Board Meeting - March 22, 2006
Meeting Info
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Agenda
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Meeting Minutes
Declaration Of Interest - Municipal Conflict Of Interest Act
Minutes Of The Previous Meetings
Business Arising Out Of Minutes
Committee Of The Whole Resolution
Deputations
- 2:00 p.m.
Commissioners’ Correspondence
CC-1 Bill Mauro, MPP Thunder Bay-Atikokan
CC-2 Paul Pugh, President CAW Local 1075
CC-3 Toronto Star Article – March 11, 2006
Items Deferred From Last Meeting To Permit Debate/Public Presentations
- New Subway Train – Interior Layout Design
- Chief General Manager’s Report – Period 12 (November 27 to December 31, 2005)
- Consulting Engineering Services Precast Concrete Tunnel Liner Rehabilitation Investigation of Thin-Spray Liners Contract G85-179 Purchase Order Amendment #3
- Procurement Authorization – Provision of Advertising Agency Services for Production and Development of Customer Information Materials
- Procurement Authorization – Supply of Ethylene Glycol and Methyl Alcohol for Five Year Period
- Procurement Authorization - Supply of Recaro Parts
- Procurement Authorization – Supply Replacement Battery Sets for the ALRV Streetcar Fleet
- Procurement Authorization – Supply and Disposal of Rectifier Transformers – Finch Substation
- Procurement Authorization – Supply, Installation, Disposal and Replacement of Glass and Glass Hardware at Various Commission Locations
- Procurement Authorization – Pick-Up and Disposal of Waste Oil for Recycling
- Procurement Authorization – Disposal of Hazardous Liquid Waste
- Procurement Authorization – Replacement of Subway Station Breakers
- Purchase Order Amendment Authority for the Purchasing Card Program
- Purchase Order Amendment Authorization for Rental Contract – Non-Revenue Vehicles
- Purchase of Aeroquip Parts
- Purchase of Ingersoll-Rand Parts
- Purchase of Switch Lock Box Parts
- Purchase of Various Bus Parts
- Summary of Authorized Expenditures between $100,000 to $200,000 for the Period January 1, 2006 to January 31, 2006
- Notice of Award - Procurement Authorization – Purchase Order Amendment – Supply of Bio-Diesel Fuel
- TTC Corporate Policy Review Policy 11.9.3 Recognition for Non-Employees
- Request for Travel Approval – Joint APTA/UITP International Light Rail Conference – St. Louis, Missouri – April 9 -11, 2006
- Sale of Surplus Property – 1400 Avenue Road (Otter Loop)
- Kennedy North Service Road Commuter Parking Lot – Review of Impact of Pricing Change
- Staff Response to Commission Inquiry
- Google Transit Trip Planner
- French Emergency Signs On Buses
- Urban Transit Design – Purchase of Buses
- Feasibility of the Shared Use of Lakeshore Garage for Conventional and Wheel-Trans Buses
- Feasibility of Implementing a Message on Vehicles to Assist with the Issue of Overcrowding
- Correspondence
- New Business
Presentations
Budget Matters
Procurement Matters
Other Business
A meeting of the Toronto Transit Commission was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Wednesday, March 22, 2006 commencing at 1:05 p.m.
Present - Committee of the Whole
H. Moscoe (Chair), A. Giambrone (Vice-Chair), J. Mihevc, B. Saundercook, P. Li Preti, S. Bussin, B. Ashton, G. De Baeremaeker and M. Grimes (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director, Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.
H. Moscoe was in the Chair.
B. Agnew-Iler, Mayor’s Office was present.
S. Savona, Vice-Chair, TTC Advisory Committee on Accessible Transportation
P. Jacobsen, Chief Executive Officer, Greater Vancouver Transportation Authority was present to give a presentation on the history of Trans Link and the advantages and disadvantages of its current governance model.
C. Heald, Project Manager, Rail Vehicles and R. Cornacchia, Deputy General Manager, Subway Operations were present for Item No. 1.
In this section
In this section
Minutes of the Previous Meeting
Commissioner Grimes Moved That The Commission Approve The Minutes From Meeting No. 1866, And That The Chair And General Secretary Be Authorized To Sign The Same.
The Motion By Commissioner Grimes Carried.
Business Arising Out of the Minutes
Item #17a) – Creation of Greater Toronto Transit Authority
In response to a request at the last meeting, R. Ducharme, Chief General Manager advised that P. Jacobsen, Chief Executive Officer, Greater Vancouver Transportation Authority was present to share with the Commission her observations regarding integrated transportation authorities and specifically her experience as CEO of the Greater Vancouver Transportation Authority.
