Board Meeting - December 6, 2007

A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Thompson, S. Hall, B. Saundercook, P. Milczyn, G. De Baeremaeker and A. Perruzza (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), S. Reed Tanaka (Manager - Engineering), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Executive Director - Human Resources), A. Smith (Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator – Secretariat Services) were present.

A. Giambrone was in the Chair.

H. Wax, Chair, TTC Advisory Committee on Accessible Transportation was also present.

J. O’Grady, Chief Safety Officer was present for Item No. 14.
W. Dawson, Superintendent, Route and System Planning and T. Lastman, City Planning were present for Item No. 17.

Commissioner De Baeremaeker declared an interest with respect to Item No. 9 entitled, “Extension of the Accessible and Sedan Taxi Contracts”, as a member of his staff is related to one of the company owners noted in the report. Commissioner De Baeremaeker took no part in the discussion or decision made by the Commission concerning the above matter.

Commissioner Hall moved that the Commission approve the minutes from meeting no. 1889 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Hall carried.

• Committee of the Whole Agenda – December 6, 2007

The Commission received the Committee of the Whole agenda from the meeting held on December 6, 2007.

• Committee of the Whole Resolutions

Vice-Chair Mihevc moved that the Commission meet as the Committee of the Whole at 9:00 a.m., or later, on a date to be determined in December and on Wednesday, January 23, 2008 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) New Year’s Eve Service – Chair Giambrone

Chair Giambrone moved that his communication dated December 5, 2007 entitled, “new year’s eve service” be introduced for the consideration of the commission.

The motion by Chair Giambrone carried on a two-thirds vote.

Chair Giambrone moved that the TTC provide subway and surface free of charge to customers from 12:01 a.m. until the end of currently planned service on January 1, 2008, subject to the general counsel reviewing whether there is a legal reason why the TTC should charge a nominal fee of one cent or more.

Commissioner De Baeremaeker moved an amendment to Chair Giambrone’s motion by deleting the wording after “2008”, so that the motion would read as follows:

“Chair Giambrone moved that the TTC provide subway and surface free of charge to customers from 12:01 a.m. until the end of currently planned service on January 1, 2008.”

Chair Giambrone called for a vote on Commissioner De Baeremaeker’s motion.
The motion by Commissioner De Baeremaeker lost.

Chair Giambrone called for a vote on his motion.

The motion by Chair Giambrone carried.

Chair Giambrone moved that the subway remain in operation until 4 a.m. on January 1, 2008.

The motion by Chair Giambrone carried.

Chair Giambrone moved that staff be directed to meet with representatives from MADD about their participation in this program.

The motion by Chair Giambrone carried.

1. Transit City Light Rail Plan: Evaluation and Comparison of Routes
   M. Stambler, Manager, Service Planning gave a PowerPoint presentation with respect to this matter.
   The Commission received the presentation for information.
2. TTC Environmental Plan – Initiatives and Implementation
   S. Reed Tanaka, Manager, Engineering gave a PowerPoint presentation with respect to this matter.
   The Commission received the presentation for information.

Chair Giambrone moved that the Commission adopt the recommendation contained in the staff report, as listed below:
“It is recommended that the Commission:

A) endorse the environmental initiatives and implementation strategy outlined in the report, noting that the TTC:

• Provides an alternative to car travel in the city of Toronto replacing on average more than 1 million vehicle-trips daily;
• Is implementing the ridership growth strategy which is a longer-term initiative of improving quality-of-service standards to encourage greater transit use in the city in support of the city’s official plan;
• Has developed the Toronto transit city – light rail plan, to expand its service across all parts of the city which will contribute significantly to achieving the city of Toronto’s climate change and air quality targets;
• Currently operates 150 diesel/electric hybrid buses, with plans to operate up to 230 by year end, and with 334 being added to the fleet by 2008, which will result in one third of the fleet being hybrids, and with 45% of the fleet being hybrids by 2010;
• Uses B5 bio-diesel fuel for all buses and non-revenue vehicles when fuelled on property, which is the largest bio-diesel hybrid bus fleet in Canada;
• Has continuously improved its solid waste diversion rate from 18% in 2000 to 73% in 2006 and plans to achieve an 80% diversion rate by 2010;
• Has reduced the use of hazardous materials by 55%;
• Has pilot projects for both a green roof and a cool roof which were approved by the Commission in June 2007; and
• Is purchasing, and intends to purchase, new subway and streetcar vehicles that include developments specifically targeted at improving energy efficiency, reducing hazardous materials and identifying end-of-life recycling plans;

