Board Meeting - September 27, 2012

K. Stintz (Chair), G. De Baeremaeker (Vice-Chair), M. Augimeri, R. Cho, J. Colle, P. Milczyn and P. Parker (Commissioners), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial and Administration Officer), D. Dixon (Chief Operating Officer), S. Ghaly (Chief Capital Officer), C. Upfold (Chief Customer Officer), B. Leck (Head of Legal & General Counsel), B. Ross (Executive Director of Corporate Communications), M. MacRae (Director – Employee Relations), B. Frost (Head of Bus Transportation), O. Kobylansky (Head of Bus Maintenance), M. Roche (Head of Finance & Treasury), A. Bertolo (Chief Project Manager – Spadina Subway Extension), M. Stambler (Head of Strategy and Service Planning), J. Lee (Head of Materials & Procurement), A. Iannucci (Head of Information Technology Services), A. Pace (Director – Strategic Partnerships, Transit Expansion), T. McPherson (Manager – Customer Service & Planning, Wheel-Trans), K. Lee (Head of Commission Services), D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

K. Stintz was in the Chair.

Nil

Chair Stintz moved that the Commission approve the minutes from Meeting No. 1950 and that the Chair and Chief Financial and Administration Officer be authorized to sign the same.

The motion by Chair Stintz carried.

Vice-Chair De Baeremaeker moved the following motion in relation to Item No. 4(a) – Procurement Authorization – Fire Ventilation Upgrade Lawrence Station Contract Y60-6 from the June 29, 2012 Meeting:

“That staff be requested to bring forward a report to the October 24, 2012 Commission Meeting on policy changes that aim to bring greater transparency and oversight to the TTC procurement process and to the TTC bid document with specific comment on the feasibility of requiring the following:

1. All qualified bids must disclose their contractor experience in the GTA and the percentage of work done by the firm in the GTA and in Canada;
2. All qualified bids must have a signed engagement agreement with sub-contractors by the close of the bid period and to have documentation available upon request by TTC procurement staff;
3. All qualified bid packages to include documentation that provides proof of insurance, WSIB and worker safety record in the last 2 years; and
4. Resources required to ensure TTC procurement staff are able to engage in due diligence necessary to verify claims in qualified bid documents before making a recommendation for award”.

The motion by Vice-Chair De Baeremaeker carried.

Prior to commencing with the Public Presentations portion of the agenda, Chair Stintz took the opportunity to read several reports submitted by customers detailing exceptional service they received from TTC staff. The customer communications included comments about how impressed they were with the service they received from the subject employees, and included an expression of gratitude to the TTC for the positive impression they were left with. There was also a letter of appreciation commenting on improved station and washroom maintenance standards, as well as praise for the new end-of-line subway train cleaning program. On behalf of the Commission, Chair Stintz thanked all of the above employees who were instrumental in promoting the TTC customer service vision.

Chair Stintz moved that the Commission recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Stintz carried.

Nil

a) Procurement Authorization – Bus Servicing and Cleaning

Alan Yule

John Cartwright
President – Toronto & York Region Labour Council

Bob Kinnear
President – Amalgamated Transit Union, Local 113

Councillor Shelley Carroll
City of Toronto

Councillor Joe Mihevc
City of Toronto

Councillor Janet Davis
City of Toronto

Preethy Sivakumar
Co-ordinator – Good Jobs for All

Rev. Dr. Vicki Obedkof
Southeast Presbytery, United Church of Canada

Fr. Paul E. Hansen
Member, Social Affairs Commission
Ontario Catholic Bishops

Carmen Miller

The Commission received the deputations for information.
(See Item No. 1(d) for minute).

b) Toronto-York Spadina Subway Extension – Station Names in Toronto

Councillor Anthony Perruzza
City of Toronto (Submitted Brief)

The Commission received the deputation for information.
(See Item No. 8(a) for minute).

c) Wheel-Trans Taxi Contracts – Procurement Timelines Update

Peter Rosenthal
Roach, Schwartz & Associates (Submitted Brief)

Councillor Denzil Minnan-Wong
City of Toronto

Hubert Leach
iTaxiworkers

Mohammad-Reza Hosseinioun
iTaxiworkers

Abdi Dirshe
iTaxiworkers

Asafo Addai
The New TaxiCulture

John Nunziata, LL.B
Barrister & Solicitor

Mohammed Hakimzadah

Andrew Whiteley
City Taxi (Submitted Brief)

