Board Meeting - January 31, 2007

Nil

• Meeting No. 1877 – December 13, 2006

Nil

• Meeting – February 27, 2007

Deputations – 2:00 p.m.

1. Presentations
• Presentation to former TTC Chair Howard Moscoe
• Presentation: “Cleanliness Audit of Stations and Vehicles”
2. Budget Matters
• 2007 TTC Operating Budget
• 2007 Wheel-Trans Operating Budget
• 2007-2011 TTC Capital Program and 10-Year Capital Forecast
3. Procurement Authorizations
• Procurement Authorization Arrow Road Garage Air Piping Upgrades Contract V1-10
• Procurement Authorization Consultant Design Services Contract G85-226
• Procurement Authorization Design Services – Wheel-Trans Facility – Renewal Program Contract WT85-7 Contract Amendment No.1
• Procurement Authorization Lakeshore Garage – Parking Deck Rehabilitation Contract WT1-18
• Procurement Authorization Project Management Contract G85-211
• Procurement Authorization Testing and Inspection Services - Triennial Contract Contract G85-225
• Procurement Authorization - Supply of Hand and Cutting Tools
• Procurement Authorization – Contract Amendment C31D01836-19 Speed Control System – Additional Training
• Procurement Authorization – Preventive Maintenance Program for Underground Storage Tank Systems
• Procurement Authorization – Supply and Installation of Lighting Poles – Yonge Subway Open Cut from Bloor to Summerhill Stations
• Procurement Authorization – TTC Portion of Cleaning and Coating on Queen Street Viaduct over the Don Valley
• Procurement Authorization – Wheelchair Accessible Taxi Service – Pilot Project
• Procurement Authorization - Supply and Install One Bus Simulator
• Procurement Authorization For Dry Cleaning of Uniform Garments for a Three Year Period
• Procurement Authorization - For the Supply of Pest Control Services
• Purchase of T1 Door Lock Assemblies
• Purchase of Rail Enclosures
4. Procurement Authorization Amendments
• Purchase Order Amendment Authority Arrow Road and Wilson Bus Garages Overhead Speed Doors Contract G60-154
• Procurement Authorization - Purchase Order Amendment for the Supply of Miscellaneous Hardware
• Procurement Authorization – Purchase Order Amendment for the Supply of Subway Car Cleaners
5. Other Business
• Environmental Assessments for Transit Projects in the Eastern Waterfront – Procurement Authorization Contract Amendment
• Summary of Authorized Expenditures Between $100,000 to $200,000 for the Period November 1, 2006 to November 30, 2006
• Waterfront West Streetcars Environmental Assessment - Terms of Reference (Presentation Available)
• Declaration of Surplus - 230 Buses
• TTC Procedural By-Law
• 2007 Commission Meeting Schedule
• (Report Withdrawn)
• 67 Pharmacy – Through Service at Sheppard Avenue
• Accessible Transit Service Plan – 2006 Status Report
• 29 Dufferin Bus Route – Service to Exhibition Loop
• Service to New McNicoll/Kennedy Loop
• Status Report : Bicycle Racks on New Buses
• Results of Consultation – Service Improvements for 2006
• Customer Input Regarding Seating Preferences
6. Staff Response To Commission Inquiry
• Surface Vehicle Safety Camera System Rollout Plan
7. Correspondence – See Attached
8. New Business – See Attached

9. Supplementary Reports
• Customer Information Systems
• TTC Website Redesign - Update

A. Giambrone (Chair), J. Mihevc (Vice-Chair), B. Saundercook, S. Hall, G. De Baeremaeker, M. Thompson, P. Milczyn , S. Bussin and A. Perruzza (Commissioner s), G. Webster (Interim Chief General Manager), V. Rodo (General Manager – Executive  & General Secretary), R. Cornacchia (Acting General Manager – Operations), S. Ghaly (Acting Chief Project Manager, Construction), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director - Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), R. Thacker (General Superintendent, Wheel-Trans), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

A. Giambrone was in the Chair.

Minutes Of Previous Meetings

Vice-Chair Mihevc moved that the Commission approve the minutes from meeting no. 1877 and that the Chair and General Secretary be authorized to sign the same.

The motion by Vice-Chair Mihevc carried.

Nil

Committee Of The Whole Resolution

Vice-Chair Mihevc moved that the Commission meet as the Committee of the Whole on Tuesday, February 27, 2007 at 9:00 a.m., or later, to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Report No. 2b) - 2007 Wheel-Trans Operating Budget

Carol Anne Monet

Jose Rhodes

The Commission received the deputations.

(see item no. 2b for minute)

b) Report No. 2c) – 2007-2011 TTC Capital Program & 10-Year Capital Forecast

Councillor Janet Davis
City of Toronto

The Commission received the deputation.

(see item no. 2c for minute)

c) Requests for Additional Periods of

Operation on the 32D Eglinton West Bus Route

The deputants in, consultation with Chair Giambrone, agreed to defer their presentations until the February 2007 meeting, pending submission of a staff report on this matter.

