Board Meeting - March 30, 2012

Resolution to conduct a portion of the meeting in the absence of the public (Committee of the Whole) in accordance with section 29 of the TTC By-Law to Govern Commission Proceedings and Section 190 of the City of Toronto Act

• Toronto-York Spadina Subway Extension – Contract A35-26 – Risk Management (This report contains advice or communications that are subject to solicitor-client privilege)
• Coxwell (Easier Access Phase III)
  (This report is about a proposed or pending acquisition or disposition of land for municipal or local board purposes)

Nil

Meeting (OPEN TO THE PUBLIC) – 1:00 P.M.

Committee Room #2, 2nd Floor, City Hall

• Meeting No. 1945 – February 29, 2012
• Meeting No. 1946 – March 6, 2012

Nil

Presentations will be heard at 2:00 p.m. Requests to speak must be registered by 12:00 Noon of day preceding meeting day.

Nil

Nil

Nil

Nil

Nil

1. Reports with Confidential Attachments (Committee of the Whole)
   • Toronto-York Spadina Subway Extension – Contract A35-26 – Risk Management (FOR INFORMATION) (This report contains advice or communications that are subject to solicitor-client privilege)
   • Coxwell (Easier Access Phase III) (FOR ACTION)(This report is about a proposed or pending acquisition or disposition of land for municipal or local board purposes)
2. Presentations
3. Budget matters
4. Procurement Authorizations
   • Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period January 1, 2012 to January 31, 2012 (FOR ACTION)
5. Procurement Authorization Amendments
6. Notice of Awards
7. Service Matters
   • TTC Service to George Brown College Waterfront Campus (FOR ACTION)
8. Other Business
   • Appointment of TTC Chief Executive Officer (FOR ACTION)
   • Election of TTC Vice-Chair (FOR ACTION)
   • Appointments – TTC Audit Committee (FOR ACTION)
   • Wireless Network in the Subway Project – Status (FOR INFORMATION) (Deferred from February 29, 2012)
9. New Business
10. Correspondence

A correspondence summary will be distributed at the meeting.

10:00 a.m.

Committee Room 4, 2nd Floor
Toronto City Hall
100 Queen Street West

11. Proxy to Vote Toronto Transit Commission Shares in Toronto Transit Infrastructure Limited (FOR ACTION)

1:00 p.m.

Committee Room 2, 2nd Floor

12. Chief Executive Officer’s Report Period 11 & 12 (October 30 to December 31, 2011) (FOR ACTION)
13. Procurement Authorization – Design, Supply & Install Signal System for YUS Line Phase 2, 3 and 4 and TYSSE – (FOR ACTION)
14. Opportunities for Improved Bus Service on Finch Avenue – Follow-Up Report - (FOR ACTION)

A meeting of the Toronto Transit Commission was held in Committee Room 4, 2nd Floor, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Friday, March 30, 2012 commencing at 10:00 a.m.  The meeting recessed at 10:09 a.m. and re-convened at 1:10 p.m. in Committee Room 2.
K. Stintz (Chair), M. Augimeri, R. Cho, J. Colle, G. De Baeremaeker, P. Milczyn and J. Parker (Commissioners), A. Byford (Deputy Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), D. Dixon (Acting Chief Operating Officer), S. Blakey (General Manager – Employee and Development), S. Ghaly (Chief Capital Officer – Engineering, Construction and Expansion), B. Leck (General Counsel - Legal), M. Stambler (Chief Planning Officer), B. Ross (Director – Corporate Communications), C. Upfold (Chief Customer Service Officer) and K. Lee (Assistant General Secretary) were present.

K. Stintz was in the Chair.

Nil

Commissioner Augimeri moved that the Commission approve the minutes from Meeting No. 1945 and Meeting No. 1946 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Augimeri carried.

Nil

Chair Stintz moved that the Commission recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Stintz carried.

Meeting (Open to the Public) – 1:10 P.M.
Committee Room 2, 2nd Floor, City Hall

Prior to reconvening with the public portion of the agenda, Chair Stintz took the opportunity to formally introduce and welcome the following members of the Customer Liaison Panel who were in attendance: Mazin Aribi, Eric Augustin, Justin Kozuch, Niru Kumar, Wayne MacEachern, Kathleen McGinnis, Howard Muchnick and Adrian Ryans.  Chair Stintz also acknowledged the following members of the Customer Liaison Panel who were unable to attend:  Peter Ashton, Luis Calhau, Eric Martin, Steve O’Brien and Linda Wild.  Chair Stintz extended her appreciation on behalf of the Commission to all the members of the panel for their dedication and commitment to helping the TTC meets its customer service objectives.