B) direct staff to prepare a green fleet plan in 2008 consistent with the city of Toronto’s green fleet plan;

C) direct staff to work with Toronto Hydro Energy Services Inc. To study and implement the use of alternative energy sources, and further electrical energy conservation, efficiency and demand management strategies through capital and operating projects;

D) direct staff to continue the lighting replacement program in order to achieve further efficiencies and to continue the study of light-emitting diode (led) technology for possible use by the TTC;

E) direct staff to purchase 25% of its electricity from renewable or sustainable sources by 2012, subject to approval of the funds required;

F) direct staff to continue reducing the use of hazardous materials and report in 2008 on the plan to achieve further reductions;

G) direct staff to continue reducing the amount of solid waste produced and to report in 2008 on the plan to manage organic waste using green bins and to achieve an 80% diversion rate by 2010;

H) direct staff to submit a green procurement policy for approval in 2008 in order to make environmental improvements to purchasing practices;

I) direct staff to use pilot projects to study and establish the design standards required for the Toronto green development standard, and to submit a report on the pilot projects necessary to implement the Toronto green development standard in 2008; and

J) approve funds in the amount of $200,000 in the 2008 operating budget for a study to establish the TTC’s baseline measures and key environmental priorities in order to meet Toronto City Council’s established targets for greenhouse gas emissions and smog causing pollutants.”

The motion by Chair Giambrone carried.

Vice-Chair Mihevc moved that staff be requested to report back in conjunction with city staff on bio-fuels, in particular focusing on research that seems to indicate the loss of lands for food production, and possible policy changes that the TTC may need to adopt.
The motion by Vice-Chair Mihevc carried.

Commissioner De Baeremaeker moved that staff be requested to report back on the feasibility of increasing the amount of electricity from renewable or sustainable sources to levels such as 35%, 45%, 55% and 65%.

The motion by Commissioner De Baeremaeker carried.

a) TTC Service – 501 Queen Streetcar

Renee Knight
(Submitted petition)

The Commission received the deputation, noting that a staff report will be coming forward on this matter at the January 23, 2008 meeting.

b) Report No. 17 – Streetcars on Cherry Street and Sumach Street Serving the West Don Lands Development

Julie Beddoes
West Don Lands Committee

Councillor Pam McConnell
City of Toronto

The Commission received the deputations.

(also see report no. 17 for minute)

c) Report No. 9 – Extension of the Accessible and Sedan Taxi Contracts

Mohammed Hakimzadah
ABC Taxi Company

The Commission received the deputation.

(also see report no. 9 for minute)

a) TTC Service – 501 Queen Streetcar

Renee Knight
(Submitted petition)

The Commission received the deputation, noting that a staff report will be coming forward on this matter at the January 23, 2008 meeting.

b) Report No. 17 – Streetcars on Cherry Street and Sumach Street Serving the West Don Lands Development

Julie Beddoes
West Don Lands Committee

Councillor Pam McConnell
City of Toronto

The Commission received the deputations.

(also see report no. 17 for minute)

c) Report No. 9 – Extension of the Accessible and Sedan Taxi Contracts

Mohammed Hakimzadah
ABC Taxi Company

The Commission received the deputation.

