Board Meeting - April 18, 2007

A. Giambrone (Chair), J. Mihevc (Vice-Chair), B. Saundercook, G. De Baeremaeker, M. Thompson, S. Hall, P. Milczyn, S. Bussin and A. Perruzza (Commissioners), G. Webster (Interim Chief General Manager), V. Rodo (General Manager – Executive  & General Secretary), R. Cornacchia (Acting General Manager – Operations), S. Ghaly (Acting Chief Project Manager - Construction), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Executive Director - Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

A. Giambrone was in the Chair.

D. Leger, General Superintendent, Plant Maintenance was present for Item No. 1.

M. Anders, Market Research Director was present for Item No. 14a).

Nil

Commissioner Thompson moved that the commission approve the minutes from meeting no. 1880 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Thompson carried.

Nil

a) Committee of the Whole Agenda – April 18, 2007

The Commission received the Committee of the Whole agenda from the meeting held on April 18, 2007.

b) Committee of the Whole Resolution – May 8, 2007

Vice-Chair Mihevc moved that the Commission meet as the Committee of the Whole on Tuesday, May 8, 2007 at 9:00 a.m., or later, to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Report No. 4 – CGM’s Report

 Bob Brent
 (Submitted presentation)

 The Commission received the deputation.

 (see report no. 4 for minute)
b) Report No. 13 – 59 Maple Leaf
 Service to Chaminade College School

 Councillor Frank Di Giorgio
 City of Toronto

 The Commission received the deputation.

 (see report no. 13 for minute)

c) Report No. 14a) – TTC Student Discount Card

 Bob Brent
 (Submitted presentation)

 The Commission received the deputation.

 (see report no. 14a) for minute)

1. Cleanliness Audit

 D. Leger, General Superintendent, Plant Maintenance gave an overhead slide presentation with respect to this matter.

 After hearing the presentation, the Commission deferred the item to its next meeting on May 8, 2007, for debate and public presentations.

2. Employment Services Activities

 C. Jeffries, Director – Employment Services gave an overhead slide presentation with respect to this matter.

 The Commission received the presentation and report for information.

3. Capital Funding Status Update

 It is recommended that the Commission forward this report to the Deputy City Manager and Chief Financial Officer and to the Budget Committee to provide “an update on funding eligibility from other orders of government” as outlined under Recommendation No. 140 of the 2007 Capital Budget and 2008-2011 Capital Plan as adopted by City of Toronto Council on March 7, 2007.

Approved

4. Chief General Manager’s Report
 Periods 1 & 2 – January 1 to March 3, 2007 

It is recommended that the Commission forward a copy of this report to each City of Toronto Councillor for information noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

Approved

Vice-Chair Mihevc moved that staff be requested to report on ridership trends for the May meeting, including how in-year service can be adjusted to meet unanticipated growth.

The motion by Vice-Chair Mihevc carried.

 a) Procurement Authorization – Consultant Design
  Services Warden Station Parking Replacement Contract E85-21

It is recommended that the Commission authorize the award of Contract E85-21 Consultant Design Services – Warden Station Parking Replacement to Marshall Macklin Monaghan Limited for a total upset limit amount of $855,000.

Approved

 b) Procurement Authorization Streetcar Maintenance
  and Repair Facilities Master Plan Contract G85-231

It is recommended that the Commission authorize the award of Contract G85-231 for the development of a Streetcar Maintenance and Repair Facilities Master Plan to Parker & Associates Inc. with an upset limit of $350,000.

Approved

Vice-Chair Mihevc moved that staff be requested to report back in the fall of 2007 on the progress that has been made with respect to the streetcar maintenance and repair facilities master plan.

 The motion by Vice-Chair Mihevc carried.

c) Procurement Authorization St. Clair West Station
Bus/Streetcar Loop Rehabilitation Contract A7-7

 It is recommended that the Commission authorize the award of a contract to Dig-Con International Limited in the amount of $1,675,500.00 for Contract A7-7 for St. Clair West Station Bus-Streetcar Loop Rehabilitation.
     
Approved

d) Procurement Authorization Wilson Station Bus
Roadway Structural Paving Rehabilitation Contract No. A17-23

 It is recommended that the Commission authorize the award of a contract to Anscon Contracting Inc. in the amount of $379,241.78 for Contract A17-23 – Wilson Station Bus Roadway Structural Paving Rehabilitation.

Approved

e) Procurement Authorization – Mount Dennis
Bus Garage Bus Cleaning System Contract X1-5

It is recommended that the Commission authorize the award of the tender submitted by Clean Air Technologies Inc. operating as Eurovac (Clean Air) in the amount of $757,170.00, for Contract X1-5, Mount Dennis Bus Garage – Bus Cleaning System.