P. Jacobsen then gave a PowerPoint presentation entitled, “Integrated Transportation.”
The Commission Received The Presentation For Information.
Commissioner Ashton Moved:
1. That The Commission Establish A Greater Toronto Transportation Authority Implementation Review Committee.
2. That The Toronto Transit Commission Request The City Of Toronto To Prepare A Comprehensive Strategic Integrated Transportation Plan For The City Of Toronto Embracing All Elements Of People And Goods Movements.
The Motions By Commissioner Ashton Carried.
Committee Of The Whole Resolution
Vice-Chair Giambrone Moved That The Commission Meet As The Committee Of The Whole On Wednesday, April 19, 2006 AT 10:00 A.M., Or Later, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.
The Motion By Vice-Chair Giambrone Carried.
Deputations
a) Report No. 25c) - Urban Transit Design – Purchase of Buses
Peter McLeod
The Commission Received The Deputation.
(See Report No. 25C) For Minute)
b) Noise Problem – Bloor Subway (Vicinity of Islington Station)
Jesse Tomlin
Chair, Kingsway on the Park Association
(Submitted communication)
The Commission Received The Deputation.
Chair Moscoe Moved That The Matter Be Referred To Staff For Report On Possible Solutions To The Noise Problem, And That The Deputant Be Invited To Attend The Meeting When The Staff Report Is Submitted.
The Motion By Chair Moscoe Carried.
c) Report No. 1 – New Subway Train – Interior Layout Design
Councillor Denzil Minnan-Wong
City of Toronto
David Fisher
The Commission Received The Deputations.
(See Report No. 1 For Minute)
Commissioners Correspondence
C-1 Chair Moscoe submitted a communication dated February 22, 2006 from Bill Mauro, MPP Thunder Bay-Atikokan with respect to TTC use of Bombardier’s Thunder Bay plant for the manufacture of subway cars.
The Commission Received The Communication For Information.
C-2 Chair Moscoe submitted a communication dated February 16, 2006 from Paul Pugh, President CAW Local 1075 with respect to TTC use of Bombardier’s Thunder Bay plant for the manufacture of subway cars.
The Commission Received The Communication For Information.
C-3 Chair Moscoe submitted a Toronto Star article dated March 11, 2006 regarding condominium buyers at 20 Gothic receiving a free TTC Metropass from the project developer for a period of one year.
The Commission Received The Toronto Star Article For Information.
C-4 Commissioner Saundercook submitted a communication dated March 3, 2006 advising of his resignation from the TTC Pizzazz Committee, effective immediately.
The Commission Received The Communication For Information.
Commissioner Saundercook Also Gave Notice With Respect To The Following Motion:
“That The Pizzazz Fund Be Suspended Until The Program Can Be Reconsidered At The Next Commission Meeting.”
Presentations
1. New Subway Train – Interior Layout Design
The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “New Subway Train – Interior Layout Design.”
C. Heald, Project Manager, Rail Vehicles also gave a PowerPoint presentation with respect to this matter.
The Commission Received The Memorandum And Presentation For Information.
Chair Moscoe Moved That Staff Be Requested To Survey Our Customers As To What Improvements They Would Like To See In The Current T1 Car As Well As A Walk Through Model Car And, If Necessary, Build A Mock-Up Based On The Results Of The Survey.
The Motion By Chair Moscoe Carried.
Commissioner Ashton Moved That If A Decision Is Reached To Proceed With A Mock-Up It Also Be Displayed At The People In Motion Show.
The Motion By Commissioner Ashton Carried.
Budget Matters
2. Chief General Manager’s Report Period 12 – November 27 to December 31, 2005
It is recommended that the Commission:
1. receive for information the attached Chief General Manager’s (CGM’s) report covering the period November 27 to December 31, 2005.
2. approve that the 2005 TTC Operating Budget surplus, provisionally determined as $11.9 million, and the Wheel-Trans Operating Budget surplus, provisionally determined as $517,000, be placed into the TTC Stabilization Reserve Fund to be used in 2006 for the TTC Operating Budget shortfall; and
3. forward a copy of this report to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).
Approved
Procurement Matters
3. Consulting Engineering Services Precast Concrete Tunnel Liner Rehabilitation Investigation of Thin-Spray-On Liners Contract G85-179 Purchase Order Amendment #3
It is recommended that the Commission approve the issuance of a purchase order amendment for the total amount of $209,824.46 to K.Y. Lo Inc. for Contract G85-179 Consulting Engineering Services – Precast Concrete Tunnel Liner – Investigation of Thin-Spray-On Liners.
