Board Meeting - February 25, 2004

J. Mihevc (Vice-Chair), B. Ashton, D. Shiner, P. Li Preti, A. Giambrone, S. Bussin, B. Balkissoon and Mayor D. Miller (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), R. Hughes (Chief Marketing Officer), S. Blakey (Manager - Human Resources), T. Andrews (Chief Special Constable), M. Stambler (Manager, Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator - Secretariat Services) were present.
Vice-Chair Mihevc was in the Chair.

Prior to commencing with the agenda, Vice-Chair Mihevc introduced Roger Roberts who will serve as the new Chair of the TTC Advisory Committee on Accessible Transportation.

Nil

Commissioner Bussin Moved That The Commission Approve The Minutes From Meeting No. 1838, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Bussin Carried.

Nil

Nil

a) 133 Neilson Bus Route - Request for Extended Hours

Councillor Raymond Cho
City of Toronto
(Submitted petitions)

Pura Velasco
N. Selvaninaya Ga Moor

The Commission Received The Deputations.

Mayor Miller Moved That Staff Be Directed To Extend The Evening Hours From 7:00 P.M. To 9:00 P.M. For The 133 Neilson Bus Route, And Requested Staff Report Back In September 2004 On The Possibility Of Introducing Weekend Service On This Route.

The Motion By Mayor Miller Carried.

b) Report No. 28 - TTC Accessible Transit Service Plan - 2003 Status Report

Peter Lambert

The Commission Received The Deputation.

(See Report No. 28 For Minute)

c) Report No. 24 - Spadina Moving Walkway

Phillip Webb
(Submitted brief)

The Commission Received The Deputation.
(See Report No. 24 For Minute)

d) Report No. 19 - 2003 Fourth Quarter Status Report - Optimizing Revenue from Development Potential of TTC Properties

Councillor Peter Milczyn
City of Toronto

The Commission Received The Deputation.
(See Report No. 19 For Minute)

Nil

Nil

Nil

1. Procurement Authorization Minor and Major Overhaul of SRT Brake Actuators

It is recommended that the Commission approve the issuance of a purchase order to Knorr Brake Ltd. in the upset limit amount of $273,000 for the minor and major overhaul of SRT brake actuators for the period May 1, 2004 to April 30, 2006.

Approved

2. Procurement Authorization - Disposal of Garbage

It is recommended that the Commission approve the issuance of a purchase order to National Waste Services in the upset limit amount of $450,000 for the pick-up and disposal of garbage from the Hillcrest Yard Complex to a City (public) dumping facility for the period March 1, 2004 to February 28, 2007.

Approved

Vice-Chair Mihevc Moved That Staff Be Requested To Pursue Discussions With The City On Possible Ways Of Achieving Further Savings On This Contract.

The Motion By Vice-Chair Mihevc Carried.

Commissioner Shiner Moved That Staff Be Requested To Report Back On Other Opportunities To Divert Waste From The Overall TTC System To Meet The City's Targets Of Elimination Of All Waste By 2010, Including The Immediate Implementation Of The City Green Box Program.

The Motion By Commissioner Shiner Carried.

3. Procurement Authorization - Supply of H-5 Subway Car Door Master Switch Panels

It is recommended that the Commission approve the award of a contract, on a single source basis, to Vapor Rail Inc. (Vapor), for the supply of Master Switch Panels for Cab Side and Non Cab Side Doors for the H-5 vehicles in the amount of $642,171.04, including applicable taxes.

Approved

4. Procurement Authorization - Contract Amendment 39 Transit Control Centre (TCC) Project Consulting Services Contract N85-9

It is recommended that the Commission approve:

1) An increase in the amount of $43,000, bringing the total value to $143,000, for additional technical consulting services from Acres-Macro Joint Venture on the Transit Control Centre Project; and

2) A decrease of $43,000 in the foreign exchange adjustment, bringing the total reduction for the foreign exchange adjustment to $143,000.