Approved

f) Procurement Authorization – Supply and Printing of Ride Guides

It is recommended that the Commission approve the issuance of a purchase order for the supply and printing of TTC Ride Guides for a three-year term from May 1, 2007 to April 30, 2010 to:

a) Signature Printing Inc. in the total upset limit amount of $309,000 for Item One – English Ride Guides; and

b) Wired Messenger in the total upset limit amount of $51,000 for Item Two – Multilingual Ride Guides.

Approved

g) Procurement Authorization – Supply
and Servicing of Parts Cleaning Stations

It is recommended that the Commission approve the issuance of a purchase order for the supply and servicing of parts cleaning stations to Safety-Kleen in the upset limit amount of $930,000 for a 5 year period commencing June 1, 2007 to May 31, 2012.

Approved

h) Procurement Authorization – Supply of Steel Wheels

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of steel wheels to the following companies for the period from May 2007 to April 2010:

- TSS Incorporated for $4,992,000 including applicable taxes.
- Penn Machine Company for $504,000 USD ($598,000 CAD) including applicable taxes.
- ORX for $305,000 including applicable taxes.

Approved

i) Procurement Authorization – Supply of Mobile Climate Control Parts

It is recommended that the Commission approve for inventory, additional funds in the amount of $139,000 for the purchase order with DaimlerChrysler Commercial Buses North America Limited for the supply of Mobile Climate Control parts resulting in a revised total upset limit of $150,000.

Approved

j) Procurement Authorization – Supply of Bearings and Seals

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of bearings and seals to the following companies in the upset limit amounts indicated (including applicable taxes) for the period from May 2007 to April 2010:

- Canadian Bearings Limited for $3,950,000;
- Reliable Bearings Company Limited for $2,608,000;
- Motion Industries (Canada) Incorporated for $549,000;
- ZF Friedrichshafen AF for €218,000 (EURO) or $334,000 (CAD);
- British Auto Supply Company Limited for $294,000;
- DaimlerChrysler Commercial Buses North American Limited for $293,000;
- Fort Garry Industries Limited for $235,000;
- Elreg Distributors Limited for $75,000;
- Mohawk Manufacturing & Supply Company for $33,000.

Approved

k) Procurement Authorization – Supply of ZF Hurth (Add-Ons)

It is recommended that the Commission authorize for inventory, additional authority in the amount of €224,000 (EURO) or $343,000 (CAD) to ZF Hurth for the additional supply of ZF Friedrichshafen AG parts for the period ending October 27, 2008 resulting in revised upset limit of €800,000 (EURO) or $1,188,000 (CAD).

Approved

l) Procurement Authorization – Supply of Recaro Seat Parts

 t is recommended that the Commission authorize the award of a three-year inventory supply contract for the period from June 2007 to June 2010 for the supply of various Recaro seat parts to Recaro North America in the upset limit of $1,091,000 USD ($1,294,000 CAD) including applicable taxes.

Approved

m) Procurement Authorization – Supply of Vapor Bus Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Vapor bus parts for the period July 2007 to July 2010 to Vapor Bus International for an upset limit of $976,000 including applicable taxes.

Approved

n) Procurement Authorization – Supply of Webasto Parts

 It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various Webasto parts to the following companies in the upset limit amounts indicated (including applicable taxes) for the period from July 2007 to July 2010:

- International Power Systems Incorporated for $696,000;

- Harper Power Products Incorporated for $2,000;

- MCI Service Parts Incorporated for $1,000.

Approved

o) Procurement Authorization – Design and
Supply of SRT Thrust Lever and Manual Control Panel 

 It is recommended that the Commission authorize:

1. the acceptance of the proposal submitted by PHW Inc. and award a contract in the amount of $778,733.64 for the design and supply of Thrust Lever and Manual Control Panels for 28 Scarborough Rapid Transit (SRT) vehicles; and

2. Funds in the amount of $109,022.71 that will be paid directly by the Commission for self assessed GST and PST bringing the total authorization to $887,756.35.

Approved

p) Procurement Authorization – 
Maintenance and Repairs of Automatic Doors

It is recommended that the Commission authorize the award of a contract to WCH Access Systems Inc. (WCH), in the total upset limit of $473,411.20, in Canadian funds, for maintenance and repair of automatic doors in the subway system for a three-year period from May 1, 2007 to April 30, 2010.