Following introduction of the Customer Liaison Panel, Chair Stintz then read a number of communications submitted by TTC customers detailing experiences they have had on the TTC whereby operators and maintenance personnel performed to exceptional standards, sometimes during difficult circumstances.  Another customer submitted correspondence indicating support for the improved passenger movement program at Yonge – Bloor Station during the morning rush hour period.  The Commission thanked the subject TTC employees for a job well done.

a) Efficiency Plan for the 504 King Streetcar Route during Weekend Evenings

Alan Yule
(Submitted brief)

The Commission received the deputation for information and referred the matter to staff to report back on the feasibility of the proposed one-month trial.

b) C3 – Request for 3rd Party Review of the St. Clair Transit Improvement Project

Councillor Joe Mihevc
City of Toronto

The Commission received the deputation for information.
(See Item No. 10 – C3 for minute)

c) Opportunities for Improved Bus Service on Finch Avenue – Follow-Up Report

Councillor Anthony Perruzza
City of Toronto

Councillor Vincent Crisanti
City of Toronto

The Commission received the deputations for information.

(See Item No. 14 for minute).

Nil

Nil

Nil

1. Reports with Confidential Attachments (Committee of the Whole)

a)Toronto-York Spadina Subway Extension – Contract A35-26 – Risk Management

The Commission:

1.Received a confidential verbal update regarding risk management related to contract a35-26;

2.Noted that the information provided in the confidential verbal update is to remain confidential in its entirety, as it contains information that is subject to solicitor-client privilege.

b)Coxwell (Easier Access Phase III)

The Commission:

1.Approved the recommendations as set out in the confidential attachment; and

2.Authorized the release of the confidential information, as set out in the confidential attachment when the appropriate form of City of Toronto authorization for the transaction is submitted for approval.

3. Presentations

Nil

4. Budget Matters

Nil

Procurement Authorizations

a)Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period January 1, 2012 to January 31, 2012

It is recommended that the Commission:

1.Receive this report for information; and

2.Discontinue the production of this report.

Approved

5. Procurement Authorization Amendments

Nil

6. Notice of Awards

Nil

7. Service Matters

a)TTC Service to George Brown College Waterfront Campus

It is recommended that the Commission:

1.Approve the route changes to the 6 Bay bus route described in this report, on a trial basis, effective July 29, 2012, to better serve customers travelling to and from the new George Brown College Waterfront Campus on Queens Quay East at Sherbourne Street, noting that:

the new campus will accommodate 3,800 students and staff who are expected to make approximately 5,200 TTC trips to and from the campus each weekday;

service will be significantly increased on the south end of the 6 Bay bus route, and there will be more modest service increases on the 75 Sherbourne bus route;

a future route extension of the 65 Parliament bus route to Queens Quay will be evaluated by TTC staff once further development in the area proceeds, and when all roads in the area are suitable for bus operations; and

bus service to the new campus is an interim measure which will be required until the approved new streetcar line on Queens Quay East is funded, built, and in operation.

2.Forward this report to Councillors McConnell, Vaughan, and Wong-Tam, to George Brown College, and to Waterfront Toronto.

Approved

8.Other Business

a)Appointment of TTC Chief Executive Officer

It is recommended that the Commission appoint Mr. Andy Byford as the Chief Executive Officer of the Toronto Transit Commission.

Approved

b)Election of TTC Vice-Chair

The Commission unanimously approved the appointment of Commissioner De Baeremaeker to the position of Vice-Chair of the Toronto Transit Commission.

c)Appointments – TTC Audit Committee

The Commission approved the appointments of Commissioners Parker (Chair), De Baeremaeker and Milczyn to the TTC Audit Committee.

d)Wireless Network in the Subway Project - Status

The Commission deferred this report to the next regular meeting of the Commission.

9. New Business

Nil

10. Correspondence

C1 – Valdo Tammark, ACAT Chair, forwarding minutes of the January 12, 2012 Executive Nominations General Meeting and the January 26, 2012 General Monthly meeting.

The Commission received the communication for information.

C2 – Julia Hattori opposing the installation of cell phone antennas on subway platforms.

The Commission received the communication for information.
(See Item No. 8(d) for minute).

C3 – Councillor Joe Mihevc requesting a 3rd party review of the St. Clair Transit Improvement Project.

The Commission received the communication for information.

Commissioner De aeremaeker moved that staff report to the May 30, 2012 meeting of the TTC on the feasibility of conducting an independent 3rd party, comprehensive review of the impact of the project post-construction and that the staff report include the cost of undertaking the comprehensive review.

The motion by Commissioner De Baeremaeker carried.

C4 – Sharon Yetman regarding innovations on environmentally friendly transit.

The Commission received the communication for information.

11.Proxy to Vote Toronto Transit Shares in Toronto Transit Infrastructure Limited

It is recommended that the Commission approve the attached proxy to exercise the 1,000 Toronto Transit Commission shares in Toronto Transit Infrastructure Limited for any Toronto Transit Infrastructure Limited Shareholders Meeting that is held during the year 2012.

Approved

12.Chief Executive Officer’s Report – Periods 11 and 12 (October 30 to December 31, 2011)

It is recommended that the Commission forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information.

