Board Meeting - November 26, 2008

• Meeting No. 1902 - October 23, 2008

• Wednesday, December 17, 2008

Presentations will be heard at 2:00 p.m. Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

1. Reports with Confidential Attachments (Committee of the Whole)
   • 14 Woodrow Avenue (FOR ACTION)(This report is about a proposed or pending land acquisition by the Commission and contains advice or communications that are subject to solicitor-client privilege)
2. Presentations
   • Award of Merit Presentation – Customers Irena Fedorova, Conrad Gayle, Kamila Kudlackova, Shawn McNalley and Monica Baszak (FOR INFORMATION)
   • TTC/EMS Pilot Project Information (Video) (FOR INFORMATION)
3. Budget Matters
• Chief General Manager’s Report - Period 9 (August 31 to October 4, 2008) (FOR INFORMATION)
4. Procurement Authorizations
   • Procurement Authorization – Wilson Complex Training Facility – Contract C1-36 (FOR ACTION)
   • Procurement Authorization – Consultant Design Services – Office Space Management – Contract G85-241 (FOR ACTION)
   • Procurement Authorization – Consultant Design Services for the Twin Tunnels – Downsview Station to Vaughan Corporate Centre – Toronto-York Spadina Subway Extension Project - Contract A85-80 (FOR ACTION)
   • Procurement Authorization - Provision of Large Format Reprographic Services (FOR ACTION)
   • Procurement Authorization – Maintenance of A/C Power and D/C Traction Power Cable System Proposal #P31PJ08813 (FOR ACTION)
   • Procurement Authorization - Supply of Maintenance Work Clothing (FOR ACTION)
   • Procurement Authorization - Supply of Safety Footwear (FOR ACTION)
   • Award of Contracts for the Provision of Wheel-Trans Sedan Meter-Based Taxi Service – (FOR ACTION)
   • Summary of Authorized Expenditures between $200,000 to $500,000 for the Period September 1, 2008 to September 30, 2008 (FOR INFORMATION)
5. Procurement Authorization Amendments
• Procurement Authorization Amendment – Supply of Powered Dual Cab Flatcars Purchase Order C31PJ06914 (FOR ACTION)
• Procurement Authorization Amendment: Authorization of Funds for Phase 5 “Implementation of PO C31PV06860 “Consultant Services Engineering Review of Automatic Train Control Technology Yonge/University/Spadina Subway Line (FOR ACTION)
6. Notice of Awards

NIL

7. Service Matters
• Lake Shore Boulevard West Express Bus Service (FOR ACTION) Deferred from October 23/08 meeting)
• 33 Forest Hill Bus Route – Post-Implementation Review (FOR ACTION)
• Motions tabled by Commissioner Milczyn at October 23/08 meeting re: Lake Shore Boulevard West Express Bus Service
• Commuter Ferry Service (FOR ACTION)
8. Other Business
   • York University Busway – Public Art Concept (FOR ACTION)
   • Station Modernization Program – Design Concept for Dufferin Station – Contract B3-11 (FOR ACTION)
   • TTC Corporate Policy Review - Policy 6.9.2 Corporate and Community Events (FOR ACTION)
   • TTC Corporate Policy Review - Policy 6.4.1 Filming/Photographing on TTC Property (FOR ACTION)
   • Public Transit Safety Framework (FOR ACTION)
9. New Business

NIL

10. Correspondence

NIL

A correspondence summary will be distributed at the meeting.

11. Hybrid/Diesel Bus Negotiations (FOR ACTION)
12. Prehay v TTC (FOR ACTION)
13. Procurement Authorization Transit City Light Rail Program - Program Management Services Contract TC85-3 (FOR ACTION)
14. Procurement Authorization for Operator Barrier Kits for Orion VII Buses (FOR ACTION)
15. Purchase Authorization Amendment No. 2 Transit City Light Rail Transit Consulting Services – Eglinton–Crosstown LRT Contract TC85-1C (FOR ACTION)
16. Community Concerns About Buses on St. Albans Road (FOR ACTION)
17. Express Bus Service (FOR ACTION)
18. 2009 Ridership (FOR INFORMATION) (PRESENTATION TO FOLLOW)