Approved

q) Procurement Authorization – Supply of Rubber 
Encapsulation for Special Trackwork – Proposal No. P31AT07057

It is recommended that the Commission approve the award to Polycorp Ltd. (Polycorp) for the supply of rubber encapsulation for special trackwork in the streetcar network, for the contract period of April 2007 to December 2009, in the amount of $1,655,000.

Approved

r) Procurement Authorization – Supply of Transit
Shelters for St. Clair Avenue West Transit Improvements Project

It is recommended that the Commission approve an award of contract to Enseicom Inc. in the total contract amount of $2,093,963.36 in Canadian funds for the supply of transit shelters for the St. Clair Avenue West Transit Improvements Project.

Approved

s) Summary of Authorized Expenditures between $100,000 to
$200,000 for the Period February 1, 2007 to February 28, 2007

It is recommended that the Commission receive this report for information.  It lists expenditures ($100,000 up to $200,000) for the period February 1, 2007 to February 28, 2007, which were approved by the Interim Chief General Manager.

Received

a) Procurement Authorization Amendment – Mount
Dennis Bus Garage Change Directive X1-1-89 Contract X1-1

It is recommended that the Commission authorize an increase to Change Directive X1-1-89 to Vanbots Construction Corporation, in the amount of $75,000.00, for a total of $135,000.00, to allow for modifications to the Mount Dennis Bus Garage associated with hybrid buses.

Approved

b) Procurement Authorization Amendment – Mount
Dennis Bus Garage Change Directive X1-1-120 Contract X1-1

It is recommended that the Commission authorize an increase to Change Directive X1-1-120 to Vanbots Construction Corporation, in the amount of $70,000.00, for a total of $120,000.00, to provide the required services for the installation of a vacuum system in the Mount Dennis Bus Garage.

Approved

c) Procurement Authorization Amendment – Option to Purchase
Fifty 40-Foot Low Floor Diesel-Electric Hybrid Orion VII Buses

It is recommended that the Commission authorize staff to extend the current contract with DaimlerChrysler Commercial Buses North America Ltd. (DCC), formerly known as Orion Bus Industries Limited, for the purchase of fifty 40-foot low floor diesel-electric hybrid Orion VII buses for delivery in mid 2008, in the amount of $38,488,362.36 including all taxes, with the option to be exercised no later than May 15, 2007.  The pricing includes the provision of bike racks, stop announcement system wiring and seat configuration changes. 

Vice-Chair Mihevc moved:

Whereas: the 2007 ridership year-to-date is tracking above budget, and

Whereas: the report before us recommends the procurement of buses for 2008 based on ridership projections at the budgeted level.

Therefore be it resolved that:

1. Staff continue to monitor ridership for 2007.

2. Staff project ridership for 2008 and associated bus requirements for 2008, and report back at the June 13, 2007 commission meeting should our requirement for buses exceed our procurement plan.

 3. Discussions with Daimler Chrysler occur regarding the possibility that the order for 50 buses may need to be increased and that any further order of buses be at the same price as this proposal.

 The motion by Vice-Chair Mihevc carried.

d) Purchase Order Amendment Authority – Completion for the
Supply of 2007 Surface Special Trackwork Castings, H.J. Skelton

 It is recommended that the Commission authorize an increase of $1,223,000 in Canadian funds to H.J. Skelton for the completion of the 2007 supply of surface special trackwork castings increasing the total authorization form $11,056,250 to $12,279,250.

Approved

7. Wheelchair Accessible Distance Based Taxi Service – Information Report

 The Commission deferred the item to its next meeting on May 8, 2007, for debate and public presentations.

8. Spadina Subway Extension Update – April 2007

 The Commission deferred the item to its next meeting on May 8, 2007, for debate and public presentations.

9. Parc Downsview Park – Trial Summer Service

 It is recommended that the Commission:

 1. Approve a trial summer bus service between Downsview Station and Parc Downsview Park, as described in this report, operating in the midday from Monday to Friday, and the daytime on Saturdays, Sundays, and holidays, from June 24 to September 3, 2007; and
 2. Forward this report to Councillors Augimeri, Feldman, and Perruzza, and to Parc Downsview Park.

Approved

10. Travel Approval – American Association of
 Exporters & Importers Conference – New York City

 It is recommended that the Commission approve a travel request for Mr. Nash Lalji, Customs/Tax Analyst, to attend a three-day Annual Conference of the American Association of Exporters and Importers, in New York City from June 17 to June 19, 2007 at a total estimated cost of $3,900.

Approved

11. Geospatial Technology Review

. Rodo advised that in consultation with staff at the City of Toronto it was determined that this report did not require consideration by the City Budget Committee as proposed in the recommendation.

