Board Meeting - May 17, 2006

H. Moscoe (Chair), A. Giambrone (Vice-Chair), J. Mihevc, P. Li Preti, B. Ashton, M. Grimes, S. Bussin and B. Saundercook (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive  & General Secretary), G. Webster (General Manager – Operations), T. Middlebrook (Chief Engineer), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director, Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

B. Agnew-Iler, Mayor’s Office was present.

C. Heald, Project Manager, Rail Vehicles was present for Item No. 2.

R. Thacker, General Superintendent, Wheel-Trans was present for Item Nos. 1 and 25

Nil

Vice-Chair Giambrone Moved That The Commission Approve The Minutes From Meeting Nos. 1868 And 1869, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Vice-Chair Giambrone Carried.

a) Item No. 34a) – TTC Spadina York Subway Extension Committee

Commission Saundercook requested that he be included as a member of the TTC Spadina York Subway Extension Committee.

The Commission Approved The Foregoing Request By Commissioner Saundercook.

Vice-Chair Giambrone Moved That The Commission Meet As The Committee Of The Whole On Wednesday, June 21, 2006 At 10:00 A.M., Or Later, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Vice-Chair Giambrone Carried.

a) Item No. 33c) – Staff Response to Commission Inquiry – Noise Problem – Bloor Subway (Vicinity of Islington Station)

Jesse Tomlin
Chair, Kingsway on the Park Association

The Commission Received The Deputation.

(See Item No. 33C) For Minute)

b) Item No. 3 – Streetcar Fleet Plan

Steve Munro

David Fisher

Philip Webb - Centre for Urban Studies, University of Toronto (Submitted brief)

The Commission Received The Deputations.

(See Item No. 3 For Minute)

c) Item No. 4 – Bus Fleet Plan

Steve Munro

David Fisher

The Commission Received The Deputations.

(See Item No. 4 For Minute)

d) Request for Vintage PCC to Promote Midnight Madness Street Sales on August 18, 2006

Neil MacDonald
Chair, Beach Business Improvement Area

The Commission Received The Deputation.

Commissioner Bussin Moved That The Commission Provide The Vintage PCC Streetcar Requested By The Beach Business Improvement Area Free Of Charge On A One Time Only Basis.

The Motion By Commissioner Bussin Carried.

e) Item No. 14 – Procurement Authorization – Photo Identification Contract

Lou Cairo - Trans ID Photos Inc. (Submitted brief)

The Commission Received The Deputation.

(See Item No. 14 For Minute)

f) Item No. 25 – Extension of the Accessible and Sedan Taxi Contracts: Wheel-Trans Operations

Ikram Freed

Gurjeet Dhillon
Scarborough City Cab/Accessibility Transportation Association of Ontario

Councillor Denzil Minnan-Wong
City of Toronto

The Commission Received The Deputations.

(See Item No. 25 For Minute)

CC-1 Commissioner Joe Mihevc forwarding communication dated April 21, 2006 entitled, “Adequacy of Our Bus Fleet.”

The Commission Received The Communication For Information.

(Also See Item No. 4 For Minute)

CC-2 Vice-Chair Giambrone forwarding communication dated May 9, 2006 entitled, “TTC Complaints Process Improvements.”

Chair Moscoe Moved That The Communication Be Referred To Staff For Report At The Next Meeting.

The Motion By Chair Moscoe Carried.

1. Recognition for Alison Truelove and Bill Brown

R. Thacker, General Superintendent, Wheel-Trans noted the passing of Alison Truelove  and Bill Brown, Members of the TTC Advisory Committee on Accessible Transportation. After reviewing the numerous contributions made by both individuals over the years, Chair Moscoe presented the family and friends of Alison and Bill with a framed collage of photographs in memory of their dedication and work as an “Accessible Transit Ambassador.”

2. New Subway Train – Mock-up for Public Consultation

The Commission had before it a memorandum dated May 17, 2006 from R. Ducharme, Chief General Manager entitled, “New Subway Train – Mock-up for Public Consultation.”

C. Heald, Project Manager, Rail Vehicles also gave a PowerPoint presentation on the progress of the New Subway Train Project.

The Commission Received The Memorandum And Presentation For Information.

Vice-Chair Giambrone Moved That Staff Be Directed To Convene A Briefing Session With The Commissioners To Permit Further Discussion Of The Design Of The New Subway Cars.

