Board Meeting - October 22, 2003

H. Moscoe (Chair), S. Shaw (Vice-Chair), B. Ashton, D. Miller, D. Shiner, P. Li Preti and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), R. Hughes (Chief Marketing Officer), S. Blakey (Manager - Human Resources), T. Andrews (Chief Special Constable), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator - Secretariat Services) were present.

J. Cannon, Chief Information Officer and R. Cornacchia, Deputy General Manager, Subway Operations were present for Item No. 1.

R. Thacker, General Superintendent, Wheel-Trans was present for Item #CC-2.

Chair Moscoe declared an interest respect to Item #5 entitled, "Procurement Authorization Consultant Services - Project Scheduler/Cost Analyst Triennial Contract U85-2", as his brother owns one of the companies listed in the report. Chair Moscoe took no part in the discussions or decisions made by the Commission concerning this matter.

Commissioner Ashton Moved That The Commission Approve The Minutes From Meeting No. 1833, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Ashton Carried.

Nil

Nil

Nil

CC-1 The Commission had before it a communication dated July 25, 2003 from Commissioner Miller requesting that a presentation be made by City Planning staff and the Oriole Park Association regarding redevelopment at Yonge/Eglinton.

J. Nanos, Senior Planner, Community Planning, South District, Urban Development Services gave an overhead slide presentation with respect to this matter.
T. Mills and P. Mohtadi, Co-chairs, Oriole Park Development Committee also appeared before the Commission concerning this matter and reviewed the contents of their presentation entitled, "Proposal For TTC Block - Yonge & Eglinton - Discussion Paper", dated June 12, 2003.
The Commission Received The Presentations For Information.

CC-2 The Commission had before it a memorandum dated October 9, 2003 from R. Ducharme, Chief General Manager to the Commissioners concerning the implementation of the Wheel-Trans 30 minute pick-up window.

R. Thacker, General Superintendent, Wheel-Trans also gave an overhead slide presentation concerning this matter.
The Commission Received The Memorandum And Presentation For Information.
Chair Moscoe Moved The Following:

1. That Prior To The Re-Introduction Of The Scheduling Window, Staff Provide A Full Presentation To The Commission, Which Seeks Commission Approval With An Opportunity For A Public Hearing; And

2. That The Call Back Time Be Extended Until 2:00 A.M.
The Motions By Chair Moscoe Carried.

1. Vehicle Work Order

J. Cannon, Chief Information Officer and R. Cornacchia, Deputy General Manager, Subway Operations gave a PowerPoint presentation with respect to this matter.

The Commission Received The Presentation For Information.

2. Chief General Manager's Report - Period 8 August 3 to August 30, 2003

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period August 3 to August 30, 2003, noting that:

• 2003 TTC Operating Budget

it is still anticipated that by year-end ridership will be some 9 million rides under budget and revenues will be $15 million under budget, with the shortfall offset by a reduction in the Contribution to Capital;

• 2003 Wheel-Trans Operating Budget

no budget variance is anticipated but the unaccommodated rate for the year is expected to be 3.4%, in comparison to the 2% budgeted;

• 2003-2007 Capital Program

the year-end cash flow is projected to be $52.9 million less than budgeted; and

1. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Adopted

3. Procurement Authorization - Project Management Services Triennial Contract - Contract G85-178

It is recommended that the Commission authorize the award of contracts to the following firms in the upset limit amounts listed below for Project Management Services for a three-year period, from notification of awards:

1. Marshall Macklin Monaghan Limited (MMM) for $250,000

2. Jane A. Murray, P.Eng. (JAM) for $250,000

3. Giffels Associates Limited (Giffels) for $250,000

Approved

4. Procurement Authorization - Fire Ventilation Upgrade York Mills Station Contract Y60-11

It is recommended that the Commission authorize the acceptance of the tender submitted by The State Group Industrial Limited in the amount of $7,160,112.00 for Contract Y60-11, Fire Ventilation Upgrade - York Mills Station, and an additional amount of $80,000.00 for the selected Specified Option providing variable frequency fan drives. The total amount of the recommended award is $7,240,112.00.