Krishna Pillai

The Commission received the deputations for information.
(See Item No. 8(f) for minute).

d) Chief Executive Officer’s Report – Period 6 & 7

Alan Yule

The Commission received the deputation for information.
(See Item No. 12 for minute).

e) By-Law to Govern Commission Proceedings – Final Approval

Alan Yule

The Commission received the deputation for information.
(See Item No. 13 for minute).

f) 2013 TTC and Wheel-Trans Operating Budgets

Sam Savona (Submitted Brief)

Jessica Bell

Penny Lamy, ACAT (Submitted Brief)

The Commission received the deputations for information.
(See Item No. 16 for minute).

Nil

Nil

Nil

Nil

 

1. Reports with Confidential Attachments (Committee of the Whole)

a) Toronto-York Spadina Subway Extension – Contract A35-26 – Risk Management

The Commission:

1. received a confidential verbal update regarding risk management related to Contract A35-26;
2. noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

b) Master Agreement with Metrolinx on the LRT

The Commission:

1. received a confidential verbal presentation regarding the Master Agreement with Metrolinx.
2. noted that the information provided in the confidential verbal presentation is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege

c) Large Litigation Matters

1. The Commission:
   received the confidential information as set out in Confidential Attachment 1:
2. noted that the confidential information as set out in Confidential Attachment 1 remains confidential in its entirety as it contains advice which is subject to solicitor-client privilege; and
3. received this report for information purposes.

d) Procurement Authorization – Bus Servicing and Cleaning

Commissioner Cho moved the following motion:

1. That the Commission defer the issue of contracting out bus cleaning and servicing to the 18th of October for a decision at the next Commission meeting on the 24th of October.
2. That two mediators be appointed during this time, one representing the TTC and one representing ATU 113, to work towards a resolution that would obtain savings and efficiencies.
3. That the TTC and ATU 113 explore the restructuring of the formula used to determine the amount of cleaning staff required and the manner in which they are scheduled as an opportunity to find savings.

The motion by Commissioner Cho lost.

Commissioner Cho further moved the following motion:

1. That the TTC reissue an RFP to contract out bus servicing and cleaning jobs.
2. That the TTC include in the RFP a wage stipulation that establishes a minimum amount which the company that is awarded the contract must adhere to.

The motion by Commissioner Cho lost.

Commissioner Colle moved that Recommendation No. 4 in the staff report be amended to include the following at the end of the recommendation:

“and the release of a report for the 1st meeting in 2013 comparing the cost and quality of service delivery of bus servicing and cleaning operations at in-house TTC bus garages and contracted out delivery models, and that this report be brought back annually” so such recommendation now reads as follows:

“4. Delegate its authority for approval of Contract Amendments in accordance with the Authorization for Expenditures and Other Commitments Policy to the Chief Executive Officer for the expenditure of the allowance (Recommendation 3 above) for Bus Servicing and Cleaning to either Hallcon and/or Topnotch for the remaining six bus garages; subject to satisfactory performance against the agreed contract; and the release of a report for the 1st meeting in 2013 comparing the cost and quality of service delivery of bus servicing and cleaning operations at in-house TTC bus garages and contracted out delivery models, and that this report be brought back annually”.

The motion by Commissioner Colle carried.

Commissioner Colle further moved that the Chief Executive Officer and the Chief Operating Officer include provisions in the final contract that prohibits the sub-contracting out of bus servicing and cleaning operations by the successful bidders, and report back to the Commission if this is a problem prior to award.

The motion by Commissioner Colle carried.

Chair Stintz moved adoption of the report, as amended.

The motion by Chair Stintz carried.

2. Presentations

a) 2012 CUTA National Transit Corporate Leadership Award in the Safety and Security Category

Raymond Bédard, CUTA Director of Training & Membership Development, presented the CUTA 2012 Corporate Leadership Award in the Safety and Security Category to Chair Stintz, Betty Haserjian, Acting Head of Safety and Environment, and our partners, Annie Gaudreault, Chair of the Board, Toronto Distress Centres and Mary Deacon, Chair of the Bell Mental Health Initiative. This award recognizes the proactive approach TTC has taken to suicide prevention in the subway through the innovative Crisis Link program. This award would not have been possible without the enthusiastic support and active contribution of our partners in the Distress Centres and Bell Canada.

