Board Meeting - March 19, 2003

S. Shaw (Vice-Chair), H. Moscoe, B. Ashton, D. Miller, J. Flint, P. Li Preti, D. Shiner, and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), P.F. Buttigieg (Acting Chief Financial Officer & Chief Accountant - Financial Services), S. Blakey (Manager – Human Resources), R. Hughes (Chief Marketing Officer), T. Andrews (Chief Security Officer) M. Stambler (Manager - Service Planning), C. Wheeler (Manager (Property Development), F. Stanois (Coordinator - Secretariat Services) and A.M. Fernandes (Administrative Secretary) were present.

S. Shaw was in the Chair for part of the meeting (See Item No. CC-2).

R. Boutilier, Deputy General Manager - Surface Operations was present for Item No. 1.

M. Anders, Marketing Research Director, and W. Dawson, Superintendent - Route & System Planning were present for Item No. 2.

Commissioner Moscoe declared an interest with respect to Item #12 entitled, "Purchase Order Amendment Authority - Technical Assistance Information Technology Services" as his brother owns one of the companies listed in the report. Commissioner Moscoe took no part in the discussions or decisions made by the Commission concerning this matter.

Commissioner Moscoe Moved That The Commission Approve The Minutes From Meeting No. 1824 And That The Chair And General Secretary Be Authorized To Sign The Same.

The Commission Approved The Motion By Commissioner Moscoe.

Nil

Nil

a) Report No. 2 - Ridership Growth Strategy

Steve Munro
(submitted brief)

Gord Perks

Peter Lambert

Ross Vaughan

The Commission Received The Deputations.
(See Report No. 2 For Minute)

b) Report No. 11 - Procurement Authorization - Excavation  and Paving 2003 Surface Track Program_

Peter Lambert

The Commission Received The Deputation.
(See Report No. 11 For Minute)

c) Report No. 24a - Staff Response to Commission Inquiry

- Removal of Poles on Weston Road

Councillor Frances Nunziata
City of Toronto

The Commission Received The Deputation.
(See Report No. 24a For Minute)

CC-1 Commissioner Miller submitted his communication dated February 27, 2003, attaching advertisements received from the Ryerson Students' Administrative Council showing how the car industry markets their product to students.

Commissioner Miller Moved That Staff Report Back On The Volume Incentive Pass Green Program In June 2003.

The Commission Approved The Motion By Commissioner Miller.

CC-2 Chair Disero submitted her communication dated March 10, 2003 formally confirming her resignation as a member of the Toronto Transit Commission, effective March 14, 2003.

Commissioner Miller Moved That The Commission Accept Chair Disero's Resignation And Further That The Election For The Position Of Chair Be Held Immediately.

The Commission Approved The Motion By Commissioner Miller.

V. Rodo, General Secretary called for nominations for Chair.

Commissioner Ashton, seconded by Commissioner Miller, nominated Commissioner Moscoe.

Commissioner Kelly, seconded by Vice-Chair Shaw, nominated Vice-Chair Shaw.
With No Further Nominations, V. Rodo, General Secretary Closed The Nominations And Called For A Vote.

Commissioner / Vote

Commissioner Moscoe Commissioner Moscoe

Commissioner Ashton

Commissioner Miller

Commissioner Shiner

Commissioner Li Preti

Vice-Chair Shaw Vice-Chair Shaw

Commissioner Kelly

On A Vote Of 5 - 2, V. Rodo, General Secretary Declared Commissioner Moscoe As Chair Of The Toronto Transit Commission.

Commissioner Flint was not present during the consideration of this matter.

Commissioner Moscoe Then Assumed The Chair For The Remainder Of The Meeting.

1. New Bus Procurement Strategy

R. Boutilier, Deputy General Manager - Surface Operations gave a PowerPoint presentation with respect to this matter.

The Commission Received The Presentation For Information.

2. Ridership Growth Strategy

M. Anders, Marketing Research Director, and W. Dawson, Superintendent - Route & System Planning gave an overhead slide and PowerPoint presentation, respectively, on this matter.

The Commission Received The Presentations.

Commissioner Miller Moved Adoption Of The Recommendations Contained In The Report.

Commissioner Kelly Moved The Following Motions:
1. That Staff Explore The Possibility Of Partnering With Private Transportation Companies And Other Entrepreneurs To Facilitate The Ridership Growth Strategy.

2. That Item #4, Subway Expansion Be Moved Up To The #1 Funding Priority Level As Shown On Exhibit E1 Of The Bound Ridership Growth Strategy Report.

