Board Meeting - November 23, 2011

(Public meeting to commence at 10:00 a.m. to deal with Declarations of Interest and a resolution to conduct a portion of the meeting in the absence of the public. The Commission will immediately meet in the absence of the public (referred to as “Committee of the Whole”) to deal with Confidential Items and will reconvene the portion of the meeting open to the public at approximately 1:00 p.m.)

Resolution to conduct a portion of the meeting in the absence of the public (Committee of the Whole) in accordance with section 29 of the TTC By-Law to govern commission proceedings and section 190 of the City of Toronto act

NIL

1. Budget Process
2. Customer Service Town Hall

Meeting (open to the public) – 1:00 P.M.
Committee Room 2, 2nd Floor, City Hall

• Meeting No. 1940 - October 19, 2011

Nil

Presentations will be heard at 2:00 p.m. Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

Nil

Nil

Nil

Nil

1. Reports with Confidential Attachments (Committee of the Whole)
2. Presentations
   • Operator Chris Paulsen Stand Up for Kids Award, Children’s Aid Society (FOR INFORMATION)
   • Operator Joanna Poirier – 2011 CUTA Individual Award for Heroism (FOR INFORMATION)
   • 2011 CUTA Fall Conference and Trans-Expo (FOR INFORMATION)
3. Budget matters
   • Chief General Manager’s Report – Period 9 August 28 to October 1, 2011 (FOR ACTION)
4. Procurement Authorizations
   • Procurement Authorization – Supply of Various Orion Bus Rebuild Kits (FOR ACTION)
   • Procurement Authorization – Purchase of Natural Gas (FOR ACTION)
   • Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period May 1, 2011 to September 30, 2011 (FOR INFORMATION)
5. Procurement Authorization Amendments
   • Procurement Authorization Amendment – Authorization to Commit to Procurement of Contract Spare Parts and Special Tools for Toronto Rockets – H6 Replacement and Spadina Extension Fleets (FOR ACTION)
6. Notice of Awards
   • Notice of Award – Procurement Authorization – Toronto-York Spadina Subway Extension – Trackwork Installation – Contract A65-29 (FOR INFORMATION)
7. Service Matters
   • 145 Downtown/Humber Bay Express: Post-Implementation Review (FOR ACTION)
8. Other Business
   • Toronto-York Spadina Subway Extension - Station Names – Follow-Up Report (FOR ACTION)
   • TTC Corporate Policy and Instruction Review – 10.14.5 Safety, Health and Environment (FOR ACTION)
   • 2008 APTA Rail Audit Updates (FOR ACTION)
   • Senior Management Review of the Environment, Health & Safety (EHS) Management System, Minutes of June 29, 2011 (FOR INFORMATION)
   • 2012 Commission Meeting Schedule (FOR ACTION)
   • Outstanding Commission Items (FOR INFORMATION)
9. New Business
10. Correspondence

A correspondence summary will be distributed at the meeting.

11. Comm_Report_City_SerTTC Service Efficiency Study – Final Report (FOR ACTION)
12. TTC and the Presto Fare Collection System (FOR ACTION)
13. Purchase Authorization Amendment - Ashbridges Bay Maintenance and Storage Facility Purchase Order Amendment to Hydro One Networks Inc. for Relocation of Cable (FOR ACTION)

K. Stintz (Chair), P. Milczyn (Vice-Chair), M. Augimeri, V. Crisanti, F. Di Giorgio, N. Kelly, D. Minnan-Wong, C. Palacio, and J. Parker (Commissioners), G. Webster (Chief General Manager), A. Byford (Chief Operating Officer), V. Rodo (General Manager – Executive & General Secretary), J. Sepulis (General Manager – Engineering & Construction), D. Dixon (Acting General Manager – Operations), B. Leck (General Counsel – Legal), B. Frost (Acting Deputy General Manager – Bus), M. Stambler (Chief Planning Officer), B. Hughes (Chief Project Manager – GTA Farecard Project), D. Bryant (Project Manager – GTA Farecard Project), B. Ross (Director – Corporate Communications), C. Upfold (Chief Customer Service Officer), S. Ghaly (Program Manager – Transit Expansion), A. Pace (Director, Strategic Partnerships – Transit Expansion), K. Lee (Assistant General Secretary) and F. Stanois (Co-ordinator – Corporate Secretariat Services) were present.

K. Stintz was in the Chair.

Nil

Commissioner Augimeri moved that the Commission approve the minutes from meeting no. 1940 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Augimeri carried.

Nil

Chair Stintz moved that the Commission recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Stintz carried.

Meeting (open to the public) – 1:00 p.m.
Committee room 2, 2nd floor, City Hall

Chair Stintz moved that the Commission waive section 13a of the procedural Bylaw relating to notice provisions for public presentations to permit a deputation from Sam Savona, Chair, Advisory Committee on Accessible Transportation, on item no. 8(a).

