Board Meeting - September 24, 2009

• Meeting No. 1911 - August 26, 2009
  

1. Reports with Confidential Attachments (Committee of the Whole)
• Voluntary Disclosure - GST Liability on Commercial Eases - Status Update (FOR INFORMATION)
2. Presentations

NIL

3. Budget matters

NIL

4. Procurement Authorizations
• Procurement Authorization – Transit City Light Rail Program Sheppard East LRT Consultant Services (FOR ACTION)
• Procurement Authorization - Toronto-York Spadina Subway Extension – Downsview Station Connection to Wilson Yard – Contract A24-1 (FOR ACTION)
• Toronto-York Spadina Subway Extension Project –Sheppard West Station Approval of Conceptual Design (FOR ACTION)
• Toronto-York Spadina Subway Extension Project –York University Station Approval of Conceptual Design (FOR ACTION)
• Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period June 1, 2009 to July 31, 2009 (FOR INFORMATION)
5. Procurement Authorization Amendments

NIL

6. Notice of Awards

NIL

7. Service Matters

NIL

8. Other Business
• Toronto-York Spadina Subway Extension Project – Station Design Philosophy (FOR ACTION)
• TTC Corporate Policy – Special Transportation Passes (FOR ACTION)
• Outstanding Commission Items (FOR INFORMATION)
9. New Business
10. Correspondence

A correspondence summary will be distributed at the meeting.

11. Agreement - Scarborough Centre Entrance Connection And Pedestrian Bridge(FOR ACTION)
12. Chief General Manager’s Report - Period 7 (July 5 to August 1, 2009) (FOR ACTION)
13. 2010-2014 Capital Program and 10-Year Forecast (FOR ACTION)

A. Giambrone (Chair), J. Mihevc (Vice-Chair), S. Bussin, S. Hall, P. Milczyn, R. Moeser, B. Saundercook (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), A. Chocorlan (Deputy General Manager - Bus), J. Sepulis (General Manager - Engineering & Construction), B. Leck (General Counsel - Legal), B. Ross (Director - Corporate Communications), S. Blakey (Executive Director - Human Resources), M. Roche (Chief Financial Officer), M. Stambler (Manager - Service Planning), A. Smith (Chief Marketing Officer), S. MacDonald (Manager - Materials & Procurement), W. Bartram (Deputy Program Manager - Transit City), K. Lee (Assistant General Secretary) and A. Patrone (Administrative Coordinator - Executive Branch) were present.

A. Giambrone was in the Chair.

D. Lawson (Supervisor - Architectural & Communications - Spadina Subway Extension Department) was present for Items No. 4(c) and 4(d).

T. Baik (Chief Project Manager - Construction) and D. Dixon (Deputy General Manager - Rail) were present for Item No. 13.

A. Giambrone (Chair), J. Mihevc (Vice-Chair), S. Bussin, S. Hall, P. Milczyn, R. Moeser, B. Saundercook (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), A. Chocorlan (Deputy General Manager - Bus), J. Sepulis (General Manager - Engineering & Construction), B. Leck (General Counsel - Legal), B. Ross (Director - Corporate Communications), S. Blakey (Executive Director - Human Resources), M. Roche (Chief Financial Officer), M. Stambler (Manager - Service Planning), A. Smith (Chief Marketing Officer), S. MacDonald (Manager - Materials & Procurement), W. Bartram (Deputy Program Manager - Transit City), K. Lee (Assistant General Secretary) and A. Patrone (Administrative Coordinator - Executive Branch) were present.

A. Giambrone was in the Chair.

D. Lawson (Supervisor - Architectural & Communications - Spadina Subway Extension Department) was present for Items No. 4(c) and 4(d).

T. Baik (Chief Project Manager - Construction) and D. Dixon (Deputy General Manager - Rail) were present for Item No. 13.

a) Committee of the Whole - Thursday October 29, 2009

Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Thursday, October 29, 2009 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Report No. 4(a) - Procurement Authorization - Transit City Light Rail Program Sheppard East LRT Consultant Services

Councillor Denzil Minnan-Wong
City of Toronto

The commission received the deputation for information.

