Board Meeting - October 25, 2006

H. Moscoe (Chair), A. Giambrone (Vice-Chair), J. Mihevc, B. Ashton, P. Li Preti, B. Saundercook and S. Hall (Commissioners), G. Webster (Interim Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (Acting General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director - Human Resources), M. Anders (Marketing Research Director), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

B. Agnew-Iler, Mayor’s Office was also present.

Prior to commencing with the agenda, Chair Moscoe advised that City of Toronto Council had appointed Councillor Suzan Hall as a member of the Toronto Transit Commission.

B. Leck, General Counsel for the Toronto Transit Commission administered the Declaration of Appointed Office to Councillor Hall.

Nil

Commissioner Ashton moved that the Commission approve the minutes from meeting no. 1874 and that the Chair and General Secretary be authorized to sign the same.

The Motion by Commissioner Ashton Carried.

a) Item #24 – Kipling/Islington Redevelopment Strategy Status of Conceptual Design and Cost Sharing Agreements

Chair Moscoe moved that with the cancellation of the November 22, 2006 Commission meeting and in order to continue to support the SNC Lavalin negotiations at Bloor-Islington, the Commission authorize $250,000.00 in interim design funds to extend the contract of URS Canada Inc. For the continued design of the Kipling and Islington projects pending a procurement authorization to the December meeting of the commission.

The Motion By Chair Moscoe Carried.

Committee Of The Whole Resolution
Vice-Chair Giambrone moved that the Commission meet as the Committee of the Whole on Wednesday, December 13, 2006 at 10:00 a.m., or later, to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Giambrone carried.

Nil

a) Report No. 10 – Procurement Authorization Refurbishment of One Hundred CLRV’s as Part of the CLRV Life Extension Project

Bob Kinnear
President, Amalgamated Transit Union, Local 113

The Commission received the deputation.

(See report no. 10 for minute)

b) Report No. 8 – Pilot Project – Provision of  Wheelchair Accessible Taxi Service from Non-Profit Organizations or Co-Operatives of Accessible Taxi Drivers

Stanley Makuch
Cassels Brock & Blackwell
(submitted letter)

Krishna Pillai

Gurdeep Johal
Best Choice Taxi

The Commission received the deputations.

(See report no. 8 for minute)

Nil

Nil

1. Chief General Manager’s Report – Period 8 July 30 to August 26, 2006

It is recommended that the Commission:

1. receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period July 30 to August 26, 2006; and

2. note that, at its meeting of September 25, 26 and 27, 2006, City Council approved the transfer of a $2.9 million operating budget surplus generated by a recent bus order settlement to a City Capital Financing Reserve Fund in 2006 for use in 2007; and

3. forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Approved

2. Procurement Authorization – Provision of Recruitment Advertising Services

It is recommended that the Commission approve the issuance of a purchase order in the total upset limit amount of $700,000 for a three year period from October 1, 2006 to September 30, 2009 to TMP Worldwide Inc. for the provision of recruitment advertising services.

Approved

3. Procurement Authorization Design Services Easier Access Phase III Contract G85-224

It is recommended that the Commission authorize the award of Contracts to the following firms, in the upset limit of $5,000,000.00 each, for design services of the Easier Access Phase III project:

1. Earth Tech Canada Inc.

2. Giffels Associates Limited

3. Hatch Mott MacDonald Ltd.

4. NORR Limited

For a total upset limit of $20,000,000.00.

Approved

4. Procurement Authorization Inglis Building 4th Floor Renovations Contract N1-9

It is recommended that the Commission authorize the award of a contract to BCC Interiors Inc. in the amount of $1,544,992.00 for Contract N1-9, Inglis Building 4th Floor Renovations.

Approved

5. Procurement Authorization Pape Station Modernization – Design Services Contract D85-10

It is recommended that:

a) The Commission authorize the award of Contract D85-10 to Giffels Associates Limited for engineering design and construction support services for the Pape Station Modernization Program, in addition to Easier Access Phase III, Second Exit, Station Fire Alarm Modifications and Lighting upgrades in the upset limit amount of $1,300,000. Approval of recommendation A is subject to the approval of recommendation B.

b) The Commission approve an additional unbudgeted $500K expenditure for Consultant and Staff costs to complete design in 2007, for the Station Modernization Program component of the project. This will require a budget adjustment in the 2007-2011 Capital Program to move $500K from below the line into the base program under 3.1 Finishes – Station Modernization and an amendment to the budget to be forwarded to the city of Toronto for consideration during the 2007-2011 TTC Capital Program Review process.