Approved
4. Procurement Authorization – Provision of Advertising Agency Services for Production and Development of Customer Information Materials
It is recommended that the Commission approve the issuance of a purchase order for the creation and production of customer information advertising material for a two-year term from April 1, 2006 to March 31, 2008 to Axmith McIntyre Wicht Ltd. in the total two year upset limit amount of $1,940,000 as the service provider.
Approved
5. Procurement Authorization – Supply of Ethylene Glycol and Methyl Alcohol for a Five Year Period
It is recommended that the Commission approve the issuance of purchase orders to the following companies for the period of April 1, 2006 to March 31, 2011:
a) Vulsay Industries Ltd. for the supply of Ethylene Glycol (engine coolant antifreeze) in the upset limit of $2,045,000; and
b) Ultraclear Engine Fluids for the supply of Methyl Alcohol (windshield washer) in the upset limit of $566,000.
Approved
6. Procurement Authorization – Supply of Recaro Parts
It is recommended that the Commission authorize the award of an inventory supply contract for the supply of various Recaro seat parts to Recaro North America for the period March 23, 2006 to June 26, 2007 in the total upset limit amount of $585,000 U.S. including applicable taxes.
Approved
7. Procurement Authorization – Supply Replacement Battery Sets for the ALRV Streetcar Fleet
It is recommended that the Commission authorize the award of a two-year contract to Saft America Inc. for 50 sets of replacement batteries for the ALRV Streetcar fleet in the amount of $652,807.00 U.S. (approximately $765,000 CDN).
Approved
8. Procurement Authorization – Supply and Disposal of Rectifier Transformers – Finch Substation
It is recommended that the Commission authorize the award of a contract to The State Group Inc. (State) in the amount of $309,988.00, for the supply of two new rectifier transformers and a new oil containment system, including disposal of the old existing rectifier transformers, on the basis of the lowest tendered and evaluated price.
Approved
9. Procurement Authorization – Supply, Installation, Disposal and Replacement of Glass and Glass Hardware at Various Commission Locations
It is recommended that the Commission authorize the award of a contract to Sudden Impact Glass Services, in the total upset limit of $800,000 for the supply, installation, disposal and replacement of glass and glass hardware at various Commission locations, for the period of April 18, 2006 to April 1, 2009.
Approved
10. Procurement Authorization – Pick-Up and Disposal of Waste Oil for Recycling
It is recommended that the Commission authorize the award of a contract to Clarkway Construction Company Ltd. (Clarkway) for pick-up and disposal of waste oil for recycling with estimated revenues of $621,000 over a three-year period from April 10, 2006 to April 11, 2009.
Approved
Chair Moscoe Moved That Staff Be Requested To Explore Other Products That The TTC May Have Capacity To Raise Funds From.
The Motion By Chair Moscoe Carried.
11. Procurement Authorization – Disposal of Hazardous Liquid Waste
It is recommended that the Commission authorize the award of a contract to Quantex Technologies Inc. in the total upset limit of $1,132,000 for disposal of hazardous liquid waste from various Commission facilities, for approximately a three-year period from April 18, 2006 to April 1, 2009.
Approved
12. Procurement Authorization – Replacement of Subway Station Breakers
It is recommended that the Commission authorize the acceptance of the tender submitted by Schneider Canada Inc. (Schneider) and award of contract in the amount of $707,094.00 for the supply and installation of 12 new main power breakers combined with six new complete automatic transfer schemes, 12 new secondary breakers and one branch breaker for the years 2006 and 2007.
Approved
13. Purchase Order Amendment Authority for the Purchasing Card Program
It is recommended that the Commission approve the issuance of a Purchase Order Amendment to U.S. Bank National Association Canada for the Purchasing Card program to increase the total contract amount by $495,000 increasing the total upset limit amount to $3,395,000 and extending the contract expiry date from March 31, 2006 to September 30, 2006.
Approved
14. Purchase Order Amendment Authorization for Rental Contract – Non-Revenue Vehicles
It is recommended that the Commission authorize amendment #3 for an additional $110,000.00 to Somerville National Leasing & Rentals Ltd. / Somerville Auto Ltd. (Somerville) for a total revised upset limit amount of $390,000.00 to contract C32PY04904 for the supply of Rental Non-Revenue Vehicles for the contract term March 1, 2005 to February 28, 2006.