Chair Giambrone moved that the Commission receive the communication submitted by Councillor Nunizata, and request staff to report back on this request for service at the February 2007 Commission meeting.

The motion by Chair Giambrone carried.

d) Report 5h) - 67 Pharmacy – Through Service at Sheppard Avenue

Councillor Norm Kelly

The Commission received the deputation.

(see report 5h for minute)

e) Signage and Wayfinding at the TTC

Joe Clark

The Commission received the deputation.

Commissioner  Milczyn  moved that staff be requested to report back on the issues raised in Mr. Clark’s deputation, including an update on the comprehensive study previously undertaken by the TTC on signage and way finding.

The motion by Commissioner Milczyn carried.

Commissioner Perruzza moved that staff be requested to include in their report the rationale for no longer using escalator signage indicating “stand right – walk left”.

The motion by Commissioner Perruzza carried.

Chair Giambrone moved that staff be requested to distribute a copy of Mr. Clark’s submission to each Commissioner.

The motion by Chair Giambrone carried.

f) Report 3l – Procurement Authorization

WheelChair Accessible Taxi Service – Pilot Project

Mohammed Hakim Zadah
ABC Taxi

Barry Horosko
Bratty and Partners
On behalf of Associated Toronto Taxicab Co-operative Limited)

Mehari Abera

Prince Darquah

Shiddo Mohamud

Ikram Freed

Stan Makuch
Cassels Brock Blackwell
(On behalf of Accessible Transportation Association of Ontario)

The Commission received the deputations.

(see report 3l for minute)
  
Notice Of Motions - Nil

Nil

a) Presentation to former TTC Chair Howard Moscoe

On behalf of the Commission and its employees, G. Webster, Interim Chief General Manager and Chair Giambrone thanked Councillor Moscoe for his valued contribution to the Toronto Transit Commission over the past fourteen years.

b) Cleanliness Audit of Stations and Vehicles

The Commission had before it a memorandum dated January 31, 2007 from G. Webster, Interim Chief General Manager entitled, “Presentation – Cleanliness Audit of Stations and Vehicles.”

The Commission deferred the presentation until its next meeting.

Chair Giambrone moved that staff be requested to report back in three months and then again in six months on the effectiveness of the cleanliness efforts, and specifically comment on the following:

• cost to replace metal ceiling slats;
• co-ordination between station and tunnel cleaning in station areas and the impact of another crew of track and structure employees to improve the cycle of station tunnel related cleaning; and
• additional work required to address superficial or appearance maintenance work especially on the ceilings.

the motion by Chair Giambrone carried.

a) 2007 TTC Operating Budget

M. Stambler, Manager, Service Planning gave a PowerPoint presentation entitled, “TTC Budgets and City-Building”.

M.Roche, Chief Financial Officer gave an overhead slide presentation entitled, “2007 TTC Operating Budget Overview”.

the Commission received the presentations for information.

Vice-Chair Mihevc moved that the Commission approve the following staff recommendations, in principle only, and that the TTC and city budget committees be requested to come forward with options to balance the 2007 TTC operating budget:

“it is recommended that the Commission:

1. Approve the 2007 TTC operating budget (summarized in exhibit 1 – revised) as described in this report and the following accompanying reports:

• TTC 2007 operating budget overview
• TTC 2007 departmental goals & objectives
• TTC 2007 organization charts
•T TC 2007 detailed operating budget (blue book)

2. Consider this report in concert with:
a) the 2007 Wheel-Trans operating budget
b) the 2007-2011 capital program and 10-year capital forecast

3. Note that based on flat-lined city of Toronto operating subsidy levels, the TTC 2007 operating budget includes a base budget shortfall of $34 million as summarized below:

expenditures / $1,090.9 million
revenues /  811.1 million
subsidy needed / 297.8 million
estimated city operating subsidy / 246.3 million

shortfall / $ 33.5 million

based on current fare structure.

4. Approve the contribution of any 2006 net operating surplus to the TTC stabilization reserve fund for utilization against the 2007 TTC operating budget shortfall.

5.Forward this report to the City of Toronto requesting approval of:

a) the city’s 2007 transit operating subsidy to the TTC;

b) confirmation of the establishment of an additional long-term subsidy receivable in the amount of $17.6 million to cover post-retirement benefit non-cash expenses consistent with previous accounting treatment approved by council; and

c) the contribution of any 2006 net operating surplus to the TTC stabilization reserve fund for utilization against the 2007 TTC operating budget shortfall.

6. Forward this report to the Ontario Minister of Transportation, the Honourable Donna Cansfield, the Ontario Minister of Public Infrastructure Renewal, the Honourable David Caplan, and to the Ontario Minister of Finance, the Honourable Gregory Sorbara, for information.

7. Forward this report to the Federal Minister of Transport, Infrastructure and Communities, the Honourable Lawrence Cannon, for information.

8.Forward this report to Rob McIsaac, Chair of the Greater Toronto Transportation Authority, for information.”