3. That The "Sheppard Avenue East-Don Mills Road To Scarborough Centre Station" Second-Priority Corridor Be Moved Up To The First-Priority Category As Shown On Page 36 (Table 4) Of The Bound Ridership Growth Strategy Report.

Chair Moscoe Moved That Recommendation No. 2A) Be Amended By Striking Out The Word "Implement" And Replacing In Lieu Thereof The Wording "Approve A Timetable For Implementation" At The Beginning Of The Recommendation And The Words "No Later Than The October Council Meeting" At The End Of The Recommendation, So Such Recommendation Reads As Follows:

"2A) Approve A Timetable For Implementation Of The Policies And Regulations Identified In The City's Report 'Transportation Building Blocks For The Official Plan' Which Will Provide Greater Priority For Transit Use On The Road System, No Later Than The October Council Meeting."

Chair Moscoe Moved That A Recommendation 2d) And 2e) Be Added To The Report, As Follows:

"2D) Approve, In Principle, The Timetable And Funding For The Ridership Growth Strategy Report."

"2E) Direct The City's Executive Management Team To Include Full Costing Of The Ridership Growth Strategy For The 2004 Budget."

Chair Moscoe Called For A Vote On Commissioner Kelly's Motions.

The Motions By Commissioner Kelly Lost.

Chair Moscoe Called For A Vote On His Motions.

The Commission Approved Chair Moscoe's Motions.

Chair Moscoe Called For A Vote On Commissioner Miller's Motion, As Amended.

The Commission Approved Commissioner Miller's Motion, As Amended.

Commissioner Shiner Moved That The Commission Request The City Of Toronto Transportation Department To Review And Comment On The Implications Of This Report By The May Meeting Of The Commission And Defer The Referral Of The Report To The Policy And Finance Committee Until Then.

The Commission Approved The Motion By Commissioner Shiner.

Commissioner Ashton Moved The Following Motions:

1. That Staff Provide A Report On The Current Transit Initiatives And Plans Within The GTA Including:

A) Capital And Operating Policies And Programmes At The Provincial And Federal Governments;

B) Ridership Growth Potential;

C) Integration Potential Of Present And Future Travel Patterns;

D) Cost Benefit Analysis Of Capital Allocations;

And Further That Staff Report To The Commission On Their Ability To Access Information And Data Sufficient To Provide The Basis For Comparative Analysis And Evaluation On A Business Plan Basis.

2. That The Chair Be Requested To Bring Forward For Full Discussion At The Next Meeting Of The Commission, The Issue Of A Regional Transit Authority And Possible Responses To The Agencies And Boards Who Are Promoting This Idea.

The Commission Approved The Motions By Commissioner Ashton.

Commission Flint Moved The Following Motions:

1. That Staff Be Requested To Report On The Possibility Of Putting A Question On The Ballot Concerning Additional Levy Devoted To Transit.

2. That Staff Be Requested To Bring Forward A Report On The Don Mills Rapid Transit Corridor By September 2003.

The Commission Approved The Motions By Commissioner Flint.

Commissioner Miller Moved That Staff Be Requested To Include In The Next Update Of RTEP A Review Of The Possibilities Of The Extension Of The Bloor Subway To Mississauga.

The Commission Approved The Motion By Commissioner Miller.

3. Chief General Manager's Report - Period 12 December 1 to December 31, 2002

It is recommended that the Commission:

(1) Receive for information the attached Chief General Manager's report covering the period December 1 to December 31, 2002, noting that:

• 2002 TTC Operating Budget

The preliminary, unaudited, year-end shortfall was $29 million; this was funded through a $24 million draw from the Riders Reserve Fund and a $5 million reduction in the Contribution to Capital;

• 2002 Wheel-Trans Operating Budget

That the expenditures were on budget but that the unaccommodated rate was 3.0% for 2002;

• 2002-2006 Capital Program

That the 2002 year-end cash flow was $40.5 million under budget; and

(2) Forward a copy of this cover report to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

4. Procurement Authorization Contract No. G85-162 Triennial Surveying and Mapping Services

It is recommended that the Commission authorize the award of contract to Marshall Macklin Monaghan Ontario Limited (MMM) for surveying and mapping services in the upset limit amount of $200,000 for a three-year period from May 1, 2003 to April 30, 2006.

Approved

5. Procurement Authorization Structural Engineering Services Contract G85-168

It is recommended that the Commission authorize the award of contracts to the following firms in the upset limit amounts listed below, for Structural Engineering Services for a three-year period, from notification of awards:

1) SNC Lavalin Inc. for $600,000

2) Morrison Hershfield for $600,000

3) McCormick Rankin Corporation for $600,000

for a total upset limit of $1,800,000.