3. Budget Matters

a) Provincial Funding Agreement for Light Rail Vehicles

It is recommended that the Commission authorize the Chief Executive Officer to finalize negotiations and execute any and all necessary agreements, on behalf of the TTC, with the Province of Ontario and the City of Toronto, to receive funding from the Province of up to $417 million for the purpose of funding up to one-third of the cost of the purchase of Light Rail Vehicles (LRVs) by the TTC pursuant to its agreement with Bombardier Transportation Canada Inc., all on such terms and conditions generally as set out in this report and as are satisfactory and in a form acceptable to the Commission’s General Counsel.

Approved

b) TTC Employees Overtime and Related Expenses – Continuous Controls Monitoring

It is recommended that the Commission:

1. Receive for information the attached report from the Auditor General’s Office, City of Toronto, on the TTC Employees Overtime and Related Expenses – Continuous Controls Monitoring; and
2. Forward the report to the City Audit Committee.

Approved

4. Procurement Authorizations

Nil

5. Procurement Authorization Amendments

a) Procurement Authorization Amendment: Actuarial Services for the Toronto Transit Commission

It is recommended that the Commission authorize the issuance of Contract Amendment No. 3 to Mercer (Canada) Limited (Mercer) in the amount of $515,000 increasing the upset limit to $1,360,000 under Purchase Order No. C05P106838 for the remaining four years of the contract (September 1, 2012 to September 20, 2016).

Approved

6. Notice of Awards

a) Notice of Award – Procurement Authorization Amendment – Toronto-York Spadina Subway Extension - Vaughan Corporate Centre Station Contract A37-1 – Contract Change No. 56

It is recommended that the Commission receive the notice of award of Chair Stintz, Vice-Chair De Baeremaeker and the Chief Executive Officer:

1. Authorizing the award of Contract Change No. 56 to Carillion Construction Inc., in an amount up to $11,000,000.
2. Authorizing staff to finalize and execute an agreement for reimbursement to the TTC of the full costs associated with Contract Change No. 56 with Calloway Reit (Sevenbridge) Inc., on terms acceptable to the TTC General Counsel.

Received

b) Notice of Award – Procurement Authorization - Toronto-York Spadina Subway Extension - York University Station Contract A29-1

It is recommended that the Commission receive the notice of award of Chair Stintz, Vice-Chair De Baeremaeker and the Chief Executive Officer authorizing the award of a contract to EllisDon Civil Ltd. (EllisDon) in the amount of $117,983,679.00 for Contract A29-1, York University Station.

Received

c) Notice of Award – Procurement Authorization – Malvern Garage Roof Rehabilitation Contract H1-13

It is recommended that the Commission receive the notice of award of Chair Stintz, Vice- Chair De Baeremaeker and the Chief Executive Officer authorizing the award of Contract H1-13, Malvern Garage Roof Rehabilitation to Triumph Roofing & Sheet Metal Inc. (Triumph) in the amount of $5,240,957.52 inclusive of all taxes.

Received

d) Notice of Award – Procurement Authorization Amendment – Information Technology Placement Firms for Technical Service Assistance

It is recommended that the Commission receive the notice of award of Chair Karen Stintz, Vice Chair Glenn De Baeremaeker and the Chief Executive Officer authorizing the issuance of amendments to increase the total upset limit amounts to eight of the existing seventeen (17) contracts, expiring December 31, 2013, for the provision of technical assistance for information technology projects as illustrated on the attached Appendix A. This would result in an increase of $10,218,000 to the overall total amount for all contracts combined, from $14,999,000 to $25,217,000.

Received

e) Notice of Award – Procurement Authorization Amendment – Supply of Detroit Diesel Bus Parts

It is recommended that the Commission receive the notice of award of Chair Stintz, Vice-Chair De Baeremaeker and the Chief Executive Officer authorizing for inventory, additional authority in the amount of $5,200,000 to Wajax Power Systems for the additional supply of Detroit Diesel bus parts for the period ending April 2013 resulting in a revised upset limit of $19,802,191.23.