The motion by Vice-Chair Mihevc carried.

Chair Giambrone moved the following:

1. that staff be requested to report back to the TTC property re-use & revitalization committee on the additional resources required to actively pursue property development opportunities associated with TTC/City properties, specifically commenting on the use of contract employees for a specified period and consider this during the resolution of the 2007 operating budget.

2. that staff be requested to report back to the Commission on opportunities to reduce hydro expenses and consider an amendment to the 2007 operating budget to identify these savings along with any resources necessary to achieve those objectives; and further that staff also report back on identifying existing staff to act as the key point person on these environmental files.

3. that the Commission approve allocating $250,000 from hydro savings to provide more surface and subway service during 2007 Nuit Blanche and New Years Eve, and that staff report back with a service design.
4. that the 2007 TTC operating budget be amended to add three solicitors, one legal assistant and one legal clerk for a gross cost of $499,200 and that the budget for accident claims be reduced by an equal amount for a net budget impact of nil.

The motions by Chair Giambrone carried.

The Commission approved the staff report, as amended.

Vice-Chair Mihevc moved that TTC staff and Commissioners explore using the presentation entitled, “TTC budgets and city-building” as the basis of a public consultation and discussion document on the future of the TTC in the city of Toronto.

the motion by Vice-Chair Mihevc carried.

b) 2007 Wheel-Trans Operating Budget

R. Thacker, General Superintendent, Wheel-Trans gave a PowerPoint presentation entitled, “Wheel-Trans Operations 2007 Budget Presentation”.

The Commission received the presentation for information.

Vice-Chair Mihevc moved that the Commission approve the following staff recommendations, in principle only, and that the TTC and city budget committees be requested to come forward with options to balance the 2007 Wheel-Trans operating budget:
“It is recommended that the Commission approve:

1. The 2007 Wheel-Trans operating budget (summarized in appendix a) as described in this report and the following accompanying reports:

• 2007 Wheel-Trans operating budget overview
• 2007 Wheel-Trans detailed operating budget (blue book)
• 2007 TTC departmental goals and objectives
• 2007 TTC organization charts

2. Consider this report in concert with:

a) the 2007 TTC operating budget
b) the 2007-2011 capital program and 10-year capital forecast

3.Note that based on flat-lined City of Toronto operating subsidy levels, the proposed Wheel-Trans operating budget includes a base budget shortfall of $5.6 million as summarized below:
   
expenditures*  / $68.7 million
revenues** / 3.2 million
subsidy needed / $65.5 million
estimated city operating subsidy / 59.9 million (2006 budget)

shortfall / $5.6 million

*   net of post-retirement benefit non-cash expenses.
** based on current fare structure.

4. Note that post-retirement benefit non-cash expenses, in the amount of $830,000, are not included in the net operating subsidy requirement as these expenditures will be financed through a long-term subsidy receivable from the city;

5. The Wheel-Trans service plan which encompasses the following key  factors:

 - eligibility criteria and application process remain unchanged;

 - registrant base increasing by 14% to 51,000;
 - trip demand increasing by 7.8% to 2,099,200;

 - unaccommodated rate remaining at 2%;

 - trips provided by accessible vehicles remaining at 88%;

 - trips increasing to 2,186,200 (includes community bus);

 - further integration with the conventional transit system;

 - community bus routes increase from five (5) to six (6);

 - implementation of new accessible and sedan taxi contracts;
 - workforce increasing by 43 to a year-end complement of 459.

6. Forward this report to the City of Toronto requesting approval of:

a) the city’s 2007 operating subsidy for the Wheel-Trans operation; and 

b)confirmation of the establishment of an additional receivable in the amount of $830,000 to cover post-retirement benefit non-cash expenses;

7. Forward this report to the TTC’s Advisory Committee on Accessible Transportation (ACAT) for information;
 
8. Forward this report to the Ontario Ministry of Transportation, the Honourable Donna Cansfield, the Ontario Ministry of Public Infrastructure Renewal, the Honourable David Caplan, and the Ontario Ministry of Finance, the Honourable Greg Sorbara for information; and

9. forward this report to Rob McIsaac, Chair of the Greater Toronto Transit Transportation Authority, for information.”

The motion by Vice-Chair Mihevc carried.

The Commission approved the staff report, as amended.

Commissioner Thompson moved that staff be requested to report on the following:

1. Making the Lawrence 54 bus route an accessible route; and

2. Making the Lawrence RT station an accessible station, including the possibility of making all RT stations accessible when the Scarborough RT is upgraded.

The motion by Commissioner Thompson carried.

Commissioner Hall moved that staff be requested to report back on the status of a commitment made by the Commission to provide accessible service on the 41 Keele, 89 Weston and 96 Wilson bus routes.

The motion by Commissioner Hall carried.            
c) 2007-2011 TTC Capital Program and 10-Year Capital Forecast

M. Roche, Chief Financial Officer gave an overhead slide presentation entitled, “TTC’s 2007-2011 Capital Program”.

R. Cornacchia, Acting General Manager, Operations gave an overhead slide presentation entitled, “Streetcar Fleet Options – Recommended 2007-2011 Capital Budget”.

