Board Meeting - June 18, 2003

H. Moscoe (Chair), S. Shaw (Vice-Chair), B. Ashton, D. Miller, J. Flint, P. Li Preti, N. Kelly and D. Shiner (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager – Human Resources), R. Hughes (Chief Marketing Officer), T. Andrews (Chief Security Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

Commissioner Miller declared an interest with respect to Report #29 entitled, "TTC Staff Activities Regarding Land Use Planning Property" as his home is in the proximity of a development project at the High Park Subway Station. Commissioner Miller took no part in the discussion or decisions made by the Commission concerning this matter.

Commissioner Li Preti Moved That The Commission Approve The Minutes From Meeting No. 1828, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Li Preti Carried.

Nil

Nil

a) Bulk Discount Purchase of Metropasses

John Bousfield
Dale-Harris, Cutler & Smith Inc.

The Commission Received The Deputation.

Commissioner Shiner Moved That Staff Be Requested To Report Back On The Request By Mr. Bousfield For A Special Discount Rate For The Bulk Purchase Of Approximately 1,000 Annual Metropasses, Which Will Be Offered To Purchasers Of Baghai Development Condominium Units.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved That Staff Be Requested To Meet With Representatives Of Baghai Developments To Discuss Whether They Would Be Willing To Reduce The Parking Standard On Their Development Application To Encourage The Use Of Public Transit.

The Motion By Commissioner Shiner Lost.

b) TTC Hillcrest Yard Employee Parking Lot

Councillor Joe Mihevc

City of Toronto

Jeff Jacke

Toronto Parking Enforcement

Vince Casuti

President, Amalgamated Transit Union, Local 113

The Commission also had before it communications from Mark Lewis and Audrey Fox, Chair Bracondale Hill Residents' Association with respect to this matter.

The Commission Received The Deputations And Communications.

Chair Moscoe Moved The Following:

Be It Resolved That Toronto Transit Commission Staff Be Directed To Enter Into A Lease Agreement With Hydro One For Hydro Corridor Lands Just South Of The Ttc Hillcrest Yard, And That Such Land Be Used For The Purpose Of Constructing An Employee Parking Lot; And

Be It Further Resolved That The Operating Framework For The Employee Parking Lot Be As Follows:

1. The Daily Parking Rate Not Exceed $4;

2. That TTC Employees Be Permitted The Opportunity To Purchase Either Weekly Or Monthly Passes;

3. That The Entire Site Be Used Including The Hydro One Land To The South East Of The Railway Spur;

4. That Construction Be Undertaken And Completed This Year;

5. That The Lot Be Built To Minimum Standards, Specifically That The Lot Not Be Paved And Moderately Lit; And

6. That There Be No Reserved Spots.

Commissioner Ashton Moved That Chair Moscoe's Motion Be Referred To Staff For Costing Of His Proposal, And That This Information Be Brought Forward For Consideration At The Next Meeting.

Chair Moscoe Called For A Vote On Commissioner Ashton's Motion.

The Motion By Commissioner Ashton Carried.

Commissioner Miller Moved That The Communication From Mr. Lewis Be Referred To Mr. Rob Singh, Area Supervisor, Toronto Parking Enforcement West For Attention In Dealing With The Parking Problems On Braemore Gardens.

The Motion By Commissioner Miller Carried.

c) Report No. 32b) - Volume Incentive Pass Program

Gord Perks

The Commission Received The Deputation.

(See Report No. 32B) For Minute)

Nil

a) Awards of Merit

Chair Moscoe advised that on April 21, 2003, customers Chris Sullivan and Andrew Kennerley were standing on the northbound platform at Bloor Station when they observed a fellow customer fall to track level and injure himself. Both customers Sullivan and Kennerley proceeded to track level to assist the man. When they saw a train entering the station, they rolled the injured male under the lip of the platform to protect him from being contacted by the train. Sullivan and Kennerley returned to the platform while a third customer - Ryan McAskile ran down the platform to signal the train to stop. The train came to a stop with the front of the train just passing by the male. Emergency personnel later attended and transported the injured customer to hospital.