Received

f) Notice of Award – Procurement Authorization – Purchase of 60-Foot Low Floor Clean Diesel Articulated Buses

It is recommended that the Commission receive the notice of award of Vice-Chair De Baeremaeker, Commissioner Parker and the Chief Executive Officer authorizing the award of Contract to Nova Bus, a Division of Volvo Group Canada Inc. (Nova), in the total authorized amount of $25,070,000.00 inclusive of all applicable taxes, related to recommendations 1 and 2 below:

1. The award of a contract to Nova Bus, a Division of Volvo Group Canada Inc. (Nova), in the amount of $24,392,745.00 inclusive of all applicable taxes for the purchase of 27 60-Foot Articulated Low Floor Clean Diesel Buses (Articulated Buses) for delivery in 2013. Note that upon approval of the 2013-2022 Capital Budget, it is staff’s intention to seek authority to proceed with the award of an additional 126 articulated buses for delivery in 2014 at a cost of $119.4 million.
2. The expenditure of funds up to a total allowance amount of $677,255.00 inclusive of all applicable taxes with respect to the 27 Articulated Buses, for the following:
   1. Potential Contract Amendments
   2. Options
   3. Alternatives
   4. Recommended Special Tools
   5. Recommended Maintenance Parts

Received

g) Notice of Approval – TTC Pension Fund Society Opting out of Grow-In Benefits

It is recommended that the Commission receive the notice of approval of Chair Stintz, Vice-Chair De Baeremaeker and the Chief Executive Officer authorizing the election to opt out of grow-in benefits under Section 74.1 of the Pension Benefits Act allowing the Toronto Transit Commission, as a plan sponsor of the TTC Pension Fund Society, to sign the attached Appendix “A”.

Received

h) Notice of Approval – By-Law to Govern Commission Proceedings - Amendment

It is recommended that the Commission receive the notice of approval of Chair Stintz, Vice-Chair De Baeremaeker and the Chief Executive Officer amending the attached By-Law to Govern Commission Proceedings, and the forwarding of this item to the City Manager for City Council approval.

Received

i) Notice of Award – Procurement Authorization – Subway Public Washroom Cleaning

It is recommended that the Commission receive the notice of award of Chair Karen Stintz, Commissioner John Parker and the Chief Executive Officer to authorize the issuance of a purchase order to Topnotch Building Maintenance Ltd. with a total upset limit amount of $8,826,418.87 for the supply of Subway Public Washroom Cleaning in 20 public washrooms located in 10 subway stations for five years, commencing December 2, 2012 (or earlier) to December 1, 2017.

Received

j) Notice of Approval – Travel Approval – The Institution of Railway Signal Engineers Conference

It is recommended that the Commission receive the notice of approval of Chair Karen Stintz, Commissioner John Parker and the Chief Executive Officer, for Mr. Edward W. Chan, Design Engineer – Signals & Train Control Engineering, Rail Infrastructure Department, to attend the Institution of Railway Signal Engineers (IRSE) Conference in London, England from September 7 to 13, 2012.

Received

k) Notice of Award – 5140 and 5160 Yonge Street – Lease Extensions

It is recommended that the Commission receive the notice of award of Chair Stintz, Commissioner Parker, and the Chief Executive Officer approving:

1. The agreement to extend the term of the lease dated January 10, 2008, between the Great-West Life Assurance Company (the “Landlord”) and the Toronto Transit Commission (the “Tenant”) for Suites 540 and 600, at 5140 Yonge Street;
2. The funds for renovation of the leased space, Suites 540 and 600, at 5140 Yonge Street in the amount of $225,000.00;
3. The agreement to extend the term of the lease dated January 24, 2006, between the Great-West Life Assurance Company and London Life Insurance Company (the “Landlord”) and the Toronto Transit Commission (the “Tenant”) for Suites 1100 and 1300, at 5160 Yonge Street; and
4. The funds for renovation of the leased space, Suites 1100 and 1300, at 5160 Yonge Street in the amount of $200,000.00.