Approved

13.Procurement Authorization – Design, Supply & Install Signal System for YUS Line Phase 2, 3 and 4 and TYSSE

It is recommended that the Commission authorize:

1.A total expenditure up to $60,168,140.46 (CAD) to Design, Supply & Install a Signal System on the Yonge University Spadina (YUS) Line (Phases 2, 3 and 4) and on the Toronto York Spadina Subway Extension (TYSSE) as set out below and detailed in Appendix A:

(a)The award of a contract to Ansaldo STS Canada Inc. (Ansaldo) in the amount of $30,272,838.99 (CAD), inclusive of HST, for a Contract to Design & Supply a Signal System for YUS Line Phases 2, 3 and 4;

(b)The expenditure of funds in an amount up to $3,219,383.56 (CAD), inclusive of HST, (Option Price No. 2) for Computer Based Interlocking (CBI) on an Engineering Test Track at Wilson Yard to support the design and installation; and

(c)The award of a contract to Ansaldo in the amount of $26,675,917.91 (CAD) inclusive of HST, for a Contract to Design, Supply & Install a Signal System on the TYSSE.

Approved

14.Opportunities for Improved Bus Service on Finch Avenue – Follow-Up Report

Commissioner Milczyn moved the following motion:

1.That the Commission request Metrolinx to clarify the timelines for transit investment on Finch West, Eglinton Crosstown and Sheppard.

2.That TTC staff report back in June on:

•Moving forward with queue bypass lanes on finch avenue, east of Keele street;

•Improvements of service on the 36 Finch West route using existing resources; and

•The 36 Finch West route receiving priority for articulated buses in 2013 or sooner.

The motion by Commissioner Milczyn carried.

Commissioner Augimeri moved the following motion:

That staff report back on:

1.The specific costs associated with the Finch east of Keele Street investments for improved bus service; and

2.The estimated costs deemed to be recoverable were these improvements to be made west of Keele Street due to the imminent construction of the Finch West LRT (i.e. engineering, surveying, and structural costs).

The motion by Commissioner Augimeri carried.

Commissioner Parker moved the following motion:

That the other reports requested today be accompanied by a survey of other situations in the TTC bus system that might benefit more from the investment of the amounts reflected in those reports.

The motion by Commissioner Parker carried.

Commissioner De Baeremaeker moved the following motion:

That the March 30, 2012 report be forwarded to the City of Toronto Works Committee for consideration and with a request that the improvements outlined in the TTC report be undertaken.

The motion by Commissioner De Baeremaeker carried.

The meeting adjourned at 3:05 p.m.

TTC Chair Karen Stintz officially announced Ward 38 Scarborough Centre Councillor Glenn De Baeremaeker as the new Vice-Chair of the TTC. He replaces Ward 5 Etobicoke-Lakeshore Councillor Peter Milczyn, who stays on as a Commissioner. De Baeremaeker will serve in the position until a new Vice-Chair is appointed from the four citizen representatives who are scheduled to join the Commission in October.

The other Commissioners are: Maria Augimeri (Ward 9 York Centre), John Parker (Ward 26 Don Valley West), Raymond Cho (Ward 42 Scarborough-Rouge River) and Josh Colle (Ward 15 Eglinton-Lawrence).

Commissioners also appointed members to the TTC Audit Committee: Parker (as Chair), Milczyn and De Baeremaeker.

The Commission approved the appointment of Andy Byford as the TTC’s Chief Executive Officer. TTC Chair Karen Stintz also introduced Dave Dixon as the TTC’s new Chief Operating Officer. Dixon, formerly Operations General Manager, was acting as COO since February.

TTC CEO Andy Byford introduced his first Chief Executive Officer’s Report to the Commission. The newly styled document provides a corporate-level focus on the TTC’s Key Performance Indicators and their respective targets. The report is reflective of the new CEO’s drive to modernize the look and feel of the TTC, and increase the visibility and transparency of overall system performance.

Commissioners welcomed the newly assembled members of the Customer Liaison Panel. The panellists, all TTC customers, are: Peter Ashton, Eric Augustin, Luis Calhau, Justin Kozuch, Niru Kumar, Eric Martin, Wayne McEachern, Kathleen McGinnis, Howard Muchnick, Adrian Ryans and Linda Wild. The CLP was established to provide a mechanism for ongoing customer participation and feedback on transit in Toronto. The group of 11 was selected from more than 250 applications, and will serve for two years.

Commissioners approved the award of contracts worth a total of $56.9 million to Ansaldo STS Canada Inc. for the design and supply of a signal system on the Yonge-University-Spadina Subway (Phases 2 to 4) and the Toronto-York Spadina Subway Extension. The TYSSE contract also has a provision for the installation of this equipment. Combined with the Automatic Train Control system already being supplied by Alstom, the state-of-the-art re-signalling system will allow trains to travel closer together in order to safely increase carrying capacity and train movement flexibility. The TTC approved a further $3.2 million for computer based interlocking on an engineering test track at Wilson Yard to support design and installation work.

Signal replacement is currently underway between Lawrence and St Andrew Stations. Phase 2 is beginning between St Patrick and Eglinton West Stations. Phase 3 is between Eglinton West and Downsview Stations. Phase 4 is Lawrence to Finch Stations.

Commissioners approved bus route changes on a trial basis to serve the new George Brown Waterfront Campus, which opens this summer. The new campus is located south of Queens Quay East at Sherbourne Street. Starting on July 29, service will be increased on the 6 Bay and 75 Sherbourne bus routes. TTC staff will also evaluate a possible extension of the 65 Parliament bus route.