The Commission received the presentations for information.

Vice-Chair Mihevc moved that the Commission approve the following staff recommendations, in principle only, and that the TTC and city budget committees come forward with appropriate adjustments to the budget:

“it is recommended that the Commission:

1 a) approve the 2007 capital program in the amount of $747.1 million as described in this report (and summarized in appendix a) and the accompanying documents:

• TTC 2007-2011 capital program overview
• TTC 2007-2011 capital program (blue books)

b) approve the 2007-2011 capital program in the amount of $4.035 billion as outlined in this report and the accompanying documents.
c) approve the 10-year capital forecast in the amount of $6.874 billion as shown in this report and the accompanying documents.

2.Confirm its previous direction and amend the 2007-2011 capital program by adding $9.9 million for 2007 and $79.1 million for the five years 2007-2011 as outlined in part 6 (approved budget amendments) of this report and as follows:

$Millions / 2007  / 2007-2011

Proposed Base Capital Program / $747 / $4,035.3
Commission Approved Amendments / $9.9 / $79.1

Revised Base Capital Program / $757.0 / $4,114.4

3. Consider additional amendments to the 2007-2011 capital program as outlined in part 7 (potential budget amendments) of this report.

4. Consider this report in concert with the following:

(a) the TTC 2007 operating budget
(b) the TTC 2007 Wheel-Trans operating budget
(c) the TTC 2007 departmental goals and objectives
(d) the TTC 2007 organization charts

5. Forward this report to the City of Toronto for council approval of the 2007 capital program in the amount of $757.0 million and $4,114.4 billion for the 2007-2011 capital program (as amended per recommendation 2 above) and approval of the 10 year forecast.

6. Forward this report to the Ontario Minister of Transportation, the Honourable Donna Cansfield, the Ontario Minister of Public Infrastructure Renewal, the Honourable David Caplan, and to the Ontario Minister of Finance, the Honourable Gregory Sorbara, for information.

7. Forward this report to the Federal Minister of Transport, Infrastructure and Communities, the Honourable Lawrence Cannon, for information.

8.Forward this report to Rob McIsaac, Chair of the Greater Toronto Transportation Authority, for information.”

Vice-Chair Mihevc moved the following:

1. Add $0.75 million to the 2007 capital budget for Victoria Park – enhancements for design costs;

2. Add $6.0 million to the 2008-2011 capital program for Victoria Park – enhancements, for a total of $8.4 million; that staff report back with a more detailed costing and phasing of the project for inclusion in the 2008-2012 capital program, and that a copy of the report be forwarded to the TTC property re-use & revitalization committee;

3. The streetcar fleet plan be approved as described in option 4b thereby saving $410.0 million over the 2007-2011 period;

4. Add $1.0 million for station modernization;

5. Add $ 0.3 million net for university renaissance – St. Patrick Station

6. Add $3.0 million for environmental assessments; and

7. Add $0.4 million for park lawn loop replacement.

The motion by Vice-Chair Mihevc carried.

Commissioner Hall moved the following:

1. Increase the environmental assessment budget to include within the mayor’s platform $250,000 in 2007 and a commitment of $250,000 in 2008 for a north Etobicoke rapid transit environmental assessment, as well as the finch hydro corridor between Dufferin street and Yonge street; and further that staff seek funding from development charges to limit debt exposure.

The motion by Commissioner hall carried.

Commissioner Milczyn moved the following:

1. Approve $0.5 million to allow development to begin on three customer information systems, namely next bus, trip planner and e-commerce, plus report back in march on further 2007 costs plus future costs to begin the implementation of these systems.

2. That staff be requested to report back on the cost of updating the Bloor-Danforth (Sherway) westerly subway extension environmental assessment so as to determine the requirements for an extension to a new east mall subway station; and that such report outline the impact on the 2007 and future capital budgets.

The motion by Commissioner Milczyn carried.

The Commission approved the staff report, as amended. 

a) Procurement Authorization Arrow Road
Garage Air Piping Upgrades Contract V1-10

It is recommended that the Commission authorize the award of Contract V1-10, Arrow Road Garage, Air Piping Upgrades to Servocraft Limited in the amount of $250,950.00.

Approved

b) Procurement Authorization  
Consultant Design Services Contract G85-226

It is recommended that the Commission authorize the award of Consultant Design Services contracts to the following companies in the amounts listed below for a three year period commencing February 1, 2007 to January 31, 2010 in the total upset limit amount of $10,000,000:

Package One: Electrical/Mechanical Design Services

• $1,250,000 to Totten Sims Hubicki Associates (1997) Limited;
• $1,250,000 to URS Architects & Engineers Canada Inc.;

Package Two: Multi-Discipline Design Services

• $2,500,000 to Totten Sims Hubicki Associates (1997) Limited;
• $2,500,000 to Marshall Macklin Monaghan Ltd.;
• $2,500,000 to Giffels Associates limited.