On behalf of the Commission, Chair Moscoe presented Chris Sullivan, Andrew Kennerley and Ryan McAskile with an Award of Merit and an Annual Metropass in recognition of their courageous actions in saving the life of another customer.

b) CUTA Corporate Award

Michael Roschlau, President, Canadian Urban Transit Association advised that the Toronto Transit Commission was the winner of the CUTA Corporate Award for Exceptional Performance/Outstanding Achievement for its role in World Youth Day.

On behalf of the Commission, Chair Moscoe accepted the award from Mr. Roschlau.

R. Ducharme, Chief General Manager also recognized the outstanding contributions of Bob Boutilier and Dave Langley who were responsible for co-ordinating the transportation component of the World Youth Day event on behalf of the TTC.

c) Volume Incentive Program

Chair Moscoe advised that the Fairmont Royal York Hotel is the first organization to sign up to the TTC's Volume Incentive Pass (VIP) Green Program as a pilot participant.

Chair Moscoe then presented several Hotel staff with their first pass in recognition of the official start-up of the program.

1. Chief General Manager's Report - Period 4 April 6 to May 3, 2003

It is recommended that the Commission:

(1) Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period April 6 to May 3, 2003, noting that:

• 2003 TTC Operating Budget

While the report shows results as of May 3 (the end of period 4), results available as at June 2 show that the impact to date of the Severe Acute Respiratory Syndrome (SARS) outbreak has been a drop in ridership of about 1.8 million and a drop in revenue of approximately $3 million; further results will be incorporated as they become known; any resultant shortfall will be offset by a reduced Contribution to Capital;

• 2003 Wheel-Trans Operating Budget

No budget variance is currently reported; however, the potential impact of the 20% increase in taxi rates, the SARS outbreak and other factors is being evaluated and will be provided in the next report;

• 2003-2007 Capital Program

That the year-end cash flow is projected to be $19.1 million less than budgeted; and

(2) Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

Commissioner Shiner Moved That Staff Be Requested To Report Back With The Comments Contained In A Recent Consultant's Report Concerning On Time Performance.

The Motion By Commissioner Shiner Carried.

2. 2004 Budget Schedule

Chair Moscoe Moved That The Commission Consider The Approval Of The 2004 TTC And Wheel-Trans Operating Budgets And 2004-2008 Capital Program At Its Meeting On November 19, 2003.

The Motion By Chair Moscoe Carried.

3. Senior Level Funding Update

V. Rodo, General Manager - Executive & General Secretary gave a verbal update with respect to this matter.

The Commission Received The Update For Information.

Procurement Matters

4. Procurement Authorization Wilson Yard Bus Garage - Parking and Roadway Pavement Rehabilitation Contract A18-8

It is recommended that the Commission authorize the acceptance of the tender submitted by Warren Bithulithic Ltd. in the amount of $733,199.15, for Contract A18-8 - Wilson Yard Bus Garage Parking and Roadway Pavement Rehabilitation.

Approved

5. Procurement Authorization Bathurst Station

Structural Paving Rehabilitation Contract B1-4

It is recommended that the Commission authorize the acceptance of the tender submitted by Land Construction Co. Ltd. in the amount of $888,400.00 for Contract B1-4 - Bathurst Station - Structural Paving Rehabilitation.

Approved

6. Procurement Authorization Key Station 

Accessibility Jane Station Contract W45-1

It is recommended that the Commission authorize the acceptance of the tender submitted by Ross Clair/Division of R.O.M. Contractors Inc. (Ross Clair) in the amount of $2,964,000.00 for Contract W45-1, Key Station Accessibility - Jane Station.

Approved

7. Procurement Authorization Miscellaneous

Mechanical Design Services Contract G85-166

It is recommended that the Commission authorize the award of contracts to Morrison Hershfield Limited and Giffels Associates Limited for Miscellaneous Mechanical Consultant Design Services in the upset limit amounts of $260,000 and $165,000 respectively, for a total upset limit amount of $425,000.00.