A. Giambrone (Chair), J. Mihevc (Vice-Chair), B. Saundercook, S. Hall, P. Milczyn, M. Thompson, S. Bussin and A. Perruzza (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel), S. MacDonald (Manager - Materials & Procurement), A. Smith (Chief Marketing Officer), M. Stambler (Manager – Service Planning), F. Reynolds (Deputy Chief – Transit Patrol), S. Ghaly (Program Manager – Transit City), S. Blakey (Executive Director – Human Resources), B. Ross (Director – Corporate Communications), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator – Secretariat Services) were present.

A. Giambrone was in the Chair.

M. Anders, Marketing Research Director was present for Item No. 17.

Commissioner Hall moved that the Commission approve the minutes from meeting no.1902 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Hall carried.

a)  Committee of the Whole – Wednesday, December 17, 2008

Vice-Chair Mihevc moved that the commission approve a resolution to meet as the committee of the whole at 9:00 a.m. or later on Wednesday, December 17, 2008 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Report No. 16 – Express Bus Service

Councillor Kyle Rae
City of Toronto
(Submitted communication)

Councillor Michael Del Grande
City of Toronto
(Submitted communication)

The Commission received the deputations.

(See item no. 16 for minute)

b) Report No. 7(a)(i) – Lake Shore Boulevard West Express Bus Service

Angelina Chiu
Chair, Transportation and Traffic Committee
Humber Bay Shores Condominium Association
(Submitted proposal and communications)

The Commission received the deputation.

(See item no. 7(a)(i) for minute)

c) Report No. 4(h) – Award of Contracts for the

Provision of Wheel-Trans Sedan Meter-Based Taxi Service

Mohammed Hakim Zadah
President
ABC Ambassador Taxi Inc.

Steve Ennemi (Not present)
ABC Ambassador Taxi Inc.

Bashir Mohammed (Not present)
ABC Ambassador Taxi Inc.

Owen Leich (Not present)
ABC Ambassador Taxi Inc.

Jim Hall
Arrow Taxi
(Submitted brief)

The Commission received the deputations.

(See item no. 4(h) for minute)

Nil

1. Reports with Confidential Attachments (Committee of the Whole)

a) 14 Woodrow Avenue
The Commission:

1. Approved the recommendation as set out in the confidential attachment; and
2. Approved that the information in the confidential attachment remain confidential in its entirety as it contains advice which is subject to solicitor-client privilege.
2. Presentations

a) Award of Merit – Customers – Irena Fedorova,
Conrad Gayle, Kamila Kudlackova, Shawn McNalley and Monica Baszak

On August 18, 2008, at 11:00 a.m., customers Irena Fedorova, Conrad Gayle, Kamila Kudlackova, Shawn McNalley and Monica Baszak were on a bus when they observed the Operator being assaulted by a customer. The suspect was verbally abusing the Operator and attempted to hit the Operator with a hammer. The customers worked as a team and were able to get the hammer away from the suspect, contact 9-1-1 and stop the attack. Emergency response personnel later attended and transported the Operator to the hospital where she was treated for minor injuries. These customers also provided statements to the police. The suspect was arrested and removed from the area by police.

On behalf of the Commission, Chair Giambrone presented an Award of Merit to Irena Fedorova, Conrad Gayle, Kamila Kudlackova, Shawn McNalley and Modica Baszak in recognition of their actions on August 18, 2008.

b) Presentation – TTC/EMS Pilot Project Information (Video)

Bruce Farr, Chief General Manager, Toronto EMS and Paul Raftis, Operations Manager, Toronto EMS were present to review with the Commission the results of a TTC/EMS pilot project, which commenced on August 25, 2008 to assist with medical emergencies on the subway lines during the A.M. and P.M. Peak Periods. A video entitled, “The TTC-EMS Paramedic Partnership Pilot Program” was also shown.

The Commission received the presentation and video for information.