The Motion By Vice-Chair Giambrone Carried.

3. Streetcar Fleet Plan

The Commission had before it a memorandum dated May 17, 2006 from R. Ducharme, Chief General Manager entitled, “Presentation – Streetcar Fleet Plan.”

G. Webster, General Manager, Operations also gave an overhead slide presentation with respect to this matter.

The Commission Received The Memorandum And Presentation For Information.

Commissioner Mihevc Moved That The Commission Urge Staff To Move 
Forward With Option 1 Detailed In The Presentation; And Further That The Presentation Be Given To The City Policy And Finance Committee As Well As The City Budget Advisory Committee.

The Motion By Commissioner Mihevc Carried. 
 
4. Bus Fleet Plan

The Commission had before it a memorandum dated May 17, 2006 from R. Ducharme, Chief General Manager entitled, “Presentation – Bus Fleet Plan.”

G. Webster, General Manager, Operations also gave an overhead slide presentation with respect to this matter.

The Commission Received The Memorandum And Presentation For Information.

Commissioner Mihevc Moved That The Commission Adopt The Following Recommendations Contained In The Presentation:

1. Resolve Fleet Planning Issues;

2. Resolve In Time For Next Bus Order (September 2006); And

3. Incorporate Into 2007-2016 Capital Budget Process.

The Motion By Commissioner Mihevc Carried.

Vice-Chair Giambrone Moved That Staff Be Requested To Report Back On The Current Bus Shortages, Including Specific Examples Of The Type Of Diversions That Have Been Experienced And How Contingencies Would Assist To Address Such Events Or Situations.

The Motion By Vice-Chair Giambrone Carried.

5. Chief General Manager’s Report – Period 1, 2 & 3 – January 1 to April 1, 2006

It is recommended that the Commission:

1. receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period January 1 to April 1, 2006; and

2. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission.

Approved

6. 2007 Budget Schedule

It is recommended that the Commission approve:

1. The targeted Commission meeting date of November 22, 2006 for formal approval of the TTC’s 2007 budgets; and

2. Forwarding this report to the Budget Advisory Committee for information.

Approved

Commissioner Mihevc Moved That The High Level Budget Briefings/Reviews With Senior Staff, The TTC Budget Committee And Assigned Budget Advisory Committee Members Take Place In June And July Rather Than September And October As Indicated In The Report.

The Motion By Commissioner Mihevc Carried.

7. Procurement Authorization Arrow Road and Wilson Bus Garages Overhead Speed Doors Contract G60-154

It is recommended that the Commission authorize the acceptance of the tender submitted by 428686 Ontario Inc. o/b as Superior Door and Gate Systems in the amount of $667,680.00 for Contract G60-154, Arrow Road and Wilson Bus Garages Overhead Speed Doors.

Approved

8. Procurement Authorization Islington Station Bus Transfer Facility Structural Rehabilitation Contract W4-15

It is recommended that the Commission authorize the acceptance of the tender submitted by Marbridge Construction Ltd. (Marbridge) and award of a contract in the amount of $303,333.00 for the Islington Station Bus Transfer Facility Structural Rehabilitation.

Approved

9. Procurement Authorization Consultant  Design Services Commuter Parking Expansion and On-Grade Paving Rehabilitation Contract No. G85-216

It is recommended that the Commission authorize the award of contracts to the following companies in the upset limit amounts listed below, for Consultant Design Services – Commuter Parking Expansion and On-Grade Paving Rehabilitation for a three-year period commencing from notification of award to:

1. LEA Consulting Ltd. / $1,100,000.00

2. Totten Sims Hubicki Associates (1997) Limited / $1,100,000.00

3. Chisholm, Fleming and Associates / $1,100,000.00

For a total upset limit of / $3,300,000.00

Approved

10. Procurement Authorization Harvey Shop Divisional Stores – Structural Rehabilitation of the Suspended Slab Contract M1-66

It is recommended that the Commission approve the award of contract to S.S.T. Group of Construction Companies Limited (S.S.T.) in the amount of $200,126.00 for Contract M1-66, Harvey Shop Divisional Stores – Structural Rehabilitation of the Suspended Slab.