Approved

6. Procurement Authorization Consultant Design Services - Commuter Parking Expansion Contract G85-164

It is recommended that the Commission authorize the award of contracts to the following companies in the upset limit amounts listed below, for Consultant Design Services - Commuter Parking Expansion for a two-year period commencing from notification of award to:

1) LEA Consulting Limited for $280,000

2) John Emery Geotechnical Engineering Limited for $280,000 for a total upset limit amount of $560,000.

Approved

7. Procurement Authorization Queensway Garage Design and Construction Support for Garage Modifications Contract G85-20

It is recommended that the Commission authorize the award of contract to Marshall Macklin Monaghan Limited (MMM) for Consultant Design Services in the upset limit amount of $700,000.

Approved

8. Procurement Authorization for the Supply of Antifreeze Products It is recommended that the Commission approve the issuance of purchase orders to the following companies for the period of April 1, 2003 to March 31, 2006:

a) Vulsay Industries Ltd. For the supply of Ethylene Glycol (engine coolant antifreeze) in the upset limit of $820,000.

b) Ultraclear Engine Fluids for the supply of Methyl Alcohol (windshield washer) in the upset limit of $295,000.

Approved

9. Procurement Authorization - Change Directive C31D01836-4 Design and Supply of Speed Control System

It is recommended that the Commission authorize Change Directive No. 4, for the provision of miscellaneous features related to the onboard control and train operator display for the new Speed Control System, resulting in an increase in the contract with Alcatel Canada Inc., Transport Automation Division, in the interim amount of $200,000.00.

Approved

10. Procurement Authorization - Rosedale Station Roof Beam Repairs

It is recommended that the Commission approve the issuance of a Purchase Order to the Toronto Works & Emergency Services Department in the estimated amount of $131,000.00 for the repair of the roof beam at Rosedale Station.

Approved

11. Procurement Authorization - Excavation and Paving 2003 Surface Track Program

It is recommended that the Commission:

1) Approve the issuance of a purchase order in the total upset limit amount of $15,940,000 to the City of Toronto - Department of Works and Emergency Services, for the Commission's cost of excavation and paving within the track allowance. This work will be completed by the City of Toronto in 2003; and

2) Note that the planning and construction work is under way at this time since deferral of the work would impact the ability to complete the work in a timely and cost efficient manner.

Approved

12. Purchase Order Amendment Authority - Technical Assistance for Information Technology Services

It is recommended that the Commission authorize:

a) The issuance of Purchase Order Amendments for the Technical Assistance for Information Technology Services regarding the Global Technical Assistance contracts to December 31, 2003 as follows:

1) Purchase Order Amendment Authority #4 to Purchase Order PC34673 to increase the upset limit by $1,080,000 to a total upset limit of $1,830,000 for Ajilon Canada,

2) Purchase Order Amendment Authority #6 to Purchase Order PC34692 to increase the upset limit by $792,000 to a total upset limit of $1,182,000 for GE Capital I.T. Solutions,

3) Purchase Order Amendment Authority #5 to Purchase Order PC34671 to increase the upset limit by $2,232,000 to a total upset limit of $5,272,000 for Ian Martin Information Technology Inc,

4) Purchase Order Amendment Authority #6 to Purchase Order PC34672 to increase the upset limit by $1,224,000 to a total upset limit of $2,279,000 for IT/Net Consultants,

5) Purchase Order Amendment Authority #5 to Purchase Order PC34742 to increase the upset limit by $432,000 to a total upset limit of $637,000 for Dean Technical (formerly Pinstripe Consulting),

6) Purchase Order Amendment Authority #5 to Purchase Order PC34744 to increase the upset limit by $432,000 to a total upset limit of $752,000 for Project Management Recruiting,

7) Purchase Order Amendment Authority #5 to Purchase Order PC34693 to increase the upset limit by $288,000 to a total upset limit of $1,258,000 for Qlogitek, and

8) Purchase Order Amendment Authority #5 to Purchase Order PC34674 to increase the upset limit by $720,000 to a total upset limit of $1,200,000 for The Employment Solution (T.E.S.), and

b) The extension of the termination dates of the above contracts from August 31, 2006 to December 31, 2006.

Approved

13. Purchase Authorization - Maintenance and Repair Service of Gas Monitoring Systems

IT is recommended that the Commission approve the issuance of a purchase order in the upset limit amount of $100,000 to Peacock Instrumentation, a division of Marsh Instrumentation, for the emergency repair, rework and maintenance of various gas monitoring systems with an expiry date of May 31, 2003.

