Board Meeting - February 22, 2006

H. Moscoe (Chair), J. Mihevc, B. Saundercook, S. Bussin, B. Ashton and M. Grimes (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director, Human Resources), A. Smith (Acting Chief Marketing Officer), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

B. Agnew-Iler, Mayor’s Office was also present

R. Boutilier, Deputy General Manager – Surface Operations was present for Item No. 9

C. Wheeler, Manager, Property Development was present for Item No. 13. 

Chair Moscoe declared an interest with respect to Item No. 5 entitled, Purchase Order Amendment Authority – Technical Assistance for Information Technology Services”, as his brother owns one of the companies listed in the report.  Chair Moscoe took no part in the discussion or decision made by the Commission concerning this matter.

Commissioner Ashton moved that the Commission approve the minutes from meeting nos. 1864 and 1865, and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Ashton carried.

Nil

commissioner saundercook moved that the commission meet as the committee of the whole on wednesday, march 22, 2006 at 10:00 a.m., or later, to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Commissioner Saundercook carried.

a) Report No. 16 – Pemberton Avenue Road Allowance Property Acquisition for New Finch Station Bus Exit

Councillor David Shiner
City of Toronto

The Commission received the deputation.

(see report no. 16 for minute)

b) 54 East Project - Presentation

Professor Rafael Gomez

Councillor Michael Thompson
City of Toronto

The Commission received the deputations.

Chair Moscoe moved that staff be requested to meet with Professor Gomez and Councillor
Thompson to discuss the proposed concept, including possible strategies for implementation
as well as incorporation into the pizzaz festival initiatives scheduled for the month of April.

The motion by Chair Moscoe carried.

c) Report No. 9 – Technology and Costs Affecting Accessibility on Streetcars

Mark Brose
Transportation Action Now

The Commission received the deputation.

(see report no. 9 for minute)

Nil

Nil

Nil

1. Procurement Authorization Mount Dennis Bus Garage – Facility Contract X1-1

It is recommended that the Commission approve:

1. the award of Contract X1-1 in the amount of $53,177,250.30, to Vanbots Construction
Corporation, for the construction of the facility for the new Mount Dennis Bus Garage Project, and

2. the placement of project insurance (Builders Risk and Wrap-Up Liability) through Marsh Canada
in the amount of $202,138.20.

Noting that:

i. while there is sufficient project approval available to award this contract, it is projected that the
project’s current estimated final cost will be exceeded, and

ii. staff are reviewing costs and will report back on any necessary adjustments.

Approved

2. Procurement Authorization Consultant Design Services North York Centre Station Easier Access Phase II Contract Y85-8

It is recommended that the Commission authorize the award of Contract Y85-8 to Page + Steele
Incorporated (P+S) for design services related to the northbound and southbound elevators at
North York Centre Station in the upset limit amount of $321,535.00 on the basis of sole source.

Approved

3. Procurement Authorization – Purchase Order Amendment for the Supply of Workstations

It is recommended that the Commission authorize:

1. the issuance of Purchase Order Amendment No. 1 for the supply of workstations in the amount
of $480,000 to Calstone Inc.,

2. extending the contract expiry date of the order from July 22, 2007 to December 31, 2007; and

3. the 2006 unbudgeted purchase of $60,000 in furniture requirements for Service Planning’s
relocation to 5160 Yonge Street.

Approved

4. Procurement Authorization – Excavation and Paving 2006 Surface Track Program

It is recommended that the Commission:

1. Approve the issuance of a Purchase Order in the total upset limit amount of $8,860,000 to the
City of Toronto – Transportation Services, for the Commission’s cost of excavation and paving
within the streetcar track allowance.  This work will be completed by the City of Toronto in 2006.

2. Note that the planning and construction work is under way at this time since deferral of the
work would impact the ability to complete the work in a timely and cost efficient manner.

approved

5. Purchase Order Amendment Authority - Technical Assistance for Information Technology Services

 It is recommended that the Commission authorize a total increase of $8,890,470 to the following Purchase Orders for the period to December 31, 2006, as assigned below:

1. Purchase Order Amendment Authority #16 to Purchase Order PC34673 to increase the upset
limit by $885,727 to a revised total upset limit of $3,489,757 for Ajilon Canada,

2. Purchase Order Amendment Authority #17 to Purchase Order PC34692 to increase the upset
limit by $139,213 to a revised total upset limit of $1,279,530 for CCSI (formerly GE Capital I.T.
Solutions),

3. Purchase Order Amendment Authority #15 to Purchase Order PC34671 to increase the upset
limit by $3,308,906 to a revised total upset limit of $13,187,176 for Ian Martin Information
Technology Inc.,

4. Purchase Order Amendment Authority #16 to Purchase Order PC34672 to increase the upset
limit by $2,350,094 to a revised total upset limit of $9,772,806 for IT/Net Consultants,

5. No Purchase Order Amendment Authority is required for Purchase Order PC34742.  The upset
limit remains at $612,400 for Dean Technical,

6. Purchase Order Amendment Authority #7 to Purchase Order PC42476 to increase the upset
limit by $752,600 to a revised total upset limit of $1,709,226 for Inteqna,

7. Purchase Order Amendment Authority #13 to Purchase Order PC34693 to increase the upset
limit by $934,197 to a revised total upset limit of $3,766,196 for Qlogitek; and

8. Purchase Order Amendment Authority #14 to Purchase Order PC34674 to increase the
upset limit by $519,733 to a revised total upset limit of $3,276,612 for The Employment Solution
(T.E.S.).