Approved

Vice-Chair Mihevc moved that staff be requested to report back with a cost-benefit analysis on providing some of these services internally.

The motion by Vice-Chair Mihevc carried.

c) Procurement Authorization Design 
Services Wheel-Trans Facility – Renewal 
Program Contract WR85-7 Contract Amendment 1

It is recommended that the Commission authorize Contract Amendment No. 1 to Richard Stevens Architect Ltd. in the amount of $215,000, for Design Services – Wheel-Trans Facility – Renewal Program, for a total contract amount of $635,000.

Approved

d) Procurement Authorization Lakeshore
Garage – Parking Deck Rehabilitation Contract WT1-18

It is recommended that the Commission authorize the award of a contract to Alliance Restoration Ltd. (Alliance) in the amount of $471,064.00 for Contract WT1-18, Lakeshore Garage – Parking Deck Rehabilitation.

Approved

e) Procurement Authorization Project Management Contract G85-211

It is recommended that the Commission authorize the release of $3,067,000 for the period of March 1, 2007 to February 29, 2008 bringing the total released amount up to $10,067,000 for Contract G85-211 Project Management with Delcan Corporation, Hatch Mott MacDonald Ltd., UMA Engineering Ltd. (DHU) Joint Venture.

Approved

Vice-Chair Mihevc moved that staff be requested to report back with a cost-benefit analysis on providing some of these services internally.

The motion by Vice-Chair Mihevc carried.

f) Procurement Authorization Testing & Inspection
Services – Triennial Contract Contract G85-225

It is recommended that the Commission authorize the award of contracts to the following firms in the upset limit amounts listed below for Testing and Inspection Services for a three-year period, from notification of contract awards:

1. Davroc Testing Laboratories Inc./ $1,000,000.00
2. DBA Engineering Ltd. / $1,000,000.00

for a total upset limit of $2,000,000.00.

Approved

g) Procurement Authorization – Supply of Hand and Cutting Tools

It is recommended that the Commission approve the issuance of a purchase order for the supply of hand and cutting tools to Hansler Smith Ltd. in the upset limit of $7,600,000 for a five year period from March 1, 2007 to February 29, 2012.

Approved

h) Procurement Authorization Contract Amendment
C31D01836-19 Speed Control System – Additional Training

It is recommended that the Commission approve the issuance of Contract Amendment No. 19 to Alcatel Canada Inc. (Alcatel), in the total amount of $229,442.00 for the provision of additional training.

Approved

i) Procurement Authorization – Preventive 
Maintenance Program for Underground Storage Tank Systems

It is recommended that the Commission authorize the award of a contract to Service/Stat Maintenance Limited, in the total upset limit of $245,000, for preventive maintenance and repairs to the Commission’s underground storage tank systems for the period of February 1, 2007 to December 31, 2009.

Approved

j) Procurement Authorization – Supply and Installation of Lighting
Poles – Yonge Subway Open Cut from Bloor to Summerhill Stations

It is recommended that the Commission authorize the award of a contract to Dig-Con International Limited in the amount of $333,456.92 for the supply and installation of lighting poles for the Yonge Subway open cut area from Bloor to Summerhill Stations.

Approved

k) Procurement Authorization – TTC Portion of Cleaning
and Coating on Queen Street Viaduct Over the Don Valley

It is recommended that the Commission approve issuing a purchase order in the upset limit amount of $453,184.81, to the City of Toronto – Department of Works and Emergency Services, for the Commission’s portion of the cost for the cleaning and coating of structural steel work on the Queen Street Viaduct over the Don Valley.

Approved

l) Procurement Authorization – 
WheelChair Accessible Taxi Service – Pilot Project

Vice-Chair Mihevc moved that the Commission recess to meet in-camera to receive advice relating to litigation or potential litigation.

The motion by Vice-Chair Mihevc carried.

The Commission resumed in public session.

Commissioner Milczyn  moved that the Commission approve the staff recommendation embodied in the report.

Commissioner Perruzza moved an amendment to Commissioner Milczyn’s motion by changing the end date from June 30, 2007 to October 30, 2007 for both motion taxi and associated Toronto taxi cab co-operative limited.

Vice-Chair Mihevc moved that the matter be deferred for one month to allow for an independent legal opinion to be received.

Chair Giambrone called for a vote on vice-Chair Mihevc’s deferral motion.

The motion by Vice-Chair Mihevc carried.

Commissioner Perruzza moved that the Commission set aside a day to deal with this issue separate from a regular Commission meeting.

The motion by Commissioner Perruzza lost.

m) Procurement Authorization – Supply and Install One Bus Simulator

It is recommended that the Commission authorize:

1. The award of a contract to FAAC Incorporated in the amount of $608,000.00 for the manufacture, delivery, installation and Commissioning of a bus simulator; and

2. Authorize funds in the amount of $85,120.00 that will be paid directly by the Commission for GST in the amount of $36,480.00 and PST in the amount of $48,640.00, bringing the total authorization to $693,120.00.