Approved

5. Procurement Authorization - Supply of SRT Power Rail, Components and Hardware

It is recommended that the Commission authorize the award of a contract to Insul-8 Corporation, in the upset limit amount of $1,700,000.00, for the supply of SRT power rail, components and hardware, for the period March 1, 2004 to December 31, 2005.

Approved

6. Procurement Authorization - Excavation and Paving 2004 Surface Track Program

It is recommended that the Commission:

1. Approve the issuance of a Purchase Order in the total upset limit amount of $17,500,000 to the City of Toronto - Department of Works and Emergency Services, for the Commission's cost of excavation and paving within the streetcar track allowance. This work will be completed by the City of Toronto in 2004; and

2. Note that the planning and construction work is under way at this time since deferral of the work would impact the ability to complete the work in a timely and cost efficient manner.

Approved

Vice-Chair Mihevc Moved That TTC Staff And Appropriate City Staff Be Requested, As Part Of The Environmental Assessment Process, To Determine The Texture Of The Cement Surface On The St. Clair Portion Of The Work, Including A Report Back Prior To Letting The Contracts, If This Adds Any Significant Cost To The Project.

The Motion By Vice-Chair Mihevc Carried.

7. Procurement Authorization - Development of a Track Patroller Training Program

It is recommended that the Commission approve the award of a contract to TransTech Management for the development of a new training program for Track Patrollers in the total amount of $221,668.12.

Approved

8. Procurement of Six (6) Replacement Sedans for Transit Control

It is recommended that the Commission approve the acceptance of the proposal submitted by Golden Mile Motors Limited, and award of a contract in the amount of $202,541.40 for the supply of six (6) sedans including maintenance manuals.

Approved

Commissioner Shiner Moved That Staff Be Requested To Consult With The City Fleet Department On The Feasibility Of The TTC Utilizing The City's Vehicle Purchase Program For Future Purchases, With A Report Back On The Results Of This Consultation.

The Motion By Commissioner Shiner Carried.

Commissioner Ashton Moved That Staff Be Requested To Include In The Aforementioned Report The Criteria Used By Staff In Coming To A Decision On The Type Of Automobiles To Be Purchased.

The Motion By Commissioner Ashton Carried.

9. Purchase of Bus Axle Brake Kits

It is recommended that the Commission authorize the purchase, for inventory, of 4,200 axle brake kits from Truck Trailer Transit in the amount of $390,841.14 including applicable taxes.

Approved

10. Purchase of Haldex Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of Haldex parts to the following companies for the period from March 2004 to March 2007:

- Orion Bus Industries Limited for $5,525,000 including applicable taxes

- Freightliner Mid-Ontario Incorporated for $78,000 including applicable taxes

Approved

11. Purchase of CLRV Centre Bearings

It is recommended that the Commission authorize the award of a contract to Rotek Inc. in the amount of $234,534.93 for the supply of centre bearings for the CLRV streetcars.

Approved

12. Purchase of Orion V Bus Rebuild Kits

It is recommended that the Commission authorize the purchase, for inventory, of 3 types of Orion V Bus Rebuild kits from Orion Bus Industries Limited in the amount of $1,172,876.67 including applicable taxes.

Approved

13. Purchase of MCI/NOVA Bus Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of MCI/NOVA bus parts to the following companies for the period from March 2004 to March 2007:

- MCI Fleet Support Group for $2,950,000 including applicable taxes

- Prevost Car Incorporated for $1,950,000 including applicable taxes

Approved

14. Purchase of High Speed Duplicator

It is recommended that the Commission authorize the award of a contract to Xerox Canada Ltd. (Xerox) for the supply of a Docutech 6180 high-speed duplicator in the amount of $401,286.80 including the first year's maintenance, on a sole source basis.