Approved
15. Purchase of Aeroquip Parts
It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various Aeroquip parts to the following companies for the period from April 2006 to April 2009:
- Orion Bus Industries Ltd. for $231,000 including applicable taxes.
- Hose Hardware Inc. for $61,000 including applicable taxes.
- Industrial Hose & Hydraulics Ltd. for $24,000 including applicable taxes.
- DJ Industrial Sales for $16,000 including applicable taxes.
- MCI Service Parts for $1,200 including applicable taxes.
Approved
16. Purchase of Ingersoll-Rand Parts
It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various Ingersoll-Rand parts to the following companies for the period from March 2006 to March 2009:
- Ingersoll-Rand Canada Incorporated for $1,550,000 including applicable taxes.
- MCI Service Parts Company for $555,000 including applicable taxes.
- Neopart for $71,000 including applicable taxes.
Approved
17. Purchase of Switch Lock Box Parts
It is recommended that the Commission authorize the award of a five-year inventory supply contract for the supply of various switch lock box parts to Niagara Track and Castings Incorporated for the period from April 2006 to April 2011 for an upset limit of $695,000 including applicable taxes.
Approved
18. Purchase of Various Bus Parts
It is recommended that the Commission authorize for inventory, additional authority in the amount of $229,000 to Freightliner Mid-Ontario Limited for the additional supply of various bus parts for the period ending January 2008 resulting in revised upset limits of $338,600.
Approved
19. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period January 1, 2006 to January 31, 2006
It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period January 1, 2006 to January 31, 2006, which were approved by Senior Management.
Received
20. Notice of Award – Procurement Authorization Purchase Order Amendment – Supply of Bio-Diesel Fuel
The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Notice of Award – Procurement Authorization – Purchase Order Amendment – Supply of Bio-Diesel Fuel.”
The Commission Received The Memorandum For Information.
20a. Notice of Award – Procurement Authorization Purchase Order Amendment – Supply of Bio-Fuel
It is recommended that the Commission receive the notice of award of Chair Moscoe, Commissioner Li Preti and the Chief General Manager authorizing the issuance of amendments to:
1. The contract with Suncor Energy Products Inc. (Suncor) for the supply of No. 1 Low Sulphur/Ultra Low Sulphur Diesel Fuel to add the supply of Bio-Fuel commencing April 30, 2006 in the amount of $6,400,000 increasing the total contract upset limit amount to $114,400,000 for the period April 1, 2006 to December 31, 2007; and
2. The contract with Canada Clean Fuels for the supply of Bio-Fuel in the amount of $140,000 increasing the total contract upset limit amount to $1,670,000 and extending the contract from March 31, 2006 to April 30, 2006.
Received
Other Business
21. TTC Corporate Policy Review – Policy 11.9.3 Recognition for Non-Employees
It is recommended that the Commission approve the following TTC Corporate Policy 11.9.3 Recognition for Non-Employees, which is attached hereto as Appendix “A”.
Approved
22. Request for Travel Approval – Joint APTA/UITP International Light Rail Conference – St. Louis, Missouri – April 9 – 11, 2006
It is recommended that the Commission approve a travel request for Commissioner Saundercook and Commissioner Grimes to attend the Joint APTA/UITP International Light Rail Conference scheduled for April 9 – 11, 2006 in St. Louis, Missouri.
Approved
Chair Moscoe Moved That The Following Travel Requests Also Be Approved:
Commissioner Mihevc
- Joint Apta/Uitp International Light Rail Conference
– St. Louis, Missouri
– April 9 – 11, 2006
- Cuta Annual Meeting, Saskatoon, Saskatchewan – May 27-31, 2006.
Commissioner Li Preti
- Joint Apta/Uitp International Light Rail Conference – St. Louis, Missouri – April 9 – 11, 2006.
Chair Moscoe
- Meeting With Representatives Of CUTA And FCM In Ottawa, March 23, 2006.
The Motion By Chair Moscoe Carried.
23. Sale of Surplus Property – 1400 Avenue Road (Otter Loop)
It is recommended that the Commission:
1. Approve staff’s rejection of the Offer to Purchase 1400 Avenue (Otter Loop) for $250,000 received January 24, 2006 from Fovere Investments Inc.; and
2. Authorize staff to offer Otter Loop to the City of Toronto for use as open green space by the City of Toronto’s Parks and Recreation Department for a nominal sum with all maintenance by City staff at no cost to the Commission.