Approved

n) Procurement Authorization for Dry Cleaning
of Uniform Garments for a Three Year Period

It is recommended that the Commission authorize the award of a contract to Dove Corporation in the upset amount of $3,258,000 for a three year period for the provision of dry cleaning services.

Approved

o) Procurement Authorization for the Supply of Pest Control Services

Vice-Chair Mihevc moved that this matter be deferred one month and that staff be requested to report back on the inclusion of criteria in the contract that would require environmentally friendly pest control methods.

The motion by Vice-Chair Mihevc carried.

Vice-Chair Mihevc moved that staff be authorized to extend the current pest control services contract to allow for the above deferral and report request.

The motion by Vice-Chair Mihevc carried.

p) Purchase of T1 Door Lock Assemblies

It is recommended that the Commission authorize the issuance of a purchase order to Vapor Rail Incorporated in the amount of $230,679.00 including applicable taxes for 300 lock assemblies that will be used for the Commission’s T1 door system 10 year overhaul program.

Approved

q) Purchase of Rail Enclosures

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of rail enclosures to the following companies for the period from February 2007 to January 2010:

• Iron Horse Engineering for $332,000 including applicable taxes.
• Polycorp Limited for $2,500,000 including applicable taxes.

Approved

a) Purchase Order Amendment Authority Arrow Road and Wilson Bus Garages Overhead Speed Doors Contract G60-154

It is recommended that the Commission authorize an amendment in the amount of $239,522.63 to 428686 Ontario Inc. o/b as Superior Door & Gate Systems, bringing the total value to $907,202.63 from $667,680.00 for Contract G60-154 to include replacement of 4 additional overhead speed doors at the Wilson and Arrow Road Bus Garages.

Approved
 
b) Procurement Authorization – Purchase Order
Amendment for the Supply of Miscellaneous Hardware

It is recommended that the Commission approve the issuance of a purchase order amendment to Hengab Investments Ltd. (New Canadian Lumber) to increase the contract by $120,000 to a total upset limit of $511,000.

Approved

c) Procurement Authorization – Purchase Order
Amendment for the Supply of Subway Car Cleaners

It is recommended that the Commission authorize a purchase order amendment to extend the contract with Johnson Diversey for the supply of subway car cleaners to March 31, 2007 and to increase the total upset limit amount by $100,000 to $637,500.

Approved

a) Environmental Assessments for Transit Projects in the
Eastern Waterfront – Procurement Authorization Contract Amendment

It is recommended that the Commission authorize a contract amendment in the amount of $202,000 to McCormick Rankin Corporation for the completion of environmental assessment studies in the East Bayfront and West Don Lands study areas, increasing the total upset limit contract amount from $1,000,000 to $1,202,000.

Approved

b) Summary of Authorized Expenditures between $100,000 to
$200,000 for the Period November 1, 2006 to November 30, 2006

It is recommended that the Commission receive this report for information.  It lists expenditures ($100,000 up to $200,000) for the period November 1, 2006 to November 30, 2006, which were approved by the Interim Chief General Manager.

Received

c) Waterfront West Streetcars
Environmental Assessment – Terms of Reference

It is recommended that the Commission:

1. Receive this report for information and authorize the submission of the Terms of Reference (ToR) for the Waterfront West Streetcars Environmental Assessment (EA) for the section from Dufferin Street to Roncesvalles Avenue to the Ministry of the Environment (MOE) for approval.

2. Forward this report to Toronto City Council through the Planning and Growth Management Committee for approval prior to submission to the MOE.

Approved

Vice-Chair Mihevc moved that staff be requested to report back on the options to improve public transit including the feasibility of a bus rapid transit line on Dufferin Street once the Dufferin jog is eliminated.

the motion by Vice-Chair Mihevc carried.

d) Declaration for Surplus – 230 Buses

It is recommended that the Commission approve the declaration for surplus for the purpose of selling or donating 230 surplus buses throughout 2007.

Approved

Commissioner Hall requested that staff provide the new Commissioner s with the procedure for the donation of buses to non-profit organizations.

e)  TTC Procedural By-Law for Commission Meetings

Commissioner Perruzza moved that this matter be referred back to staff for review and possible modification of “article viii - adding new business”, so that the sections under article viii are less restrictive to the members in bringing issues forward to the Commission for consideration.

The motion by Commissioner Perruzza carried. 

f) 2007 Commission Meeting Schedule

Commissioner Perruzza moved that the Commission approve the staff recommendation embodied in the report, subject to changing the may 16, 2007 date to may 8, 2007.

The motion by Commissioner Perruzza carried.

Commissioner Perruzza moved that staff investigate possible alternate dates for the august 29, 2007 meeting, including a review of whether the dates approved conflict with any FCM meetings.