The motion by Chair Stintz carried on a two thirds vote of the members in attendance.

a) Bus Noise

Steve Pollock

The Commission received the deputation for information and referred the communication to staff to meet with Mr. Pollock and to report back on the matter at the next Commission meeting.

b) Chief General Manager’s Report – Period 9 (August 28 to October 1, 2011)
 
Brian Boehlert

Alan Yule

The Commission received the deputations for information
(see item no. 3a for minute).

c) Toronto-York Spadina Subway Extension – Station Names – Follow-up Report

Councillor Anthony Perruzza
City of Toronto

Tim Simmonds, Director of Economic Development
City of Vaughan

Sam Savona
Chair, Advisory Committee on Accessible Transportation (ACAT)

The Commission received the deputations for information.
(see item no. 8a for minute).

d) TTC Service Efficiency Study – Final Report

Jamie Kirkpatrick, Campaigner
Toronto Environmental Alliance

Alan Yule

The Commission received the deputations for information.
(see item no. 11 for minute).

e) TTC and the Presto Fare Collection System

Michael Nash, VP Government Solutions
Sanford Weinberg, VP Fare Collection
ACS Transport Solutions Inc. (A Xerox Company)

The Commission received the deputations for information.
(see item no. 12 for minute).

Nil

Nil

Nil

NIL

1. Reports with Confidential Attachments (Committee of the Whole)

NIL

2. Presentations

a) Operator Chris Paulsen “Stand Up for Kids” Award, Children’s Aid Society

Chris Upfold, Chief Customer Service Officer, joined Chair Stintz in recognizing and commending operator Chris Paulsen as the Children’s Aid Society recipient of the “Stand Up For Kids” award.  Operator Paulsen received the award in recognition of his actions in protecting a toddler from serious harm during the performance of his duties. The award was presented by newly appointed Minister of Children and Youth Services, Dr. Eric Hoskins, on November 8, 2011.

b) Operator Joanne Poirier – 2011 CUTA Individual Award for Heroism

 Maureen Shuell, Director of Communications, Canadian Urban Transit Association (CUTA), joined Chair Stintz in recognizing operator Joanne Poirier as the recipient of the 2011 CUTA individual award for heroism.  Operator Poirier was instrumental during the performance of her duties in aiding a distraught woman on the Leaside Bridge on April 7, 2011.  Operator Poirier was able to engage the distraught woman in dialogue long enough for the arrival of Police and EMS.  Operator Poirier was also the recipient of the April TRANSIT Community Watch Award.
 
c) 2011 CUTA Fall Conference & Trans-Expo 

Maureen Shuell, Director of Communications, Canadian Urban Transit Association (CUTA), presented Chair Stintz and Kevin Lee, Assistant General Secretary and CUTA conference planning committee member, with a host plaque and words of appreciation for the TTC’s efforts that contributed to a very successful 2011 CUTA fall conference and trans-expo event.

3. Budget Matters

a) Chief General Manager’s Report – Period 9 (August 28 to October 1, 2011)

It is recommended that the Commission forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information, noting that the detailed CGM’s report is available upon request from the Office of the General Secretary of the Commission.

Approved

4. Procurement Authorizations

a) Procurement Authorization – Supply of Various Orion Bus Rebuild Kits

It is recommended that the Commission authorize the award of an inventory contract for Orion VII Bus rebuild kits to Daimler Buses North America Limited for an approximate three-year period commencing February 12, in the amount of $8,899,032.92 including applicable taxes, subject to receiving confirmation of City Toronto Council approval of the 2012 Capital Budget and Plan.

Approved

b) Procurement Authorization – Purchase of Natural Gas

It is recommended that the Commission approve:

a) Staff entering into the required Agency Agreements subject to the approval of the General Counsel, to permit the City of Toronto (City) to process purchases for the supply of natural gas on behalf of the Commission from a roster of natural gas suppliers for a three-year term.

b) Approval of funds in the amount of $60 Million for the Commission to purchase natural gas for the heating of its surface properties for a five year period commencing September 1, 2012 to October 31, 2017.

Approved

5. Procurement Authorization Amendments

a) Procurement Authorization Amendment – Authorization to Commit to Procurement of Contract Spare Parts and Special Tools for Toronto Rockets – H6 Replacement and Spadina Extension Fleets

It is recommended that the Commission authorize staff to procure additional spare parts and special tools for the Toronto Rocket (TR) H6 Replacement and Spadina Extension Fleets from Bombardier Transportation Canada Inc. no later than December 31, 2011 in the upset limit amount of $28,000,000 ($CDN):

1. $19,000,000 ($CDN) for spare parts & special tools associated with the 21 train sets replacing the H6 subway car fleet inclusive of applicable taxes and escalation; and

2. $9,000,000 ($CDN) for spare parts & special tools associated with the 10 train sets for the Toronto York Spadina Subway Extension (TYSSE) inclusive of applicable taxes and escalation.