3. Budget Matters
a) Chief General Manager’s Report Period 9 August 31 to October 4, 2008

It is recommended that the Commission forward a copy of this report to each City of Toronto Councillor for information noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

Approved

4. Procurement Authorizations

a) Procurement Authorization – Wilson
Complex Training Facility Contract C1-36

It is recommended that the Commission authorize the acceptance of the tender submitted by Struct-Con Construction Ltd. in the amount of $5,600,000.00 for Contract C1-36, Wilson Complex Training Facility.

Approved

b) Procurement Authorization – Consultant Design
Services Office Space Management Contract G85-241

It is recommended that the Commission authorize the award of Contract G85-241 in the upset limit amount of $1,800,000.00 to Freeman + Freeman Design Inc. / Carson Woods Architects Limited (in Joint Venture) for design services related to the office renovations for the Office Space Management Renewal Program over a period of five years.

Approved

c) Procurement Authorization – Consultant Design Services for the
Twin Tunnels Downsview Station to Vaughan Corporate Centre
Toronto-York Spadina Subway Extension Project Contract A85-80

It is recommended that the Commission authorize the award of a contract to Hatch Mott MacDonald Ltd. for Consultant Design Services for the Twin Tunnels, Toronto-York Spadina Subway Extension Project, Contract A85-80, with an upset limit amount of $12,000,000.

Approved

d) Procurement Authorization – Provision of Large Format Reprographic Services

It is recommended that the Commission approve the issuance of a purchase order to MC Reproductions Inc. in the total upset limit amount of $600,000 for the provision of large format reprographic services for the three year period from January 1, 2009 to December 31, 2011.

Approved

e) Procurement Authorization – Maintenance of A/C
Power and D/C Traction Power Cable System Proposal #P31PJ08813

It is recommended that the Commission authorize awarding a three-year contract for the Maintenance of A/C Power and D/C Traction Power Distribution Systems to Black & McDonald Limited, in the upset limit amount of $1,500,000.00.

Approved

f) Procurement Authorization – Supply of Maintenance Work Clothing
It is recommended that the Commission approve:

1.  The issuance of purchase orders for the supply of maintenance work clothing for a three year period commencing January 1, 2009 to December 31, 2011 as follows:
   • Imagewear, A Division of Mark’s Work Wearhouse $2,400,000
   • HBC Custom Solutions $ 850,000
   • Mister Safety Shoes Inc. $ 50,000
   • Work Authority by Iseco $ 50,000
   • Gordon Contract $ 50,000
   Total Recommended Amount $3,400,000
2. Delegate to the Manager of the Materials and Procurement Department, the authority to authorize amendments to the contracts to re-allocate the above recommended funds between the companies as required based on actual expenditures by employees with each company.
   
   Approved

g) Procurement Authorization – Supply of Safety Footwear

It is recommended that the Commission approve:

1. The issuance of Purchase Orders for the supply of safety footwear for a three-year period commencing January 1, 2009 to December 31, 2011 as follows:
   • Imagewear, A Division of Mark’s Work Wearhouse $1,320,000
   • Mister Safety Shoes Inc. $ 410,000
   • Work Authority by Iseco $ 365,000
   • Gordon Contract $ 65,000
   Total Recommended Amount $2,160,000

2. Delegate to the Manager of the Material and Procurement Department, the authority to authorize amendments to the contracts to re-allocate the above recommended funds between the companies as required based on actual expenditures by employees with each company.

Approved

h) Award of Contracts for the Provision of
Wheel-Trans Sedan Meter-Based Taxi Service

It is recommended that the Commission authorize the award of contracts to the following companies for Sedan Meter-Based Taxi Service for the provision of Wheel-Trans service over a five-year period commencing January 11, 2009.

The total upset amount of $38,000,000 for the term of the Contract will be allocated as outlined below:

• Associated Toronto Taxi-Cab Co-Operative Limited $19,000,000.00
• Beck Taxi Limited $19,000,000.00

Service levels and upset limit distribution are based on an equal allocation of service vehicles by each company but may be adjusted in the future over the term of the contract. Staff request that authority for any adjustments in upset limit distribution be delegated to the Chief General Manager for approval.

