Board Meeting - April 14, 2004

H. Moscoe (Chair), J. Mihevc (Vice-Chair), B. Ashton, D. Shiner, P. Li Preti, A. Giambrone, S. Bussin, B. Balkissoon and Mayor D. Miller (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), R. Hughes (Chief Marketing Officer), S. Blakey (Manager - Human Resources), T. Andrews (Chief Special Constable), W. Dawson (Superintendent, Route and System Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair. R. Boutilier, Deputy General Manager, Surface Operations and D. Lowell, Chief Maintenance Engineer, New York City Transit were present for Item No. 2.

R. Boutilier, Deputy General Manager, Surface Operations was present for Item No. 3.

Nil

Commissioner Shiner Moved That The Commission Approve The Minutes From Meeting No. 1840, And That The Chair And General Secretary Be Authorized To Sign The Same, Subject To Amending Chair Moscoe’s Third Motion On Page 11 By Deleting The Words "And Debit", So Such Motion Reads As Follows:

"3. That Any New Equipment Purchases Allow For The Use Of Payment By Credit Cards."

The Motion By Commissioner Shiner Carried.

Nil

Nil

a) Request for a Galloway Road Bus Service

Veronica Hering (Submitted communication)

Chair Moscoe Moved That The Service Request Be Referred To Staff For Report, As Part Of The Service Plan, And That Ms. Hering Be Advised When The Matter Will Be Brought Forward.

The Motion By Chair Moscoe Carried.

b) Parking Lot on Oakvale Avenue

Nicholas Brooks
(Submitted communication)

The Commission Received The Deputation.

Chair Moscoe Also Confirmed For Mr. Brooks That The TTC Will Monitor The Parking Lot In A More Proactive Manner, And Adhere To The Provisions Of The Agreement Previously Signed With The Local Community Concerning This Matter.

c) Track Reconstruction – College Street from Bathurst Street to University Avenue

Councillor Olivia Chow
City of Toronto

The Commission Received The Deputation.

Chair Moscoe Moved That Staff Be Directed To Meet With The Local Area Councillors To Facilitate And Discuss The Provision Of A Bus Service Along College Street During The Construction Period.

The Motion By Chair Moscoe Carried.

d) Report No. 3 – TTC Bus Procurement Strategy

Philip Webb
Centre for Urban & Community Studies
University of Toronto
(Submitted brief)

The Commission Received The Deputation.
(Also See Report No. 3 For Minute)

e) Report No. 24a) – Later Subway Service

Philip Webb
Centre for Urban & Community Studies
University of Toronto
(Submitted brief)

The Commission Received The Deputation.
(Also See Report No. 24A) For Minute)

f) Report No. 24d) – Fire Safety and Second Exits at Subway Stations

Philip Webb
Centre for Urban & Community Studies
University of Toronto
(Submitted brief)

The Commission Received The Deputation.

(Also See Report No. 24d) For Minute)

g) Report No. 9 – Procurement Authorization – Supply of Replacement Vehicle Control Centre (VCC) Computers for the SRT

Steve Munro
(Submitted brief)

The Commission Received The Deputation.

Mayor Miller Moved That The TTC And City Planning Staff Jointly Review The Official Plan’s Designation Of "Avenues" AND "HIGHER ORDER TRANSIT Corridors" And Develop A Plan For A Transit Network That Supports The Official Plan. This Review Should Include The Examination Of All Modes Including LRT.

The Motion By Mayor Miller Carried.

(Also See Report No. 9 For Minute)

h) Federal/Provincial/City TTC Capital Funding Agreement

John Cartwright, President
Toronto/York Region Labour Council

Pura Velasco

Joel Duff, Chairperson
Canadian Federation of Students
Ontario Executive Committee

The Commission Received The Deputations.

(Also See Report No. 6. For Minute)

i) TTC Operating Budget

Gord Perks

The Commission Received The Deputation.