Approved

15. Supply of Synthetic Automatic

Transmission Fluid March 1, 2004 - February 28, 2007

It is recommended that the Commission approve the award of contract for the supply of Synthetic Automatic Transmission Fluid (TranSynd) for buses for a three-year period from March 1, 2004 to February 28, 2007 to Harper Detroit Diesel Ltd., in the upset limit amount of $1,553,443.00.

Approved

16. Purchase Order Amendment Authority - Technical Assistance for Information Technology Services

It is recommended that the Commission authorize:

1) Purchase Order Amendment Authority #9 to Purchase Order PC34673 to decrease the upset limit by $244,900 to a revised total upset limit of $1,585,100 for Ajilon Canada;

2) Purchase Order Amendment Authority #11 to Purchase Order PC34692 to decrease the upset limit by $469,700 to a revised total upset limit of $432,300 for GE Capital I.T. Solutions;

3) Purchase Order Amendment Authority #10 to Purchase Order PC34671 to increase the upset limit by $59,700 to a revised total upset limit of $5,331,700 for Ian Martin Information Technology Inc.;

4) Purchase Order Amendment Authority #11 to Purchase Order PC34672 to increase the upset limit by $755,300 to a revised total upset limit of $3,314,300 for IT/Net Consultants;

5) Purchase Order Amendment Authority #8 to Purchase Order PC34742 to decrease the upset limit by $204,700 to a revised total upset limit of $432,300 for Dean Technical (formerly Pinstripe Consulting);

6) Purchase Order Amendment Authority #8 to Purchase Order PC34744 to decrease the upset limit by $319,700 to a revised total upset limit of $432,300 for Project Management Recruiting;

7) Purchase Order Amendment Authority #8 to Purchase Order PC34693 to increase the upset limit by $183,000 to a revised total upset limit of $1,441,000 for Qlogitek; and

8) Purchase Order Amendment Authority #8 to Purchase Order PC34674 to increase the upset limit by $241,000 to a revised total upset limit of $1,441,000 for The Employment Solution (T.E.S.).

Approved

17. Summary of Authorized Expenditures for the Period November 30, 2003 to December 31, 2003

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period November 30, 2003 to December 31, 2003, which were approved by Senior Management.

Received

18. 2002 Management Letter - Follow-Up Report

It is recommended that the Commission receive the attached follow-up report on the 2002 auditor's management letter, for information.

Received

19. 2003 Fourth Quarter Status Report - Optimizing Revenue from Development Potential of TTC Properties

It is recommended that the attached report of the Chief General Manager and Commissioner of Corporate Services be received for information.

Received

20. TTC Commuter Parking Lots - Weekday Usage After 3:00 P.M.

Commissioner Shiner Moved That This Matter Be Deferred Until The Next Meeting, And That Staff Be Requested To Bring Forward The Following Additional Information When This Matter Is Considered:

- Revenue And Expenditure Projections Associated With The Proposed Changes;

- Projected Changes In Ridership; And

- Original Commission Report Submitted Concerning This Matter.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved That Staff Be Requested To Ensure That The Parking Lots With The Pay Display Units Are Properly Programmed To Facilitate The Proposed Changes.

The Motion By Commissioner Shiner Carried.

Vice-Chair Mihevc Moved Adoption Of The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission Receive The New Policy On Entrance Connections Attached As Appendix "A" For Information."

Vice-Chair Mihevc, Commissioner Bussin, Commissioner Ashton, Commissioner Li Preti, Commissioner Balkissoon And Commissioner Giambrone Voted In Favour. Commissioner shiner was opposed. The motion therefore carried on a 6 - 1 vote.

22. TTC Property Tax Assessments and Appeals

It is recommended that the Commission:

1) Request the City of Toronto to reconsider providing a property tax exemption on all Commission properties;

2) Request the Municipal Property Assessment Corporate (MPAC) to continue to classify bus terminals located in subway stations as exempt; and

3) Receive the balance of this report for information.

Approved

Vice-Chair Mihevc Moved That The Report Be Referred To The City Budget Committee For Consideration Of Recommendation No. 1 Embodied Therein.

