Board Meeting - January 21, 2009

10:00 a.m., Committee Room 3 
- Declaration of Office – Commissioners - Election of Chair and Vice-Chair

• Meeting No. 1904 - December 17, 2008
  

Wednesday, February 18, 2009

Presentations will be heard at 2:00 p.m. Requests to speak must be registered in writing by 12:00 noon of day preceding meeting day.

(a) Reopening of "Station Modernization Program - Pape Station Approval of Finishes and Artwork" for inclusion of solar panels on roof.

(a) Winter Operations Plan

1. Reports with Confidential Attachments (Committee of the Whole)
• Wheel-Trans Buses - Retail Sales Tax Appeal (FOR INFORMATION)(This report contains advice or communication that are subject to soliciter-client privilege)  
2. Presentations
• Customer Service Disruption Notification e-Alerts (Deferred from Dec. 17/08) (FOR INFORMATION)  
3. Budget matters
• Chief General Manager's Report Period 11, November 2 to November 29, 2008 (FOR ACTION)  
4. Procurement Authorizations
• Procurement Authorization - Supply of Orion Bus Parts (FOR ACTION) 
• Procurement Authorization - Lease of Lottery Kiosks in Various Subway Stations (FOR ACTION) 
• Summary of Authorized Expenditures Between $200,000 to $500,000 for the period November 1 to November 30, 2008 (FOR INFORMATION)  
5. Procurement Authorization Amendments

NIL

6. Notice of Awards

NIL

7. Service Matters

NIL

8. Other Business
• Follow-Up Report - 2009 Commission Meeting Schedule (FOR ACTION) 
• Yonge Subway Extensions - Final Report on Transit Project Assessment Process - Approval of Staff Recommendations (FOR ACTION) 
• Yonge Subway Extension - Additional Information Concerning Costs and Ridership Capacity (FOR ACTION) 
• Amendment to Terms of Reference for the Advisory Committee on Accessible Transportation (FOR ACTION) 
• Outstanding Commission Items (FOR INFORMATION)  
9. New Business 
10. Correspondence

A correspondence summary will be distributed at the meeting.

11. TTC Office Space Plan Study 
12. Amended TTC By-Law No. 1 – Update 
13. Toronto-York Spadina Subway Extension Project Delivery Strategy 
14. Transit City Light Rail Program 

A. Giambrone, J. Mihevc, B. Saundercook, S. Hall, P. Milczyn, S. Bussin, M. Augimeri, R. Moeser and A. Perruzza (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel), B. Ross (Director – Corporate Communications), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator – Secretariat Services) were present.

V. Rodo was in the Chair.

At its meeting on December 1, 2008, City of Toronto Council appointed A. Giambrone, J. Mihevc, S. Bussin, S. Hall, B. Saundercook, P. Milczyn, A. Perruzza, M. Augimeri and R. Moeser as members of the Toronto Transit Commission.

The General Counsel for the Toronto Transit Commission administered the Declaration of Appointed Office to the Commissioners.

The General Counsel then declared the Commission duly constituted.

The General Secretary called for nominations for Chair.

Commissioner Perruzza nominated Commissioner Giambrone.

With no further nominations, Commissioner Hall moved that the nominations be closed.

The motion by Commissioner Hall carried.

On a unanimous vote in favour of Commissioner Giambrone, the General Secretary declared him Chair of the Toronto Transit Commission.

The General Secretary called for nominations for Vice-Chair.

Commissioner Moeser nominated Commissioner Mihevc.

With no further nominations, Commissioner Hall moved that the nominations be closed.

The motion by Commissioner Hall carried.

On a unanimous vote in favour of Commissioner Mihevc, the General Secretary declared him Vice-Chair of the Toronto Transit Commission.

The meeting recessed at 10:15 a.m. in order to proceed with the In Camera agenda.

The meeting reconvened at 1:15 p.m. in Committee Room 2 at Toronto City Hall.

A. Giambrone (Chair), J. Mihevc (Vice-Chair), B. Saundercook, S. Hall, P. Milczyn, S. Bussin, A. Perruzza, M. Augimeri and R. Moeser (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel), B. Ross (Director – Corporate Communications), A. Smith (Chief Marketing Officer), W. Dawson (Superintendent – Route & System Planning), A. Chocorlan (Deputy General Manager – Bus), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator – Secretariat Services) were present.

A. Giambrone was in the Chair.

A. Foster, Director – Project Management, IT Services was present for Item No. 2a)

Vice-Chair Mihevc moved that the Commission approve the minutes from meeting no. 1904 and that the Chair and General Secretary be authorized to sign the same.

The motion by Vice-Chair Mihevc carried.

a) Committee of the Whole – Wednesday, February 18, 2009

Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Wednesday, February 18, 2009 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Report No. 8b) – Yonge Subway Extension - Final Report on
Transit Project Assessment Process – Approval of Staff Recommendations

Steve Munro
(Submitted brief)

David Fisher
(Submitted brief)

Karl Junkin
(Submitted brief)

The Commission received the deputations.
(See item no. 8b for minute)

a) Chair Giambrone – Station Modernization Program - Pape Station
Approval of Finishes and Artwork for Inclusion of Solar Panels on Roof

Chair Giambrone moved that the May 21, 2008 report titled, “Station Modernization Program – Pape Station Approval of Finishes and Artwork” be re-opened to allow for the inclusion of rooftop solar panels in the station’s design.