Chair Moscoe Moved That The Following Motion Be Tabled For Consideration At The Next Commission Meeting:

"Adjust Ridership Projection From 410 Million Rides In 2004 To 410.3 Million Rides. Assign The Additional $500,000 To The Ridership Growth Strategy. Implement 1st Ridership Growth Strategy Service Improvement No Later Than January 1, 2005."
The Motion By Chair Moscoe Carried.

Nil

1. Award of Merit – Operator Stephen Kolnik

Chair Moscoe advised that on January 21, 2004, at 2:55 p.m., a young female customer approached Operator Stephen Kolnik, advising him that she believed that a man who had spoken to her while on the subway was now following her. The female asked the Operator if she could ride on his bus with him. Upon asking her where she lived, she advised him that no one was home, but that a family friend lived on the route. Operator Kolnik stopped his vehicle in front of the friend’s home, however, no one answered the door. The girl returned to the bus and Operator Kolnik proceeded to the street where the young female lived. He watched the young female walk to her home, and when Operator Kolnik saw that she was safely home, he continued on his route.
Subsequently, the young girl’s parents wrote to the TTC and wanted to commend Operator Kolnik for his "remarkable act of kindness and caring."

On behalf of the Commission, Chair Moscoe thanked Operator Kolnik for his actions and presented him with an Award of Merit.

2. Hybrid Bus – New York Experience

D. Lowell, Chief Maintenance Engineer, New York City Transit gave a PowerPoint presentation with respect to this matter.

The Commission Received The Presentation For Information.

3. TTC Bus Procurement Strategy

R. Boutilier, Deputy General Manager, Surface Operations gave a PowerPoint presentation with respect to this matter.

The Commission Received The Presentation For Information.

4. Recent Fire at College Station

G. Webster, General Manager – Operations gave an overhead slide presentation with respect to this matter.

The Commission Received The Presentation For Information.

5. Chief General Manager's Report

Periods 1 & 2 – January 1 to February 28, 2004

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period January 1 to February 28, 2004 noting that:
• Year-to-date variances are primarily of a timing difference nature and year-end revenue and expense projections are largely on target; 
• The 2004 subsidy amounts are scheduled to be approved by City Council at its meetings scheduled for the week of April 19; and

2. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Approved

6. Federal/Provincial/City TTC Capital Funding Agreement

V. Rodo, General Manager – Executive & General Secretary gave an overhead slide presentation with respect to this matter.

The Commission Received The Presentation For Information.

Mayor Miller advised that he had written to the The Honourable Andy Scott, Minister of State (Infrastructure) noting the problems associated with the uneven cash flows of the funding provided by the Federal Government. Mayor Miller also advised that in his communication he had suggested that a meeting be convened by TTC staff which would involve the Minister, the TTC Chair and The Honourable John Godfrey, Parliamentary Secretary to the Prime Minister with special emphasis on cities to further discuss this matter.

The Commission Received The Update From Mayor Miller For Information.

Commissioner Balkissoon Moved That The Chair Formally Convey The Appreciation Of The Toronto Transit Commission To The Federal And Provincial Governments For Their Partnership With The City Of Toronto In A Down Payment On The New Deal For Cities Initiative, And Look Forward To The Completion Of The New Deal That Allows For Sustainable Funding For Transit Based On The Traditional Formula.

The Motion By Commissioner Balkissoon Carried.

7. Procurement Authorization – Sales Tax Recovery Services

Commissioner Li Preti Moved That The Recommendation Be Amended By Adding The Words "On A Contingency Fee Basis Whereby The Fee Payable To The Successful Firm Will Be Entirely Determined As A Percentage Of Actual Tax Refunds" At The End Of The Clause, So Such Recommendation Reads As Follows:

"It Is Recommended That The Commission Approve The Award Of A Two Year Contract To Deloitte & Touche Llp In The Upset Limit Amount Of $267,500 For Sales Tax Recovery Services Commencing From Notification Of Award On A Contingency Fee Basis Whereby The Fee Payable To The Successful Firm Will Be Entirely Determined As A Percentage Of Actual Tax Refunds."
The Motion By Commissioner Li Preti Carried.