Received

7. Service Matters

a) Potential for Queue-Jump Lanes on Finch, West of Keele, in Advance of LRT Construction

It is recommended that the Commission:

1. endorse the concept of queue-jump lanes for buses for the purpose of reducing delays to transit at congested intersections;
2. request the Public Works and Infrastructure Committee to direct City staff to report, in consultation with the TTC, on opportunities and locations to implement queue-jump lanes; and
3. forward this report to Councillors Shiner, Filion, Pasternak, Perruzza, Mammoliti, Crisanti, and Ford, to Toronto Transportation Services, and to Metrolinx, noting that:

• typically, queue-jump lanes could not be implemented on Finch Avenue West much in advance of the construction of the Finch West Light Rail line (LRT), due to the length of time required to complete the necessary engineering and design work, to acquire the property that is required outside of the City-owned right-of-way, and to relocate underground utilities, such as hydro, telecom, and gas;
• staff have investigated the extent to which the costs of widening Finch Avenue West intersections for queue-jump lanes, in advance of the LRT project, would be recoverable as part of the LRT project. The throw-away costs for constructing queue-jump lanes in both directions at a representative intersection -- Finch and Kipling -- would be in the order of $250,000, primarily the cost of constructing the transitions where the widened section of roadway would taper back to the more-narrow, existing roadway width;
• these throw-away costs would be difficult to justify for temporary queue-jump lanes when there are many other excellent candidates for queue-jump lanes at congested major intersections on other roadways in Toronto where they would provide permanent, long-term benefits;
• a possible exception would be a potential queue-jump lane on Finch Avenue West in the eastbound direction on the approach to the off-ramp intersection on the east side of Highway 400 that would continue east to Oakdale Road. This queue-jump initiative would reduce delays to buses by an average of about four minutes, does not appear to require any property acquisition, and would cost in the range of $11 million, of which about $190,000 would be ‘throw-away’; and
• any decision to pursue the advance construction of queue-jump lanes on Finch Avenue West would require detailed discussions with Metrolinx -- now responsible for LRT construction in Toronto -- to see if they would be agreeable to advancing funding for this construction as part of their contract and finance plans for the Finch West LRT.

Approved

b) Traffic Issues on St. Clair Avenue West, Between Old Weston Road and Keele Street

It is recommended that the Commission forward this report to Councillors Palacio and Nunziata, and Deputy City Manager John Livey, noting that:

• as part of their Georgetown South Project, Metrolinx is making significant modifications to the railways in the area adjacent to the intersection of Junction Road and Old Weston Road, which is requiring periodic, long-term closures of Junction Road;
• when Junction Road is closed, many of the roughly 7,000 vehicles that use that roadway on a daily basis to travel between Keele Street and Old Weston Road are, instead, using St. Clair Avenue West, and this has created significant additional congestion and delays to traffic on that section of St. Clair Avenue;
• TTC staff have been working with City Transportation staff, who are leading the assessment and implementation of ways to improve this traffic congestion problem in the near term; the various measures under consideration are summarised in this report; and,
• City staff plan to also conduct an Environmental Assessment of alternative ways of creating additional east-west traffic capacity in this area in the longer term, including the construction of a new east-west roadway across the railway in this area, or widening the existing rail overpass on St. Clair Avenue to allow additional east-west traffic lanes to be constructed on that roadway.

Approved

c) Study of Effects of Streetcar Right-of-Way on St. Clair Corridor - Update

Chair Stintz moved that the last line on Page 2 of the staff report be amended to include the following after the word “Commission”:

“within the next 3 months” so such statement now reads as follows:

“Staff will report to the Commission within the next 3 months when they have obtained more-complete information on possible study workplans and costs”.

The motion by Chair Stintz carried.

Chair Stintz moved approval of the report, as amended.

The motion by Chair Stintz carried.

d) Off-Peak Parking Prohibitions in Entertainment District

It is recommended that the Commission receive this report for information.

Received

e) 12 Kinston Road – Post-Implementation Review of Service to Variety Village

It is recommended that the Commission:

1. Note that, although the quantitative impacts of the trial routing change of the 12 Kingston Road bus to serve Variety Village support a return to the previous route, the routing change should be made permanent in light of other factors; and
2. Forward this report to Councillors Berardinetti, Crawford, Davis, De Baeremaeker, McMahon, and Thompson, and to Variety Village.

