Board Meeting - September 21, 2005

H. Moscoe (Chair), O. Chow (Vice-Chair), J. Mihevc, P. Li Preti, B. Saundercook, A. Giambrone and B. Balkissoon (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

Nil

Commissioner Saundercook Moved That The Commission Approve The Minutes From Meeting No. 1859, Subject To Excluding Item #31 Entitled, “Subway Car Video Screen Test”.

For: Commissioner Saundercook, Commissioner Balkissoon, Commissioner Li Preti

Against: Chair Moscoe, Vice-Chair Chow, Commissioner Mihevc, Commissioner Giambrone

The Motion By Commissioner Saundercook Lost On A 3 To 4 Vote.

Vice-Chair Chow Moved That The Commission Approve The Minutes From Meeting No. 1859, And That The Chair And General Secretary Be Authorized To Sign The Same.

For: Chair Moscoe, Vice-Chair Chow, Commissioner Mihevc, Commissioner Giambrone

Against: Commissioner Saundercook, Commissioner Balkissoon, Commissioner Li Preti

The Motion By Vice-Chair Chow Carried On A 4 To 3 Vote.

Chair Moscoe Moved That TTC Staff Be Requested To Report To The October Committee Of The Whole Meeting With A History On The Issue Of Testing Video Screens On Subway Cars.

For: Commissioner Saundercook, Commissioner Balkissoon, Commissioner Li Preti

Against: Chair Moscoe, Vice-Chair Chow, Commissioner Mihevc, Commissioner Giambrone

The Motion By Chair Moscoe Lost On A 3 To 4 Vote.

Commissioner Balkissoon also requested that staff provide him with a copy of the video tape recording for the August 31, 2005 meeting.

Nil

Vice-Chair Chow Moved That The Commission Meet As The Committee Of The Whole On Wednesday, October 19, 2005 At 9:30 A.M., Or Later, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Vice-Chair Chow Carried.

a) Correspondence C-1 – Harbourfront LRT Westerly Extension

Deputy Mayor Joe Pantalone
City of Toronto

Steve Munro
(Submitted brief)

The Commission Received The Deputations.

(See Correspondence C-1 For Minute)

b) Report No. 11 – Strategic Plan for the Future of the Scarborough RT – Procurement Authorization Contract Amendment

Steve Munro
(Submitted brief)

The Commission Received The Deputation.

(See Report No. 11 For Minute)

CC-1 Vice-Chair Chow – Spadina & Queen’s Quay LRT Medians & Landscaping

The Commission had before it a communication dated September 21, 2005 from Vice-Chair Chow entitled, “Spadina & Queen’s Quay LRT Medians & Landscaping.”

Vice-Chair Chow Moved That TTC Assume The Responsibility Of Maintaining The Landscaping And The Cleanliness Of The TTC Median On The Spadina And Queen’s Quay Lrt lines, As Well As The Impending St. Clair Avenue West Line; And Further That If TTC Staff Choose To Contract The City Of Toronto To Maintain These Lands, A Report Be Submitted To The TTC By December 2005, Prior To The Operating Budget Discussions On Details Of The Contractual Agreement.

The Motion By Vice-Chair Chow Carried.

Chair Moscoe Moved That TTC Staff Be Requested To Conduct A Policy Review On Construction Standards Regarding Landscaping, And Report Back At A Future Meeting.

The Motion By Chair Moscoe Carried.

CC-2 Commissioner Mihevc – Attendance CUTA Fall Conference – Vancouver, British Columbia, November 19-23, 2005

Chair Moscoe Moved That The Commission Approve A Travel Request From Commissioner Mihevc To Attend The 2005 CUTA Fall Conference And Trans Expo Scheduled For November 19-23, 2005 In Vancouver, British Columbia.

The Motion By Chair Moscoe Carried.

