Board Meeting - July 10, 2008

• Meeting No. 1898 – June 18, 2008

• Wednesday, August 27, 2008

Presentations will be heard at 2:00 p.m. Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

1. Reports with Confidential Attachments (Committee of the Whole)
   • Toronto-York Spadina Subway Extension - Acquisition of Land from Parc Downsview Park (PDP) - Status of Negotiations (For Action) (This report is about a proposed or pending land acquisition by the Commission)
   • Parker v. TTC (For Action) (Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board)
2. Presentations
   • 100 Commendation Recognition Presentation (FOR INFORMATION)
   • TTC Corporate Policy - Green Procurement (FOR ACTION)
3. Budget Matters
• Chief General Manager’s Report - Period 5 May 4 to May 31, 2008 (FOR ACTION)
4. Procurement Authorizations
   • Procurement Authorization - Duncan Shops - Non Revenue Vehicle Repair Bay Hoist Upgrades - Contract M1-67(FOR ACTION)
   • Procurement Authorization - Duncan Building 2nd Floor - M&P Office Renovation - Contract M1-85 (FOR ACTION)
   • Procurement Authorization - St. George Station - Entrance Bus Loop - Structural and Pavement Rehabilitation - Contract A1-3 (FOR ACTION)
   • Procurement Authorization - York Mills Station - Bus Transfer Facility - Structural Repairs – Contract No. Y5-1 (FOR ACTION)
   • Retrofit of Subway/SRT Open Stairway Entrances (FOR ACTION)
   • Procurement Authorization – Supply of Towing Services for TTC Revenue and Non-Revenue Vehicles and Miscellaneous Equipment (FOR ACTION)
   • Procurement Authorization - Rental of Various Cranes (FOR ACTION)
   • Procurement Authorization - Purchase of Vapor Parts (FOR ACTION)
   • Summary of Authorized Expenditures between $200,000 to $500,000 for the Period May 1, 2008 to May 31, 3008 (FOR INFORMATION)
5. Procurement Authorization Amendments
• Procurement Authorization Amendment – Supply of Bio-Diesel Fuel (FOR ACTION)
• Procurement Authorization Amendment - York University Busway - Contract A60-16 - Contract Change A60-16-2 (FOR ACTION)
• Procurement Authorization Amendment - York University Busway - Contract A60-16 - Change Directive A60-16-4 (FOR ACTION)
6. Notice of Awards

Nil

7. Service Matters

Nil

8. Other Business
• Update #3 - Carbon Monoxide Incident of February 7, 2006 (FOR INFORMATION)
• TTC Corporate Policy Review - Delegation of Management Authority (FOR ACTION)
• Safety and Environmental Management Systems Annual Review, Minutes of April 30, 2008 (FOR INFORMATION)
9. New Business

Nil

10. Correspondence

Nil

A correspondence summary will be distributed at the meeting.

11. a) Legal Services - Carbon Monoxide Incident (FOR INFORMATION)(Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board) 
12. Procurement Authorization – Accessible Taxi Service (FOR ACTION)
13. Service Improvements for 2008 - Results of Consultation  (FOR ACTION)
14. TTC Security Statistical Report – 2007 (FOR INFORMATION)
15. Procurement Authorization - Wilson Carhouse Expansion - Toronto Rocket - Contract C1-34 (FOR ACTION) (Report to Follow)  

A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Thompson, S. Hall, B. Saundercook, P. Milczyn,  S. Bussin, G. De Baeremaeker and A. Perruzza (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel), S. MacDonald (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), A. Smith (Chief Marketing Officer), T. Andrews (Chief Special Constable), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator – Secretariat Services) were  present.

A. Giambrone was in the Chair.

Commissioner De Baeremaeker declared an interest with respect to Item No. 12 entitled, “Procurement Authorization – Accessible Taxi Service”, on the advice of the City Integrity Commissioner, as a member of his staff is related to one of the owners of one of the companies noted in the report.  Commissioner De Baeremaeker took no part in the discussion or the decision made by the Commission concerning this matter.

Vice-Chair Mihevc moved that the Commission approve the minutes from meeting no. 1898 and that the chair and general secretary be authorized to sign the same.