(also see report no. 9 for minute)

 a) Procurement Authorization – Wilson Bus Garage – Drainage Modifications Contract C1-19

It is recommended that the Commission authorize the award of a contract submitted by Sam Rabito Construction Ltd. (Rabito) in the amount of $1,417,288.90 for Contract C1-19, Wilson Bus Garage – Drainage Modifications.
Approved

b) Procurement Authorization – Supply of Hilti Tools and Materials

It is recommended that the Commission approve the issuance of a purchase order for supply of Hilti tools and materials to Hilti Canada Corporation (Hilti) in the total upset limit of $1,700,000 for a three year term from January 7, 2008 to January 7, 2011.

Approved

 a) Purchase Authorization Amendment CN Rail Siding

Relocation and Signalized Level Crossing for York University Busway

It is recommended that the Commission authorize a Purchase Order Amendment to CN Rail, Purchase Order No. C11PM06858 for an increase in the amount of $1,830,000 for the construction of the Esso siding relocation track work and signalized level crossing. Work is to be performed at the intersection with the planned York University Busway in the Finch Hydro corridor between Alness Street and Keele Street.

Approved

b) Procurement Authorization Amendment – Inventory and Purchasing
It is recommended that the Commission authorize:

VWO/Inventory

a) A Purchase Order Amendment for an increase of $1,069,462.28 to a revised total upset limit of $9,873,863.48 to IFS North America Inc. (IFS) for the Vehicle Work Order/Inventory Replacement system.

Purchasing

a) A Purchase Order Amendment for an increase of $833,327.85 to a revised total upset limit of $4,393,114.17 to IFS North America Inc. (IFS) for the Purchasing Module Replacement system.

Approved

c) Procurement Authorization Amendment

Design Services Fall Prevention - Miscellaneous
Locations Contract G85-175 Contract Amendment 1
It is recommended that the Commission authorize Contract Amendment No. 1 to Hatch Mott MacDonald Ltd. (HMM) in the amount of $900,000.00 for Fall Prevention Design Services – Miscellaneous Locations, to continue the surveys, certifications of existing systems and to begin development of designs.

Approved

d) Procurement Authorization Amendment Detailed Design Consultant

Services Victoria Park Bus Terminal Contract E85-22 Amendment No. 2
It is recommended that the Commission authorize issuance of Contract Amendment No. 2 to Stevens Group Architects Inc. for Detailed Design Consultant Services – Victoria Park Bus Terminal in the amount of $270,000 for enhancement and upgrades to original project scope items: pedestrian bridge refurbishment and provision for green roofs.

Approved

5. Proxy to Vote Toronto Transit Commission

Shares in Toronto Transit Consultants Limited

It is recommended that the Commission approve the attached proxy to exercise the 1,000 Toronto Transit Commission shares in Toronto Transit Consultants Limited for any Toronto Transit Consultants Limited Shareholders Meeting that is held during the year 2008.

Approved

6. Proxy to Vote Toronto Transit

Commission Shares in Toronto Coach Terminal Inc.

It is recommended that the Commission approve the attached proxy to exercise the 10,000 Toronto Transit Commission shares in Toronto Coach Terminal Inc. for any Toronto Coach Terminal Inc. Shareholders Meeting that is held during the year 2008.

Approved

7. TTC Corporate Policy Review – Policy 6.5.1 Naming of Buildings

It is recommended that the Commission approve the following TTC Corporate Policy, which is attached hereto as Appendix ‘A’:

• Policy 6.5.1 Naming of Buildings

Approved

8. TTC Corporate Policy Review – Policy 13.3.4 Annual Report

Chair Giambrone moved that this matter be referred back to staff for further review and discussion around the possibility of enhancing information content in the annual report beyond the standard financial information.

The motion by Chair Giambrone carried.