Approved

14. Purchase of Recaro Seat Parts

It is recommended that the Commission authorize for inventory, additional funds in the amount of $184,000 for the purchase order with Neoplan Canada Limited for the supply of Recaro sear parts resulting in a revised total upset limit of $474,000.

Approved

15. Purchase of Ingersoll-Rand Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of Ingersoll-Rand parts to the following companies for the period from April 2003 to March 2006:

• Ingersoll-Rand Canada Incorporated for $645,000 including applicable taxes.

• North American Transit Supply Corporation (NATSCO) for $414,000 including applicable taxes.

• MCI Service Parts for $48,000 including applicable taxes.

Approved

16. Purchase of Abrasives

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of abrasives to the following companies for the period from mid March 2003 to mid March 2006:

• Wolseley Industrial Products Group for $320,000 including applicable taxes.

• Colville Fasteners Limited for $220,000 including applicable taxes.

• Hansler-Smith Limited for $50,000 including applicable taxes.

• Saint-Gobain Abrasives for $40,000 including applicable taxes.

• Global Finishes/Painters Supply and Equipment for $15,000 including applicable taxes.

• British Auto Supply Company Limited for $15,000 including applicable taxes.

• Windsor Factory Supply Limited (Mississauga Branch) for $15,000 including applicable taxes.

Approved

17. Purchase of Aeroquip Vehicle Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of Aeroquip vehicle parts to the following companies for the period from April 2003 to mid April 2006:

• Orion Bus Industries Limited for $240,000 including applicable taxes.

• D.J. Industrial Sales and Manufacturing Incorporated for $55,000 including applicable taxes.

• MCI Service Parts for $25,000 including applicable taxes.

• Neopart for $2,000 including applicable taxes.

• New Flyer Industries Limited for $500 including applicable taxes.

Approved

18. Purchase of Miscellaneous Lock Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of miscellaneous lock parts to the following companies for the period from April 2003 to March 2006:

• Citywide Door and Hardware Incorporated for $102,000 including applicable taxes.

• Hardware Agencies Limited for $60,000 including applicable taxes.

• Jo-Van Distributors Incorporated for $52,000 including applicable taxes.

• International Distribution Network Canada Limited (IDN) for $17,000 including applicable taxes.

• Medeco Security Locks Canada Limited for $4,000 including applicable taxes.

Approved

19. Purchase of Lubricating Products

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of lubricating products to the following companies for the period from April 2003 to March 2006:

• Brodi Chemicals for $370,000 including applicable taxes.

• British Auto Supply Company Limited for $35,000 including applicable taxes.

• Noco Lubricants Canada Incorporated for $24,000 including applicable taxes.

• Fuchs Lubricants Canada Limited for $9,000 including applicable taxes.

• Shell Canada Products for $6,000 including applicable taxes.

• Petro-Canada Lubricants for $1,000 including applicable taxes.

Approved

20. Summary of Authorized Expenditures for the Period January 1, 2003 to February 1, 2003

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period January 1, 2003 to February 1, 2003, which were approved by Senior Management.

Received

Commissioner Ashton Moved That Staff Be Requested To Establish A Reporting Protocol With Respect To Planning Issues Impacting Ttc Interests And Properties.

The Commission Approved The Motion By Commissioner Ashton.

21. Leadership and Professional Development Training Programs

It is recommended that the Commission approve attendance at the programs listed below for the following employees:

• Charles Wheeler, Manager - Property Development Department - to attend the Leadership Program at Queen's Executive Centre in Kingston, Ontario from March 30 to April 4, 2003 (total estimated cost of $8,000);

• David Dixon, General Superintendent - Bus Maintenance, Jim Fraser, Superintendent - Y/U/S Wilson/Davisville Carhouses, Mario Guerra, Superintendent - Surface Carhouses and Tom Lee, Project Manager - to attend the Operations Leadership Program at the Queen's Executive Centre in Kingston, Ontario from April 6 to 11, 2003 (total estimated cost of $8,000 each);

• Tom Middlebrook, Chief Engineer - Engineering and Derick Finn, General Superintendent - Signals/Electrical/Communications - to attend the Leadership Program at the Richard Ivey School of Business in London, Ontario from May 25 - 30, 2003 (total estimated cost of $8,000 each);

• Mitch Stambler, Manager - Service Planning and Paul Millett, General Superintendent - Subway Transportation - to attend the Leadership Program at the Richard Ivey School of Business in London, Ontario from November 16 to 21, 2003 (total estimated costs of $8,000 each);

• Orest Koblansky, General Superintendent - Streetcar Maintenance to attend the Operations Leadership Program at Queen's Executive Centre in Kingston, Ontario from September 14 to 19, 2003 (total estimated cost of $8,000); and

• Karen Barbeau, Employee Relations Consultant - to attend the Industrial Relations Program at the Industrial Relations Centre, Queen's University in Kingston, Ontario from May 4 to 9, 2003 (total estimated cost of $5,000).