Chair Giambrone moved that the recommendation contained in the report be struck out and that the commission receive the report for information.

 The motion by Chair Giambrone carried.

12. Senior Management Review of the
 Safety System Minutes of January 8, 2007

It is recommended that the Commission receive for information, the minutes of the January 8, 2007 Senior Management Review of the Safety System meeting.

Received

13. 59 Maple Leaf – Service to Chaminade College School

It is recommended that the Commission:

1. Receive this report noting that:

- Direct bus service from Chaminade College School, via Queen’s Drive is not operationally feasible and is not recommended;

- TTC staff have suggested an alternative approach to improving the security of Chaminade College students wishing to use TTC services which involves the creating of a new entrance from the school yard to Maple Leaf Drive; and
 2. Forward this report to Councillor Di Giorgio and the Toronto Catholic District School Board.

Approved

a) TTC Student Discount Card

The Commission had before it a memorandum dated April 18, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – TTC Student Discount Card.”

Commissioner De Baeremaeker moved that the first bullet embodied in the recommendation be amended to read as follows:

- the TTC continue to issue the TTC student discount cards; that the TTC extend the school visitation program to include all schools starting in the September 2007 school year at a price of $5.00 per card; and the program remains mandatory.

The motion by Commissioner De Baeremaeker carried.

The Commission approved the second and third bullets embodied in the recommendation, as listed below:

- The proposed revisions to corporate policy 6.1.4 attached as appendix ‘A’ and originally submitted as commission report #9, February 27, 2007, be approved; and

- The recommendations in this response be forwarded to the Toronto Youth Cabinet.

The commission approved the report, as amended.

b) Use of No Sweat Shops or Buy Canadian Requirements

The Commission had before it a report dated April 18, 2007 entitled, “Staff Response to Commission Inquiry – Use of No Sweat Shops or Buy Canadian Requirements.”

The commission approved the recommendation contained in the report, as listed below:

“It is recommended that the commission:

1. Approve staff proceeding with a revision to the procurement policy to include a provision to ensure that garments, uniforms or other apparel items (garments) are purchased from responsible (no sweat shop) garment manufacturers; and

2. Revise the commission’s procurement policy to provide a preference for Canadian manufactured goods if prices and quality are equal.”

c) Emergency Services Response Times

The Commission had before it a memorandum dated April 18, 2007 from G. Webster, Interim Chief General Manager entitled, “Staff Response to Commission Inquiry – Emergency Services Response Times.”

The commission received the memorandum for information.

C-1 Councillor Frank Di Giorgio, dated December 19, 2006 regarding the re-routing of the Maple Leaf bus service to stop in front of Chaminade on Queen’s Drive.

The commission received the communication for information.

(Also see report no. 13 for minute)

C-2 Beth Jones, Toronto Environmental Alliance, dated April 16, 2007, submitting report entitled, “Rapid Transit for Toronto’s Inner Suburbs.”

Vice-Chair Mihevc moved that the communication and accompanying report be referred to the TTC service planning staff for consideration in the LRT consultation process and any further reports dealing with developing the Toronto Transit City initiative.

 The motion by Vice-Chair Mihevc carried.

 C-3 Stephen R. Morrison, Partner Cassels Brock & Blackwell, dated April 17, 2007, requesting that the report entitled, “Wheelchair Accessible Distance Based Taxi Service be referred to the next meeting in order that concerns outlined can be presented to the Commission.

The commission received the communication for information.

(Also see report no. 7 for minute)

a) Transit Friendly Density near Subway Stations

Commissioner De Baeremaeker submitted a communication dated April 4, 2007 requesting a provision for minimum density near any new subway line development.
The commission referred the communication to staff for report.

17. Procurement Authorization – Operation of Commuter Parking Lots

It is recommended that the Commission approve the issuance of a purchase order to the Toronto Parking Authority (TPA) in the total upset limit amount of $28,645,565 for the operation and maintenance (excluding snow clearing) of the Commission’s commuter parking lots for a ten-year term commencing July 1, 2007 to June 30, 2017.

Approved

18. Procurement Authorization Contract Amendment #2 –
Environmental Assessments for Transit Projects in the Eastern Waterfront

It is recommended that the Commission authorize contract amendment #2 in the amount of $110,000 to McCormick Rankin Corporation for the completion of environmental assessment studies in the East Bayfront and West Don Lands study areas, increasing the total upset limit contract amount from $1,202,000 to $1,312,000.