Approved

8. Procurement Authorization Birchmount Bus

Garage Repair Bay Modifications Phase 1 Contract E3-19

It is recommended that the Commission authorize acceptance of the tender submitted by

RossClair/Division of R.O.M. Contractors Inc. (Ross Clair) in the amount of $4,314,000 for Contract E3-19, Birchmount Bus Garage, Repair Bay Modifications Phase 1.

Approved

9. Procurement Authorization Wilson Station

Bridges and Tunnels Rehabilitation City Contract No. O3FS-21S

It is recommended that the Commission authorize the issuance of Purchase Order in the amount of $2,100,000.00 to the City of Toronto to cover the TTC portion of the cost of the Construction, Construction Management, Engineering Support during construction and the Administration of City Contract No. O3FS-21S.

Approved

10. Procurement Authorization - Rental of Cranes

It is recommended that the Commission approve the issuance of a purchase order to Heavy Lifting Crane Services Ltd. in the upset limit amount of $700,000 including applicable taxes for the rental of 20 and 40 ton cranes on an as required basis for the period July 1, 2003 to June 30, 2006.

Approved

11. Procurement Authorization - Supply and Installation of Commutators

It is recommended that the Commission approve the issuance of a purchase order to Thistle Industries Inc. in the upset limit amount of $215,000.00 including applicable taxes for the supply and installation of commutators over a two-year period from July 1, 2003 to June 30, 2005.

Approved

12. Procurement Authorization - Encapsulation King and Dufferin Castings

It is recommended that the Commission approve the issuance of a Purchase Order to Performance Polymers Inc., in the amount of $400,828.56, for the encapsulation of special

trackwork castings for the rehabilitation of the King and Dufferin intersection to be undertaken in October 2003.

Approved

13. Procurement Authorization - Elevator Maintenance Service Contract

It is recommended that the Commission approve the award for an elevator maintenance service contract to KONE Inc. in the upset limit amount of $1,900,000 for a three-year period from July 1, 2003 to June 30, 2006.

Approved

14. Procurement Authorization - Supply and Install Filtered

Osmosis with Ultra Violet Sterilization Water Coolers at Various Locations

It is recommended that the Commission authorize the award of a contract to Crystal Springs - Danone Waters of North America (Crystal Springs) for rental of 98 water coolers, complete with reverse osmosis units and ultra violet sterilization, for a three-year period from September 1, 2003 to August 31, 2006 in the total contract price of $225,933.12.

Approved

15. Procurement Authorization P31PV03753 - Purchase of Replacement

Trainstop Layouts for the Bloor-Danforth and University Subway Lines

It is recommended that the Commission authorize:

1. The award of a contract to Union Switch & Signal Inc. in the amount of $395,624.04, for the supply of 22 replacement trainstop layouts (including standby parts) for the Bloor-Danforth and University Subway lines;

2. Funds in the estimated amount of $59,433.64 that will be paid directly to the Federal and Provincial Governments for GST and PST, respectively, and

3. Funds in the estimated amount of $4,000.00 that will be paid to UPS SCS, Inc. for freight and brokerage, bringing the total authorization for this contract cost to $459,057.68 (Canadian).

Approved

16. Procurement Authorization - Renewal of Benefit Plans Carriers for Employees and Pensioners

It is recommended that the Commission:

1. Approve the issuance of a purchase order in the total upset limit of $7,000,000 to Great West Life Assurance Company for the provision of administrative and adjudication services respecting the TTC's healthcare and dental and out-of-province emergency medical plans for the 5-year contract term, January 1, 2004 to December 31, 2008.

2. Approve the issuance of a purchase order in the total upset limit of $2,350,000 to the Sun Life Assurance Company of Canada for the provision of administrative and adjudication services for the group life, accidental death & dismemberment and long term disability respectively for the 5-year contract term, January 1, 2004 to December 31, 2008.

3. Approve the provision of an additional allowance of $170,000 to be set aside to cover the costs for external auditors to provide audited reports on an as required basis.

The upset limits include the applicable provincial and federal taxes currently in effect. Note that the actual costs of claims are funded separately in each year as required.

Approved

17. Purchase of Radiator Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of radiator parts to the following companies for the period from June 2003 to June 2006:

• Crosstown Radiators for $630,000 including applicable taxes.