Approved

6. Procurement Authorization – Provision of Police Paid Duty Services for the Streetcar Way and Overhead Sections

It is recommended that the Commission approve:

1. The issuance of a Purchase Order in the total upset limit amount of $2,100,000 to Toronto Police Services for the provision of police paid duty services for the Streetcar Way and Overhead Sections for the period January 1, 2007 to December 31, 2009; and

2. That the Police Services Board waive their administrative fee for the provision of paid duty Police services for the Commission in the amount of $315,000.

Approved

7. Procurement Authorization – Purchase of Electrical Power

It is recommended that the Commission approve:

1. Staff entering into the required agreements to permit the City of Toronto to process purchases for the supply of electrical power from a pool of electricity suppliers on behalf of the Commission in the upset limit amount of $165 million for a three year period from January 1, 2007 to December 31, 2009; and

2. Awarding a contract to Toronto Hydro Energy Services Inc. (THESI) for the supply of consolidated billing process related to the supply of electrical power in the upset limit price of $225,000 for a three-year period from January 1, 2007 to December 31, 2009.

Approved

8. Pilot Project – Provision of Wheelchair Accessible Taxi Service from Non-Profit Organizations or Co-operatives of Accessible Taxi Drivers

Chair Moscoe moved that the staff recommendation be amended to read as follows:

“It is recommended that the commission authorize the award of a contract for accessible distance-based taxi service as an eight (8) month pilot project commencing November 1, 2006 to June 30, 2007 in the total upset limit amount of $600,000 to motion taxi co-operative.”

The motion by Chair Moscoe carried.

The Commission approved the recommendation contained in the report, as amended.

Chair Moscoe moved that the award of a contract to associated Toronto Taxi Cab Co-operative be referred back to staff for further investigation on its status as a co-operative in relation to the criteria set-out in the proposal.

The motion by Chair Moscoe carried.

9. Procurement Authorization – Rental of Various Tools and Equipment

It is recommended that the Commission authorize the award of a contract to Battlefield Equipment Rentals, in the upset limit of $370,000.00, for the rental of various tools and equipment for the Track and Structure Department, for a three-year period commencing November 1, 2006 to October 31, 2009.

Approved

10. Procurement Authorization – Refurbishment of One Hundred CLRV’s as Part of the CLRV Life Extension Project

Vice-Chair Giambrone moved that the staff recommendation be amended to read, as follows:

“It is recommended that the commission:

1. Authorize the acceptance of the proposal submitted by Bombardier Inc., Bombardier Transportation and award a contract in the amount of $41,983,432.00 in Canadian funds for the refurbishment of one hundred CLRVS, proposal no. p32pd06771.”

The motion by Vice-Chair Giambrone carried.

The Commission approved the recommendation contained in the report, as amended.

Vice-Chair Giambrone moved that staff meet with representatives of the Amalgamated Transit Union, Local 113, Bombardier and the Canadian Auto Workers to determine if some of the work covered by this contract can more appropriately be done by the TTC workforce.

Commissioner Ashton moved an amendment to Vice-Chair Giambrone’s motion by adding the words “on a competitive basis” at the end of his motion.

The motion by Commissioner Ashton carried.

The motion by Vice-Chair Giambrone carried, as amended.

11. Procurement Authorization – Supply of GPS Units for the Surface Vehicle Automated Stop Announcement System

It is recommended that the Commission approve the issuance of a purchase order to Strategic Mapping Inc. in the total amount of $879,497.46 (tax included) for the supply of 1,546 Global Positioning System (GPS) units (including antennas) for the Surface Vehicle Automated Stop Announcement System (SVASAS). This award is conditional on the basis of testing and acceptance of one prototype GPS unit which has already been awarded to Strategic Mapping Inc.

Approved

Chair Moscoe moved that staff be requested to report on how the GPS system can be used for other applications including:

• possible re-deployment of surface inspectors

• review of CIS

• real time bus stop information

• route planning

The motion by Chair Moscoe carried.

