Board Meeting - October 29, 2009

• Meeting No. 1912 - September 24, 2009
  

Tuesday, November 17, 2009

Presentations will be heard at 2:00 p.m. Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

1. Reports with Confidential Attachments (Committee of the Whole)
• Toronto-York Spadina Subway Extension - Memorandum of Understanding with York University Regarding Property Acquisition (For Action)(This report is about a proposed or pending land acquisition by the Commission)
• Retail Sales Tax Appeals - Status Update (For Information)(This report contains info which is subject to solicitor-client privilege)
• Leasing of 40 Carl Hall Road, Downsview Park (For Action)(This report is about a proposed or pending land acquisition by the Commission)
2. Presentations
• CUTA Transit Vision 2040 (For Information)
• 2008 - 2009 Diversity Update (For Information)
• Capital Budget Update (For Action)
3. Budget matters
• Chief General Manager’s Report - Period 8 (August 2 to August 29, 2009)(For Action)
4. Procurement Authorizations
• Procurement Authorization - Supply of Safety Equipment/Apparel (For Action)
• Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period August 1, 2009 to September 30, 2009 (For Information)
5. Procurement Authorization Amendments
• Procurement Authorization Amendment - Supply of Diesel Fuel (For Action)
6. Notice of Awards
• Procurement Authorization – Keele Trestle Bridge Structural Retrofit Rehabilitation – Contract No. BC5-2 (For Information)
7. Service Matters

NIL

8. Other Business
• Toronto-York Spadina Subway Extension Project – Steeles West Station – Approval of Conceptual Design (For Action) (Presentation Available)
• TTC Corporate Policy Review - Safety 10.14.4 (For Action)
• TTC Corporate Policy - Donations to the Commission for Community Benefits (For Action)
9. New Business
10. Correspondence

A correspondence summary will be distributed at the meeting.

11. Procurement Authorization - Construction Project Insurance - Toronto York Spadina Subway Extension (FOR ACTION)
12. Procurement Authorization Amendment – Options to Purchase 95 Forty-Foot Clean Diesel Low Floor City Buses (FOR ACTION)

A meeting of the Toronto Transit Commission was held in Committee Room 1, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Thursday October 29, 2009 commencing at 1:10 p.m.

A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Augimeri, S. Bussin, S. Hall, P. Milczyn, R. Moeser, A. Perruzza, B. Saundercook (Commissioners), G. Webster (Chief General Manager), R. Cornacchia (General Manager - Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel - Legal), B. Ross (Director - Corporate Communications), S. Blakey (Executive Director - Human Resources), M. Roche (Chief Financial Officer), A. Smith (Chief Marketing Officer), S. MacDonald (Manager - Materials & Procurement), S. Ghaly (Program Manager - Transit City), K. Lee (Assistant General Secretary) and A. Patrone (Acting Co-ordinator - Corporate Secretariat Services) were present.

A. Giambrone was in the Chair.

C. Jeffries – Director – Employment Services was present for Item No. 2(b).

D. Lawson (Supervisor - Architectural & Communications) was present for Item No. 8(a).

Commissioner Saundercook moved that the Commission approve the minutes from meeting no. 1912 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Saundercook carried.

a) Committee of the Whole - Tuesday November 17, 2009

Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Tuesday November 17, 2009 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Report No. 2(c) - TTC Capital Budget Update

Councillor Howard Moscoe
City of Toronto
(Submitted Brief)

Ann-Marie Nasr
City of Toronto Planning - Project Manager

John Fox
Toronto Community Housing Corporation

The Commission received the deputations for information (see report no. 2c for minute).

NIL

1. Reports with Confidential Attachments (Committee of the Whole)

(a) Toronto-York Spadina Subway Extension - Memorandum of Understanding with York University Regarding Property Acquisition

The Commission:

1. Approved the confidential instructions to staff outlined in attachment 1; and

 2. Authorized the release of the confidential information and recommendations in attachment 1 upon entering into a final settlement with York University (“York U”) to the satisfaction of the Chief General Manager and General Counsel, but no earlier than the commencement of revenue service for the Toronto-York Spadina Subway Extension Project (“TYSSE” or “Project”).  

(b) Retail Sales Tax Appeals - Status Update

The Commission:

1. Received for information the confidential attachment; and
 
 2. Approved that the contents of the confidential attachment remain confidential in their entirety as it contains advice which is subject to solicitor-client privilege.   

(c) Leasing of 40 Carl Hall Road, Downsview Park

The Commission:

1. Approved the execution of an agreement with Parc Downsview Park Inc. for the lease of a warehouse facility for the storage of TTC inventory material commencing January 1, 2010 for a term of two years at the total estimated cost of $1,400,000 (including an allowance for hydro) plus GST subject to terms and conditions acceptable to the Chief General Manager, General Secretary and General Counsel; and

2. That the information contained in the confidential attachment not be released until such time as the lease, including any amendments, between the Toronto Transit Commission and Parc Downsview Park Inc. for the premises at 40 Carl Hall Road is executed.