Approved
24. Kennedy North Service Road Commuter Parking Lot – Review of Impact of Pricing Change
It is recommended that the Commission receive this report for information.
Received
25. Staff Response to Commission Inquiry
a) Google Transit Trip Planner
The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Google Transit Trip Planner.”
The Commission Received The Memorandum For Information.
Vice-Chair Giambrone Moved:
1. That The Commission Support, In Principle, The Creation Of A Web Based Trip Planner.
2. That Staff Be Requested To Report Back On Process And Timelines Of How The System Could Be Designed And Operated And What Outside Resources Will Need To Be Procured To Complete The Project.
3. That Staff Be Requested To Develop A Detailed Development Budget And Estimate On On-Going Operating Costs.
4. That Staff Be Requested To Report Back On Other Transit Properties Using Web Based Trip Planners, Including Vancouver, Montreal And Mississauga, With Such Report To Also Include Statistical Information On Usage.
5. That Staff Be Requested To Report On The Implications Of Providing Relevant Information To Google To Allow Google Transit To Incorporate Toronto’s Transit Network Into Its Online System.
6. That The Chief General Manager Write To All Other Transit Organizations In The GTA Including Go Transit And Other Inter-City Bus Providers To Express The TTC’S Intent To Participate In THIS Initiative, And To Encourage Them To Contact Google Transit For The Same Purposes.
The Motions By Vice-Chair Giambrone Carried.
Commissioner Aston Moved:
1. That Staff Be Requested To Communicate With The City Of Toronto With Respect To Opportunities For Linkage To 311.
3. That Staff Be Requested To Review Revenue Generating Opportunities With Respect To Proprietary Information.
The Motions By Commissioner Ashton Carried.
b) French Emergency Signs on Buses
The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – French Emergency Signs on Buses.”
The Commission Received The Memorandum For Information.
c) Urban Transit Design – Purchase of Buses
The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Urban Transit Design – Purchase of Buses.”
The Commission Received The Memorandum For Information.
Vice-Chair Giambrone Moved That Staff Report Back To The Commission By June 2006 On Best Practices Of Transit Systems Worldwide In Process And Evaluation For Incorporating Design Standards Into Major Purchases, Including The Creation Of A Specific Position And/Or An Office Of Design Standards For The Purposes Of Design Development, Review, Advocacy And Coordination. The Best Practices Review Should Include, But Not Be Limited To, The Cities Of Barcelona, London, Stockholm, Amsterdam And Seattle.
The Motion By Vice-Chair Giambrone Carried.
Chair Moscoe Moved That The TTC Undertake A Consumer Opinion Survey Of Our Customers To Determine Changes That Customers Would Like Implemented To Make The New Low Floor Buses More Customer Friendly.
The Motion By Chair Moscoe Carried.
d) Feasibility of the Shared Use of Lakeshore Garage for Conventional and Wheel-Trans Buses
The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry: Feasibility of the Shared Use of Lakeshore Garage for Conventional and Wheel-Trans Buses.”
The Commission Received The Memorandum For Information.
e) Feasibility of Implementing a Message to Assist With the Issue of Overcrowding
The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Feasibility of Implementing a Message to Assist with the Issue of Overcrowding.”
The Commission Received The Memorandum For Information.
New Business
a) Stop the Violence Campaign
Commissioner Grimes Moved:
Whereas: The Stop The Violence Campaign Launched In August 2005 Encourages Grassroots Support, Corporate Sponsorship And The Active Participation Of Communities, Schools And Government;
Whereas: To Further Address The Ongoing Violence, Stop The Violence Is Organizing The First Annual Stop The Violence Walk To Promote Further Solutions Through Their Multi-Faceted Plan To Bring Awareness, Mentorship And Education To The People Of Toronto; And
Whereas: The Event Will Be Held At Nathan Phillips Square On Fathers Day, June 18; And
Now Therefore
Be It Resolved: That The TTC Commission Should Direct TTC Staff To Have A Meeting With The Steering Committee Of The Stop The Violence Walk To Discuss Possible Promotional Opportunities To Support The Ongoing Efforts Of The Stop The Violence Campaign.
The Motion By Commissioner Grimes Carried.
b) Scarlett Road Underpass
Vice-Chair Giambrone Moved That Staff Be Requested To Work With The Local Councillor And The Vice-Chair To Bring Forward A Motion To City Council Concerning This Matter.
The Motion By Vice-Chair Giambrone Carried.
The meeting adjourned at 4:10 p.m.