Board Meeting - June 29, 2012

(Public meeting to commence at 10:00 a.m. to deal with Declarations of Interest and a resolution to conduct a portion of the meeting in the absence of the public. The Commission will immediately meet in the absence of the public (referred to as “Committee of the Whole”) to deal with confidential items and will reconvene the portion of the meeting open to the public at approximately 1:00 p.m.)

Nil

• Toronto-York Spadina Subway Extension – Contract A35-26 - Risk Management

  (This report contains advice or communications that are subject to solicitor-client privilege)

• Mushtara Manzur v. TTC
  (This report contains advice or communications that are subject to solicitor-client privilege)
• Contracting Out

  (This report is about labour relations or employee negotiations)

NIL

• Meeting No. 1949 - Wednesday, May 30, 2012

NIL

Presentations will be heard at 10:30 a.m. Requests to speak must be registered by 12:00 Noon of the business day preceding meeting day.

Nil

Nil

Nil

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1. Reports with Confidential Attachments (Committee of the Whole)
   • Toronto-York Spadina Subway Extension – Contract A35-26 – Risk Management (FOR INFORMATION)
   • Mushtara Manzur v. TTC (FOR ACTION)
   • Contracting Out (FOR INFORMATION)
2. Presentations
   • Ontario Safety League - 2011 Public Service Commendation (FOR INFORMATION)
   • Tribute to the First Female TTC Operator (FOR INFORMATION)
3. Budget matters
   • Chief Executive Officer’s Report – Period 4 (April 1 to April 28, 2012) (FOR ACTION)
   • Staff Compensation and Benefits (FOR ACTION)
4. Procurement Authorizations
   • Procurement Authorization - Fire Ventilation Upgrade - Lawrence Station - Contract Y60-6 (FOR ACTION)
   • Procurement Authorization – Supply of Orion Bus Parts (FOR ACTION)
5. Procurement Authorization Amendments
6. Notice of Awards
7. Service Matters
   • Opportunities for Improved Bus Service on Finch Avenue - Follow-up Report #2 (FOR ACTION)
8. Other Business
   • Advertising Policies (FOR ACTION)
   • 2011 Annual Human Rights Report (FOR ACTION)
   • McDonald’s Restaurants of Canada Limited – Lease Extension St. Clair Station (FOR ACTION)
9. New Business
10. Correspondence

A correspondence summary will be distributed at the meeting.

11. Procurement Authorization Amendment - Toronto-York Spadina Subway Extension Project - Contract No. A85-75B - Finch West Station - Contract Amendment No. 10 (FOR ACTION)
12. Ease of Fare Purchase - Customer Improvement (FOR ACTION)

K. Stintz (Chair), G. De Baeremaeker (Vice-Chair), M. Augimeri, R. Cho and P. Milczyn (Commissioners), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial and Administration Officer), D. Dixon (Chief Operating Officer), S. Ghaly (Chief Capital Officer), C. Upfold (Chief Customer Officer), B. Leck (Head of Legal & General Counsel), G. Piemontese (Head of Human Resources), B. Ross (Executive Director of Corporate Communications), J. O’Grady (Head of Safety & Environment), M. MacRae (Director – Compensation Services), K. Kuzmowich (Acting Head of Human Rights), A. Bertolo (Chief Project Manager – Spadina Subway Extension), G. Carr (Chief Engineer – Operations Planning), K. Lee (Head of Commission Services), D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

K. Stintz was in the Chair.

Nil

Commissioner Augimeri moved that the Commission approve the minutes from Meeting No. 1949 and that the Chair and Chief Financial and Administration Officer be authorized to sign the same.

The motion by Commissioner Augimeri carried.

Nil

Chair Stintz moved that the Commission recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Stintz carried.

Nil

a) Procurement Authorization – Fire Ventilation Upgrade – Lawrence Station – Contract Y60-6

Elio Toppan and Paul Hickey
Labourers Local 506
The Commission received the deputation for information.
(See Item No. 4(a) for minute).