9. Extension of the Accessible and Sedan

Taxi Contracts: Wheel-Trans Operations

It is recommended that the Commission approve:

1. An increase of $15,100,000 to the total upset limit amount for the accessible taxi contracts from $79,464,800 to $94,564,800 and an extension of the existing contracts by up to one year to December 31, 2008;

2. The extension to current three (3) sedan based taxi contracts: Beck Taxi Limited, Arrow Cab Limited, and East End Taxi, by up to six (6) months from January 1, 2008 to July 5, 2008 for an increase of $3,100,000 to the total upset limit amount for sedan based taxi service contracts from $32,194,200 to $35,294,200; and

3. Delegating to the Chief General Manager the authority to allocate the funds between the current accessible taxi contractors willing to accept the revised terms and conditions for a one-year extension to their current contracts.

Approved

before it a memorandum dated December 6, 2007 from G. Webster, Chief General Manager entitled, “Staff Response to Commission Inquiry – Budget Matters.”

10. Staff Response to Commission Inquiry

a) UWE Status Update

The Commission had before it a memorandum dated December 6, 2007 from G. Webster, Chief General Manager entitled, “Staff Response to 
Commission Inquiry – UWE Status Update.”

The Commission received the memorandum for information.

b) Replacement of Handmade Signage and Clutter at Collector Booths

The Commission had before it a memorandum dated December 6, 2007 from G. Webster, Chief General Manager entitled, “Staff Response to Commission Inquiry – Replacement of Handmade Signage and Clutter at Collector Booths.”

The Commission received the memorandum for information.

c) Budget Matters

The Commission had before it a memorandum dated December 6, 2007 from G. Webster, Chief General Manager entitled, “Staff Response to Commission Inquiry – Budget Matters.”

The Commission received the memorandum for information.

d) Customer Input Regarding Seating Preferences
The Commission had before it a memorandum dated December 6, 2007 from G. Webster, Chief General Manager entitled, “Staff Response to Commission Inquiry – Customer Input Regarding Seating Preferences.”

Chair Giambrone moved that this matter be referred to the 2008 budget process for review and consideration.

The motion by Chair Giambrone carried.

e) Cleanliness Audit Update

The Commission had before it a memorandum dated December 6, 2007 from G. Webster, Chief General Manager entitled, “Staff Response to Commission Inquiry – Cleanliness Audit Update.”

The Commission received the memorandum for information.

C-1 B. Hall, Chief Commissioner, Ontario Human Rights Commission dated November 9, 2007 entitled, “Toronto Transit Commission’s letter and report on the initial proposed transportation accessibility standard.”

The Commission received the communication for information.

C-2 Jessica Hickman, dated November 21, 2007, forwarding comments regarding cell phone access in subway stations and requesting opportunity to speak at the commission meeting on January 23, 2008.

The Commission referred the communication to the chief general manager to work with Ms. Hickman around her issues with cell phone access in subway stations and report back at the next meeting.

Chair Giambrone also noted that the Commission at an in camera session approved the following:

1. The Commission authorize staff to issue a request for expression of interest (reo) to determine the interest of cellular phone carriers in providing cellular coverage in subway stations at their expense, and to estimate the potential revenue stream for the ttc.

2. Prior to the issuance of the REOI, that staff consult with Ontario’s information and privacy office to determine the applicability of privacy guidelines and regulations; and

3. Staff further review public Wi-Fi after additional operational experience has been obtained, and interference issues better understood.”

C-3 Helen Hanson, dated November 26, 2007 requesting response to the questions raised in her communication.
The Commission referred the communication to staff for reply.

C-4 Joe Clark, dated December 3, 2007 forwarding comments with respect to staff report 10b) entitled, “Staff Response To Commission 
Inquiry – Replacement of Handmade Signage and Clutter at Collector Booths.”
The Commission received the communication for information.
(also see item 10b) for minute)

C-5 Joe Clark, dated December 4, 2007 forwarding proposal for typographic improvement for stations on the Yonge subway line.

The Commission received the communication for information.

C-6 Joe Clark, dated December 4, 2007 forwarding proposal to initiate a design competition relating to Union Station.

The Commission received the communication for information.