Approved

8. Other Business

a) Toronto-York Spadina Subway Extension – Station Names in Toronto

Commissioner Augimeri moved the following motion:

Station Names to be:

1. Downsview Station (retain existing station name)
2. Chesswood Station
3. University Heights Station
4. York University Station
5. Black Creek Pioneer Village Station

Following discussion on the matter, the Commission agreed to vote on each station name individually, and the following station names were selected:

1. Sheppard West Station
2. Downsview Park Station
3. Finch West Station
4. York University Station
5. Black Creek Pioneer Village Station

Chair Stintz moved adoption of the report, as amended.

The motion by Chair Stintz carried.

b) Ashbridges Bay Maintenance and Storage Facility Project Status Update No. 1

It is recommended that the Commission receive this report on the status of the Ashbridges Bay Maintenance and Storage Facility (MSF) project for information, noting that:

1. TTC staff are meeting with staff from the City of Toronto on a frequent basis to fulfil the terms of the Notice of Approval Conditions (NOAC) associated with the Site Plan Application issued for the main facility and yard;
2. TTC staff are also meeting with local Councillors on a regular basis to consult and receive input on issues of interest to the area including community liaison, construction impacts, and traffic management;
3. Staff are working with Waterfront Toronto to coordinate the Ashbridges Bay Facility communications and consultation strategy, in the context of the Port Lands planning;
4. This report is being forwarded to the Planning, Technical Services, Transportation Services, and Water Divisions of the City of Toronto, and Councillors McMahon and Fletcher, as required by the NOAC.
   Received

c) Outstanding Commission Items

It is recommended that the Commission receive for information, the updated list of outstanding Commission items for the period up to and including the meeting of June 29, 2012.

Received

d) Status Update: Wheel-Trans Transportation for Non-Eligible Dialysis Patients

It is recommended that the Commission approve notifying Wheel-Trans dialysis customers who do not meet the eligibility criteria, no later than mid-October 2012, that service will cease commencing January 1, 2013.

Approved

e) 1835 Yonge Street – Lease Extension

It is recommended that the Commission approve:

1. The agreement to extend the term of the lease dated December 1, 2007 between LPF realty Office Inc. (the “Landlord”) and the Toronto Transit Commission (the “Tenant”) for the 4th floor and a portion of the 6th floor, at 1835 Yonge Street; and
2. The funds for tenant improvements to the leased space at 1835 Yonge Street in the amount of $140,000.00; and
3. The options to extend the lease terms for “Additional Premises A” (Fare Card) and “Additional Premises B” (Rail Vehicle Expansion).

Approved

f) Wheel-Trans Taxi Contracts – Procurement Timelines Update

The Commission deferred this report to the next meeting of the Commission on October 24, 2012.

9. New Business

Nil

10. Correspondence

C1 – Valdo Tammark, ACAT Chair, forwarding for information the approved minutes of the ACAT May 31, June 28 and July 26 General Monthly Meetings.

The Commission received the communication for information.

C2 – Susan A. Lewis and Vera Bergart requesting an opportunity to appear as deputants to present a petition to the Commission regarding Old Mill Station accessibility.

The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C3 – Alan Yule requesting to appear as a deputant regarding a plan to mitigate disruption during construction of the Scarborough LRT.

The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C4 – Sharon Yetman forwarding correspondence on agenda Items 1(b), 6(b) and 2(a).

The Commission received the communications for information.

(See Reports No.1(b), 6(b) and 2(a) for corresponding minutes.)

11. Purchase Order Amendment – PC 51977 Fare Media Cards

It is recommended that:

1. The Commission approve the issuance of a purchase order amendment in the amount of $11,500,000 to the TTC’s fare media card vendor, as outlined in the Confidential Attachment, with a revised upset limit of $34,745,000. This amendment will also revise the contract expiry date from April 30, 2013 to December 31, 2014; and
2. the contents of the Confidential Attachment remain confidential in their entirety as it contains information related to the security of property belonging to the Commission.

Approved

12. Chief Executive Officer’s Report – Periods 6&7 (May 27 to July 28, 2012)

It is recommended that the Commission forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information.

Approved

13. By-Law to Govern Commission Proceedings – Final Approval

It is recommended that the Commission:

1. Approve the amended By-Law to Govern Commission Proceedings which is attached to this report; and
2. Direct staff to forward the amended by-law to the City Manager for City Council approval.

Approved

14. Procurement Authorization – Design and Supply Update for Speed Control System on YUS Line

It is recommended that the Commission authorize the award of contract C31PA12738 to Thales Canada, Transportation Solutions, in the amount of $7,859,150.00, including taxes for the design and supply of an updated Speed Control System (SCS) for the Yonge-University-Spadina (YUS) Subway Line.