Approved

11. Procurement Authorization – Purchase Order Amendment for the Supply of Electronic Components

It is recommended that the Commission approve the issuance of a Purchase Order Amendment in the amount of $210,000 to Electro Sonic Inc. increasing the total contract value to $2,445,000 for the supply of electronic components and to extend the expiry date of the contract period from May 31, 2006 to July 31, 2006.

Approved

12. Procurement Authorization – Supply of Bus and Subway Car Batteries

It is recommended that the Commission approve the following:

1. the award of a contract for the supply of bus batteries to East Penn Canada in the upset limit amount of $695,000 for a three-year period commencing June 16, 2006 on the basis of the lowest evaluated proposal pricing; and

2. Authorize staff to enter into negotiations for the supply of subway batteries with the proponents to establish an acceptable contract, as there were no compliant bids received, and to award a contract subject to obtaining appropriate authorization in accordance with the Authorization for Expenditure policy.

Approved

13. Procurement Authorization – Purchase Order Amendment for the Supply of Hand and Cutting Tools

It is recommended that the Commission approve the issuance of a purchase order amendment to Hansler Smith Limited to increase the contract for the Supply of Hand and Cutting Tools by $600,000 to a total upset limit of $4,200,000.

Approved

14. Procurement Authorization – Photo Identification Contract

It is recommended that a contract be awarded for the supply of Student and Senior Photo Identification Cards for discount fares to Datacard Canada Inc. in the upset limit amount of $2,840,000 for a five-year period from June 1, 2006 to May 31, 2011.

Approved

Commissioner Mihevc Moved That Staff Work With Datacard To Determine Methods To Make It Easier For 905 Students To Obtain This Card Without Travelling To Sherbourne Subway Station.

The Motion By Commissioner Mihevc Carried.

15. Purchase Order Amendment – Human Rights Legal Services

It is recommended that the Commission authorize an increase in the amount of $150,000.00 for the contract to Filion Wakely Thorup Angeletti LLP (Filion) for human rights legal services for the period from September 1, 2003 ending August 31, 2007, bringing the total upset limit amount to $630,000.00.

Approved

16. Purchase of CLRV Brake Assembly Frames

It is recommended that the Commission authorize the issuance of a purchase order to Bombardier Transportation in the amount of $303,600.00 including applicable taxes for 240 brake assembly frames that will be used for the Commission’s CLRV re-wheel and truck overhaul program.

Approved

17. Purchase of Communication Equipment Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various communication parts to the following companies for the period from May 2006 to May 2009:

- Intercon Security Limited for $387,000 including applicable taxes.

- Graybar Canada Limited for $101,000 including applicable taxes.

- GE Security for $36,000 including applicable taxes.

- Chubb Security Systems, a Division of CSG Incorporated for $6,500 including applicable taxes.

Approved

18. Purchase of Data Display Parts

It is recommended that the Commission authorize the award of three-year inventory supply contract for the supply of Data Display Parts for the period May 2006 to April 2009 to Data Display Products for an upset limit of $237,000 USD (approximately $275,000 CDN) including applicable taxes.

Approved

19. Purchase of Bus Wheels

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various bus wheels to the following companies for the period from September 2006 to September 2009:

- Traction Heavy Duty Parts for $1,206,000 including applicable taxes.

- Freightliner Mid-Ontario Incorporated for $570,000 including applicable taxes.

- Orion Bus Industries Limited for $9,000 including applicable taxes.

Approved

20. Purchase of Lift-U Parts

It is recommended that the Commission authorize the award of one-year inventory supply contracts for the supply of various Lift-U parts to the following companies for the period from May 2006 to May 2007:

- Midwest Bus Corporation for $202,000 USD (approximately $235,000 CAD) including applicable taxes.

- Orion Bus Industries Limited for $147,000 CAD including applicable taxes.

Approved

21. Purchase of Delco Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various Delco parts to the following companies for the period from June 2006 to June 2009:

- Elreg Distributors Limited for $384,000 including applicable taxes.

- Fort Garry Industries Limited for $260,000 including applicable taxes.

- British Auto Supply for $155,500 including applicable taxes.

- MCI Service Parts Incorporated for $37,500 including applicable taxes.

- Davies Auto Electric Limited for $7,500 including applicable taxes.

- Vaughan Automotive Supplies for $1,000 including applicable taxes.