• Cancore Industries for $305,000 including applicable taxes.

Approved

18. Purchase of Track Antifreeze

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of track antifreeze to the following companies for the period from June 2003 to June 2006:

• Midwest Industrial Supply Incorporated for $423,000 including applicable taxes. 

• Enviro-Safe Chemicals for $141,000 including applicable taxes.

Approved

19. Purchase of MCI/NOVA Bus Parts

It is recommended that the Commission approve for inventory, the addition of 589 part types without additional funds to the following companies in the amounts as follows:

• Motor Coach Industries for 428 part types increasing the current contract of $1,600,000 by $335,000 totalling $1,935,000 while remaining within the original Commission approved award of $2,030,000.

• Prevost Car Incorporated for 161 part types increasing the current contract of $900,000 by $91,000 totalling $991,000 while remaining within the original Commission approved award of $1,100,000. 
Approved

20. Lansdowne Garage Demolition

It is recommended that the Commission:

1. Receive this report for information noting that staff are proceeding with activities to demolish the building before year end; and

2. Forward this report to the local Councillor and Community Council for information.

Adopted

21. Bell Canada Agreement - Lease Renewal

It is recommended that the Commission approve the execution of a two-year extension agreement with Bell Canada for the supply and service of public telephones.

Approved

22. Summary of Authorized Expenditures

for the Period April 6 to May 3, 2003

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period April 6, 2003 to May 3, 2003, which were approved by Senior Management.

Received

23. Notice of Award Unbudgeted Expenditure Authorization Traffic

Barriers for Spadina LRT - Baldwin Street & North of Spadina Circle

It is recommended that the Commission receive the notice of award of Commissioners Miller and Shiner and the Chief General Manager to authorize an unbudgeted expenditure in the amount of $160,000.00 for the provision of permanent traffic barriers at Baldwin Street and modifications to the existing barrier north of Spadina Circle along the 510 SPADINA streetcar line by the City's Contractor.

Received

24. Confirmation of Approval - Catastrophe Liability

and Property Insurance Renewals - June 1, 2003

It is recommended that the Commission confirm the approval of the Committee of the Whole at its meeting of May 14, 2003 for the placement of its Catastrophe Liability and Property insurance policies through Marsh Canada (the Commission's insurance broker), for one year from June 1, 2003, with the following provisions:

a) Catastrophe Liability Insurance

• A liability limit of $100,000,000 ($95,000,000 in excess of a $5,000,000 retained limit); and

• An annual premium of $1,470,903.

b) Property Insurance

• A per loss limit of $200,000,000.

• A deductible if $1,000,000 per occurrence.

• An annual premium of $3,174,401.

Confirmed

Nil

25. TTC Pension Fund Society Annual Report and Financial

Statements for the Fiscal Period Ended December 31, 2002

It is recommended that the Commission receive the Pension Fund Society's Annual Report for information. Also appended for information, is the annual report of the TTC Sick Benefit Association.

Received

26. Outstanding Commission Items

It is recommended that the Commission receive for information the attached list of

outstanding Commission items for the period up to and including the meeting of May 1, 2003.

Received

Chair Moscoe Also Moved The Following:

1. That Staff Be Requested To Arrange A Pzaz Committee Meeting Within One Month.

2. That Staff Be Requested To Report Back On The Feasibility Of Implementing A Weekly Pass.

The Motions By Chair Moscoe Carried.

27. Amendment 2003 Commission Meeting Schedule

It is recommended that the Commission amend its current meeting schedule for 2003 by striking out the Wednesday, September 24, 2003 date and replacing in lieu thereof Wednesday, September 17, 2003.