Approved

22. Cellular Phones in the Subway

It is recommended that:

1. The Commission authorize staff to issue a Request for Expression of Interest (REOI) to determine the interest of cellular phone carriers in providing cellular coverage in the subway, and to estimate the potential revenue stream.

2. The Commission receive this report for information, noting that the existing subway antenna system is not suitable for carrying cellular traffic throughout the tunnels without equipment upgrades, and that implementation of cellular services will cause interference to the existing subway radio system.

3. This report be forwarded to the City's Telecommunications Steering Committee for their information.

Adopted

23. Property Protection for a Streetcar Loop at Lake Shore Boulevard/Park Lawn Road

It is recommended that the Commission:

1. Request City Council to approve, in principle, the future expansion of the bus loop at the southwest corner of the Lake Shore Boulevard/Park Lawn Road intersection to allow streetcars to loop at that location;

2. Request City Council to release its interest in protecting for a future streetcar loop on land on the east side of Legion Road, north of Lake Shore Boulevard, which had been approved for this use as part of the 1993 Waterfront West LRT Environmental Assessment;

3. Note that this issue has been discussed with City Transportation and Planning staff, and Councillor Irene Jones, all of whom support these recommendations;

4. Note that staff of the City's Parks and Recreation Department, and the Toronto Regional Conservation Authority, support these recommendations, subject to the conditions listed in this report; and

5. Forward this report to Councillor Irene Jones, Councillor Joe Pantalone (Chair - Waterfront Reference Group), the City Economic Development, Culture, and Tourism Department, the City Parks and Recreation Department, The City Transportation Services Department, the City Planning Department, and the Toronto Regional Conservation Authority.

Approved

a) Removal of Poles on Weston Road

The Commission had before it a memorandum dated March 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Removal of Poles on Weston Road."

Commissioner Moscoe Moved The Following Motions:

1. That The TTC Advise Hydro And/Or The City That It Will Be Removing Their Poles In June Of 2003; And

2. Advise The City And Hydro Respectively, That The TTC Will Transfer Ownership Of Any Poles That The City Or Hydro Wish To Retain On The Condition That A) The City Or Hydro Restore And Paint The Respective Poles, And B) The City Or Hydro Assume Responsibility For Ongoing Maintenance Of The Poles.

The Commission Approved The Motions By Commissioner Moscoe.

b) Montreal Transit Bio-Diesel Test Program Funding

The Commission had before it a memorandum dated March 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Montreal Transit Bio-Diesel Test Program Funding."

The Commission Received The Memorandum For Information.

c) KYOTO Credit System

The Commission had before it a memorandum dated March 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - KYOTO Credit System."

Commissioner Moscoe Moved The Following Motions:

1. That The Issue Of Kyoto Credit Being Available For Public Transit Be Forwarded To The Executive Of The Federation Of Canadian Municipalities (FCM) With A Request That The FCM, In Discussions With The Ministry Of The Environment, Work Toward Establishing The Principle Of Kyoto Credits For Public Transit; And

2. That The Canadian Urban Transit Association (CUTA) Be Requested To Take Up This Initiative As Well.

The Commission Approved The Motions By Commissioner Moscoe.

d) Speed Limit Reduction on Allen Road

The Commission had before it a memorandum dated March 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Speed Limit Reduction on Allen Road."

Commissioner Moscoe Moved That The Foregoing Matter Be Deferred Sine Die.

The Commissioner Approved The Motion By Commissioner Moscoe.

Nil

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Vice-Chair Shaw To Meet As The Committee Of The Whole On Wednesday, April 9, 2003, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

b) Tax Credit - Metropass Purchases

Commissioner Ashton Moved That The Toronto Transit Commission Request The Premier To Introduce, As Part Of His Budget, A Provincial Income Tax Non-Refundable Tax Credit For Metropass Purchases.

The Commission Approved The Motion By Commissioner Ashton.

The meeting adjourned at 4:35 p.m.

Nil