1. Award of Merit – Bruce Bibby, Monika Abreau and Anthony Coluccio

Chair Moscoe advised that on August 2, 2005, at 3:15 a.m., Russell Carhouse employees Bruce Bibby, Monika Abreau and Anthony Coluccio were road testing a streetcar on Queen Street East when they observed flames coming from a store front above which were apartments.  CIS was immediately advised. Bruce and Anthony entered the building to assist in evacuating the building residents, while Monika directed emergency personnel.  The fire and smoke was at times intense and there was also an explosion that knocked Anthony to the ground.  All residents of the building were evacuated safely with no injuries reported.  The efforts and teamwork of these employees are truly commendable and worthy of recognition.

On behalf of the Commission, Chair Moscoe presented Bruce Bibby, Monika Abreau and Anthony Coluccio with an Award of Merit for their courageous actions.

2. Chief General Manager’s Report  Period 7 July 3 to July 30, 2005

It is recommended that the Commission:

(1) receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period July 3 to July 30, 2005; and

(2) forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Received

3. Procurement Authorization – Davisville Carhouse - Electrical Capacity Upgrade Contract AW-18-E6

It is recommended that the Commission authorize acceptance of the tender submitted by The State Group Inc. in the amount of $641,800 for Contract AW-18-E6, Davisville Carhouse – Electrical Capacity Upgrade.

Approved

4. Procurement Authorization – Supply of Rock Salt for a Three Year Period

It is recommended that the Commission approve the issuance of a purchase order to the Canadian Salt Company Limited, for the supply of rock salt for the period of October 15, 2005 to April 30, 2008 in the total upset limit of $748,000 subject to approval by the City of Toronto of a report entitled, “Supply and Delivery of Bulk Coarse Crushed Rock Salt with Non-Caking Agent during the 2005-2006, 2006-2007 and 2007-2008 Winter Season (3 years)” at its meetings of September 28th, 29th and 30th, 2005.
           
Approved

Commissioner Mihevc Moved That Staff Research Best Practices And Alternatives, Including An Evaluation Of Protocols To Minimize Salt Use While Maintaining Safety Standards.

The Motion By Commissioner Mihevc Carried.

5. Procurement Authorization – Supply of Miscellaneous Electrical Components and Supplies

It is recommended that the Commission approve the issuance of a purchase order to Wesco Distribution Canada LP., for the supply of miscellaneous electrical components and supplies in the upset limit amount of $8,100,000 for a three year period from October 15, 2005 to September 30, 2008.

Approved

6. Procurement Authorization – Supply of Grout Material for Rehabilitation of Precast Concrete Tunnel Liners

It is recommended that the Commission authorize the award of a contract to Jamac Sales, in the upset limit amount of $243,000.00, for the supply of various Sika Grout Products, for the period September 1, 2005 to December 31, 2008.

Approved

7. Procurement Authorization – Preventive and Corrective Maintenance of the Compressed Natural Gas (CNG) Bus Fuelling Station at Wilson Complex

It is recommended that the Commission authorize the award of a contract to Clean Energy Fuelling Services Corporation, in the total upset limit amount of $420,000.00, for preventive and corrective maintenance of the compressed natural gas (CNG) bus fuelling station at Wilson Complex, for the contract period October 1, 2005 to December 31, 2006.
  
Approved

8. Procurement Authorization – Supply of Escalator Refurbishment Kits

It is recommended that the Commission approve the award of a contract to Kone Inc. from September 23, 2005 to December 31, 2007 in the amount of $3,876,594.86 for the supply of 20 escalator refurbishment kits and 1,272 escalator steps for the Subway Escalator Overhaul Program.

Approved

9. Procurement Authorization – Design & Supply of CLRV Propulsion Control Systems as Part of the CLRV Life Extension Program

It is recommended that the Commission authorize the award of a contract to Siemens Canada Limited for the design and supply of 102 propulsion control system units over a 5 year period commencing in 2005 in the upset limit amount of $29,650,000, subject to confirmation of receiving financing approval from the City of Toronto Council.