Approved

22. Notice of Award – Procurement Authorization Purchase Order Amendment for the Supply of Diesel Fuel

It is recommended that the Commission receive the notice of award of Chair Moscoe, Vice-Chair Giambrone and the Chief General Manager authorizing the issuance of an amendment to the contract with Sunoco Inc. in the amount of $900,000 to increase the total upset limit to $67,647,060 for the supply of diesel fuel for the period April 1, 2004 to March 31, 2006.

Received

23. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period March 1, 2006 to March 31, 2006

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period March 1, 2006 to March 31, 2006, which were approved by Senior Management.

Received

24. Establishment of Community Bus Service Standards

Chair Moscoe Moved:

1. That This Report Be Referred Back To Staff.

2. That Staff Prepare A Presentation For The September Meeting Outlining How Each Of The Existing Community Bus Routes Fit Into Their Communities.

3. The Councillors Representing These Areas Along With Seniors Organizations With Each Community Be Invited To Attend And Advise The Commission How These Routes Service Their Neighbourhoods.

4. The Presentation Include A Map Showing The Areas Of Concentration Of Seniors In Toronto And An Outline Of Requests Received For The Expansion Of The Community Bus Networks.

5. That Staff Continue To Work On The Requests For Community Bus Service Detailed On Page 3 Of The Report.

The Motions By Chair Moscoe Carried.

25. Extension of the Accessible and Sedan Taxi Contracts: Wheel-Trans Operations

Commissioner Mihevc Moved That Recommendation No. 3 Contained In The Report Be Amended By Adding The Words “Or Accessible Drivers Co-Op” After The Word Organization, So Such Recommendation Reads As Follows:
 
“3. Staff Exploring The Feasibility Of Partnering With A Non-Profit Organization Or Accessible Drivers Co-Op To Provide These Accessible And Sedan Taxi Services Following The Expiry Of These Aforementioned Contracts.”

The Motion By Commissioner Mihevc Carried.

Commissioner Mihevc Moved That A Recommendation No. 4 Be Added To The Report To Read As Follows:

“4. That Staff Be Requested To Issue An RFP For An Additional Service Provider, That Is A Non Profit Organization Or Accessible Drivers Co-Op, Of Up To Ten Accessible Taxis Under The Same Terms And Conditions Currently In Place For A Period Commencing October 1, 2006 To June 30, 2007.”

The Motion By Commissioner Mihevc Carried.

The Commission Approved The Report, As Amended.

Commissioner Grimes Moved:

1. That The TTC Contracts With The Recommended Companies Comply With The Municipal Licensing Standards, In Particular The Issue Of Pre-Service Vehicle Checks; and

2. That Staff Be Requested To Report Back On The Approach Taken By Other Contracts And The Status Of Circle Checks, With The Intent To Incorporate These Checks, If Not Currently In Place.

The Motion By Commissioner Grimes Carried.

26. UWE Status Update

It is recommended that the Commission receive this report for information.

Received

Chair Moscoe Moved That Staff Be Requested To Report On The Capital Costs Of Enlarging Garage Capacity And A Schedule For Phasing Out The UWE System.

The Motion By Chair Moscoe Carried.

27. TTC Corporate Policy Review – Policy 4.37.3 Tuition Aid – Staff Employees

It is recommended that the Commission approve TTC Corporate Policy 4.37.3, Tuition Aid – Staff Employees, which is attached as Appendix A.

Approved

28. TTC Corporate Policy Review – Policy 4.43.1 Equal Opportunity

It is recommended that the Commission approve TTC Corporate Policy 4.43.1, Equal Opportunity, which is attached as Appendix A.

Approved

Chair Moscoe Moved:

1. That This Policy Will Be Reviewed To Conform With Any Changes In The Ontario Human Rights Code Within Two Months Of Its Revision;

2. That The TTC Is Committed To The Long Term Goal Of Having Its Workforce, In All Parts Of The Organization, Reflect The Diversity Of The Population Of Toronto; And

3. That It Is The Chief General Manager’s Responsibility To Establish Practices That Move The Organization Towards That Goal.

The Motion By Chair Moscoe Carried.