C-7 Joe Clark, dated December 4, 2007 forwarding comments with respect to the Pape Station Modernization Project.

The Commission received the communication for information.

C-8 Joe Clark, dated December 4, 2007 extending invitation to conduct a TTC Type and Tile Tour for Commissioners and staff.

The Commission referred the communication to staff to coordinate a response to Mr. Clark.

C-9 Joe Clark, dated December 5, 2007 requesting an opportunity to speak on the issue of renovations at Pape Station at the Commission 
Meeting on January 23, 2008.

The Commission referred the communication to staff to work with Mr. Clark to make him aware of upcoming reports around Pape station so he can have the opportunity to come before the Commission when the reports are submitted.

C-10 Hamish Wilson, dated December 5, 2007 forwarding comments with respect Item No. 1 entitled, “Transit City Light Rail Plan: Evaluation and Comparison of Routes.”

The Commission received the communication for information.

(Also see item no. 1 for minute)

 13. Chief General Manager’s Report Periods 8, 9 and 10 – August 5, 2007 to November 3, 2007

It is recommended that the Commission forward a copy of this report to the City of Toronto Budget Committee, and each City of Toronto Councillor for information noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

Approved

14. Procurement Authorization Consultant Services Sustainable Safety Culture J. O’Grady, Chief Safety Officer gave a PowerPoint presentation with respect to this matter.

The Commission received the presentation for information.

Chair Giambrone moved that the commission approve the recommendation contained in the report, as listed below:
“It is recommended that the commission authorize the award of a performance based contract to Behavioural Science Technology Inc. (BST) for sustainable safety culture services for a three year term in the fixed fee amount of $7,244,686.61. The contract is structured such that the consultant has reduced their standard fixed fee by 20% ($1,566,418.73) which will become a performance pay component.

If BST does not achieve a greater than 40 percent reduction in the lost time injury rate (LTIR) at the end of the three year performance period, TTC is not required to pay any additional fees.

If BST achieves between a 40 to 60 percent reduction in the LTIR at the end of the three year performance period, TTC is required to pay an additional lump sum amount of $1,566,418.73.

IF BST achieves a greater than 60 percent reduction in the LTIR at the end of the three year performance period, TTC is required to pay an additional lump sum amount of $3,132,837.46. Based on the performance achieved by BST the table below summarizes the total final cost of the contract.

*Recommended

In addition, as BST is not licensed to collect Ontario retail sales tax, the Commission will have to self-assess the 8% ORST on the software, which results in an additional $3,049.20 bringing the total amount to be authorized to $10,380,573.27.”

The motion by Chair Giambrone carried.

15. Purchase Order Amendment – Excavation and Paving 2007 Surface Track Program

It is recommended that the Commission approve the issuance of a Purchase Order Amendment (PC49632), to the City of Toronto – Transportation Services, to increase the total contract amount by $2,300,000, bringing the total revised upset limit amount to $14,500,000. This amendment covers the Commission’s cost of excavation and paving within the streetcar track allowance. This work will be completed by the City of Toronto in 2007.

Approved

16. Kipling and Islington Station Improvements Preliminary Design

It is recommended that the Commission:

1. Approve the preliminary design for Islington Station and Kipling Station East Entrance, subject to City of Toronto Site Plan Approval requirements;

2. Approve the preliminary design for the remainder of Kipling Station and request GO Transit to:

a) Address comments received by the public through the November 2007 Open House, City of Toronto Design Review Panel and City Planning;

b) Adopt Option B as the preferred design for the North Entrance; and

c) Take into consideration future provisions for Light Rail Transit (LRT); and

3. Forward this report to Mississauga Transit and GO Transit (GO) for information.

Approved

Commissioner Milczyn moved:

1. That for the Auckland parking lots, staff be directed to amend the memorandum of understanding to include a commitment from go transit to a public consultation process similar to that outlined in the site plan control process to respond to community concerns to the satisfaction of City Planning staff, TTC and the local area Councillor; and

2. That staff be directed to report back on the above subject at a future Commission meeting.

The motion by Commissioner Milczyn carried.