Nil

Nil

Nil

1. Reports with Confidential Attachments (Committee of the Whole)

a) Toronto-York Spadina Subway Extension – Contract A35-26 – Risk Management

The Commission:

1. received a confidential verbal update regarding risk management related to Contract A35-26;
2. noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

b) Mashtura Manzur v. TTC

The Commission:

1. approved the recommendations as outlined in the Confidential Attachment; and
2. that the information in the Confidential Attachment not be authorized for public release as it remains subject to solicitor-client privilege.

c) Contracting Out

The Commission:

1. received a confidential verbal update regarding contracting out; and
2. noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information about labour relations or employee negotiations.

2. Presentations

Prior to commencing with the Presentations portion of the agenda, Chair Stintz took the opportunity to announce a number of customer service improvements that have recently been acknowledged by TTC customers; including improved washroom maintenance and the design of the Toronto Rocket subway cars. Chair Stintz also read a number of commendations submitted by TTC customers detailing excellent service they received from TTC employees. On behalf of the Commission, Chair Stintz thanked all of the above employees who were instrumental in promoting the TTC in such a positive light with our customers.

a) Ontario Safety League – 2011 Public Service Commendation

Brian Patterson, Chief Executive Officer of the Ontario Safety League (OSL), presented the OSL’s 2011 Public Service Commendation to the TTC. The OSL 2011 Public Service Commendation recognizes the TTC for its leadership in road safety within the public transit sector. Mr. Patterson touched on the many years of TTC leadership in this critical field and the benefits that transit users across Canada and throughout North America have received from the TTC’s commitment to safety as its number one priority. Receiving the award on behalf of the TTC were Chair Karen Stintz and John O’Grady, Head of Safety & Environment.

b) Tribute to First Female TTC Operator Post-Second World War

Chair Stintz presented Edith Asboth with flowers, an Operator hat and a framed certificate from the Mayor and Members of Council in recognition of being the first female Operator hired permanently by the TTC in the post-Second World War era. Ms. Asboth began her Operator duties in 1973 on trolley buses and, after mastering bus operations, she made another big move, becoming the first female subway Operator. Ms. Asboth addressed the Commission thanking the TTC for the opportunity given to her so many years ago. She also thanked the many employees of the time who were so supportive and helpful to her in this role.

3. Budget Matters

a) Chief Executive Officer’s Report – Period 4 (April 1 to April 28, 2012)

It is recommended that the Commission forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information.

Approved

b) Staff Compensation and Benefits

Chair Stintz moved that Recommendation No. 1 in the staff report be amended to include the words “currently employed at the TTC” after the opening words “All non-union staff” so such recommendation now reads as follows:

“1. All non-union staff currently employed at the TTC be paid a 2% annual cost of living adjustment effective April 1, 2011 up to and including April 1, 2013”.

The motion by Chair Stintz carried.

Chair Stintz then moved adoption of the staff report, as amended.

The motion by Chair Stintz carried.

4. Procurement Authorizations

a) Procurement Authorization Fire Ventilation Upgrade – Lawrence Station Contract Y60-6

Vice-Chair De Baeremaeker moved that staff review the bid to ensure the bid from Walsh Construction complies with the requirements of the bid documents, and in the event that it does not, take appropriate action in accordance with the provisions of the bid documents.

The motion by Vice-Chair De Baeremaeker carried.

Chair Stintz moved adoption of the staff report, as amended.

The motion by Chair Stintz carried.

b) Procurement Authorization – Supply of Orion Bus Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Orion Bus parts for the period of July 2012 to July 2015 to Daimler Buses North America Limited for an upset limit of $20,921,600.00 including applicable taxes.

Approved

5. Procurement Authorization Amendments

Nil

6. Notice of Awards

Nil

7. Service Matters

a) Opportunities for Improved Bus Service on Finch Avenue – Follow-up Report #2

It is recommended that the Commission forward this report to Councillors Shiner, Filion, Pasternak, Perruzza, Mammoliti, Crisanti, and Ford, to Toronto Transportation Services, to the City’s Public Works and Infrastructure Committee, and to Metrolinx, noting that:

• the frequency of service on the 36 FINCH WEST bus route will be improved during four off-peak periods of operation currently experiencing overcrowding, beginning in September, 2012;
• as soon as the TTC receives its initial fleet of articulated buses in 2014, the standard buses which are now operated on the 36 FINCH WEST bus route will be replaced with articulated buses, which provide greater ability to accommodate surge or uneven passenger demand and which will reduce the annual cost of operating this route by $1 million;
• there are 12 candidate locations for queue-jump lanes on Finch Avenue West, east of Keele Street, which, if implemented, would improve the speed and reliability of transit service on Finch Avenue, and would cost approximately $8 million to construct;
• queue-jump lanes are a proven way to achieve significant reductions in delays to buses at congested intersections, and there are many locations throughout the city where queue-jump lanes would provide measurable and perceptible improvements; most of these locations would achieve greater benefits than would be achieved at the 12 locations identified on Finch Avenue West;
• if funds were made available for queue-jump lanes, then such lanes should be implemented starting where the greatest benefits could be achieved, and this report contains a short-list of 25 potential strong candidate locations in the TTC bus system, including two of the twelve locations on Finch Avenue West;
• queue-jump lanes were one of the initiatives identified by City Council, in 2007, as a means of improving transit operations in Toronto, as discussed in the Council-approved report entitled, “Climate Change, Clean Air, and Sustainable Energy Action Plan”; Council directed City staff to consult with the TTC to identify opportunities and locations to implement queue-jump lanes;
• in May, 2012, City Transportation Services and City Planning issued a letter stating that they are opposed to the implementation of queue-jump lanes in areas of intensification (major arterial roads designated as “Avenues” downtown, the centres, secondary plans areas) where congestion affects transit operations, thus creating a roadblock to the implementation of queue-jump lanes in Toronto; and
• any interest in pursuing queue-jump lanes in Toronto will likely require support and direction from City Council to supersede the position adopted by City Transportation Services and City Planning.

Approved

8. Other Business

a) Advertising Policies

It is recommended that the Commission approve policies Advertising on TTC Property and Unsold Advertising Space on TTC Property as amended and developed, for implementation effective June 29, 2012 which is attached as Appendix A and B respectively.

Approved

b) 2011 Annual Human Rights Report

It is recommended that the Commission:

1. Receive this report for information; and
2. Authorize forwarding this report to City Council, through the Executive Committee, for information purposes.

Approved

c) McDonald’s Restaurants of Canada Limited – Lease Extension St. Clair Station
It is recommended that the Commission approve the execution of a five-year (5) lease extension agreement with an option for an additional five (5) years with McDonald’s Restaurants of Canada Limited (McDonald’s) for the lease of space at St. Clair Subway Station resulting in annual minimum rent of $132,500 per year. The existing agreement is due to expire on September 24, 2012.
Approved

9. New Business

Nil

10. Correspondence

C1 – Valdo Tammark, Chair - Advisory Committee on Accessible Transit (ACAT) forwarding for information the approved minutes of the April 26, 2012 General Monthly Meeting.

The Commission received the communication for information.

C2 – Emily R. Webb regarding a proposed social media venture with the TTC.

The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C3 – Joe Clark regarding 501, 502 and 503 streetcar diversions east of Broadview Avenue.

The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C4 – Joe Clark regarding the June 13, 2012 accident at Queen and Leslie Streets.

The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C5 – Sharon Yetman regarding proposed improved flow technology for the Finch corridor.

The Commission received the communication for information.
(See Report No. 7(a) for minute).

C6 – Councillor Vincent Crisanti regarding enhanced bus service on Finch Avenue West.

The Commission received the communication for information.
(See Report No. 7(a) for minute).

11. Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75B – Finch West Station – Contract Amendment No. 10

It is recommended that the Commission authorize Contract Amendment No. 10 to The Spadina Group Associates (TSGA), in the amount of $4,395,000.00, increasing the total upset limit amount to $28,028,935.31. This will provide for complete engineering support, and design revisions during the remaining period of construction work.

Approved

12. Ease of Fare Purchase – Customer Improvement

It is recommended that the Commission endorse this report outlining the TTC roll-out of debit card acceptance for Metropasses at Collector booths over the course of 2012 and 2013.

Approved

The meeting adjourned at 11:10 a.m.