The motion by Vice-Chair Mihevc carried.

a) Committee of the Whole – Wednesday, August 27, 2008

Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Wednesday, August 27, 2008 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Report No. 12 – Procurement Authorization – Accessible Taxi Service

 John Nunziata, LLB, Partner
 The Parliamentary Group

 Barry A. Horosko, Solicitor
 Bratty and Partners, LLP

 Sandi Bell
(spoke on behalf of Sewit Tamene)

 Mohammed Hakim Zadah
 ABC Ambassador Taxi

 Haile Mebrahtu
 Co-op Taxi

 Tameme Zerom
 Motion Taxi

 Asefan Zere
 Motion Taxi

 Michael Tekeste (Not Present)
 Motion Taxi

 Sewit Tameme
 (spoke on behalf of Mussie Feshay)

 Khan Chander (Not Present)
 Motion Taxi

 Sunila Wati

 Farq Haj (Not Present)
 TPT Taxi

 The Commission received the deputations.

 (see report no. 12 for minute)

1. Reports with Confidential Attachments (Committee of the Whole)

a)Toronto-York Spadina Subway Extension - Acquisition
of Land from Parc Downsview Park (PDP) – Status of Negotiations

The Commission:

1. Approved the confidential instructions to staff outlined in attachment 1, as amended;
2. Authorized the release of the confidential information and recommendations in attachment 1 upon entering into a final settlement with committee Parc Downsview Park (“PDP”) to the satisfaction of the general counsel, but no earlier than the commencement of revenue service for the Toronto-York Spadina Subway Extension project (“TYSSE” or “project”).

b)Parker v. TTC

The Commission:

1. Approved the confidential recommendations regarding settlement of the above action in attachment 1; and
2. Authorized that the contents of confidential attachment 1 remain confidential in their entirety as it contains advice which is subject to solicitor-client privilege.

Commissioner Thompson noted his opposition to the foregoing.

2. Presentations

a)100 Customer Service Commendations

Chair Giambrone and G. Webster, Chief General Manager introduced Wilson Operator Daniel Lawrence and presented him with a certificate in recognition of his individual achievements in customer service excellence.

b)TTC Corporate Policy – Green Procurement

S. MacDonald, Manager, Materials & Procurement gave a PowerPoint presentation with respect to this matter.

The Commission received the presentation.

Commissioner Milczyn moved that the Commission approve staff recommendation (a), defer recommendations (b) and (c) and direct staff to seek out other opportunities for partnerships and/or external funding to implement the policy.

The motion by Commissioner Milczyn lost.

Commissioner de Baeremaeker moved that the Commission adopt the staff recommendations, as listed below:

“It is recommended that the Commission approve:

a)TTC corporate policy – green procurement, which is attached as appendix a;

b)The addition of one Senior Buyer’s position commencing September 2008 to co-ordinate/facilitate the implementation of the green procurement policy throughout the Commission; and

c)The authorization of an additional $450,000 in unbudgeted expenditures for the issuance of a purchase order amendment to Canadian centre for pollution prevention which increases the total contract upset limit to $525,000 for phase 1 of the green procurement policy implementation.

The motion by Commissioner de Baeremaeker carried.

Vice-Chair Mihevc moved that staff be requested to search out external sources of funding to minimize costs to the TTC and report back annually to the Commission on the implementation of green procurement, noting best practices on a global basis.

The motion by Vice-Chair Mihevc carried.

3. Budget Matters

a)Chief General Manager’s Report – Period 5 – May 4 to May 31, 2008

It is recommended that the Commission forward a copy of this report to each City of Toronto Councillor for information noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

4. Procurement Authorizations

a)Procurement Authorization – Duncan Shops –
Non-Revenue Vehicle Repair Bay Hoist Upgrades Contract M1-67

It is recommended that the Commission authorize the award of a contract to Grenwitch General Contracting Inc. (Grenwitch) in the amount of $1,697,850.00 for Contract M1-67, Duncan Shops – Non-Revenue Vehicle Repair Bay Hoist Upgrades.

Approved

b)Procurement Authorization – Duncan Building
2nd Floor - M&P Office Renovation Contract M1-85

It is recommended that the Commission authorize the award of a contract to Coreplan Construction Inc. in the amount of $567,000.00 for Contract M1-85, Duncan Building 2nd Floor – M&P Office Renovation.

Approved

c)Procurement Authorization – St. George Station - Bedford Entrance
Bus Loop Structural and Pavement Rehabilitation Contract No.: A1-3

It is recommended that the Commission authorize the acceptance of the tender submitted by Duron Ontario Ltd. in the amount of $874,500.00 for Contract A1-3, St. George Station Bedford Entrance Bus Loop Structural and Pavement Rehabilitation.

