Be Requested To Report Back On The Impact The Changes In Pricing Policy Will Have On The Parking Lots At Yorkdale And Don Mills Station.

The Motion By Commissioner Moscoe Carried.

Commissioner Moscoe Moved That Staff Be Requested To Explore The Feasibility Of Implementing A Premium Priced Metropass For Non-Toronto Residents.

The Motion By Commissioner Moscoe Lost.

20. Leasing of Retail Space at Don Mills Subway Station

It is recommended that the Commission approve the execution of a ten-year lease agreement with an option to renew for an additional five years with 1141914 Ontario Inc., o/a Tarts Treats and Cakes, for the lease of space at Don Mills Station, Store Number C02, at a minimum rent of $531,540 for the ten-year term.

Approved

21. 506 Carlton Streetcar Route: Feasibility of an Exclusive Right-of-Way

M. Stambler, Manager - Service Planning Department gave an overhead slide presentation with respect to this matter.

After Hearing The Presentation, Commissioner Miller Moved That The Report Be Received And That The College Street Track Reconstruction Project Not Be Accelerated From 2006 To 2004.

The Motion By Commissioner Miller Carried.

Commissioner Miller Moved That TTC Staff Be Requested To Continue To Work With The City Of Toronto And The Harbord Village Residents Association To Determine What Possibilities For Mutual Cooperation Exist On The College Street Revitalization Project.

The Motion By Commissioner Miller Carried.

Commissioner Miller Moved That Staff Be Requested To Reconsider The Possibility Of A Dedicated Right-Of-Way On College/Carlton And Report Back When Appropriate.

The Motion By Commissioner Miller Carried.

a) IBM Systems/390 Operating Systems Software Licensing

The Commission had before it a memorandum dated September 30, 2002 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - IBM Systems/390 Operating Systems Software Licensing."

Received

Nil

a) UITP World Congress and Mobility and City Transport Exhibition - Madrid, Spain - May 4-8, 2003

Commissioner Moscoe indicated an interest in attending the UITP World Congress and Mobility and City Transport Exhibition to be held in Madrid, Spain between May 4-8, 2003.

Chair Disero Moved That Commissioner Moscoe's Request Be Deferred Pending Submission Of A Report By Staff Providing Further Information Concerning The Subject Conference.

The Motion By Chair Disero Carried.

b) Bicycles on the TTC

Chair Disero submitted her communication dated September 30, 2002 regarding bicycles on the TTC.

Chair Disero Moved That Staff Be Requested To Report Back On The Following:

1) A Sign With Hours Allowing Bicycles On The System To Be A "Permissible Sign", Rather Than "Prohibited Sign".

2) Racks On Buses, Particularly Buses On HOV Lanes.

3) Making Use Of The Last Car On The Train, For Allowing Bicycles During Peak Rush Hour Periods.

4) Add A Bike-Share Program To The Finch, Kipling, Kennedy And Union Stations.

The Motion By Chair Disero Carried.

c) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Disero To Meet As The Committee Of The Whole On Wednesday, October 23, 2002, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:30 p.m.

Nil