The motion by Chair Giambrone carried on a unanimous vote.

Commissioner Bussin moved that the Commission approve the installation of solar panels to power a portion of the lighting load as a demonstration project, up to a maximum cost of $25,000.00, and that the equipment be designed for future expansion.

The motion by Commissioner Bussin carried.

a) Winter Operations Plan
The Commission received the presentation entitled, “Winter Action Plan”, dated December 2008.
Chair Giambrone moved the following motions:

1. That the Commission direct staff to approach parking enforcement to increase the number of enforcement units on the street to two or three, as required.
2. That the Commission support staff in taking surface stops out of service, as required, in designated priority areas during periods of severe winter conditions.

The motions by Chair Giambrone carried.

1. Reports with Confidential Attachments (Committee of the Whole)

a) Wheel-Trans Buses: Retail Sales Tax Appeal

The Commission:

1. Received the recommendation as set out in the confidential attachment; and
2. Approved that the information in the confidential attachment remain confidential in its entirety as it contains advice which is subject to solicitor-client privilege.
2. Presentations
a) Customer Service Disruption Notification E-Alerts

A. Foster, Director – Project Management, IT Services gave a PowerPoint presentation with respect to this matter.

The Commission received the presentation for information.

G. Webster, Chief General Manager also provided an update on the hydro blackout that affected the westerly portion of the Bloor-Danforth Subway line on Friday, January 16, 2009.

The Commission received the update for information.
3. Budget Matters
a) Chief General Manager’s Report Period 11 – November 2 to 29, 2008

It is recommended that the Commission forward a copy of this report to each City of Toronto Councillor for information noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

Approved
4. Procurement Authorizations

a) Procurement Authorization – Supply of Orion Bus Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of various Orion bus parts for the period February 2009 to January 2012 to Daimler Buses North America Ltd. (Daimler) in the upset limit of $9,050,000 including applicable taxes.

Approved

b) Procurement Authorization – Lease of
Lottery Kiosks in Various Subway Stations

It is recommended that the Commission approve the execution of the following lease agreements:

1.  Tobmar Investments International Inc. (operating as Gateway Newsstands) for the lease of space at Warden, Bloor North, Bloor South, Sheppard, Wilson, Bathurst and Kennedy subway stations for a five year term. The proposed lease agreement will provide a guaranteed rental amount of $1,155,000 (plus GST) for the entire lease term and capital improvements of $290,000.
2. Kim’s Wicket Tickets for the lease of space at Dundas Subway Station for a five year term. The proposed lease agreement will provide a guaranteed rental amount of $180,000 (plus GST) for the entire lease term and capital improvements of $32,151.
3. Lucky Tickets for the lease of space at Finch Subway Station for a five year term. The proposed lease agreement will provide a guaranteed rental amount of $197,280 (plus GST) for the entire lease term and capital improvements of $34,440.

Approved

c) Summary of Authorized Expenditures Between $200,000 to
$500,000 for the Period November 1, 2008 to November 30, 2008

It is recommended that the Commission receive this report for information. It lists expenditures ($200,000 up to $500,000) for the period November 1, 2008 to November 30, 2008 which were approved by the Chief General Manager.

Received

5. Procurement Authorization Amendments
NIL
6. Notice of Awards
NIL
7. Service Matters
NIL
8. Other Business

a) Follow-Up Report – 2009 Commission Meeting Schedule

Chair Giambrone moved that the Commission cancel the Wednesday, June 24, 2009 and Wednesday, July 22, 2009 meeting dates and approve a Thursday, July 9, 2009 meeting dated to conform to the last city council meeting for the summer, which will be held on July 6 and 7, 2009.

The motion by Chair Giambrone carried.

b) Yonge Subway Extension – Final Report on Transit
Project Assessment Process – Approval of Staff Recommendations

Chair Giambrone moved that the Commission amend recommendation no. 3 of the December 17, 2008 report (appendix ‘a’) by striking out the wording in the seventh hyphen and replacing therein the following wording:

“- City Council direct the City Manager and Chief General Manager of the TTC to commence discussions with Metrolinx, the province of Ontario, York region and Government of Canada for the purposes of securing the appropriate funding and service agreements on the basis of the following principles:

A. Consistent with the MoveOntario 2020 commitments, the city expects the province of Ontario will be responsible for all capital costs, including property acquisition costs, necessary to implement the Yonge Subway Extension;
B. Any increases in net operating costs resulting from the operation of the Yonge Subway Extension will be at no cost to the City of Toronto;
C. TTC will be responsible for project management and delivery of the Yonge Subway Extension project;
D. TTC will operate and maintain the subway infrastructure (including commuter parking lots) but excluding passenger pick up and drop off and bus terminals in York region;
E. TTC will own the property, assets and subway facilities within York region except for bus terminals and passenger pick up and drop off facilities/bus terminals located in York region;
F. Stations and bus interface facilities used by the TTC will be designed and built consistent with TTC design standards and practices;
G. The subway rail yard needs study to support the Yonge Subway Extension and service increases on the Yonge-University-Spadina (YUS) subway, being conducted by the TTC, may identify location options in York region and may provide for further funding needs beyond those currently reflected in the preliminary budget;
H. The Spadina Subway Extension and automatic train operation/control (ATO/ATC) system on the YUS line must be in place prior to the opening of the Yonge Subway Extension; and
I. The cost of measures to address potential capacity constraints at the Yonge-Bloor station and North York service road arising from the proposed Yonge Subway Extension are to be included as project costs.”