Approved

d)Procurement Authorization – York Mills Station Bus
Transfer Facility Structural Repairs Contract No.: Y5-1

It is recommended that the Commission authorize the acceptance of the tender submitted by Structural Contracting Ltd. (Structural) in the amount of $658,000.00 for Contract Y5-1 York Mills Station – Bus Transfer Facility – Structural Repairs.

Approved

e)Retrofit of Subway/SRT Open Stairway Entrances

Vice-Chair Mihevc moved that the staff recommendation be amended by adding the words “in principle” after the word “Approved” so such recommendation reads, as follows:

“It is recommended that the Commission approve, in principle, the design concepts for the retrofit of the open stairway entrances at Lawrence station and Osgoode station.”

The motion by Vice-Chair Mihevc carried.

The Commission Approved the staff recommendation, as amended.

Vice-Chair Mihevc moved that staff be requested to work with the architects to assure functionality and further development of the design, including consultation with the local councillors for the areas concerned.

The motion by Vice-Chair Mihevc carried.

f)Procurement Authorization – Supply of Towing Services for
TTC Revenue and Non-Revenue Vehicles and Miscellaneous Equipment

It is recommended that the Commission approve the issuance of contracts to the following companies in the upset limits indicated below for the supply of towing services for revenue, non-revenue vehicles and miscellaneous equipment for a five year period, from August 1, 2008 to July 31, 2013:

1. Abrams Towing in the upset limit amount of $5,400,000 for the supply of 24 hour towing services for the entire contract; and
2. A Towing Service Ltd. in the upset limit amount of $425,000 for the supply of towing services as the alternate contractor.

Approved

g)Procurement Authorization – Rental of Various Cranes

It is recommended that the Commission approve the issuance of a purchase order to Heavy Lifting Crane Services Ltd. in the total upset limit amount of $2,000,000 for the rental of various cranes for the three year period from August 1, 2008 to July 31, 2011.

Approved

h)Procurement Authorization – Purchase of Vapor Parts

It is recommended that the Commission authorize the awarding of a three year inventory supply contract for Vapor parts to Vapor Rail, Division of Wabtec Canada Inc. (Vapor Rail) for the period of August 2008 to July 2011 for an upset limit of $2,195,000 including applicable taxes.

Approved

i)Summary of Authorized Expenditures Between $200,000
to $500,000 for the Period May 1, 2008 to May 31, 2008

It is recommended that the Commission receive this report for information. It lists expenditures ($200,000 up to $500,000) for the period May 1, 2008 to May 31, 2008 which were Approved by the Chief General Manager.

Received

5. Procurement Authorization Amendments

a)Procurement Authorization Amendment – Supply of Bio-Diesel Fuel

It is recommended that the Commission authorize:

1. The issuance of an amendment to the contract with Suncor Energy Products Inc. (Suncor) for the supply and transportation of Bio-Diesel Fuel to increase the total contract upset limit by $50,000,000 to $329,400,000; and
2. The Chief General Manager to approve locking in a fixed price for the purchase of Bio-Diesel Fuel for 2009 and report back to the Commission once a fixed price has been established.

Approved

Vice-Chair Mihevc moved that staff be requested to report back at the August Commission meeting on the policy issue surrounding the use of biofuel.

The motion by Vice-Chair Mihevc carried.

b)Procurement Authorization Amendment - York
University Busway Contract A60-16 Contract Change A60-16-2

It is recommended that the Commission authorize an increase of $504,500 for Contract Change A60-16-2 to Brennan Paving & Construction Ltd. for a final amount of $514,500 for additional work requested by the City of Toronto, as identified within the report.

Approved

c)Procurement Authorization Amendment - York
University Busway Contract A60-16 Change Directive A60-16-4

It is recommended that the Commission authorize an increase of $405,000 for Change Directive A60-16-4 to Brennan Paving & Construction Ltd. for changes to the signal design requested by the City of Toronto, as identified within this report.

Approved

6. Notice of Awards
NIL
7. Service Matters
NIL
8. Other Business

Update #3 – Carbon Monoxide Incident of February 7, 2006

It is recommended that the Commission receive for information the updated Management Corrective Action Plan Checklist relating to the Carbon Monoxide Incident of February 7, 2006 which provides a status report on the progress toward closing the TTC Level 2 Investigation Recommendations and the Commission’s Recommendations.