Approved

10. Procurement Authorization – Provision of Recruitment Services for Temporary Clerical and Administrative Staff
 
It is recommended that the Commission approve the issuance of purchase orders to Quantum Management Services and TOSI Placement Services in the upset limit amount of $250,000 each for recruitment of temporary clerical and administrative services for a three-year period from November 1, 2005 to October 31, 2008.

Approved
 
11. Strategic Plan for the Future of the Scarborough RT – Procurement Authorization Contract Amendment

It is recommended that the Commission authorize a contract amendment in the amount of $126,815.00 to Richard M. Soberman Limited to complete a strategic plan for the future of the Scarborough RT increasing the total upset limit contract amount from $10,000.00 to $136,815.00.

Approved

Chair Moscoe Moved That This Report Be Forwarded To The Scarborough Community Council For Information And Comment; And Further That Staff Be Present When This Matter Is Before Scarborough Community Council For The Purpose Of Making A Presentation And Answering Questions That May Arise.

The Motion By Chair Moscoe Carried.

12. Purchase Order Amendment Authority – Production and Development of Customer Information Materials

It is recommended that the Commission authorize the issuance of a purchase order amendment to Axmith, McIntyre and Wicht Ltd. for the development and production of customer information materials in the amount of $400,000, increasing the total contract upset limit from $605,000 to $1,005,000 to cover the “TTC Major Ad” marketing campaign.

Approved

13. Purchase of Orion V Bus Rebuild Kits

It is recommended that the Commission authorize the purchase, for inventory, of 3 types of Orion V Bus Rebuild kits from Orion Bus Industries Limited in the amount of $1,202,076.42 including applicable taxes.

Approved

14. Purchase of Electronic Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various electronic parts to the following companies for the period from September 2005 to September 2008:
 
- Newark In One for $1,053,000 including applicable taxes.

- CEA Telecom Incorporated for $798,000 including applicable taxes.

- Wesco Distribution Canada LP for $526,000 including applicable taxes.

- Intrepid Distributors for $356,000 including applicable taxes.

- Richardson Electronics Canada Limited for $11,000 including applicable taxes.

Approved

15. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period July 1, 2005 to July 31, 2005

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period July 1, 2005 to July 31, 2005, which were approved by Senior Management.

Received

16. Annual Special Constable Services Year End 2004 Statistical Report 

It is recommended that the Commission receive the attached report for information.

Received

17. Downtown Express From Lake Shore Boulevard – Follow-Up Report

It is recommended that the Commission:

1.  Receive this report for information, noting that the operation of a new peak-period express bus service between the Humber Bay Shores community on Lake Shore Boulevard West and downtown is not recommended because the service would not meet the TTC’s minimum ridership and financial standards; and

2. Forward this report to Councillor Grimes.

Received

Vice-Chair Chow Moved:

1. That A Pilot Project Proceed Only If The Condominium Agrees To Discontinue Its Private Buses And/Or Commits To A Certain Level Of Pre-Sales At A Volume Which Would Be Satisfactory To TTC Staff; And

2. That This Option Be Referred To The Local Councillor For Information And Assistance.

The Motion By Vice-Chair Chow Carried.

18. Reinstatement of the East-To-North Left Turn Prohibition at 1654 Queen Street East

It is recommended that the Commission:

1. Request Toronto City Council to reinstate the prohibition of the east-to-north left-turn into the LCBO store at 1654 Queen Street East;

2. Convey to Toronto City Council its displeasure regarding City staff’s failure to protect transit services against unnecessary delays and disruptions; and

3. Forward this report to the City of Toronto

Approved

Chair Moscoe Moved That This Matter Also Be Referred To The City Works Committee With A Request That They Address The Matter From A Policy Perspective So That In The Future The Integrity Of The Streetcar System Is Not Compromised.

The Motion By Chair Moscoe Carried.

19. Declare Surplus – A Portion of Royal York Station Property

It is recommended that the Commission declare surplus the portion of Royal York Subway Station Property as shown and identified as Parcel 1 on the attached Drawing No. 0160-PR-076 (Attachment 1), for the purpose of constructing a Passenger Pick-Up and Drop-Off facility.