29. TTC Corporate Policy/Instruction 10.19.0, System Safety Plan
 
Chair Moscoe Moved That The Report Be Referred Back To Staff On The Basis That There Is Nothing Within The Plan That Speaks To The Responsibility Of The System To Provide Funding To Correct Unsafe Conditions Nor How One Assigns Priority To Correcting Unsafe Conditions.

The Motion By Chair Moscoe Carried.

30. 1998, 2001 & 2004 APTA Rail Safety Audits - Updates

It is recommended that the Commission:

1. Receive for information, the tenth update of the TTC management Actions for the 1998 APTA Rail Safety Audit, the eighth update of the TTC management Actions for the 2001 APTA Rail Safety Audit and the second update of the TTC management Actions for the 2004 APTA Rail Safety Audit; and

2. Forward this update to the Minister of Transportation, Province of Ontario and the Clerk of the City of Toronto for information.

Approved

31. Audit Results – Year Ended December 31, 2005

It is recommended that the Commission:

1. receive the attached report from the auditors regarding the audit of the consolidated financial statements of the Toronto Transit Commission for the year ended December 31, 2005, for information; and

2. Forward a copy of the management letter, page 9 in the attached report from the auditors, to the Audit Committee of the City of Toronto, for information

Approved

32. Consolidated Financial Statements of the  Toronto Transit Commission for the Year Ended December 31, 2005

It is recommended that the Commission:

1. Receive and approve the attached consolidated financial statements of the Toronto Transit Commission for the year ended December 31, 2005; and

2. Forward a copy of the approved consolidated financial statements to the Audit Committee of the City of Toronto, for information.

Approved

a) Confiscated Fare Media Policy

The Commission had before it a memorandum dated May 17, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – TTC Corporate Policy Review – Policy 11.10.2 Confiscated Fare Media.”
 
The commission approved the policy as submitted and requested staff to meet with commissioner Mihevc to explore possible wording changes for section 4.1.3. Of the policy.

b) Internet Trip Planning Directives

The Commission had before it a memorandum dated May 17, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Internet Trip Planning Directives.”

The Commission Received The Memorandum For Information.

Vice-Chair Giambrone Moved That Staff Be Requested To Complete And Report Back At The Next Meeting On The Following Directives Noted In The Memorandum:

“4. Compile A List Of What Other Properties Have Trip Planning Packages – What It Is…How It’s Working.”

“6. Cgm To Contact The Other GTA Properties And Advise The TTC Will Be Looking At Moving In This Direction.”

“7. Review With The City What They Have That Could Assist In This Regard E.G. 311/511 Initiatives.

The Motion By Vice-Chair Giambrone Carried.

c) Noise Problem – Bloor Subway (Vicinity of Islington Station)

The Commission had before it a memorandum dated May 17, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Noise Problem – Bloor Subway (Vicinity of Islington Station).”

The Commission Received The Memorandum For Information.

Chair Moscoe Moved That Staff Put This Section Of Track Under Special Attention And A High Priority In Terms Of Maintenance.

The Motion By Chair Moscoe Carried.

C-1  Marcos Bedinelli dated April 18, 2006 expressing concern with TTC policies associated with fare media usage during fare increases.

Chair Moscoe Moved:

1. That The Communication Be Referred To Staff;

2. That Staff Report On The Implications Of Adapting Any Or All Of The Suggestions Of Mr. Bedinelli;

3. That Staff Be Requested To Estimate Potential Issues Inherent In The Suggestion That Old Tickets Be Permitted To Be Used For One Month; And

4. That Staff Be Requested To Report On The Possibility Of Exchanging Old Media For New At The End Of A One Month Grace Period.

The Motion By Chair Moscoe Carried.

a) Authorization of Travel Expenses – Commissioner Mihevc

Commissioner Mihevc Moved That The Commission Authorize The Payment Of His Business Travel Expenses Totalling $824.54 Incurred To Attend A Cuta Government Relations Day And Executive Committee Meeting In Ottawa, Ontario On April 3 And 4, 2006.

The Motion By Commissioner Mihevc Carried.

b) Letter of Thanks – Special Constables Attendance - Windsor Police Officer Funeral

Commissioner Saundercook Moved That A Letter Of Thanks From The Chair Be Sent To The Two Special Constables Who Attended The Funeral Of The Windsor Police Officer.

The Motion By Commissioner Saundercook Carried.

The meeting adjourned at 4:50 p.m.

Nil