Approved

5. Procurement Authorization Consultant Services - Project Scheduler/Cost Analyst Triennial Contract - Contract U85-2

It is recommended that the Commission authorize the acceptance of the proposal submitted by The Employment Solution (TES) in the upset limit amount of $250,000 for Consultant Services, Project Scheduler/Cost Analyst Triennial Contract.

Approved

6. Procurement Authorization Lakeshore Complex (Wheel-Trans) Modifications Uninterruptible Power Supply and Back-Up Power Generator Contract WT60-4

It is recommended that the Commission authorize acceptance of the tender submitted by 1031644 Ontario Inc. o/a Consolidated Canadian Contractors (Consolidated) in the amount of $463,000.00 for Contract WT60-4, Lakeshore Complex Uninterruptible Power Supply (UPS) and Back-Up Power Generator.

Approved

7. Procurement Authorization - Corporate Cellular Services

It is recommended that the Commission approve the award of a contract to Bell Mobility in the upset limit amount of $360,000 for a three-year period commencing November 1, 2003 for corporate cellular services.

Approved

8. Procurement Authorization - Supply of Hand and Cutting Tools

It is recommended that the Commission approve the issuance of a purchase order to Hansler Smith Limited (Hansler Smith) in the total upset limit amount of $3,600,000 for the supply of hand and cutting tools over a three-year period, commencing December 1, 2003 to November 30, 2006.

Approved

9. Procurement Authorization for the Supply of Uniform Shirts

It is recommended that the Commission approve the issuance of a purchase order to R. Nicholls Distributors Incorporated, in the amount of $1,004,374.28 for the supply of uniform shirts for the period January 1, 2004 to December 31, 2006.

Approved

10. Procurement Authorization - Supply of Third Rail Bonding Assemblies

It is recommended that the Commission authorize the award of a contract to Tyco Electronics Canada Ltd. (Tyco) in the amount of $494,500 for the supply of 200 power rail bonding assemblies.

Approved

11. Purchase Authorization Birchmount Bus Garage Repair Bay Modifications - Phase 1 Contract Change Directive E3-19-4

It is recommended that the Commission authorize an increase to Contract Change Directive E3-19-4 in the amount of $30,000 bringing the total amount authorized to $125,000 to Ross Clair/Division of R.O.M. Contractors Inc. (Ross Clair) for the supply and installation of four sluice gates and one Stormceptor as part of the UWE Spill Response Plan.

Approved

12. Purchase Order Amendment - Human Resources Legal Services

It is recommended that the Commission authorize a purchase order amendment for:

1. an extension of the contract completion date for Hicks Morley Hamilton Stewart Storie LLP (Hicks) for human resources legal services from July 20, 2003 to August 31, 2003. The contract will then be closed out in order to accommodate the new contract; and

2. an increase of the contract value to Hicks for human resources legal services in the amount of $135,506.24, bringing the total upset limit contract amount to $985,506.24 for the 25 month period ending August 31, 2003.

Approved

13. Summary of Authorized Expenditures for the Period August 3, 2003 to August 31, 2003

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period August 3, 2003 to August 31, 2003, which were approved by Senior Management.

Received

14. Student Fare Policy Re: Cross Boundary Travel

Chair Moscoe Moved That The Recommendation Contained In The Report Be Struck Out And Replaced In Lieu Thereof With The Following:

"It Is Recommended That The TTC Conduct A Pilot Project With The Secondary Schools In York Region To Determine The Impacts (i.e. Ridership; revenue; administrative) Of Extending The Current Student Fare Discount To Eligible Students Who Are In Full-Time Attendance At Approved Educational Facilities Within The Region Of York. The Pilot Should Commence In January 2004 And Extend For A Period Of One Year, With A Report Back To The Commission During That Period."

The Motion By Chair Moscoe Carried.

15. The Blackout of August 14, 2003

It is recommended that the Commission receive this report for its information, noting that:

1. The TTC's emergency electrical systems functioned as designed during the blackout permitting an orderly, safe evacuation of the subway following established operating procedures.

2. Staff were able to keep bus operations functional using established emergency operating procedures.

3. A number of lessons were learned as a result of the blackout that would improve the handling of a similar event in the future. Some improvements are already underway. Most of the suggestions for improvement need to be studied to ensure they are justifiable.

Received

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period up to and including the meeting of August 27, 2003.