The Motion By Vice-Chair Mihevc Carried.

23. Leadership and Professional Development Training Programs

It is recommended that the Commission approve the attendance at the programs listed below for the following employees:

- Joann Briffa, Superintendent - Transportation, Wilson Division to attend the Leadership Program at Queen's Executive Centre in Kingston, Ontario from March 28 to April 2;

- Kirsten Watson, Senior Director - Employee Relations and Health Services to attend the Ivey Executive Program at the Richard Ivey School of Business in London, Ontario from May 4 to 14 and June 15 to 24;

- John Chamberlain, Superintendent - Transportation, Roncesvalles Division to attend the Operations Leadership Program at Queen's Executive Centre in Kingston, Ontario from May 9 to 14;

- Terry Andrews, Chief Special Constable to attend the Leadership Program at Queen's Executive Centre in Kingston, Ontario from June 20 to 25; and

- Brian Leck, General Counsel to attend the Leadership Program at Queen's Executive Centre in Kingston, Ontario from September 12 to 17.

Approved

24. Spadina Moving Walkway

It is recommended that the Commission approve the retirement of the moving walkways at Spadina Station by the end of 2004.

Approved

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period up to and including the meeting of December 17, 2004.

Received

Commissioner Giambrone requested staff to provide him with information as to why the response to Commissioners Miller's request of May 1, 2003 for a report on other models such as a transit development corporation is currently on hold.

26. Post-Implementation Reviews: 9 Bellamy, 80 Queensway, 112 West Mall and 194 Zoo Rocket

Commissioner shiner moved that recommendation no. 1 be struck out and that operation of the subject routes be maintained.

The Motion By Commissioner Shiner Lost.

Commissioner Ashton Moved That Recommendation No. 1 Be Amended By Deffering Consideration Of The First Bullet Concerning The 9 Bellamy Route Until The Next Meeting To Permit Further Discussion With The Local Area Councillor.

The Motion By Commissioner Ashton Carried.

Commissioner Bussin Moved That Recommendation No. 1 Be Amended By Deleting The Fourth Bullet Concerning The 194 Zoo Rocket; And Further That Staff Be Requested To Maintain Saturday And Sunday Service On The 194 Zoo Rocket For One More Summer, Including Improved Advertising Of The Route.

The Motion By Commissioner Bussin Carried.

The Commission Approved The Report, As Amended.

27. Cherry Beach - New Seasonal Service

It is recommended that the Commission:

1. Approve the introduction of new summer weekend and holiday bus service from Union Station to Cherry Beach, for a trial period from May 9 to September 6, 2004, as described in this report; and

2. Forward this report to City of Toronto Councillors Fletcher, McConnell, and Rae; the City of Toronto; the St. Lawrence Neighbourhood Association; and the Toronto Waterfront Revitalization Corporation.

Approved

28. Accessible Transit Service Plan - Year-End 2003 Status Report

It is recommended that the Commission:

1. Receive this report, and the attached status report, for information noting that:

• The TTC is in the midst of a long-term, systematic program to maintain and improve system accessibility, including the provision of Wheel-Trans specialized services, the purchase of accessible conventional buses, the installation of elevators and accessibility features at subway stations, and the provision of passenger information;

• Much progress has been made in making the TTC's system more accessible over the past 15 years and, at current funding levels, 40% of the subway and RT stations will be accessible by 2007, and 100% of the conventional bus service will be fully accessible by the end of 2012;

• There are challenges in making the existing streetcar system accessible;

• The rate at which the TTC system can be made accessible depends to a large degree on the rate at which funding is provided by governments for these initiatives;

• Staff is undertaking a study to confirm engineering feasibility, and set station priorities, for the installation of elevators and other accessibility features, at the remaining 60% of the subway and Scarborough RT stations, although there is not funding approval for these improvements;

• The Advisory Committee on Accessible Transportation (ACAT) continues to be an integral part of the TTC's planning and design process with respect to accessibility issues;

• Staff will make this report publicly available in compliance with the requirements of the Ontarians with Disabilities Act, 2001; and

2. Forward this report to Toronto City Council, the Ontario Ministries of Citizenship and Immigration, Transportation and Public Infrastructure Renewal, and the Ontario Human Rights Commission.