The motion by Chair Giambrone carried.

Chair Giambrone moved that the Commission approve the recommendations in the December 17, 2008 Commission Report entitled, “Yonge Subway Extension – final report on transit project assessment process and future actions”, as amended.

The motion by Chair Giambrone carried.

b)i) Yonge Subway Extension – Additional
Information Concerning Costs and Ridership/Capacity
It is recommended that the Commission consider this report in conjunction with the companion report entitled, “Yonge Subway Extension – Final Report on Transit Project Assessment Process – Approval of Staff Recommendations” and forward the report directly to Toronto City Council for consideration at its meeting on January 27/28, 2009, noting that:

a) Information related to the comments of Mr. Junkin and the results of the January 20, 2009 public meeting will be the subject of a separate report from the Chief General Manager directly to City Council.
b) This report has been prepared jointly by City and TTC staff.

Approved

c) Amendment to the Terms of Reference for the
Advisory Committee on Accessible Transportation

It is recommended that the Commission approve two (2) revisions to the ACAT Terms of Reference. The revisions address the attendance of Committee members at monthly meetings and the reapplying for membership at the end of a term.

Approved

d) Outstanding Commission Items

It is recommended that the Commission receive for information, the updated list of outstanding Commission items for the period up to and including the meeting of December 17, 2008.

9. New Business
NIL
10. Correspondence
C-1 Councillor Paula Fletcher, City of Toronto, dated January 20, 2009 requesting that the Commission include solar panels as part of the Pape Station Modernization project.

The Commission received the communication for information.
(Also see minute for item ‘a’ in section entitled “items of which notice has previously been given”)

11. Report with confidential attachments (Committee of the Whole)
a) TTC Office Space Plan Study

 

The Commission:

1. Approved the recommendations, as amended, in the confidential attachment;
2. Approved that the Commission authorize the public release of the confidential information and recommendations in the confidential attachment, upon the TTC acquiring the necessary lands as detailed therein

12. Amended TTC By-Law No. 1 - Update

Chair Giambrone moved that the Commission strike out recommendation nos. 2 and 3 contained in the report.

The motion by Chair Giambrone carried.

Chair Giambrone moved that the Commission approve the report, as amended.

The motion by Chair Giambrone carried.


13. Toronto-York Spadina Subway Extension Project Delivery Strategy

It is recommended that the Commission receive this report for information noting that the Design Bid Build (DBB) format will be used for contracting out the stations and tunnels for the Toronto-York Spadina Subway Extension Project (TYSSE).

Received


14. Procurement Authorization – Transit City Light Rail Program - Project
Engineering Support and Design Standards Consultant Services Contract TC85-5

It is recommended that the Commission authorize the award of a contract to P B Americas, Inc., in the upset limit amount of $46 million for Transit City Light Rail Program, Project Engineering Support and Design Standards Consultant Services, Contract TC85-5, for a period of 10 years.

Approved

The meeting adjourned at 3:20 p.m.

 

Commission members were sworn-in for the rest of the current term of Toronto City Council. Commissioner Adam Giambrone was re-elected Chair by his fellow Commissioners, and Commissioner Joe Mihevc was re-elected Vice-Chair. The Commission comprises the following members:

• Commissioner Maria Augimeri
• Commissioner Sandra Bussin
• Commissioner Suzan Hall
• Commissioner Peter Milczyn
• Commissioner Ron Moeser
• Commissioner Anthony Perruzza
• Commissioner Bill Saundercook

The Commission approved the final report on a proposal to extend the Yonge-University-Spadina Subway north, from Finch Station to Richmond Hill. If funding is provided, the 6.8-kilometre line will feature six stations and cost $2.4 billion.

Commission members received a briefing from the TTC’s Information Technology Services Department on the new e-Alert subscription service. Launched in mid-January, the e-Alert subscription service allows customers to receive subway disruption notifications by email. Notification for service delays on bus and streetcar routes is in the development stage.

The Commission endorsed a report to cancel the July 22 Commission meeting, and reschedule the meeting to July 9. With this change, the June 24 meeting has been cancelled. Meetings for 2009 are:

• Wednesday, February 18
• Friday, April 3
• Monday, April 27
• Thursday, May 28
• Thursday, July 9
• Wednesday, August 26
• Thursday, September 24
• Thursday, October 29
• Wednesday, November 25
• Wednesday, December 16