12. Procurement Authorization – Supply of Controllers for the Surface Vehicle Automated Stop Announcement System

It is recommended that the Commission approve the issuance of a purchase order to Victory Computer Inc. in the total amount of $2,568,659.40 (taxes included) for the supply of 1,467 controllers for the Surface Vehicle Automated Stop Announcement System (SVASAS).

Approved

13. Procurement Authorization for the Supply of Uniform Shirts

It is recommended that the Commission approve the issuance of a purchase order to R. Nicholls Distributors Incorporated in the amount of $1,153,147.05 for the supply of uniform shirts for a three year term from January 1, 2007 to December 31, 2009.

Approved

14. Purchase Order Amendment Authority

- St. Clair Avenue West Engineering/Urban Design

It is recommended that the Commission approve the issuance of a purchase order amendment authority in the amount of $500,000.00 to Marshall Macklin Monaghan Ltd. (MMM) bringing the revised upset limit amount to $1,000,000.00 and extend the completion date of the contract from December 1, 2006 to December 31, 2008 for urban design and engineering services related to the St. Clair Avenue West Transit Improvements Project.

Approved

15. Purchase of Steel Wheels

It is recommended that the Commission authorize the award of 1700 steel wheels for inventory supply to the following companies:

• Triocel Incorporated for 500 streetcar steel wheels totalling $696,722.40 including applicable taxes.

• Orx for 1200 subway car steel wheels totalling $1,753,776.00 including applicable taxes.

Approved

16. Sale and Removal of Various Mixed Metals for a One Year Period Commencing December 1, 2006 to November 30, 2007

It is recommended that the Commission authorize the award of a one year contract for the period of December 1, 2006 to November 30, 2007 for the sale of various scrap metals to the following two companies:

• Inland and Marine Salvage for Groups 1, 2, 4

• RAM Iron and Metal for Groups 3

Approved

17. Notice of Award of Procurement Authorization – Laser Clearance & Tunnel Shape Survey

It is recommended that the Commission receive the notice of award of the Chair, Vice-Chair and the Interim Chief General Manager to authorize the acceptance of the contract to Z + F USA, Inc., in the upset limit amount of $406,000.00, for the supply of laser clearance & tunnel shape survey services in the Subway system, for the contract period of September 2006 to December 2006.

Approved

18. Summary of Authorized Expenditures Between $100,000 to $200,000 for the Period August 1 2006 to August 31, 2006

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period August 1, 2006 to August 31, 2006, which were approved by the Chief General Manager.

Received

In reference to pc0048068 contained in the report, Chair Moscoe moved that staff be requested to report back on the costs and revenues associated with the operation of the three union lunchrooms.

The motion by Chair Moscoe carried.

19. 2005 Audit Management Letter – Follow-Up Report

It is recommended that the Commission:

1. receive the attached follow-up report on the 2005 auditor’s management letter, for information, and

2. approve forwarding a copy of the follow-up report on the 2005 auditor’s management letter to the Audit Committee of the City of Toronto, for information.

Approved

20. 39 Finch East – Revised Routing at Finch Station

It is recommended that the Commission:

1. Note that the recommended revised routing for 39 FINCH EAST buses at Finch Station, which involves introducing bus service on a short section of Bishop Avenue and Kenneth Avenue as described in this report, would reduce travel time and improve service reliability for customers, and can be implemented without additional resources;

2. Initiate a 10-week consultation process regarding this recommended service change, noting that the results of the consultation will be reported to the Commission;

3. Forward this report to Councillors Ainslie, Carroll, Cho, Del Grande, Filion, Kelly, and Shiner, with a request that they provide comments on the service change recommendations by January 5, 2007.
;
Approved

21. TTC Procedural By-Law for Commission Meetings

It is recommended that the Commission receive the attached amended Toronto Transit Commission Procedural By-Law for notice and information at the October 25, 2006 meeting, to be adopted with any further amendments at the November 22nd meeting, or a subsequent public Commission Meeting.

Received

Vice-Chair Giambrone moved that prior to consideration of this matter at the next meeting, staff be requested to circulate to the commission members a working copy version of the new procedural by-law, which highlights the changes being proposed.

The motion by Vice-Chair Giambrone carried.

22. Lobbyist Registry;

It is recommended that the Commission receive this report for information.