Approved

Vice-Chair Mihevc moved that staff be requested to report back every six months on the performance of the two contractors.

The motion by Vice-Chair Mihevc carried.

i) Summary of Authorized Expenditures Between $200,000
to $500,000 for the Period September 1, 2008 to September 30, 2008

It is recommended that the Commission receive this report for information. It lists expenditures ($200,000 up to $500,000) for the period September 1, 2008 to September 30, 2008 which were approved by the Chief General Manager.

Received

5. Procurement Authorization Amendments
a) Procurement Authorization Amendment – Supply of
Powered Dual Cab Flatcars Purchase Order C31PJ06914

It is recommended that the Commission approve the issuance of a purchase order amendment to Arva Industries Inc. (Arva) to increase the contract amount of Contract C31PJ06914 by $2,889,542.85 to add an option for an additional five powered flatcars for a revised total of $5,412,771.93.

Approved

b) Procurement Authorization Amendment – Authorization
of Funds for Phase 5 “Implementation” of PO C31PV06860
“Consultant Services Engineering Review of Automatic Train
Control Technology Yonge/University/Spadina Subway Line”

It is recommended that the Commission authorize Amendment #5 to the Contract with Parsons Overseas Company of Canada Ltd. (Parsons) in the upset amount of $15,843,380 (USD) for the provision of Engineering Consultant Services to provide specialist signal engineering personnel to work as an integral part of the YUS ATC Resignalling Project Delivery Team for five years as specified in Phase 5 of Contract C31PV06860.

Approved
6. Notice of Awards
NIL
7. Service Matters

a) i) Lake Shore Boulevard West Express Bus Service
   ii) Motions Tabled by Commissioner Milczyn at October 23, 2008
   Meeting re: Lake Shore Boulevard West Express Bus Service

Commissioner Milczyn moved the following motions:

1. That the Commission not adopt the recommendations contained in the report;
2. That the Commission direct staff to implement the premium express bus service on lake shore boulevard west when feasible in 2009;
3. That the Commission direct staff to implement an aggressive promotion strategy to the local community about the introduction of the service; and
4. That the Commission direct staff to consult with the local area city councillor on the promotion strategy.
   
   Commissioner Hall moved that Commissioner Milczyn’s motion be amended by adding a fifth motion to read as follows:
5. That the service be subject to review after six months, and that staff approach palace place and palace pier to explore the elimination of their shuttle service.

The motion by Commissioner Hall carried.

The motion by Commissioner Milczyn, as amended, carried.

b) 33 Forest Hill Bus Route – Post Implementation Review

Vice-Chair Mihevc moved the following motions:

1. That the Commission receive the staff report;
2. That staff be directed to maintain the existing route;
3. That staff be requested to work with the local councillor on the feasibility of extending the route southward to Spadina and Bloor; and
4. That staff be requested to report back on this matter as part of the annual service improvements plan which will be considered in September 2009.

The motions by Vice-Chair Mihevc carried.

c) Commuter Ferry Service

Chair Giambrone moved that the Commission receive the staff report.

The motion by Chair Giambrone carried.

8. Other Business

a) York University Busway Public Art Concept

Commissioner Perruzza moved that the Commission defer consideration of this report until its next meeting, and that in the interim, staff be requested to meet with Commissioner Perruzza concerning this matter.

The motion by Commissioner Perruzza carried.

b) Station Modernization Program Design
Concept for Dufferin Station Contract B3-11

It is recommended that the Commission approve the Conceptual Design for the Station Modernization Program at Dufferin Station as presented at a Public Information Centre (PIC) on October 22, 2008.

Approved

c) TTC Corporate Policy Review –
Policy 6.9.2 Corporate and Community Events

It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached hereto as Appendix ‘A’:

• Policy 6.9.2 Corporate and Community Events (formerly Special Events and Visitors)

Approved

d) TTC Corporate Policy Review –
Policy 6.4.1 Filming/Photographing on TTC Property

It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached hereto as Appendix ‘A’:

• Policy 6.4.1 Filming/Photographing on TTC Property

Approved
(Also see minute for Correspondance C-4)

e) Public Transit Safety Framework

It is recommended that the Commission authorize the Chair and the Chief General Manager to work with the Chair of the Toronto Police Services Board and the Chief of Police to establish a framework and process for developing a shared vision for policing Toronto’s public transit system.

