Board Meeting - March 24, 2010

• Meeting No. 1916 - February 17, 2010

Thursday, May 6, 2010

a) Subway Suicide Prevention (Please contact the Office of the General Secretary for this report)

1. Reports with Confidential Attachments (Committee of the Whole)
• Lansdowne Bus Garage - Update (FOR INFORMATION)(This report contains advice or communications that are subject to solicitor- client privilege)
2. Presentations
• TTC E-Initiatives – Status Update (FOR INFORMATION)
• Pension Funding Briefing (FOR INFORMATION)
3. Budget matters
• Chief General Manager’s Report – Periods 11 & 12 (November 1 to December 31, 2009) (FOR ACTION)
4. Procurement Authorizations
• Procurement Authorization - Finch and Eglinton Maintenance and Storage Facilities - Design Services Contract TC85-14 (FOR ACTION)
• Procurement Authorization – Toronto-York Spadina Subway Extension – Construction Management Services – Contract A85-97 (FOR ACTION)
• Procurement Authorization – Supply of Steel Cross Ties (FOR ACTION)
• Procurement Authorization – Supply of Rail (FOR ACTION)
• Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period January 1, 2010 to January 31, 2010 (FOR INFORMATION)
5. Procurement Authorization Amendments
• Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75D – Highway 407 Station – Contract Amendment No. 1 (FOR ACTION)
• Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75F – Sheppard West Station – Contract Amendment No. 1 (FOR ACTION)
• Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project - Contract No. A85-80 – Twin Tunnels – Contact Amendment No. 1 (FOR ACTION)
6. Notice of Awards

NIL

7. Service Matters
• 29 Dufferin – Post-Implementation Review of Service of Exhibition Loop (FOR ACTION)
8. Other Business
• Hullmark Entrance Connection (FOR ACTION)
• Oleoresin Capsicum Spray 2009 Year End Report (FOR INFORMATION)
• 2009 Special Constable Annual Report to the Toronto Police Services Board (FOR ACTION)
• TTC Corporate Policy Update – Employee Communications with Media
• TTC Corporate Policy Review – Policy 13.5 Authorization of Expenditures and Other Commitments (FOR ACTION)
• TTC Corporate Policy (New) – TTC Video Recording Policy (FOR ACTION)
9. New Business 
10. 10. Correspondence

NIL

A correspondence summary will be distributed at the meeting.

11. Toronto-York Spadina Subway Extension Project – Request for Full Project Commitment Approval (FOR ACTION)

A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Augimeri, S. Bussin, S. Hall, P. Milczyn, R. Moeser, B. Saundercook (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel - Legal), B. Ross (Director – Corporate Communications), S. Blakey (Executive Director –  Human Resources), M. Roche (Chief Financial Officer), M. Stambler (Manager – Service Planning), A. Smith (Chief Marketing Officer), S. MacDonald (Manager – Materials & Procurement), D. Garisto (Manager – Property Development), S. Ghaly (Program Manager – Transit City), K. Lee (Assistant General Secretary) and F. Stanois (Co-ordinator – Corporate Secretariat Services) were present.

A. Giambrone was in the Chair.

A. Foster (Director – Project Management – Information Technology Services Department) was present for Item 2(a).

J. Cannell (Treasurer – Pension Fund Society) was present for Item 2(b).

Commissioner Saundercook moved that the Commission approve the minutes from meeting no. 1917 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Saundercook carried.

a) Committee of the Whole - Thursday, May 6, 2010

Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Thursday, May 6, 2010 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Subway Suicide Prevention

Dr. Jeffrey M. Seidman - Park Bench Counselling

Jean-Pierre Boutros

Lindsay Hill

Felix Ammar (Submitted brief)

Chair Giambrone moved that the Commission waive section 13a of the procedural by-law to hear a deputation on the Subway Suicide Prevention Report, item (a) – items deferred from last meeting to permit debate/public presentations, from Karen Grant of the Trillium Health Centre who did not meet the registration deadline of 12:00 noon the day before the meeting.

The motion by Chair Giambrone carried, with two-thirds of the members present voting in favour.

The Commission received the deputations for information.

(See item (a) - items deferred from last meeting to permit debate/public presentations for minute).

b) 29 Dufferin – Post-Implementation Review of Extension to Exhibition Loop

Chair Giambrone moved that the Commission waive section 13a of the procedural by-law to hear a deputation on item 7(a) from Dianne Young, CEO Exhibition Place, who did not meet the registration deadline of 12:00 noon the day before the meeting.

The motion by Chair Giambrone carried, with two-thirds of the members present voting in favour.

The Commission received the deputation for information.
(see item no. 7(a) for minute)

Nil

a) Subway Suicide Prevention

It is recommended that this report be received for information on efforts related to Subway Suicide Prevention, noting that:

1. Staff will continue to work with the Centre for Addiction and Mental Health (CAMH) on developing best practices for suicide prevention and the treatment of employees who have experienced emotional trauma as a result of a suicide; and

2.  Staff will continue to investigate the installation of Platform Screen Doors (PSD), the most effective means of suicide prevention; and

3.  Staff will include appropriate funding for Platform Screen Doors in the 2011 – 2015 Capital Budget submission.

Received

1. Reports with Confidential Attachments (Committee of the Whole)

Lansdowne Bus Garage - Update

The Commission:

1. Received the information as set out in confidential attachment 1; and

2. Noted that the confidential information as set out in confidential attachment 1 remains confidential in its entirety as it contains advice which is subject to solicitor-client privilege.