Received

Chair Moscoe moved that the Commission proceed with a voluntary lobbyist registry on an interim basis until such time as the City of Toronto has established its permanent lobbyist registry; and further that staff be requested to add the following information to the voluntary lobbyist registry form:

1. I have met with following members of the Commission regarding this matter:

2. I have met with the following members of City of Toronto council regarding this matter:

;The motion by Chair Moscoe carried.

23. TTC Corporate Policy Review – Policy 2.4.4 Service Changes

It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached hereto as Appendix ‘A’:

• Policy 2.4.4 Service Changes

Approved
;
24. TTC Corporate Policies Review – Policy 10.12.2 Environment and 10.20.0 Environmental Management System

It is recommended that the Commission approve the following TTC Corporate Policies, 10.12.2 Environment and 10.20.0 Environmental Management System, which are attached hereto as Appendix ‘A’.

Approved

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period up to and including the meeting of August 30, 2006.

Received

26. Status Report: Bicycle Racks on New Buses/ Project Approval and Procurement Authorization

Amendment for Procurement of Bicycle Racks on New Buses

It is recommended that the Commission authorize an amendment, to contract C32PY04839 (the purchase of 360 40-foot low-floor diesel-electric hybrid Orion VII buses) to include the provision of bicycle racks on these buses at a total cost, including taxes, not to exceed $700,000, noting that:

• staff will be evaluating alternative bicycle rack designs, with the assistance of the Toronto Cycling Committee, in order to select a bike rack which overcomes a technical concern with the current bike rack, which satisfies the preferences of the bicycling community and, thus, would be appropriate for installation on all TTC buses; and

• this review of bicycle racks is planned to be complete prior to December 15, 2006, so that the selected bike rack can be used as a specification in the amendment to contract C32PY04839.

Approved

a) Urban Transit Design

The Commission had before it a memorandum dated October 25, 2006 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Urban Transit Design.”

The Commission approved the recommendation contained in the memorandum, as listed below:

“it is recommended that the Commission:

(a) Receive this report for information; and

(b) Endorse excellence and continued improvement in the Urban Design of the Toronto Transit Commission’s Public Facilities and Revenue Service vehicles through the use of quality assurance processes.”

Chair Moscoe moved that staff be requested to prepare a specific protocol for customer consultation which:

1. Seeks input from the Commission at the outset of a design exercise for all major purchases.

2. Requires approval by the Commission on the public consultation process, including the format by which public preferences are to be reported out.

3. Prior to the upgrading of any subway station a process be established for receiving and reporting on the views of users of the station, including the possible establishment of a users committee for each station.

The motion by Chair Moscoe carried.

b) Ownership and Potential Repair of Transit Road

The Commission had before it a memorandum dated October 25, 2006 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Ownership and Potential Repair of Transit Road.”

The Commission received the memorandum for information.

Chair Moscoe moved that the Commission proceed with appropriate action to have transit road dedicated as a public highway, forthwith, and that the City of Toronto be requested to re-surface or re-construct the transit road on a priority basis.

The motion by Chair Moscoe carried.

c) Emergency Notification Protocols

The Commission had before it a memorandum dated October 25, 2006 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Emergency Notification Protocols.”

The Commission received the memorandum for information.

d) Election of Chair and Vice-Chair

The Commission had before it a report dated October 25, 2006 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Election of Chair and Vice-Chair.”

The Commission approved the recommendation contained in the report, as listed below:

“It is recommended that the Commission receive this report for information.”

Nil

a) Cancellation of November 22, 2006 Commission Meeting

Chair Moscoe moved that the commission cancel the commission meeting scheduled for November 22, 2006.

The motion by Chair Moscoe carried.

b) Pigeon Problem – Lawrence West Station

Chair Moscoe moved that staff be requested to investigate the problem of pigeons at Lawrence West Station and report back at a future meeting.

The motion by Chair Moscoe carried.

c) Celebration of Contemporary Art - Nuit Blanche

Vice-Chair Giambrone moved that staff be requested to review and report back on options for Nuit Blanche next year including:

• Day Pass extension

• service levels; and

• possible twenty-four hour subway operation.

The motion by Vice-Chair Giambrone carried.

d) Transit Shelter Replacement

Commissioner Saundercook moved that the Chief General Manager be requested to send a letter to the City Transportation Department requesting that, after City removal of bus shelters, the replacement shelters be installed as expeditiously as possible.

The motion by Commissioner Saundercook carried.

The meeting adjourned at 2:55 p.m.