Approved

9. New Business
NIL
10. Correspondence

C-1 Chair Giambrone, dated November 12, 2008, requesting that the CGM work with the Chair to develop a plan to work more closely with appropriate transit associations and properties to allow us to gain the benefit that comes from studying other peoples’ experiences.

Chair Giambrone moved that his communication be referred to staff for consideration.

The motion by Chair Giambrone carried.

C-2 Adam Padzik, undated, requesting that the TTC invest a significant portion of new revenue to be generated from parking payments by Metropass holders in safety improvements at TTC Commuter Parking Lots.

Commissioner Thompson moved that the communication be referred to staff for report, and that they be requested to meet with Mr. Padzik to discuss his concerns.

The motion by Commissioner Thompson carried.

C-3 Virginia MacLean, Q.C., Barrister and Solicitor, dated November 10, 2008, advising that she and her client will not be attending the November 26, 2008 Commission to make a deputation concerning the matter entitled, “Procurement Authorization – Accessible Taxi Service Award Proposal No. P34PW06921.”

The Commission received the communication for information.

C-4 Matthew Labarge, undated, forwarding comments concerning Commission report 8d) entitled, “TTC Corporate Policy Review – Policy 6.4.1 Filming/Photographing on TTC Property.”

The Commission received the communication for information, and requested that staff respond to Mr. Labarge to address his concerns.

(also see report no. 8d) for minute)

11. a. Hybrid/Diesel Bus Negotiation Settlement

It is recommended that the Commission:

1. Approve the confidential recommendations as set out in the Confidential Attachment; and
2. Not authorize the public release of the confidential information and recommendations in the Confidential Attachment as the information and recommendations are subject to solicitor-client privilege; and
3. Convert the existing 559 diesel/electric hybrid buses equipped with lead acid batteries to Lithium-Ion (Li-Ion) batteries; and
4. Maintain the existing order with Daimler for delivery of 130 Hybrid buses in 2009; and
5. Proceed with the award to Daimler for delivery of the optional order of 120 Diesel buses for delivery in 2010 with the option to be exercised no later that December 15, 2008; and
6. Approve the “Life Extension” bus re-build of 52 existing buses in the total amount of $3,500,000; and
7. Adopt the above changes as budget amendments to the Bus Fleet Plan for inclusion in the TTC’s 2009-2013 Capital Program budget; and
8. Direct the Chair to communicate to City Council for its December 10, 2008 meeting that the Commission approved the changes to the TTC’s 2009 Recommended Capital Budget and 2010-2013 Recommended Capital Plan to reflect: (1) a net reduction of $15.8 million for the procurement and overhaul of 40 foot buses and (2) cash flow adjustment sufficient to offset the remaining $5.1 million in 2009. This would fulfil the requirements of recommendation number 169.3 of Executive Committee Report #EX27.1.

Approved

12. b. Prehay v. TTC

It is recommended that the Commission:

1.  Approve the confidential recommendation regarding settlement of the above action in Attachment 1; and
2. Approve that the contents of Confidential Attachment 1 remain confidential in their entirety as it contains advice which is subject to solicitor-client privilege.

Approved

13. Procurement Authorization – Transit City LightRail Program – Program Management Services Contract TC85-3

It is recommended that the Commission authorize the award of contracts to the following firms, in the upset limit amounts listed below, for Transit City Light Rail Program, Program Management Services, Contract TC85-3, for a period of 10 years, for a total upset limit amount of $375 million:

1.  Transit City Partners (A joint venture of AECOM Ltd., Parsons Brinckerhoff and Giffels Associates Ltd./IBI Group) - $125,000,000.00.
2. 4Transit (A joint venture of Delcan Corporation, Hatch Mott MacDonald Ltd., MMM Group Limited and McCormick Rankin Corporation) - $125,000,000.00.
3. STV Incorporated - $125,000,000.00.