(See report no. 4a for minute)

b) Toronto-York Spadina Subway Extension (TYSSE)

Bud Purves (Submitted Brief)
President, York University Development Corporation

The Commission received the deputation for information.

(See report 4d and 8a for minute)

NIL

1. Reports with Confidential Attachments (Committee of the Whole)

(a) Voluntary Disclosure - GST Liability on Commercial Leases - Status Update

The Commission:

1. Received for information the confidential attachment; and
2. Approved that the contents of the confidential attachment remain confidential in their entirety as it contains advice which is subject to solicitor-client privilege.
2. Presentations

NIL

3. Budget Matters

NIL

4. Procurement Authorizations

a) Procurement Authorization - Transit City Light Rail Program Sheppard East LRT Consultant Services

It is recommended that the Commission authorize an amendment to URS Canada Inc., (URS) in the upset limit amount of $14,500,000 for detailed design and engineering support during construction of the Sheppard East LRT from Don Mills Station to Meadowvale Road, Contract C02PC07884”.

Approved

b) Procurement Authorization - Toronto-York Spadina Subway Extension - Downsview Station Connection to Wilson Yard Contract A24-1

It is recommended that the Commission authorize the award of a contract to Belor Construction Ltd. (Belor) in the amount of $14,340,000 for Contract A24-1, Toronto-York Spadina Subway Extension, Downsview Station Connection to Wilson Yard.

Approved

c) Toronto-York Spadina Subway Extension Project - Sheppard West Station Approval of Conceptual Design

D. Lawson gave a PowerPoint presentation with respect to this matter.

The Commission received the presentation for information.

The Commission approved the recommendation contained in the staff report, as listed below:

“It is recommended that the Commission approve the conceptual design for Sheppard West Station which will be presented through the Public Consultation Process”.

d) Toronto-York Spadina Subway Extension Project - York University Station Approval of Conceptual Design

D. Lawson gave a PowerPoint presentation with respect to this matter.

The Commission received the presentation for information.

The commission approved the recommendation contained in the staff report, as listed below:

“It is recommended that the Commission approve the conceptual design for York University Station which will be presented through the Public Consultation Process”.

e) Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period June 1, 2009 to July 31, 2009

It is recommended that the Commission receive this report for information. It lists Expenditures ($1,000,000 up to $5,000,000) for the period June 1, 2009 to July 31, 2009 which were approved by the Chief General Manager.

Received

5. Procurement Authorization Amendments

NIL

6. Notice of Awards

NIL

7. Service Matters

NIL

8. Other Business

a) Toronto-York Spadina Subway Extension Project - Station Design Philosophy

It is recommended that the Commission endorse the TYSSE Station Design Philosophy for the Toronto-York Spadina Subway Extension.

Approved

Commissioner Milczyn moved that the Commission endorse that the design team take a high-end approach to ensure a high quality of urban design and streetscape and landscape architecture.

The motion by Commissioner Milczyn carried.

c) TTC Corporate Policy - Special Transportation Passes

Chair Giambrone moved that staff include a Commissioner Pass in the same section of the policy as the Councillor Pass as one of the passes issued.

The motion by Chair Giambrone carried.

Vice-Chair Mihevc moved adoption of the report, as amended.

The motion by Vice-Chair Mihevc carried.

d) Outstanding Commission Items

It is recommended that the Commission receive for information, the updated list of outstanding Commission items for the period up to and including the meeting of July 9, 2009.

The Commission received the report noting that the following item from meeting no. 1887 is not identified on the list:

“That TTC Staff be requested to meet with Toronto Social Services staff to develop a Fare Mitigation Strategy for Social Assistance and Ontario Disability Support Program Recipients, and further to develop a report for presentation to the City’s Budget Committee”.

9. New Business

NIL

10. Correspondence

C-1 Joe Clark regarding TTC signage.

The Commission received the communication for information.

C-2 David Senater requesting an opportunity to address the Commission regarding a Smartcard system.

The Commission received the communication noting that the TTC is currently undertaking a business case review for a smartcard system and that staff will communicate with Mr. Senater on the matter.