2. Presentations

a) CUTA Transit Vision 2040: Setting Course for the Future

Michael Roschlau, President and CEO - CUTA, gave a PowerPoint and video presentation with respect to the above matter.

The Commission received the presentation for information.

b) 2008 - 2009 Diversity Update   

Christine Jeffries, Director - Employment Services, gave an overhead presentation with respect to the above matter.   

 The Commission received the presentation and update for information. 

c) TTC Capital Budget Update

Gary Webster, Chief General Manager, gave an overhead presentation with respect to the above matter.

The Commission adopted the recommendation contained in the report presentation, as listed below:

“It is recommended that the Commission approve an amended 2010-2014 Capital Program and 10 year forecast in the amount of $6.015 billion gross as outlined in this presentation, which represents a reduction in project expenditures of $600.7 million gross ($548.2 million net). 

The Commission also adopted the following motion:

1. That the amended 2010-2014 Capital Program and 10 year forecast be increased by $300,000 to retain the Lawrence-Allen Revitalization Project Study and have it removed from the project deferral list”.

3. Budget Matters

a) Chief General Manager’s Report - Period 8 (August 2 to August 29, 2009)  
  
It is recommended that the Commission forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information, noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

Approved

4. Procurement Authorizations

a) Procurement Authorization - Supply of Safety Equipment/Apparel

It is recommended that the Commission approve the issuance of a purchase order for the supply of safety equipment/apparel to Hansler Smith Limited in the upset limit amount of $13,700,000 for a 5 year term commencing December 1, 2009 to November 30, 2014.

Approved 

b) Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period August 1, 2009 to September 30, 2009

It is recommended that the Commission receive this report for information.  It lists Expenditures ($1,000,000 up to $5,000,000) for the period August 1, 2009 to September 30, 2009 which were approved by the Chief General Manager.

Received

5. Procurement Authorization Amendments

a) Procurement Authorization Amendment - Supply of Diesel Fuel
 
It is recommended that the Commission authorize the issuance of an amendment to the contract with Suncor Energy Products Inc. (Suncor) for the supply and delivery of diesel fuel to increase the total contract upset limit by $50,000,000 to a revised upset limit of $379,400,000 and to extend the contract term from June 30, 2010 until December 31, 2010.

Approved

6. Notice of Awards

a)  Notice of Award - Procurement Authorization – Keele Trestle Bridge Structural Retrofit Rehabilitation - Contract No. BC5-2         
It is recommended that the Commission receive the notice of award of Chair Giambrone, Vice-Chair Mihevc and the Chief General Manager authorizing:

 a) acceptance of the tender submitted by Torbridge Construction Ltd. (Torbridge) in the amount of $1,644,000.00 for Contract BC5-2 Keele Trestle Bridge - Structural Retrofit Rehabilitation.

 b) Approval of an unbudgeted expenditure of $3,200,000 for Contract BC5-2 Keele Trestle Bridge Structural Retrofit work, associated engineering costs and work by Operations Branch in the State of Good Repair Category, Project 3.4 Bridges/Structures Maintenance Program.

Received

7. Service Matters

NIL

8. Other Business

a) Toronto-York Spadina Subway Extension Project – Steeles West Station Approval of Conceptual Design
 
D. Lawson, Supervisor – Architectural & Communications, gave a PowerPoint presentation on the above matter.

The Commission received the presentation for information.

The Commission approved the recommendation contained in the report, as listed below:

“It is recommended that the Commission approve the conceptual design for Steeles West Station which will be presented through the public consultation process”. 

b) TTC Corporate Policy Review – Safety 10.14.4
           
It is recommended that the Commission receive for approval, Corporate Policy 10.14.4, Safety.
 
Approved

c) TTC Corporate Policy – Donations to the Commission for Community Benefits

It is recommended that:

1. The Commission adopt the policy “Donations to the Commission for Community Benefits”, as set out in Attachment #1;

2. This report be forwarded to the City Clerk, noting its adoption in accordance with Toronto City Council’s request; and,

3. The appropriate Commission staff and officials be authorized and directed to take the necessary actions to give effect to the policy “Donations to the Commission for Community Benefits”.

Approved

9. New Business

NIL

10. Correspondence

C-1 Tim Simmonds, Director, Economic Development, City of Vaughan requesting that the future Vaughan Corporate Centre Station be renamed to the Vaughan Metropolitan Centre Station.

The Commission received the communication and referred the correspondence to staff for consideration.

C-2 Yvonne Davies, City Clerk’s Office, regarding City Council’s request that the Toronto Transit Commission and Metrolinx report back in November 2009 to implement LRT technology to match and work with Transit City on the extension of the Scarborough Rapid Transit Line and request the conversion of the existing line between Kennedy and McCowan Stations from its current I.C.T.S technology to LRT technology matching the extension consistent with Transit City.