The motion by Commission Perruzza carried.

g) Report withdrawn as per agenda.

h)  67 PHARMACY – Through Service at Sheppard Avenue

It is recommended that the Commission:

1. Receive this report, noting that a re-instatement of the former 67B PHARMACY (Victoria Park Station-Steeles) through service at Sheppard Avenue is not recommended, as it would make service worse, overall, for customers; and

2. Forward this report to Councillor Norm Kelly.

Approved

i) Accessible Transit Services Plan – 2006 Status Report

It is recommended that the Commission:

1. Receive this report for information noting that:

• The attached report describes the status of the TTC’s current activities to improve the accessibility of TTC facilities and services.  It is the third annual update of the more-comprehensive Accessible Transit Services Plan – Year-End 2003 Status Report, which was received by the Commission in February 2004;
• The report fulfils provincially-legislated requirements for an annual documentation of the TTC’s accessibility plans and major initiatives;
• The new Accessibility for Ontarians with Disabilities Act, 2005 (AODA) requires that all transit services and facilities be accessible by 2025.  The TTC’s current plans, as outlined in the attached report, will meet or exceed this goal;
• All the TTC’s accessible transit service plans and updates are available on the TTC’s web site so the public can see the progress being made each year towards the TTC’s accessibility goals; and

2. Forward this report to the City of Toronto, the Ontario Ministries of Community and Social Services, Transportation, and Public Infrastructure Renewal, the Ontario Human Rights Commission, and the Greater Toronto Transportation Authority. 
            APPROVED

j) 29 DUFFERIN Bus Route – Service to Exhibition Loop

It is recommended that the Commission:
 
1. Receive this report for information, noting that, as directed by the Commission at its meeting of September 20, 2006, staff plan to extend the 29 DUFFERIN bus route into Exhibition Place to coincide with the opening of the new BMO Field soccer stadium.  The trial service:

• Will operate via an on-street routing on Saskatchewan Road, Manitoba Drive, and Canada Boulevard to a cul-de-sac north-west of Princes’ Gates, on a trial basis, with every second 29 DUFFERIN bus operating on the extended routing;
• Will operate on event days at the new stadium between April 28, 2007 and May 12, 2007, and on a full-time basis commencing May 13, 2007
• Will provide good connections with the existing streetcar and GO Transit services at Exhibition Loop; does not require physical changes to Exhibition Loop to provide bus access from the west; will have similar additional operating costs to a service to Exhibition Loop alone; will allow for the continuation of improved bus service to Ontario Place during the summer months as has been operated for many years; and will avoid conflict with the planned track reconstruction in the Exhibition Loop this spring;
• Will require that existing resources be reallocated from the major portion of the 29 DUFFERIN route, and elsewhere in the TTC system, to accommodate the extension; and

2. Forward this report to Deputy Mayor Pantalone, Councillors Augimeri, Moscoe, Palacio, and Perks, to Exhibition Place, Ontario Place, GO Transit, and to the Greater Toronto Transportation Authority.

Approved

k) Service to New McNicoll/Kennedy Loop

It is recommended that the Commission:

1. Receive this report for information, noting that a minor routing change has been made to improve service on the 42B CUMMER and 17C BIRCHMOUNT bus routes on McNicoll Avenue, by extending the routes eastward from the previous bus loop west of Kennedy Road to a new bus loop east of Kennedy Road, thus allowing connections between these routes and the 43 KENNEDY bus route, and bringing all-day service closer to the seniors’ facilities on the east side of Kennedy Road; and

2. Forward this report to Councillors Del Grande, Lee, and Shiner.

Approved

l)  Status Report: Bicycle Racks on New Buses

It is recommended that the Commission:

1. Receive this report for information, noting that:

• Commission staff and representatives from the Toronto Cycling Committee have evaluated four alternative bicycle rack designs to select a single design for installation on all new buses;
• The Sportworks DL2 NP bicycle rack was selected because it is preferred by the bicycling community, and because it overcomes a technical concern with the current bike rack; and
• Contract C32PY04839 (purchase of 360 40-foot low floor diesel-electric hybrid Orion VII buses) has been amended to include the installation of these bicycle racks.

2. Forward this report to the Toronto Cycling Committee and the Pedestrian and Cycling staff in the City’s Transportation Services Branch.

Approved

m) Results of Consultation – Service Improvements for 2006

It is recommended that the Commission:

1. Approve the introduction of the following service changes for a trial period, effective February 18, 2007, noting that no comments were received in opposition to these changes:

• 11 BAYVIEW – Revised service north of Sheppard Avenue
• 108 DOWNSVIEW – Revised service via Grandravine Drive
• 311 ISLINGTON – Service on Kipling Avenue
• 124 SUNNYBROOK – Revised service on Lawrence Avenue and Bayview Avenue
• 96C WILSON – Revised service on Albion Road

2. Forward this report to the city of Toronto, Councillors Filion, Hall, Jenkins, Mammoliti, Parker, Perruzza, Shiner, Walker and to the Greater Toronto Transportation Authority.