Approved

14. Procurement Authorization for Operator Barrier Kits for Orion VII Buses

Chair Giambrone moved that recommendation no. 1 be amended by replacing the amount of $3,672,000 with the amount of $3,842,000, so such recommendation reads, as follows:

“1. An award to Daimler buses North America ltd. (Daimler) in the amount of $3,842,000 including all taxes for the supply of 1,360 bus operator safety barrier kits for all Orion vii buses.”

The motion by Chair Giambrone carried.

The Commission approved the report, as amended.

15. Purchase Authorization Amendment No. 2 - Transit City Light

Rail Transit Consulting Services Eglinton-Crosstown LRT Contract TC85-1C

It is recommended that the Commission authorize the issuance of an amendment to Transit City Group Joint Venture for Contract TC85-1C, Transit City Light Rail Consulting Services – Eglinton-Crosstown LRT, in the amount of $660,000, for the provision of topographic surveying services, bringing the total authorization of Contract TC85-1C to $2,212,428.11.

Approved

16. Community Concerns About Buses on St. Albans Road

Commissioner Milczyn moved the following motions:

1. That the Commission receive the staff report.
2. That staff enforce the city’s three minute idling by-law.
3. That staff investigate the possibility of using the Westwood theatre site for bus layovers.
4. That staff report back to the April 2009 commission meeting on the success of these efforts and ongoing complaints received from area residents.

The motions by Commissioner Milczyn carried.

17. Express Bus Service

Chair Giambrone moved that the matter embodied in the sixth bullet of recommendation no. 2 be referred back to staff for a more comprehensive report in December 2008 or January 2009.

The motion by Chair Giambrone carried.

Chair Giambrone moved that the matter embodied in the seventh bullet of recommendation no. 2 be referred back to staff for report as part of the transit city bus plan.

The motion by Chair Giambrone carried.

The Commission approved the staff report, as amended.

Commissioner Saundercook moved that staff be requested report back on the feasibility of reinstating the express service on Finch Avenue that was in place prior to February 2008.

The motion by Commissioner Saundercook carried.

Vice-Chair Mihevc moved that Councillor Rae’s communication dated November 25, 2008, concerning increased service on the 141 downtown express route be referred to staff for appropriate review.

The motion by Vice-Chair Mihevc carried.

2009 Ridership

M. Anders, Marketing Research Director, gave an overhead slide presentation with respect to this matter.

The Commission received the presentation for information.

The meeting adjourned at 3:50 p.m.

Commissioners voted in favour of starting a premium-fare express bus service serving the Humber Bay Shores neighbourhood in Etobicoke. Starting next fall, express buses will run along Lake Shore Boulevard West, from east of Park Lawn Road to downtown, in both the morning and afternoon rush hours. Coinciding with the new service will be an aggressive promotion campaign to the local community.

Commissioners approved the award of a contract worth $5.2 million for the supply protective barriers for bus Operators. The TTC is scheduled to begin installing the barriers on more than 1,300 vehicles in early 2009. All buses and streetcars are scheduled to be equipped by late 2010. New buses arriving next year will come equipped with the protective barriers.

Commissioners approved the award of a contract worth $12 million for the design of 6.6-kilometres of twin tunnels, and associated structures, for the Toronto-York Spadina Subway Extension. The subway extension is being funded by the Government of Canada, Province of Ontario, Regional Municipality of York, and the City of Toronto.

Commissioners approved two contracts worth $38 million for sedan meter-based taxi service for Wheel-Trans over the next five years. These contracts are structured to improve the quality of service to customers. Taxi service is scheduled to begin on Jan. 11, 2009.

Commissioners were updated by Toronto Emergency Medical Services (EMS) on the joint pilot with the TTC that has a paramedic on the ready during the rush hours. EMS reported capturing about 70 per cent of emergency calls within a 12-minute radius of Bloor-Yonge Station where the paramedic is stationed. This has resulted in quicker patient care and less delays to subway service. Platform paramedics have also freed up ambulance crews on the road. The TTC and EMS joined forces last August. The pilot runs until Jan. 3, 2009.