8. Purchase Authorization – Mainframe Software Maintenance

It is recommended that the Commission authorize the single source purchase of mainframe software maintenance services provided by Computer Associates Canada Ltd., in the total amount of $550,476.05 (including taxes), for the period ending February 27, 2007.

Approved

9. Procurement Authorization – Supply of Replacement Vehicle Control Centre (VCC) Computers for the SRT

It is recommended that the Commission approve the acceptance of the single source proposal submitted by Alcatel Canada Inc. (Alcatel) and award a contract in the amount of $6,661,070.00 (including taxes) for the supply of a replacement Vehicle Control Centre (VCC) computer system for the Scarborough Rapid Transit (SRT) Line.

Approved

10. Purchase Order Amendment – Preventive

Maintenance and Repair of Linear Induction Motors (LIM)

It is recommended that the Commission authorize a purchase order amendment to Sherwood Electromotion on Purchase Order #PC39026 in the amount of $190,000.00 to allow for the continued repair and scheduled preventive maintenance of SRT Linear Induction Motors, bringing the total upset limit from $625,000.00 to $815,000.00.

Approved

Commissioner Balkissoon Moved That Staff Be Directed To Report Back On The Long Term Maintenance Plans Prior To The Next Tender Call.

The Motion By Commissioner Balkissoon Carried.

11. Purchase of Bearings and Seals

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of bearings and seals to the following companies for the period from May 2004 to May 2007:

• Kinecor Incorporated for $3,171,000 including applicable taxes.

• Reliable Bearings Company Limited for $2,441,000 including applicable taxes.

• Canadian Bearings Limited for $1,531,000 including applicable taxes.

• Toronto Bearings & Belting Limited for $1,009,000 including applicable taxes.

• B.D.I. Canada Incorporated for $210,000 including applicable taxes.

• British Auto Supply Company Limited for $46,000 including applicable taxes.

• C.B.S. Equipment Limited for $20,000 including applicable taxes.

Approved

12. Purchase of Kone Escalator Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Kone escalator parts for the period June 2004 to May 2007 to Kone Incorporated for an upset limit of $4,408,000 including applicable taxes.

Approved

13. Purchase of New Flyer Bus Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of New Flyer bus parts for the period April 2004 to April 2007 to New Flyer Industries Limited for an upset limit of $4,473,000 including applicable taxes.

Approved

14. Purchase of Wabco Vehicle Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Wabco vehicle parts for the period April 2004 to April 2007 to Wabco for an upset limit of $11,500,000 including applicable taxes

Approved

15. Purchase of Detroit Diesel Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Detroit Diesel and Allison bus parts for the period April 2004 to April 2007 to Harper Detroit Diesel Limited in the upset limit of $17,360,000 including applicable taxes.

Approved

16. Procurement Authorization – Supply of Dump Trucks/Salt Spreaders/Snow Plows

It is recommended that the Commission approve the acceptance of the proposal submitted by Humberview Motors Inc., and award of a contract in the amount of $746,941.04 for the supply of six (6) dump trucks, complete with five (5) snow plows, and seven (7) salt spreaders.

Approved

17. Final Contract Extension for the Provision of Wheel-Trans Sedan Meter Based Taxi Service

It is recommended that the Commission approve:

1. The final one-year contract extension to the existing Wheel-Trans sedan taxi service providers for the period July 1, 2004 to June 30, 2005;

2. An increase of $4,113,700 to the overall contract upset limit for sedan taxi service from $14,003,000 to $18,116,700; and

3. Allocate these additional funds to the current sedan taxi contractors as follows:

• Beck Taxi Limited $1,810,000

• Arrow Cab Limited $1,275,200

• East End Taxi $1,028,500

Approved

Chair Moscoe Moved The Following Motion:

1. That Staff Accept The Responsibility To Ensure That All Vehicles Used Are Fully Licensed Taxis Driven By City Licensed Drivers;

2. If Any Company Is Found To Be In Violation Of These Provisions Their Contract Be Reviewed By The Commission; And

3. That All Operators And Toronto Licensing Be So Advised.

The Motion By Chair Moscoe Carried.