2. Presentations

a) TTC E-Initiatives

Allan Foster, Director – Project Management – Information Technology Services Department, gave a PowerPoint presentation with respect to the above matter.

The Commission received the presentation for information. 

b) Pension Funding Agreement

John Cannell, Treasurer – Pension Fund Society, gave a PowerPoint presentation with respect to the above matter.

The Commission received the presentation for information and referred the matter to the Chief General Manager to bring back as an action item to a future meeting of the Commission, as deemed appropriate.

3. Budget Matters

a) Chief General Manager’s Report - Periods 11 & 12 (November 1 to December 31, 2009  
It is recommended that the Commission:

1. approve the offsetting of the $0.286 million subsidy shortfall for the 2009 TTC Operating Budget with the $0.592 million subsidy surplus for the 2009 Wheel-Trans Operating Budget, for a net subsidy surplus of $0.306 million; and

2. forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information, noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

Approved

4. Procurement Authorizations

a) Procurement Authorization - Finch and Eglinton Maintenance and Storage Facilities - Design Services Contract TC85-14
 
It is recommended that the Commission authorize the award of contracts, in the upset limit specified, to the following firms, for a total upset limit of $33,000,000:

Package 1 - Design Services - Eglinton Maintenance and Storage Facility

Hatch Mott MacDonald Ltd (Hatch) / $22,000,000

Package 2 - Design Services - Finch Maintenance and Storage Facility

Hatch Mott MacDonald Ltd. (Hatch) / $11,000,000

Approved

b) Procurement Authorization - Toronto-York Spadina Subway Extension Construction Management Services Contract A85-97

It is recommended that the Commission authorize the upset limit amount of $40,000,000 for Toronto-York Spadina Subway Extension - Construction Management Services Contract to Morrison Hershfield Limited. 

Approved

c) Procurement Authorization - Supply of Steel Cross Ties      

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of steel cross ties to Ronsco Incorporated for the period from March 2010 to March 2013 for an upset limit of $5,400,000 including applicable taxes.

Approved

d) Procurement Authorization – Supply of Rail

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of rail to L.B. Foster Company for the period from April 2010 to March 2013 for an upset limit of $13,215,500 including applicable taxes.
Approved

e) Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period January 1, 2010 to January 31, 2010

It is recommended that the Commission receive this report for information.  It lists Expenditures ($1,000,000 up to $5,000,000) for the period January 1, 2010 to January 31, 2010 which were approved by the Chief General Manager.

Received

5. Procurement Authorization Amendments

a) Procurement Authorization Amendment - Toronto-York Spadina Subway Extension Project - Contract No. A85-75D - Highway 407 Station - Contract Amendment No. 1

It is recommended that the Commission authorize Contract Amendment No. 1 to AECOM Canada Ltd. (AECOM), in the amount of $7,550,000.00 for the completion of detailed design and support during construction for the Highway 407 Station, increasing the total upset limit amount to $19,550,000.00 from $12,000,000.00.

Approved

 b) Procurement Authorization Amendment - Toronto-York Spadina Subway Extension Project- Contract No. A85-75F - Sheppard West Station - Contract Amendment No. 1

It is recommended that the Commission authorize Contract Amendment No. 1 to AECOM Canada Ltd. (AECOM), in the amount of $5,750,000.00 for the completion of detailed design and support during construction for the Sheppard West Station, increasing the total upset limit amount to $13,750,000.00 from $8,000,000.00.

Approved

 c) Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project– Contract No. A85-80 – Twin Tunnels – Contract Amendment No. 1

It is recommended that the Commission authorize Contract Amendment No. 1 to Hatch Mott MacDonald Ltd., in the amount of $8,000,000.00 for the completion of detailed design and support during construction for the Twin Tunnels - Downsview Station to Vaughan Corporate Centre Station, increasing the total upset limit amount to $20,000,000.00 from $12,000,000.00.

Approved

6. Notice of Awards
NIL
7. Service Matters

a) 29 Dufferin – Post-Implementation Review of Extension to Exhibition Loop

Commissioner Milczyn moved that the TTC offer additional service to Exhibition Place on the condition that exhibition place pay for the cost of the additional service to be provided.

The motion by Commissioner Milczyn lost.

Chair Giambrone moved that recommendation no. 1 in the staff report be struck out and replaced with the following:

“That the Chief General Manager be authorized to continue service into Exhibition Place at an appropriate level and that the Commission authorize a maximum $100,000.00 net cost subsidy for this service for 2010.”

The motion by Chair Giambrone carried.

Chair Giambrone further moved that the report be approved, as amended.

The motion by Chair Giambrone carried.