Approved

6. Notice of Awards

a) Notice of Award – Procurement Authorization - Toronto-York Spadina Subway Extension – Trackwork Installation – Contract A65-29

It is recommended that the Commission receive the notice of award of Chair Stintz, Vice-Chair Milczyn and the Chief General Manager authorizing the award of a contract to Herzog/Delta, A Joint Venture (Herzog/Delta) in the amount of $36,529,000.00 for Contract A65-29, Trackwork Installation. 

Received

7. Service Matters

a) 145 Downtown/Humber Bay Express:  Post Implementation Review

The Commission deferred this report to the next meeting of the Commission on December 14, 2011.

8. Other Business

a) Toronto-York Spadina Subway Extension – Station Names – Follow-up Report

The Commission referred the report back to staff, along with the following motion put forward by Commissioner Augimeri, for report back to the Commission upon completion of further consultation with the local community.

“1. That the proposed name of “Steeles West” station as set out in recommendation number 2 be struck out and replaced with either “Steeles-Black Creek Pioneer Village” or “Black Creek Pioneer Village”.

 2. That the proposed name of “Finch West” station in recommendation number 2 and “Sheppard West” station  in recommendation number 3 be referred back to staff for wider public consultation that, in addition to current naming guidelines, focuses on more creative and inclusive strategies based on local input, history and community engagement”.

b) TTC Corporate Policy & Instruction Review – 10.14.5 - Safety, Health and Environment

It is recommended that the Commission approve Corporate Policy & Instruction 10.14.5 – Safety, Health and Environment and rescind Corporate Policy & Instruction 10.12 – Environment.

Approved
 
c) 2008 APTA Rail Audit Updates

It is recommended that the Commission: 
 
1. Receive for information, updates to the 2008 APTA Rail Safety Audit plus Toronto Transit Commission management actions; and 
 
2. Forward this report to the Minister of Transportation, Province of Ontario and the Clerk of the City of Toronto for information. 

Approved

d) Senior Management Review of the Environment, Health & Safety (EHS) Management System, Minutes of June 29, 2011

It is recommended that the Commission receive for information, the minutes of the June 29, 2011 Senior Management Review of the Environment, Health & Safety (EHS) Management System.

Received

e) 2012 Commission Meeting Schedule

It is recommended that the Commission approve the following 2012 meeting schedule dates, and that the published schedule serve as notice for these meetings:

Tuesday, January 31, 2012
Wednesday, February 29, 2012
Friday, March 30, 2012
Friday, April 27, 2012
Wednesday, May 30, 2012
Friday, June 29, 2012
Tuesday, July 31, 2012
Thursday, September 27, 2012
Wednesday, October 24, 2012
Wednesday, November 21, 2012
Wednesday, December 19, 2012

Approved

f) Outstanding Commission Items

It is recommended that the Commission receive for information, the updated list of outstanding Commission items for the period up to and including the meeting of October 19, 2011.

Received

9. New Business

NIL

10. Correspondence

C1 – Alan Yule requesting an opportunity to present a plan to the Commission at its December 14, 2011 meeting on reducing fare evasion.

The Commission received the correspondence and referred the item to staff to add Mr. Yule to the deputation list for the December 14, 2011 commission meeting.

C2 – Mark Cormack submitting a petition regarding the Kingston Road 12A bus service with a request to address the Commission at its December 14, 2011 meeting.

The Commission received the correspondence and referred the item to staff to add Mr. Cormack to the deputation list for the December 14, 2011 commission meeting.

C3 – Sam Savona, Chair Advisory Committee on Accessible Transportation (ACAT) requesting that ACAT be involved in the Presto procurement process. 

The Commission received the correspondence for information and referred the communication to Presto requesting a joint meeting between Presto, Metrolinx, TTC and ACAT to address ACAT’s concerns.

C4 – David Amoriell, ACS Transport Solutions Inc. regarding Open Standards-Based Fare Payment System.

The Commission received the communication for information.
see item no. 12.

C5 – David Becket regarding elimination of 145 Downtown Humber Bay Express Bus Route.

The Commission received the communication for information.
see item no. 7a.

C6 – Councillor Sandra Yeung Racco, City of Vaughan, adding support to the “Vaughan Metropolitan Centre” station name.

The Commission received the communication for information.
see item no. 8a.

C7 - Sam Savona, Chair Advisory Committee on Accessible Transportation (ACAT) forwarding ACAT minutes of September 29, 2011 meeting for information.