Approved

n) Customer Input Regarding Seating Preferences

It is recommended that the Commission:

1. Approve the following changes to the forthcoming order of 220 Orion VII buses, based on input gained from customer research:

• replace eight forward-facing seats with six inward-facing (perimeter) seats in the rear section of the bus;
• provide padded seats throughout the bus;
• install additional stanchions and stop-request buttons in the rear section of the bus;
2. Note that:

• the changes recommended in this report are those which staff believe can be incorporated into the design of the forthcoming order of Orion VII buses, but do not necessarily represent the best or final design for this bus;
• the TTC’s Vehicle Design staff will continue to do further work and research aimed at making the Orion VII bus more customer-friendly, including additional public consultation, pertaining to seating configuration, styles of seats, design and height of hand-holds, window operation, interior colours and materials, destination signage, and other design features, for possible incorporation into the retrofitting of the existing fleet of Orion VII buses, and into future bus orders and other vehicles such as streetcars;

3. Forward this report to Transit Windsor, thanking them for loaning buses to the TTC for research, and for the considerable time and effort they put into making the necessary arrangements; and

4. Forward this report to the Canadian Urban Transit Association, the City of Toronto, and the Greater Toronto Transportation Authority.

Approved

Chair Giambrone moved that staff be requested to report back on the costs associated with the streetcar fleet conversion of the seating configuration as tested on ten CLRV streetcars, namely rows of 2+1 forward facing seats in the rear section.

The motion by Chair Giambrone carried.

a)Surface Vehicle Safety Camera System Rollout Plan

The Commission had before it a memorandum dated January 31, 2007 from G. Webster, Interim Chief General Manager entitled, “Surface Vehicle Safety Camera System Rollout Plan.”

The Commission received the memorandum for information.

C-1 Steve Munro dated October 23, 2006 forwarding comments regarding proposed changes to the Commission’s Procedural By-law for Commission meetings.

The Commission received the communication for information.

see report no. 5e) for minute)

C-2 Ulli Watkiss, City Clerk, City of Toronto, dated December 13, 2006, confirming that Toronto City Council, at its meeting on December 6, 2006, approved the appointment of the following Councillors to the Toronto Transit Commission for a term of office ending December 31, 2008, and until successors are appointed: Councillor Bussin, Councillor De Baeremaeker, Councillor Giambrone, Councillor Hall, Councillor Mihevc, Councillor Milczyn , Councillor Perruzza, Councillor Saundercook and Councillor Thompson.

The Commission received the communication for information.

C-3 Hamish Wilson, dated January 16, 2007, forwarding comments concerning the Terms of Reference for the Waterfront West Streetcar Environmental Assessment.

The Commission received the communication for information.

(see report no. 5c) for minute)

a) Selling of TTC Memorabilia

The Commission had before it an e-mail dated January 14, 2007 from Vice-Chair Mihevc suggesting that the Commission review the possibility of establishing a Shop to sell TTC memorabilia.

Vice-Chair Mihevc moved that staff be requested to report back on this matter.

The motion by Vice-Chair Mihevc carried.

b) Commissioner  Attendance – 2007 Transit Conferences

The Commission had before it a staff report entitled, “Commissioner  Attendance – 2007 Transit Conferences.”

The Commission approved the recommendation contained in the report, as listed below:

“it is recommended that the Commission approve the following:

1. That the 2007 operating budget include a provision of $45,000.00 to cover travel and accommodation expenses for Commissioners to attend American Public Transportation Association (APTA), Canadian Urban Transit association (CUTA) and International Union of Public Transport (UITP) transit conferences to be held during 2007;

2. that this budgetary provision of $45,000.00 be distributed equally between the nine Commissioner s; and

3. that the General Secretary’s office canvass each Commissioner  to determine their respective plans for conference travel in 2007.”

a) Customer Information Systems

It is recommended, in order to allow for the immediate development and implementation of Core Geographic Information Systems to be considered in concert with the proposed 2007-2011 Capital Program, that the Commission:

1. Approve an amendment to the 2007-2011 Capital Program to authorize this new project in the amount of $500,000 in 2007;

2. Forward this report to the City Budget Committee for consideration through the 2007-2011 Capital Budget process; and

3. Note that these funds will be held in TTC accounts pending City Council approval of the budget and that a future report will be brought to the Commission outlining the full cost of this project.

Approved

b) TTC Website Redesign – Update

It is recommended that the Commission receive this report for information.

Received

The meeting recessed at 5:30 p.m. and reconvened in Committee Room 1, Toronto City Hall at 5:45 p.m.  The following were present:
     
A. Giambrone (Chair), J. Mihevc (Vice-Chair), S. Hall, G. De Baeremaeker, P. Milczyn , S. Bussin and A. Perruzza (Commissioner s), G. Webster (Interim Chief General Manager), V. Rodo (General Manager – Executive  & General Secretary), R. Cornacchia (Acting General Manager – Operations), S. Ghaly (Acting Chief Project Manager, Construction), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director - Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), R. Thacker (General Superintendent, Wheel-Trans), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

The meeting adjourned at 8:20 p.m.