Approved

6. Purchase of Subway Car Air Filters

It is recommended that the Commission authorize the award of three-year inventory supply
contracts for the supply of various subway car air filters to the following companies for the period
from April 2006 to April 2009:

- Puraire Incorporated for $561,000 including applicable taxes.

- Carnfil Farr (Canada) Inc. for $200,000 including applicable taxes.

Approved

7. Contract Cost-Guarantee Date for Propulsion System – CLRV Life Extension Program

It is recommended that the Commission:

1. receive this report for information;

2. forward this report to the City of Toronto, in satisfaction of the directive of the City Council at
its December 12, 2005 meeting, in which Council requested “if there is any risk of an increase to
the cost of the CLRV life-extension program, as approved, that the TTC report to City Council no
less than 60 days in advance of such costs being incurred to enable Council to consider this
matter.”

Approved

8. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period December 1, 2005 to December 31, 2005

It is recommended that the Commission receive this report for information. It lists expenditures
($100,000 up to $200,000) for the period December 1, 2005 to December 31, 2005, which were
approved by Senior Management.

Received

9. Technology and Costs Affecting Accessibility on Streetcars

R. Boutilier, Deputy General Manager – Surface Operations gave a PowerPoint presentation
with respect to this matter.

The Commission received the presentation and approved the recommendation contained in the
report, as listed below:

“it is recommended that the commission:

1. Note that staff concluded that after exhaustive research on the means of making the current
streetcar fleet accessible, and on consideration that the only technically feasible lift device would
cost approximately $80,000 per car, or $15.7 million dollars for the fleet of 196 CLRVS, the
impact on customer service, the significant safety concern in its operation on streetcars; and the
increased operating costs due to the deployment time required for lift operation, this is not a
practical objective and that this should not be pursued further;

2. Note that, in order to make TTC streetcar service accessible to people with mobility difficulties,
the most practical way is to accelerate the procurement and introduction of new streetcars which
would be low floor and fully accessible;

3. Forward this report to the City of Toronto, in satisfaction of one of the directives of the city
council adopted at its December 14 and 16, 2005 meeting. At this meeting, the council amended
policy and finance committee report 9, clause 31b – streetcar fleet plan, and requested “That the
Toronto Transit Commission be requested to advise city council on the additional costs required to
make streetcars accessible, and provide an opportunity for city council to consider these
additional costs prior to a future decision being made by the Toronto Transit Commission on any
refurbishing of current streetcars or purchase of new streetcars.”

Commissioner Mihevc moved that this report be forwarded to the city policy and finance
committee for information and that staff be requested to make a presentation
to the committee in conjunction with consideration of the report.

The motion by Commissioner Mihevc carried.

10. 2005 Special Constable Services - Annual Report to the Toronto Police Services Board

It is recommended that the Commission:

1. Receive the attached report for information noting that this Toronto Police Services mandated
report is not a replacement, but an addition to the annual TTC Security Statistical Report.

2. Forward the attached report to the Toronto Police Services Board in accordance with Section
54 of the Special Constable Agreement between the Toronto Police Services Board and the
Toronto Transit Commission.

Approved

11. TTC Corporate Policy Review – Policy 4.45.3 Conflict of Interest

It is recommended that the Commission approve the following TTC Corporate Policy
4.45.3, Conflict of Interest, which is attached hereto as Appendix A.

Approved

Chair Moscoe moved that this policy be updated regularly in order that it conforms to conflict of
interest policy at the City of Toronto.

The motion by Chair Moscoe carried.

12. TTC Corporate Policy Review – Policy 9.4.2 - Indemnification of Employees from Action or Judgment

It is recommended that the Commission approve the following TTC Corporate Policy, as
amended, which is attached hereto as Appendix ‘A’:

Policy 9.4.2 Indemnification of Employees from Action or Judgment

Approved

Chair Moscoe moved that the general counsel review the indemnification policy as it applies to
Commissioners and bring it forward for  information and consideration at a future meeting.

The motion by Chair Moscoe carried.

13. Bus Only Lanes, Downsview Station to York University – Status Report

C. Wheeler, Manager, Property Develop also gave a verbal update with respect to this matter.

The Commission received the verbal update and approved the recommendation contained in the
report, as listed below:

“It is recommended that the commission receive this report for information.”

14. Control of Newspaper Boxes on TTC/City Property

Chair Moscoe moved:

1. That the TTC place a moratorium on the location of additional newspaper
vending boxes on ttc property to parallel the city’s moritorium.

2. That the TTC monitor the city’s progress in re-designing the newspaper
vending system and if not already participating, ask the city to have it become
part of the process.