Commissioner Shiner Moved That Staff Report Back On A Method To Obtain The Driver Number And Taxicab License Number From The Contractors For Each Trip Provided.

The Motion By Commissioner Shiner Carried.

18. Summary of Authorized Expenditures for the Period February 1, 2004 to February 29, 2004

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period February 1, 2004 to February 29, 2004, which were approved by Senior Management.

Received

19. Annual Special Constable Services Year End 2003 Statistical Report

It is recommended that the Commission receive the attached report for information.

Received

20. Lobby Registry Policy

Chair Moscoe Moved That The Recommendation Be Amended By Striking Out Recommendation B) And That It Be Referred To The Special Committee Of The Whole Meeting, Which Will Be Held The Week Of April 19-23, 2004 To Discuss The Rfp For The Advertising Contract.

The Motion By Chair Moscoe Carried.

Chair Moscoe Moved The Amended Recommendation, As Listed Below:

"It Is Recommended That The Commission Approve:

A) The Attached Lobby Registry Policy, Which Will Apply To All Written Requests For Tender/Proposal/Quote Above $4,000 Issued By The TTC Effective June 1, 2004."

21. 3050 Pharmacy Avenue – License renewal (CIS)

It is recommended that the Commission:

1. Authorize the execution of an agreement with Park Property Management Inc. (Managing Agents for Hanseatic Holdings Limited), under the terms and conditions set out in this report for the TTC’s continued use of the premises at 3050 Pharmacy Avenue to accommodate its Communication and Information System (CIS) equipment.

2. Authorize staff to take whatever action necessary to give effect thereto.

Approved

22. Costi Quilt – York Mills Station

It is recommended that the Commission:

1. Authorize the negotiation and execution of an agreement with the City of Toronto for the ownership, maintenance and repair of a commemorative COSTI quilt and display case to be constructed at York Mills Subway Station.

2. Authorize staff to take whatever action necessary to give effect thereto.

Approved

23. York Region Rapid Transit Plan (YRTP) (Downsview and Don Mills)

It is recommended that the Commission:

1. Authorize staff to negotiate and execute agreements with The Regional Municipality of York (the "Region") setting out the terms and conditions associated with York Region Rapid Transit Plan (YRTP) being provided dedicated use of TTC bus platforms and station facilities at Downsview and Don Mills Stations, as shown on attached Appendix "A" and "B", in order to facilitate the "Quick Start" project.

2. Authorize staff to take whatever other action required to give effect thereto.

Approved

Chair Moscoe Moved That Staff Be Requested To Report Back On Any Possible Safety Hazards That May Be Associated With The Planned Drop-Off Point For York Region Transit Buses Outside Of Downsview Station.

The Motion By Chair Moscoe Carried.

Commissioner Giambrone Moved That Staff Be Requested To Review On The Option Of Providing A Secure Area In The Downsview Station That Could Potentially Be Used By York Region Transit Buses For Drop-Off Purposes.

The Motion By Commissioner Giambrone Carried.

24. Staff Response to Commission Inquiries

a) Later Subway Service

The Commission had before it a memorandum dated April 14, 2004 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry – Later Subway Service."
The Commission Received The Memorandum For Information.

Chair Moscoe Moved That Staff Be Requested To Report On The Feasibility For An Earlier Start For Subways.

The Motion By Chair Moscoe Carried.

Vice-Chair Mihevc Moved That Staff Be Requested To Report On The Feasibility Of An All Night Streetcar Service On King Street, As Part Of The Service Plan Review Process.

The Motion By Vice-Chair Mihevc Carried.

Commissioner Giambrone Moved That Staff Be Directed To Conduct A Full Review Of Existing Night Service Routes, Specifically To Ensure That These Routes Account For The Changing Demographics In Residential, Business, And Industrial Areas Throughout The City Of Toronto. Staff Should Report Back With Recommendations For Route Improvements And Possible Efficiencies Within Three Months. These Recommendations Should Fall Within Our Existing Night Service Guidelines Of Providing Service Within A 15-Minute Walk During Late-Night Service Hours.