Approved

19. A New Class Environmental Assessment Process for Transit Projects

Chair Giambrone moved that recommendation no. 2 embodied in the report be amended by deleting the words “public works and infrastructure” and replaced in lieu thereof with “planning and growth management” so such recommendation reads as follows:

“2. Forward this report to the City of Toronto planning and growth management committee and, ultimately, Toronto city council for comment and endorsement.”

The motion by Chair Giambrone carried.

The commission approved recommendation no. 1 embodied in the report, as listed below:

1. Endorse the attached new draft chapter of the municipal class Environmental Assessment (EA) document, which will establish a class ea process for municipal transit projects, noting that:

- the draft class Environmental Assessment (EA) process for municipal transit projects was developed with full participation by TTC staff, and is intended to provide a more-streamlined ea process specifically for municipal transit; 
- the new class ea process for transit will be created by adding a new “chapter” to the Ontario Municipal Engineers Association’s class EA document that already governs three separate classes of projects - municipal roads, water, and wastewater;
- this new class ea process will apply to all municipal transit projects except for new or extended subway lines which will continue to follow the more-extensive individual ea process;
- with this new class ea process in place, the time required to complete ea studies for projects such as new light rail transit lines, which must currently follow the individual ea process, can be reduced by more than one year
- the draft new class EA chapter is being circulated to Ontario municipalities and is being made available to the general public for comment and, based on the current schedule, final approval from the minister of the environment is expected in the summer/fall of 2007;
- the Ministry of the Environment is conducting separate initiatives to find ways to further reduce the time required for other parts of the ea process, such as when the minister receives objections to an ea study;”

The commission approved the report, as amended.

20. Notice of Award – Procurement Authorization – Supply of Trolley Wire

It is recommended that the Commission receive the notice of award of Chair Giambrone, Vice-Chair Mihevc and the Interim Chief General Manager authorizing the issuance of a purchase order to Milrail Incorporated in the amount of $343,140.00 including applicable taxes for 86,000 feet of trolley wire that will be used for the Commission’s overhead streetcar system over the next two years.

Received

21. Notice of Award – Procurement Authorization – Supply of 1000 MCM Cable

It is recommended that the Commission receive the notice of award of Chair Giambrone, Vice-Chair Mihevc and the Interim Chief General Manager authorizing the award for inventory, of a contract to Anixter Canada Incorporated for the supply of 7,000 meters of 1000 MCM Cable in the amount of $521,094.00 including applicable taxes.

Received

22. Notice of Award – Procurement Authorization – Supply of 1500 MCM Cable

It is recommended that the Commission receive the notice of award of Chair Giambrone, Vice-Chair Mihevc and the Interim Chief General Manager authorizing the award for inventory, of a contract to Anixter Canada for the blanket order supply of 12,500 feet of 1500 MCM Cable in the amount of $416,812.50 including applicable taxes.

Received

A) Commissioner De Baeremaeker – Equinox Development Site

Moved By:  Commissioner De Baeremaeker

Seconded By: Chair Giambrone

Whereas: the City of Toronto signed a section 37 agreement with the developers of the Equinox project at the Scarborough Civic Centre that called for the construction of a pedestrian bridge to connect the Equinox condo project to the Scarborough town centre LRT station.

Whereas: over four years after the agreement was signed the pedestrian bridge has not been built and final bridge specifications have not been agreed upon.

Whereas: the local community has stated that their first priority is to replace local school yard playground equipment and improve local parks and Albert Campbell square, and that their second priority is to enclose the existing entrance to the Scarborough town centre LRT station, and that their third priority is the new pedestrian bridge that is still in the planning/design stages.

Be it resolved that: the Toronto Transit Commission support the deferral of the construction of the pedestrian bridge at the equinox development site.

And further be it resolved that: the Toronto Transit Commission support the construction of this pedestrian bridge after the local councillor has had the opportunity to work with Toronto Transit Commission staff, local residents and local developers to finalize the construction of the bridge.

And further be it resolved that: the Toronto Transit Commission support amending the section 37 agreement to allow the existing funding commitment by the developer/builder to be used for local community benefits including parks improvements, playground equipment improvements at local schools and public improvements to the Albert Campbell square.

And further be it resolved that: the Toronto Transit Commission and city ensure that the developer/builder and the equinox condo corps. Provide access to the eventual builder of the pedestrian bridge.

And further be it resolved that: the Toronto Transit Commission request that the City of Toronto examine possible improved pedestrian access and protection into the existing entrance of the Scarborough Town Centre LRT station.

The commission noted the foregoing motion which will be considered at the next meeting.  

The meeting adjourned at 4:05 p.m.