8. Other Business

a) Hullmark Entrance Connection
 
It is recommended that the Commission approve relief of the payment of the entrance connection fee required under section 5.2.1 of the Toronto Transit Commission’s Entrance Connection Policy (the “Policy”) against the Hullmark Centre project to be constructed at 4759 - 4789 Yonge Street, in the form of a twenty-five percent (25%) reduction to the entrance connection fee calculated in accordance with the Policy.

Approved

b) Oleoresin Capsicum Spray 2009 Year End Report

 It is recommended that the Commission receive this report for information.

Received

c) 2009 Special Constable Annual Report to the Toronto Transit Commission and the Toronto Police Services Board

It is recommended that the Commission receive and forward the attached report to the Toronto Police Services Board in accordance with Section 54 of the Special Constable Agreement between the Toronto Police Services Board and the Toronto Transit Commission.

Approved

d) TTC Corporate Policy Update - Employee Communications with Media

It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached as Appendix ‘A’:

• Policy 1.6.0 Employee Communications with Media

Approved

e) TTC Corporate Policy Review - Policy 13.5 Authorization for Expenditures & Other Commitments

 Chair Giambrone moved that the policy be amended to increase the Commission and Chief General Manager authority for unbudgeted items from $250,000.00 to $500,000.00.

 The motion by Chair Giambrone carried.

Chair Giambrone further moved that the report be approved, as amended.

 The motion by Chair Giambrone carried.

f) TTC Corporate Policy (New) - TTC Video Recording Policy

It is recommended that the Commission adopt the policy entitled “Video Recording Policy” as attached as Appendix A to this Report.

Approved

9. New Business
NIL
10. Correspondence

C-1 Deputy Mayor Joe Pantalone, Chair – Board of Governors of Exhibition Place, in support of the retention of the current year-round 29 Dufferin bus route through Exhibition Place.

The Commission received the communication for information.
 (see report no. 7(a) for minute).

C-2 Darwin O’Connor regarding service frequency policy as it relates to the 29 Dufferin bus route through Exhibition Place.

The Commission received the communication for information.
 (see report no. 7(a) for minute).

C-3 Councillor Frances Nunziata requesting a Passenger Impact Study of TTC buses serving an off-street bus terminal at the new GO station planned for Weston/Lawrence.

The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C-4 The Honourable Dwight Duncan, Minister of Finance, Province of Ontario, regarding funding requirements for the Toronto Transit Commission Pension Fund Society (TTCPFS).

The Commission received the communication for information.
(see report no. 2(b) for minute).

11. Toronto-York Spadina Subway Extension Project – Request for Full Project Commitment Approval

It is recommended that the Commission:

1. Approve an increase of $2.149 billion in project approval for the Toronto-York Spadina Subway Extension (TYSSE) Project.

2. Forward this report to the City of Toronto with a request for additional in-year project cost commitment of $2,148.829 million on this fully funded, stand-alone project to be forwarded for City Council approval, bringing the total commitment up to the approved project cost for the TYSSE Project to $2,634.171 million.

Approved

The meeting adjourned at 3:35 p.m.

Commissioners received a report on platform screen doors, identifying that the TTC will continue to work with the Centre for Addiction and Mental Health on developing best practices for suicide prevention and the treatment of employees who have experienced emotional trauma caused by a suicide; continue to investigate the installation of platform screen doors, the most effective means of suicide prevention; and include barriers in its 2011-2015 Capital Budget submission. 
     
Platform screen doors improve operating efficiency and prevent combustible debris from collecting at track level, in addition to preventing unauthorized people from descending, or unintentionally falling, to track level. TTC staff is scheduled to complete its analysis, preliminary design and costing of platform screen doors this spring.

TTC staff made a presentation on the status on the its electronic customer service initiatives, which included a website trip planner, Next Vehicle Arrival System (NVAS), Customer Service Disruption Notifications (CSDN), Next Train Arrival System (NTAS) and Narrowcasting system. Here’s an update:

• Internet trip planner: has received nearly one million page views since it was introduced last February (represents 10 per cent of the total traffic to ttc.ca). A customer consultation survey is scheduled for completion in April.
• NVAS: TTC is testing LED displays at seven shelters on the 505, 504/508 and 501 streetcar routes; 52 streetcar shelters and five subway station bay locations are scheduled to be equipped in 2010. Text messaging for streetcars is expected to be completed by mid year.
• CSDN: will be expanded to bus and streetcar notifications.
• Narrowcasting: TTC is exploring a digital-video information system for operating staff locations (garages and carhouses) and Collector Booths.
• NTAS: All remaining stations are scheduled to be equipped with platform digital-video screens in 2010. SRT stations will be equipped following Transit City redevelopment of the line.

Commissioners received for information the 2009 Special Constable Annual Report. One of the most significant changes in transit policing that occurred last year was the addition of 38 Toronto Police Officers dedicated to subway transit patrol. Transit Special Constables continued to focus their activities on fare enforcement, TTC bylaw enforcement, asset protection and customer and employee safety and security.

A separate report received by Commissioners indicated that there were seven incidents on the system that involved the use of Oleoresin Capsicum (pepper) foam.

Commissioners approved the award of a contract worth $40 million for construction management services for the Spadina Subway Extension.