C-3 Commissioner Moeser submitted a petition on behalf of Councillor Paul Ainslie entitled “Community Bus for Scarborough East”.

The Commission received the petition and referred the matter to staff for consideration with the 2010 Wheel Trans operating budget.

1. Reports with Confidential Attachments (Committee of the Whole)

a) Agreement - Scarborough Centre Entrance Connection and Pedestrian Bridge
It is recommended that the Commission:

1. Approve the recommendations as set out in the Confidential Attachment;
2. Authorize staff to enter into any agreements and execute any documents to the satisfaction of the TTC’s General Counsel, required to bring these recommendations into effect; and
3. Note that the information in the Confidential Attachment remains confidential as it contains advice which is subject to solicitor-client privilege.

Approved

2. Chief General Manager’s Report - Period 7 (July 5 to August 1, 2009)

It is recommended that the Commission forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information, noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

Approved

3. 2010-2014 Capital Program and 10 Year Capital Forecast

M. Roche, Chief Financial Officer gave an overhead presentation entitled “Toronto Transit Commission 2010-2014 Capital Program”.

T. Baik, Chief Project Manager - Construction, gave a PowerPoint presentation entitled “Federal Infrastructure Stimulus Funding Program - Project Status”.

D. Dixon, Deputy General Manager - Rail, gave a PowerPoint presentation entitled “Federal Infrastructure Funding Program - Infrastructure Stimulus Fund (ISF) April 2009-March 2011”.

The Commission received the presentations for information.

Chair Giambrone moved adoption of the recommendation contained in the report, as listed below:

“It is recommended that the Commission:

(1) Approve the following as set out in the detailed TTC 2010-2014 Capital Program Blue Books:

(A) The 2010 Capital Budget in the amount of $1,010.8 million ($948.5 million after application of an unspecified budget reduction);

(B) The 2010-2014 Capital Program in the amount of $4.327 billion ($4.265 billion after the application of an unspecified budget reduction);

(C) The 2010-2019 10-Year Capital Forecast in the amount of $7.096 billion ($7.034 billion after the application of an unspecified budget reduction);

(D) The budget for the Toronto-York Spadina Subway Extension with an estimated final cost of $2.634 billion, including $223.0 million in 2010 and $2.494 billion for the years 2010-2014;

(E) The budget for the four priority Transit City Plan Projects (the SRT, Sheppard East LRT, Finch West LRT and Eglinton Crosstown LRT) with combined announced funding in the amount of $8.15 billion and including estimated expenditures of $375.2 million in 2010;

(F) The budget for completion of the environmental assessment work on the four remaining Transit City Plan Projects (Don Mills, Jane, Scarborough Malvern and Waterfront West LRT lines) with a combined estimated cost of up to $8.7 million, including up to $1.3 million in 2010;

(G) Proceeding with up to $0.925 million in expenditures to December 31, 2009 for preliminary design work for the North Yonge Subway Extension Project with such costs to be held in ttc accounts pending city council approval of the 2010-2014 Capital Program;

(H) The Capital Workforce Plan summarized in this report.

(3) Approve amendments to the base 2010-2014 Capital Program as outlined in exhibit 5 which includes a reduction of $8.6 million in 2010, a reduction of $47.7 million for the years 2010-2014, and a reduction of $420.5 million for the years 2010-2019;

(4) Confirm support for the Strategic Funding Packages outlined in this report, and direct staff, in consultation with the City of Toronto, to prepare appropriate requests to the Province of Ontario, Metrolinx, and the Government of Canada in pursuit of funds for the TTC’s base and capital expansion needs as outlined in this report.

(5) Forward this report to the City of Toronto for council approval and confirmation of funding in the amount of:

a. $948.5 million for the 2010 Capital Budget, $4.265 billion for the 2010-2014 Capital Program and, $7.034 billion for the 10-year forecast.

B. Amendment reductions of $8.6 million for the 2010 Capital Budget, $47.7 million for the 2010-2014 Capital Program and, $420.5 million for the 10-year forecast.