Adopted

29. Staff Response to Commission Inquiries

a) Additional Information Regarding Snow Clearing Service Contracts

The Commission had before it a memorandum dated February 25, 2004 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Additional Information Regarding Snow Clearing Service Contracts."

The Commission Received The Memorandum For Information.

b) Building Products System Contract - Savings

The Commission had before it a memorandum dated February 25, 2004 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Building Products System Contract - Savings."

The Commission Received The Memorandum For Information.

C-1 A. Milliken Heisey, QC, Chair Toronto Police Services Board dated January 21, 2004, advising that the Board could not accommodate the TTC's request to waive the paid duty administrative fees.

The Commission Received The Communication For Information.

Vice-Chair Mihevc Moved The Following:

Whereas, The TTC Is Currently Experiencing Financial Pressures; And

Whereas, Significant Budget Savings Could Be Achieved By Allowing TTC Staff To Enforce The Highway Traffic Act At Non-Signalized Intersections;

Now Therefore Be It Resolved, That TTC Staff Be Directed To Request The Province Of Ontario To Undertake The Necessary Legislative Changes To Allow TTC Staff To Enforce The Highway Traffic Act At Non-Signalized Intersections.

The Motion By Vice-Chair Mihevc Carried.

Mayor Miller Moved That Staff Be Directed To Request The Province Of Ontario To Amend Legislation To Allow TTC Staff To Enforce Regulations Relating To Parking, Hov Lanes And Other Traffic Occurrences That Negatively Affect Transit Operations.

The Motion By Mayor Miller Carried.

C-2 Councillor David Soknacki, Chair, City of Toronto Budget Advisory Committee dated February 4, 2004, advising of reduction targets for ABC's to manage the 2004 Operating Budget pressures.

The Commission Received The Communication For Information.

Commissioner Shiner Moved That $480,000.00 Be Taken From The GST Savings And That This Amount Be Reinvested In The Wheel-Trans Budget To Reduce The Unaccommodated Rate From 2% To 1%.

The Motion By Commissioner Shiner Lost.

Commissioner Ashton Moved That The City Budget Advisory Committee Be Advised That The TTC'S Position Is That The Savings From The GST And ESA Arbitration Decisions Be Allocated Against The TTC Operating Budget, Reducing The Current 2004 Operating Shortfall From $48.0 Million To $42.0 Million.

The Motion By Commissioner Ashton Carried.

C-3 Daniel Rogers, Chief of Staff, on behalf of the Honourable Tony Valeri, Federal Minister of Transport responding to the Commission's letters of November 21, and December 3, 2003, and advising that Transport Canada will continue to collaborate with Infrastructure Canada as well as the City of Toronto, the Province of Ontario, and the TTC to develop a package of projects that could be eligible for funding under the Canada Strategic Infrastructure Fund.

The Commission Received The Communication For Information.

a) Union Subway Station Second Platform Project - Toronto Waterfront Revitalization Corporation - Federal Funding

It is recommended that:

a) The Commission authorize the expenditure up to $650,000 to be held in the Commission's accounts pending Toronto Waterfront Revitalization Corporation's (TWRC) receipt of the Federal Government's share of the funding. This would allow work on the Union Subway Station Second Platform project to continue on the basis of Option 2 below, until the end of September 2004, and

b) City Council be requested to confirm its support for this approach noting that the City will be obliged to assume these costs in the event the Federal Government's contribution is not received.

Approved

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Vice-Chair Mihevc To Meet As The Committee Of The Whole At 10:00 A.M., Or Later, On Wednesday, March 24, 2004, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 4:20 p.m.