Commissioner Milczyn moved that staff be requested to consult with representatives of the taxi industry on the appropriate locations and facilities for taxi stands at Kipling and Islington stations.

The motion by Commissioner Milczyn carried.

Commissioner Milczyn moved that the Chief General Manager be directed to write to the Minister of Transportation, with a copy to the Mayor of Mississauga, requesting his review that the design of the Kipling station be able to accommodate a future LRT as contemplated in the Province’s “Move Ontario 2020” plan, and that the Kipling station project is adequately funded to accommodate this.

The motion by Commissioner Milczyn carried.

17. Streetcars on Cherry Street and Sumach

Street Serving the West Don Lands Development

W. Dawson, Superintendent, Route and System Planning gave a PowerPoint presentation with respect to this matter.

The Commission received the presentation for information.

Chair Giambrone moved that the Commission approve the recommendation contained in the report, as listed below:

“it is recommended that the commission:

1. Approve the conceptual design for streetcars operating in their own right-of-way on the east side of Cherry Street and Sumach Street between the CN rail corridor and King Street to serve the planned West Don Lands development area as described in this report, noting that:

• The recommended transit right-of-way and facilities will be constructed as part of the larger project to reconstruct Cherry Street and Sumach Street which is being undertaken and funded by Waterfront Toronto;
• The development of the preferred design has been a joint initiative between the waterfront Toronto, the City Of Toronto and the TTC which has included an extensive public input process and a significant emphasis on excellence in urban design;
• This report has been prepared jointly by TTC staff and City of Toronto staff who concur with the recommendations presented here;
• The recommended design addresses City of Toronto Council’s concerns related to reducing the width of the roadway on Cherry Street and including dedicated bicycle facilities in the design;
• TTC and Waterfront Toronto staff are developing a delivery agreement for TTC involvement in the design and construction of the project to ensure that the resulting transit facilities are acceptable to the TTC;
• Road, transit and associated urban realm improvements are planned for design in 2008/2009 and constructed in 2009/2010. Opening day for the transit operation is expected in late 2010;
• Initially the service on the line will operate to and from downtown, and will be co-ordinated with the existing 504 king service. The design of the new line also permits future operation to and from the east on King Street, when demand warrants;

2. Request that Toronto City Council:

A) Authorize the chief general manager of the TTC, the General Manager of Transportation Services, and the Chief Planner And Executive Director of Planning to issue a notice of completion and to file the environmental study report for the west don lands transit environmental assessment in the public record for a minimum 30-day period in accordance with the municipal class environmental assessment;

B) authorize the installation of traffic control signals at the intersections on cherry street at front street east and cherry street at mill street coincident with the reconstruction of and provision of streetcar service on Cherry Street;

C) authorize the Chief Planner and Executive Director of Planning to bring forward a report on any amendments necessary to schedule a of by-law no. 346-2003 of the central waterfront secondary plan (opa 257), as amended, to provide for the recommended design, and reduction in planned rights-of-way, upon approval of the environmental study report under the environmental assessment act; and

3. Forward this report to Councillor McConnell, the Toronto and District School Board, Waterfront Toronto, and the Ontario Realty Corporation for information.”

Vote:

Adoption of Chair Giambrone’s motion.

Yes – 6
Chair Giambrone, Vice-Chair Mihevc, Commissioner De Baeremaeker, Commissioner Hall, Commissioner Milczyn, Commissioner Thompson

No – 0

Carried unanimously

Commissioner De Baeremaeker moved that staff be requested to work with the local Councillor and the West Don Lands Committee during the detailed design process, with a goal to ensure that within the existing right-of-way that all bicycle lanes achieve a 1.8 metre width.

The motion by Commissioner De Baeremaeker carried.

The meeting adjourned at 4:25 p.m.