The Commission received the communication for information and referred the correspondence to staff for consideration.

C-3 Councillor Michael Thompson, City of Toronto, regarding potential passenger flow concerns between the YRT Bus Terminal and the Passenger Pick-up/Drop-off in the proposed design of Steeles West Station.

The Commission received the communication for information and referred the correspondence to staff for consideration.

C-4 Bob Kinnear, President/Business Agent – Amalgamated Transit Union, Local 113, requesting an opportunity to speak at the November 17, 2009 Commission meeting regarding special transit passes for Canadian Forces Veterans.

Chair Giambrone moved that the commission hear the deputation from Mr. Kinnear at its meeting on Tuesday November 17, 2009.

The motion by Chair Giambrone carried.

1. Reports With Confidential Attachments (Committee of the Whole)

a)rocurement Authorization – Construction Project Insurance Toronto York Spadina Subway Extension

Chair Giambrone moved that recommendation no. 1 be struck out and replaced with the following:

“That authority be delegated to the Chair, Vice-Chair and Chief General Manager to award the contract following the investigation of potential options related to the deductible rates. Furthermore, that the Chief General Manager and General Secretary report the outcome to the Commission at a future meeting”.

The motion by Chair Giambrone carried.

Chair Giambrone moved approval of the report, as amended.

The motion by Chair Giambrone carried.

2. Procurement Authorization Amendment – Options to Purchase 95 Forty-Foot Clean Diesel Low Floor City Buses

It is recommended that the Commission:

1)Authorize staff to exercise the contract option with Daimler Buses North America Ltd. (Daimler) in an amount of $18,961,931.10 including all taxes, for the purchase of 35 Forty-foot low floor clean diesel Orion VII NG buses for delivery early in 2011 with the option to be exercised no later than December 18, 2009 ; and

2)Authorize staff to exercise the offer with Daimler Buses North America Ltd. (Daimler) in an amount of $32,506,167.60 including all taxes for the purchase of 60 Forty-foot low floor clean diesel Orion VII NG buses for delivery early in 2012 with the offer to be exercised no later than December 18, 2009; and

3)Authorize staff to dispose of those buses retired as deemed appropriate as a result of the purchase of the two aforementioned option orders in the best interests of the Commission.

Approved

The meeting adjourned at 3:35 p.m.

Commissioners approved an amended 2010-2014 Capital Program for the TTC in order to make the TTC’s capital requirements more affordable under the City Budget Committee’s new debt targets.

The TTC’s $848 million shortfall over 10 years was reduced to $300 million by deferring more than 40 improvements and expansion projects, which were initially approved by the Commission at its meeting on Sept. 24. Among those projects are: mid-life bus rebuilds ($258 million), easier access elevator installation ($60 million), fire ventilation upgrades ($55 million), transit signal priority improvements ($51 million) and subway station modernization ($40 million).

Although sufficient funding is available through to 2012, the capital forecast beyond 2012 faces a $300 million shortfall. The 2010-2014 Capital Program is scheduled to go before Toronto City Council in December.

Commissioners approved the conceptual design for the Steeles West Station on the Toronto-York Spadina Subway Extension. Steeles West Station will be diagonally located under the intersection of Steeles Avenue West and North West Gate, on the border of Toronto and the City of Vaughan in York Region.

The station design will be shown at a public open house in the near future, and a second public open house in the summer of 2010. The contract to build the station is scheduled to be awarded in October 2010.

Commissioners received for information the TTC’s 2008-2009 Diversity Update. The TTC continues to make progress in the hiring of visible minorities and women in all of its occupational groups. In 2008, 259 visible minorities and 41 women were hired as Transit Operators, and in a variety of semi-skilled jobs; 29 visible minorities and 26 women were hired in professional jobs; and persons of Aboriginal origin were hired in five of eight occupational groupings.

Commissioners approved a diversity plan for the TTC in September 2008. The plan’s goal is to reflect the diversity of the Toronto population within the TTC ranks over the next decade.

Commissioners approved a six-month extension on a contract for the supply of diesel fuel to the end of 2010 while the TTC and the City of Toronto study the feasibility of establishing a future joint fuel purchasing program. The extension is worth $50 million for the purchase of nearly 89 million litres of fuel in 2010.

Commissioners approved the award of two contract options in the total amount of $51.4 million for the purchase of 95 low-floor, clean-diesel buses. Built by Daimler Buses North America Ltd., 35 buses are scheduled for delivery in 2011, and 60 buses are scheduled for delivery in 2012.

The TTC re-affirmed its commitment to safety with a new policy statement approved by Commissioners. The TTC will conduct its business to systematically control risk and “to eliminate all injuries and occupational illnesses; is committed to protecting the health and safety of those who work for our organization; those who support our organization; those living in the communities in which we operate and the people who use our services.”