Approved

20. TTC Corporate Policy Review: Policy 8.1.5 Record Retention and Destruction
 
It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached hereto as Appendix ‘A’:

• Policy 8.1.5, Record Retention and Destruction

Approved

21. 2006 Commission Meeting Schedule
 
It is recommended that the Commission approve the following 2006 Commission Meeting Schedule:

Wednesday, January 25, 2006 / Wednesday, July 19, 2006

Wednesday, February 22, 2006 / Wednesday, August 30, 2006

Wednesday, March 22, 2006 / Wednesday, September 20, 2006

Wednesday, April 19, 2006 / Wednesday, October 25, 2006

Wednesday, May 17, 2006 / Wednesday, November 22, 2006

Wednesday, June 21, 2006 / Wednesday, December 13, 2006

Approved

22. TTC Participation in 311 and 511 Call Centre Initiatives

Chair Moscoe Moved That The Recommendation Contained In The Report Be Struck Out And Replaced In Lieu Thereof With The Following:

“It Is Recommended That TTC Staff Continue To Meet With City 311 Staff On The Possible Incorporation Of The TTC’S Telephone Information System Into The 311 System, With A Report Back On The Pros And Cons Of Proceeding With Such Action.”

The Motion By Chair Moscoe Carried.

Commissioner Mihevc Moved That Staff Be Requested To Report Back On The Development And Possible Implementation Of A Pre-Trip Information Ride System That Provides Customers With The Real Time Arrival Of The Next Bus At All Bus Stops, With Such Report To Include Available Options And Associated Capital Costs.

The Motion By Commissioner Mihevc Carried.

a) Feasibility of Retrofitting Buses with Diesel Particulate Filters

The Commission had before it a memorandum dated September 21, 2005 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry - The Feasibility of Retrofitting Buses with Diesel Particulate Filters.”

The Commission Received The Memorandum For Information.

C-1 Councillors Pantalone, Mihevc, Giambrone, Chow, Saundercook, Watson, Milczyn, Grimes, Lindsay Luby and Hall, City of Toronto dated June 21, 2005 requesting that the Commission expedite its plans to develop the Harbourfront LRT westerly extension.

The Commission Received The Communication For Information.

Commissioner Mihevc Moved:

Be It Resolved That The TTC 5-Year Capital Budget Submission In 2006 Be Amended To Include An LRT Connection Of The Queen’s Quay/Exhibition Place Line With The Queensway, Roncesvalles, King, Queen Line;

And Further, That The 2006 Capital Budget Submission Include An Environmental Assessment For This Project;

And Further, That Staff Report Through The Environmental Assessment On The Possible Staging Of The Work;
  
And Further, That The Submission Be Part Of The 2006 Capital Budget Process.

The Motion By Commissioner Mihevc Carried.

C-2 Councillor Suzan Hall, City of Toronto dated September 20, 2005 advising of her support of the Environmental Assessment going forward with respect to the westerly extension of the Harbourfront Light Rapid Transit line unless there is any impact on the Food Building located within the grounds of Canadian National Exhibition.

The Commission Received The Communication For Information.
(See C-1 For Minute)

C-3 Councillor Mark Grimes, City of Toronto dated September 20, 2005 requesting that the Commission consider commencing a pilot project for a new express bus service between Lake Shore Boulevard and downtown Toronto.

The Commission Received The Communication For Information.

(See Report No. 17 For Minute)

a) Request for Free Transit for High Risk Youth Program

The Commission had before it a memorandum dated September 21, 2005 from R. Durcharme, Chief General Manager entitled, “Request for Free Transit for High Risk Youth Program.”

Chair Moscoe Moved That This Request Be Referred To The City Community Services Committee, And That The Committee Be Urged To Develop A Program That Would Provide Transportation Subsidies To The Most Vulnerable In The Community.

The Motion By Chair Moscoe Carried.

The meeting adjourned at 3:50 p.m.

Nil