The Motion By Commissioner Giambrone Carried.

b) Utilizing the City’s Vehicle Purchase Program for TTC Purchases

The Commission had before it a memorandum dated April 14, 2004 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry – Utilizing the City’s Vehicle Purchase Program for TTC Purchases."

The Commission Received The Memorandum For Information.

Commissioner Balkissoon Moved That The Commission Notify The City Auditor That It Has Concerns With Standardized Vehicle Purchases And That In His Review Of The City Fleet He Consider What The City Is Doing And Look At A Common Process That Could Achieve Savings Or Efficiencies To The City In Bulk Purchases Direct From The Manufacturers Or In Other Ways, If Possible.

The Motion By Commissioner Balkissoon Carried.

c) Supply of Dump Trucks/Spreaders/Snow Plows – Additional Information

The Commission had before it a memorandum dated April 14, 2004 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry – Supply of Dump Trucks/Spreaders/Snow Plows – Additional Information."

The Commission Received The Memorandum For Information.

(Also See Minute For Item No. 16)

d) Philip Webb’s Correspondence Re: Fire

Safety and Second Exits at Subway Stations

The Commission had before it a memorandum dated April 14, 2004 from R. Ducharme, Chief General Manager entitled, "Staff Response to Mr. Philip Webb’s Correspondence Re: Fire Safety and Second Exits at Subway Stations."

The Commission Received The Memorandum For Information.

Chair Moscoe Moved The Following Motions:

1. That Staff Be Requested To Explore The Availability Of Grants Or Funding Under The Homeland Security Provisions To Ensure That The Stations Are Made Secure.

2. That Staff Be Requested To Report Back On The Costs Of Accelerating The Project Schedule.

3. That Staff Be Requested To Discuss This Matter With The Mayor’s Office For Assistance In Identifying And Obtaining Funding That May Be Available From Other Levels Of Government Regarding Safety Issues.

The Motions By Chair Moscoe Carried.

e) Toronto Transit Commission Key Performance Measures Review

The Commission had before it a memorandum dated April 14, 2004 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry – Toronto Transit Commission Key Performance Measures Review."

The Commission Received The Memorandum For Information.

Chair Moscoe Moved The Following Motions:

1. That Staff Be Requested To Report On Which Fare Medium Change Would Attract The Highest Number Of Passengers.

2. That Staff Be Requested To Table A Discussion Paper On How To Improve Our On-Time Performance.

3. That Staff Be Requested To Present To The Commission Its Long Range Plan For Streetcar Track Replacement Over The Next Ten Years.

The Motions By Chair Moscoe Carried.

Nil

C-1 The Honourable Harinder Takhar, Minister of Transportation, Province of Ontario extending thanks for "Accessible Transit Service Plan Year-End 2003 Status Report" and for the proactive work being done by the TTC to improve the accessibility of Toronto’s transit system.

The Commission Received The Communication For Information.

a) Canadian Opera House Company

Vice-Chair Mihevc Moved The Following:

1. That The Commission Acknowledge That The Opera House Project Is Important To The City Of Toronto And That Delays To The On-Going Construction Of The Opera House Project Are Not Desirable;

2. That The Commission Acknowledge That The Incremental Costs To Relocate The Storm Sewer To Facilitate The Entrance Connection Is An Issue Which Must Be Addressed By The City Of Toronto And The Opera House In The Near Future To Allow The Opera House (Including The Entrance Connection) To Proceed On Schedule; And

3. That The Commission Reaffirm Its Position That A Fully Accessible Entrance Connection Between The Opera House And The TTC’S Osgoode Station Is A Requirement Of The Opera House Project At No Cost To The Commission And That The Entrance Connection Be Open To The Public At The Same Time The Opera House Is Open.

The Motion By Vice-Chair Mihevc Carried.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Commissioner Giambrone To Meet As The Committee Of The Whole At 10:00 a.m., Or Later, On Wednesday, May 12, 2004, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 5:00 p.m.

Nil