The Commission received the communication for information.

C8 – Sharon Yetman regarding new revenue and/or cost savings for the TTC.

The Commission received the communication for information.

1. TTC Service Efficiency Study – Final Report

   Chair Stintz moved adoption of the recommendation in the staff report, as follows:

   It is recommended that the Commission:

   1. Receive the attached “TTC Service Efficiency Study – Final Report”, noting that the suggested savings shown for the year 2012 have been incorporated into the 2012 TTC Operating Budget, the 2012 Wheel-Trans Operating Budget and the 2012 TTC Capital Budget and the potential savings for subsequent years each require significant review and analysis to verify they are achievable.

   2. Forward this report to the City of Toronto Manager for submission to the City Budget Committee. 
   The Motion by Chair Stintz carried.

   Commissioner Augimeri noted her opposition to the foregoing.

2. TTC and the Presto Fare Collection System

   Vice-Chair Milczyn moved that recommendation no. 1(d) be amended so that the recommendation now reads:

   “Upon full implementation of Presto ng, TTC’s operating costs for fare collection will be lower than the level currently experienced”.

   The motion by Vice-Chair Milczyn carried.

   Commissioner Minnan-Wong moved that the Chief General Manager report back to the Commission prior to the execution of the agreements referenced in recommendation no. 2 with regard to:

   i) The phase in period for the implementation of the efare account based payment system;

   Ii) The dispute resolution system;

   Iii) The number of refreshes;

   Iv) System failure revenue protection; and

   v) Any additional terms that can have a financial impact on the TTC.

   The motion by Commissioner Minnan-Wong carried

   Commissioner Parker moved that the following statement be added at the end of Recommendation no. 2:

   “Subject to the requirement that no agreement be executed until its essential elements have been brought before the commission for review and received the approval of the commission”.

   The motion by Commissioner Parker carried.

   Commissioner Palacio moved the following motions:

   1. That the report be approved, as amended; and

   2. That the Chief General Manager write to Metrolinx and encourage them to partner with ACS so that the transition to open payments is achieved through Presto in a manner that is effective and seamless to our customers as well as those in the rest of the GTAH and Ottawa.

   The motion by commissioner Palacio carried.          

3. Purchase Authorization Amendment – Ashbridges Bay Maintenance and Storage Facility Purchase Order Amendment to Hydro One Networks Inc. for Relocation of Cable

   It is recommended that the Commission:

   i. Authorize the issuance of a Purchase Order Amendment in an upset limit amount of $15,000,000 to Hydro One Networks Inc. (HONI) for the relocation of a high voltage transmission cable to accommodate the construction of the Ashbridges Bay Maintenance and Storage Facility (MSF) and the Leslie Street connection track; and 

   ii. Receive the general project update on the Ashbridges Bay MSF project contained herein.

   Approved

   The meeting adjourned at 4:00 p.m.   

Commissioners approved a framework and general principles for implementing the Metrolinx PRESTO fare collection system at the TTC. Based on this approved framework, the TTC and Metrolinx will continue to negotiate over the coming months to develop an operating contract for a 10-year period that will support the TTC’s business requirements. The Commission further directed TTC staff to report back to the board with the details of these negotiations prior to the execution of the agreement.

Commissioners also stipulated that, upon full implementation of Presto Next Generation (with open payments functionality), TTC operating costs for fare collection is to be lower than the level currently experienced.

Commissioners also moved a motion directing the TTC Chief General Manager to write to Metrolinx encouraging them to partner with ACS Transport Solutions Inc. in order that a transition to open payments is achieved through PRESTO in a manner that is effective and seamless for TTC customers, as well as transit users in the rest of the Greater Toronto Area, Hamilton and Ottawa.

Metrolinx is planning to have the PRESTO system substantially implemented at the TTC in advance of the Toronto Pan/Parapan American Games in the summer of 2015.

Commissioners approved a final report on the City Service Efficiency Reviews conducted at the TTC. The final report will be forwarded to the City Manager for submission to the City Budget Committee. The consultant’s findings have verified the savings already built into the 2012 TTC Budgets, and have offered suggestions for possible future savings, which will require further study and verification.

The City of Toronto launches its 2012 Budget process on November 28. The TTC Service Efficiency Study is scheduled to be before the City's Budget Committee during the week of December 5.

Commissioners approved the 2012 schedule of board meetings at Toronto City Hall as follows (held at 1 p.m. unless otherwise indicated): Tuesday, January 31, Wednesday, February 29, Friday, March 30, Friday, April 27, Wednesday, May 30, Friday, June 29, Tuesday, July 31, Thursday, September 27, Wednesday, October 24, Wednesday, November 21 and Wednesday, December 19.