Received

17. Sheppard Subway and Connecting Bus Routes - Update

It is recommended that the Commission receive this update report for information, noting that:

• TTC ridership along the Sheppard Avenue corridor, between Don Mills Road and Yonge Street, has increased since the Sheppard Subway opened in November 2002;

• Ridership on the Sheppard Subway itself is lower than had been projected, but is growing;

• An initial assessment of the conversion of the 85G SHEPPARD EAST local bus service to the 190 SCARBOROUGH CENTRE ROCKET limited stop bus service shows that the service change has resulted in more passenger benefits than the inconvenience created for some passengers, and therefore should be retained in its current form; and,

• An evaluation of all of the bus routes connecting with the Sheppard Subway is underway, with the collection of detailed ridership information this fall. A complete post-implementation review will be presented to the Commission early in 2004.

Received

Chair Moscoe Moved The Following:

1. That Staff Be Requested To Add Two Stops To The 190 Scarborough Centre Rocket Bus Route During The Off-Peak That Will Address Concerns Raised By Residents Of The Senior Citizens' Complex On Sheppard Avenue At Allandford Road, And From Passengers At Mid-Block Locations Between Birchmount Road And Victoria Park Avenue; And

2. That Staff Report Back To The Commission On The Results Of This Action In Six Months Time.

The Motion By Chair Moscoe Carried.

Commissioner Kelly Moved That Staff Be Requested To Re-Establish Northbound Service For The 167 Pharmacy North bus route during the a.m. Peak To Link The Schools North Of Highway 401 With Pharmacy Avenue South Of Highway 401.

Chair Moscoe Moved That Commissioner Kelly's Motion Be Referred To Staff For Report.

Chair Moscoe Called For A Vote On His Motion.

The Motion By Chair Moscoe Carried.

18. Declare Surplus - 573 Sheppard Avenue East

It is recommended that in accordance with TTC By-law No. 2, the Commission:

1. declare 573 Sheppard Avenue East surplus to the TTC's operational requirements; and

2. approve the method of sale, namely the transfer of jurisdiction over 573 Sheppard Avenue East to the City of Toronto for use as a public park.

Approved

Commissioner Shiner Moved That Staff Be Directed To Undertake Landscape Improvements At 573 Sheppard Avenue East, And That $50,000.00 Be Provided For This Purpose From The Sheppard Subway Budget.

The Motion By Commissioner Shiner Carried.

19. Request for Travel - Subway Operations Track Maintenance

It is recommended that the Commission approve the travel request for Mr. Gord Seggie, Roadmaster - Subway/SRT Track, to attend the training course on Roadbed and Rails presented by the Institute for Railroad Engineering in Wilmington, Delaware from November 16 to 21, 2003, at an estimated cost of $3,543.00.

Approved

a) Advertising on Transfers

The Commission had before it a memorandum dated October 22, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Advertising on Transfers."

The Commission Received The Memorandum For Information.

b) Cleaning Chemicals for Exterior Washing of Subway Cars

The Commission had before it a memorandum dated October 22, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Cleaning Chemicals for Exterior Washing of Subway Cars."

The Commission Received The Memorandum For Information.

C-1 B. Schmied, Executive Director, Ontario Community Transportation Association and M. Roschlau, President & Chief Executive Officer, Canadian Urban Transit Association to The Honourable Brad Clark, Minister of Labour, Province of Ontario dated September 5, 2003 requesting an exemption for public transit industry from specific provisions contained in the Employment Standards Act, 2000 (ESA).

Chair Moscoe Moved That Consideration Of The Communication Be Deferred And That It Be Brought Forward Once The New Ontario Minister Of Labour Is Appointed.

The Motion By Chair Moscoe Carried.

C-2 The Honourable David M. Collenette, P.C., M.P. dated September 17, 2003 thanking Chair Howard Moscoe for his letter of July 25, 2003 and re-confirming his support for the funding of public transit infrastructure in Canada.

The Commission Received The Communication For Information And Directed The Chair To Write To Minister Collenette In An Effort To Clarify The Contents Of His Communication.

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Vice-Chair Shaw To Meet As The Committee Of The Whole At 10:00 a.m. On Wednesday, November 19, 2003, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:15 p.m.