Approved

28. Yield to Bus Legislation

It is recommended that the Commission:

1. Receive this report for information, noting that:

• The Provincial Government has amended the Highway Traffic Act to require motorists to yield the right-of-way to buses, in bus bays, which have indicated an intention to re-enter the adjacent traffic lane;

• The legislation, and associated regulations, are expected to be proclaimed and to come into force on January 2, 2004;

• A provincially-led advertising and public awareness campaign is currently being developed and will be launched later in 2003;

• TTC staff will install the necessary decals on the rear of all buses, as specified by the legislation, to allow them to take advantage of the priority afforded by this legislation; and

2. Forward this report to the Toronto Police, Toronto Transportation, and the City of Toronto for information.

Adopted

29. TTC Staff Activities Regarding Land Use Planning and Property

It is recommended that the Commission receive this report for information, noting that current staff practice regarding the protection of TTC interests in land use planning and property acquisition serves the TTC well, is an established and efficient joint effort between TTC and City Planning staff, and ensures that the Commission is notified of any issues which warrant Commission attention or action.

Received

30. Request for Travel Approval - IRSE

"Aspect 2003" Railway Signalling Conference

It is recommended that the Commission authorize a travel request to London, England in the total estimated amount of $6,200, for Stuart McKay, (Senior Design Engineer - Signals Engineering), of the Signals/Electrical/Communications Department in Subway Operations to attend the Institute of Railway Signal Engineers' (IRSE) "Aspect 2003" Railway Signalling Conference. The conference runs from September 23rd to September 25th, 2003 and has an associated technical visit on September 26th, 2003.

Approved

31. Hydro Electricity Rebate

It is recommended that the Commission receive this report for information regarding the rebate for the purchase of electricity under the Market Power Mitigation Agreement.

Received

a) Development of Downsview Lands

The Commission had before it a memorandum dated June 18, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Development of Downsview Lands."

The Commission Received The Memorandum For Information.

b) Volume Incentive Pass Program

The Commission had before it a memorandum dated June 18, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Volume Incentive Pass Program."

After Hearing The Deputation, The Commission Received The Memorandum For Information.

Chair Moscoe Also Moved The Following:

1. That Staff Be Directed To Bring Forward Options For Implementation Of The Ridership Growth Strategy, Including The VIP Pass Program In The 2004 Operating Budget Proposal.

2. That Staff Be Requested To Contact The Labour Councils Of Toronto And York Region To Identify Those Unions That Would Most Likely Benefit From A Negotiated TTC Volume Discount Pass Program; And

That The TTC Marketing Department Be Requested To Meet With Those Unions To Share The Success Of The Hotel Workers At The Fairmont Royal York And Offer To Assist By Developing A Package For Use In Negotiations.

The Motions By Chair Moscoe Carried.

c) Centrex Telephone Technology

The Commission had before it a memorandum dated June 18, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Centrex Telephone Technology."

The Commission Received The Memorandum For Information.

d) Management Program for Escalators and Elevators

The Commission had before it a memorandum dated June 18, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Management Program for Escalators and Elevators."

The Commission Deferred Consideration Of The Memorandum Until Its Next Meeting; And Further Requested That This Matter Be Brought Forward At The Beginning Of The Agenda To Facilitate The Request For A Staff Presentation.

C-1 J. Campbell, President & CEO, Toronto Waterfront Revitalization Corporation responding to the Commission's letter dated April 16, 2003 regarding the development an appropriate transit plan for the waterfront.

The Commission Received The Communication For Information.

C-2 J. Leach, City Clerk, City of Vaughan advising that the Commission's motion entitled, "Revised Motion in Support of Funding for Environmental Assessments of Subway Extensions" will be forwarded to all members of Vaughan Council.

The Commission Received The Communication For Information.

a) Establishment of Recycling Program

for Waste Collected in Subway System

Commissioner Miller Moved That Staff Be Requested To Submit A Report On The Feasibility Of Establishing A Recycling Program For Waste Collected In The Subway System.

The Motion By Commissioner Miller Carried.

b) Extension of Subway Operating

Hours on Thursdays, Fridays and Saturdays

Commissioner Miller Moved That Staff Be Requested To Submit A Report On The Feasibility Of Extending The Operating Hours For The Subways On Thursdays, Fridays And Saturdays.

The Motion By Commissioner Miller Carried.

c) Committee of the Whole Resolution

The Commission Approved A Resolution By Commissioner Miller To Meet As The Committee Of The Whole On Wednesday, July 16, 2003, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:50 p.m.

Nil