Received

b)TTC Corporate Policy Review – Delegation of Management Authority

It is recommended that the Commission approve the following amended TTC Corporate Policy 1.4.3 Delegation of Management Authority, which is attached as Appendix A.

Approved

c)Safety and Environmental Management
Systems Annual Review, Minutes of April 30, 2008

It is recommended that the Commission receive for information, the minutes of the April 30, 2008 Senior Management Review of the Safety System meeting.

Received

9. New Business
NIL
10. Correspondence

C-1 Joe Clark, dated July 9, 2008 forwarding comments entitled, “Impropriety of process and results in retrofit of open stairway entrances.” (Report No. 4e)

The Commission received the communication for information.

(see report 4e for minute)

11. Legal Services – Carbon Monoxide Incident

The Commission:

1.  Received the information as set out in confidential attachment 1; and
2.  Authorized that the contents of confidential attachment 1 remain confidential in their entirety as it contains advice which is subject to solicitor-client privilege.
12. Procurement Authorization – Accessible Taxi Service 

Vice-Chair Mihevc moved that the Commission delegate to the chair, Vice-Chair and Chief General Manager the authority to award this contract after considering all of the items commented upon today and to meet and make a decision prior to August 8, 2008.

The motion by Vice-Chair Mihevc carried.

13. Service Improvements for 2008 – Results of Consultation

It is recommended that the Commission:

Approve the introduction of the following service changes for a trial period, effective November 23, 2008, noting that no comments were received in opposition to these changes:

7 BATHURST – Revised service at Wilson Avenue and St. Clair West Station

63 OSSINGTON – Extension to Liberty Village

316 OSSINGTON – Revised routing at King Street

66 PRINCE EDWARD – Extension to Humber Bay Shores

71 RUNNYMEDE – Revised routing at Industry Street and Black Creek Drive

Torbarrie Road – New service

14. Approve the introduction of an extension of the 39 FINCH EAST route to Valley Centre Drive for a trial period, once the conditions described in the report have been met and it is physically possible to safely operate the service; and
15. Forward this report to all City of Toronto Councillors, the City of Mississauga, York Region, Durham Region, GO Transit, and Metrolinx.

Approved

Chair Giambrone moved that staff be requested to report back at a future meeting on a lake shore boulevard express service to downtown, including the cost implications of a trial service and full implementation.

The motion by Chair Giambrone carried.

It is recommended that the Commission receive the attached report for information.

Received

The Commission approved a Green Procurement Policy for the Toronto Transit Commission as part of the continued effort to implement its Environmental Plan, which was introduced in 2007. The new policy means that, in addition to standard quality, performance and price considerations, the TTC will take into full consideration the environmental footprint of the product or service that is being purchased without sacrificing safety standards.

The Commission requested the Chair, Vice-Chair and Chief General Manager to review the procurement process and staff recommendation to award a five-year contract to three vendors. Following a detailed and in-depth review, the TTC announced on July 15 that it had approved the award of contracts to three accessible taxi services – Royal Taxi Inc., Scarborough City Cab and Associated Toronto Taxi-Cab Co-Operative Ltd. – to supplement current Wheel-Trans service for customers with disabilities. The new service contracts are scheduled to begin on Jan. 1, 2009.

The Commission approved the introduction of the following service changes for a trial run starting in November: 7 Bathurst – revised service at Wilson Avenue and St. Clair West Station; 63 Ossington – extension to Liberty Village; 316 Ossington – revised routing at King Street; 66 Prince Edward – extension to Humber Bay Shores; 71 Runnymede – revised routing at Industry Street and Black Creek Drive; and 96 Wilson new service on Torbarrie Road. A 39 Finch East extension to Valley Centre Drive was also approved to start in early 2009 when road construction is complete.

The Commission applauded Operator Daniel Lawrence for achieving 100 commendations in the three years that he has been driving a bus for the TTC. To send the TTC a compliment you can write to: TTC Customer Service, c/o 1900 Yonge Street, Toronto ON, M4S 1Z2; call 416 393-3030, Monday to Friday, 8 a.m. to 5 p.m.; or visit the Customer Online Comment Form at www.ttc.ca/feedback.