C. $223.0 million for 2010 and $2.494 billion for the 2010-2014 Capital Program for the Toronto-York Spadina Subway Extension.

D. $375.2 million for 2010 for the four priority Transit City Plan projects.

E. Up to $1.3 million in 2010 for the four unfunded Transit City Plan projects.

(6) Forward this report to the Ontario Minister of Transportation, the Ontario Minister of Public Infrastructure Renewal, and the Ontario Minister of Finance, for consideration of TTC’s base and expansion capital needs and requesting confirmation of funding.

(7) Forward this report to the Federal Minister of Transport, Infrastructure and Communities, for consideration of TTC’s base and expansion capital needs and requesting confirmation of funding.

(8) Forward this report to Metrolinx for consideration of TTC’s base capital program and expansion needs including confirmation of funding for and execution of the associated agreements for work on the four priority projects ($8.15 billion) as well as preliminary design work on the Yonge North Subway Extension ($5.7 million).

The motion by Chair Giambrone carried.

Commissioner Saundercook moved that the commission:

“Approve an additional $1 million in the 2010-2014 capital program funding to commence environmental assessments for suggested extensions to the Transit City lines to be initiated following the completion of the Transit City environmental assessments in progress, and;

Request staff to report to the Commission in mid-2010 on the resources and budget required to undertake the environmental assessments for the Transit City Project extensions that are endorsed by the Commission and City Council, including the extension of the 512 streetcar to Jane Street”.

The motion by Commissioner Saundercook carried.

Vice-Chair Mihevc moved that the commission:

“Include the installation of an acoustical wall at the north edge of the TTC parking lot at Eglinton Avenue West and the Allen Expressway (northbound) in the 2011 capital budget, and request staff to coordinate the work with the City’s Transportation Department re-construction of the Allen (northbound) on ramp; further that TTC staff work with the local Councillor on the most cost effective approach to the project, and that staff report back on the cost of the project”.

Vice-Chair Mihevc’s motion carried.

Chair Giambrone moved that the commission:

“Approve an additional $75,000 in the 2010 capital program funding to commence preliminary engineering of the Waterfront West LRT extension from the Exhibition Place loop to Dufferin Street”.

The Motion by Chair Giambrone carried.

The meeting recessed at 3:15 p.m. and reconvened at 3:25 p.m.
The meeting adjourned at 3:50 p.m.

Commissioners approved the award of a contract worth $14.3 million for a new connection from Downsview Station on the Yonge-University-Spadina Subway to Wilson Subway Yard. The track work represents the first phase of the Toronto-York Spadina Subway Extension. The project will provide a connecting structure through the current mainline corridor to the maintenance and storage facility. It will also provide for a future third mainline track parallel to the Wilson-to-Downsview mainline, which can be used for short turns and the temporary storage of trains.

Commissioners approved the conceptual designs for the Sheppard West and York University Stations on the Toronto-York Spadina Subway Extension.

Sheppard West Station will be located on Parc Downsview Park and CN/GO lands on the south side of Sheppard Avenue, centred under the CN/GO Barrie rail line. York University Station will be located entirely on York University lands, crossing underneath Ian MacDonald Boulevard in the heart of the campus below the Harry W. Arthurs Common.

The designs for both stations will be shown at separate public open houses in November, and subsequent designs will be shown at public open houses in the spring of 2010. Contracts to build both stations are scheduled to be awarded in October 2010.

Commissioners also approved a station design philosophy for the subway extension to include elements, such as: high-quality urban design, streetscaping and landscape architecture.

Commissioners approved a total of $1.011 billion for the 2010 portion of the 2010-2014 Base Capital Program. This funding provides for state of good repair projects (87 per cent of the total), legislative requirements, capacity enhancements, station and facility improvements and expansion initiatives.

Next year’s capital budget will provide for new vehicles ($425 million), structural repairs and construction ($310 million) and track and signal upgrades and rehabilitation ($276 million).

Capital funding is secure for 2010. However, the five-year capital program, which the board also passed, is facing a $482 million shortfall, highlighting the need for sustainable and predictable funding sources. A set of Strategic Funding Packages was presented by TTC staff to address the shortfall.