3. That the TTC work towards a common solution with the solution finally
adopted by the city with particular deference to ttc needs.

4. That TTC fees be increased to match those charged by the city, but the TTC
not be considered in the first 100 box calculation of the 100 box free
provision.

The motions by Chair Moscoe carried.

Commissioner Mihevc moved that staff be requested to report back on a strategy for enforcement,
including possible methods to recover the associated costs.

The motion by Commissioner Mihevc carried.

Commissioner Bussin moved that this report be forwarded to the clean and beautiful city
roundtable for information.

The motion by Commissioner Bussin carried.

15. Yonge/Sheppard Property Taxes Resulting from the Sale of Surplus Property

It is recommended that the Commission receive this report for information.

Received

16. Pemberton Avenue Road Allowance – Property Acquisition for New Finch Station Bus Exit

Chair Moscoe moved that the report be referred back to staff for further discussion of the budget
numbers with councillor shiner and the Toronto Parking Authority, and that a report be submitted
to the next meeting on the results of these deliberations.

The motion by Chair Moscoe carried.

a) Creation of Greater Toronto Transit Authority

The Commission had before it a memorandum dated February 22, 2006 from R. Ducharme,
Chief General Manager entitled, “Staff Response to Commission Inquiry – Creation of
Greater Toronto Transit Authority.”

The Commission received the memorandum for information.

Commissioner Ashton moved that the Commission invite Pat Jacobsen,
Chief Executive Officer, Translink, the Greater Vancouver Transportation
Authority to a future meeting to brief the Commission on the history of
Translink and the advantages and disadvantages of its current
Governance model.

The motion by Commissioner Ashton carried.

C-1 J.D. Leach, City Clerk, City of Vaughan dated January 27, 2006 forwarding a copy of a
Resolution sent to the Ontario Minister of Finance and The Standing Committee on Finance and
Economic Affairs requesting funding support for the Spadina Subway Extension.

The Commission received the communication for information.

Chair Moscoe moved:

1. That the Commission support the resolution of the City of Vaughan.

2. That Minister Duncan be advised that the TTC and the Mayor of Toronto are
prepared to meet with the Minister to discuss possible funding for the Spadina
Subway Extension within the context of a sustainable funding plan for public
transit in Toronto.

3. That the mayors of Vaughan and Toronto be so advised.

The motions by Chair Moscoe carried.

C-2 Councillor Sandra Yeung Racco, City of Vaughan, Chair, Spadina-York Subway Extension
Committee dated January 31, 2006 forwarding a copy of her letter to The Honourable Dwight
Duncan, Ontario Minister of Finance requesting funding support for the Spadina Subway
Extension.

The Commission received the communication for information.

Chair Moscoe moved:

1. That the TTC thank the Spadina-York Subway extension committee for their interest in this
matter.

2. That the Commission advise Minister Duncan that the TTC would also urge him to make an
investment in rapid transit infrastructure within the financial context of a new deal for public
transit and for Toronto.

The motions by Chair Moscoe carried.

C-3 Philip Webb, Centre for Urban and Community Studies, University of Toronto dated February
20, 2006 forwarding suggestions to help with the issue of overcrowding on the TTC system.

Chair Moscoe moved that Mr. Webb’s communication be referred to staff for review and comment
back to the commission.

The motion by Chair Moscoe carried.

a) Notice of Motion – Provision of Transit Passes by Developers

Chair Moscoe moved the following motion:

Whereas:

The city of Toronto’s official plan is premised on a healthy, vibrant transit system; and

Whereas:

Developers are encouraged to intensify land use in and around subway stations; and

Whereas:

The city has designated “avenues” as areas of intensification in and around transit lines; and

Whereas:

Development policies should emphasize and reinforce the city’s objectives with respect to public
transit;

Therefore be it resolved:

That the official plan be amended to require all developers of condominium buildings larger than
25 units within 500 meters of a subway station to provide a free, one-year transit pass to each
and every purchaser; and

Be it further resolved:

That developers of properties within “Avenues” be required to provide a free one-year transit pass
to purchasers of condominiums in buildings of more than 6 units; and

Be it further resolved:

That developers who provide transit passes to purchasers for five years or more be entitled, to a
diminished parking standard;

Be it further resolved:

That staff report on revised parking requirements for five-year subscribers;

Be it further resolved:

That this motion be referred to staff of the TTC and the Planning Department for comments and 
they report out to TTC and the Planning & Transportation Committee no later than June, 2006
and detail the quantum revenues anticipated for the TTC; and

Be it further resolved:
  
That staff recommend any refinements that might be appropriate from both a fare media
perspective and/or a planning perspective.

The motion by Chair Moscoe carried.

b) Attendance CUTA Annual Meeting – Saskatoon, Saskatchewan, May 27-31, 2006

Chair Moscoe moved that the following Commissioners be authorized to attend the Canadian
Urban Transit Association annual meeting to be held in Saskatoon, Saskatchewan, may 27-31,
2006:

Chair Moscoe
Vice-Chair Giambrone; and
Commissioner Saundercook.
   
The meeting adjourned at 2:55 p.m.

Nil