Approved

15. 834 Caledonia Road – Industrial Facility Lease for Surface Electrical

It is recommended that the Commission approve:

1. The offer to lease industrial space at 834 Caledonia Road with 834 Caledonia
   Holdings Inc. (the “Landlord”) under the terms set out in this report; and
2. Funds in the amount of $300,000 for tenant improvements to the leased space to meet the Toronto Transit Commission’s operational requirements.

Approved

16. 2013 TTC and Wheel-Trans Operating Budgets

Prior to commencing with this item, Vincent Rodo, Chief Financial and Administration Officer, provided a PowerPoint presentation.

The Commission received the presentation for information and approved the recommendations in the staff report, as follows:

“It is recommended that the Commission:

1. approve the 2013 TTC Operating Budget as detailed in this report and as summarized in Appendix A;
2. approve the 2013 Wheel-Trans Operating Budget as detailed in this report and as summarized in Appendix B;
3. approve-in-principle, effective January 1, 2013, a 5-cent increase in the price of a single adult token and a proportionate increase in all other fares, excluding cash fares, as set out in Appendix C, subject to confirmation from the City of Toronto on the level of transit operating subsidy that will be provided for 2013;
4. forward this report to the City of Toronto for submission into the City Budget process and for confirmation of the 2013 operating subsidy level”.

17. 2013 – 2022 TTC Capital Budget

Prior to commencing with this item, Vincent Rodo, Chief Financial and Administration Officer, provided a PowerPoint presentation.

The Commission received the presentation for information and approved the recommendations in the staff report, as follows:
“It is recommended that the Commission:

1. Approve the 2013-2022 TTC Capital Budget (including the Toronto-York Spadina Subway Extension) as summarized in Appendix A and detailed in this report and contained on Appendix B (The Blue Pages);
2. Approve an amendment to the budget as submitted to provide for the inclusion of $16 million in 2016 for the acquisition of 24 additional buses as a result of increased ridership estimates and the addition of a temporary bus facility at a cost of $80 million by 2017 to address bus fleet capacity requirements.
3. Forward this report to the City of Toronto for submission to the City’s budget process;
4. Forward this report to the Metrolinx Board; and
5. Forward this report to the Ontario Minister of Transportation and to the Federal Minister of Transportation”.

The meeting adjourned at 7:00 p.m.

Commissioners, TTC staff, Union officials and members of the public paid respects to the late Mr. Peter Pavlovski with a moment of silence at the start of the TTC Board meeting at Toronto City Hall. Mr. Pavlovski, a Road Master, lost his life on the job on Sept. 14, 2012.

Commissioners approved the TTC’s preliminary 2013 Operating, Wheel-Trans and Capital Budgets. These preliminary budgets will be forwarded to the City of Toronto for submission to the City Budget process and for confirmation of the 2013 operating subsidy level. Updated 2013 Budgets are expected to be back before the Commission for approval later this fall. Here is what was approved:

• 2013 Preliminary Operating Budget

Commissioners approved expenses totalling $1.55 billion, with an assumed flat-lined operating subsidy of $411 million. To balance its budget, the TTC would need a total subsidy of $421 million. The TTC is projecting a record ridership level of 528 million in 2013 (five per cent higher than the 503 million budgeted for 2012), while maintaining its cost-recovery rate at 73 per cent, one of the highest in North America. The preliminary budget is facing a $10-million shortfall.

Commissioners approved in principle a five-cent increase in the price of a single Adult token, effective on Jan. 1, 2013, and a proportionate increase to all other fares (no change to Cash or Child fares).

• 2013 Preliminary Capital Budget

Commissioners approved a total of $879 million for the 2013 portion of the 2013-2017 Base Capital Program. The budget continues to provide for state-of-good-repair projects and legislative requirements (97 per cent of the total), station and facility improvements and expansion initiatives (excludes new transit lines). The 2013-2022 Capital Budget is worth $6.4-billion, plus a $96-million amendment for 24 more buses in 2016, and a new bus facility by 2017.

Based on current funding assumptions, there is more than sufficient funding available to cover 2013 budgeted expenditures. However, the 10-year forecast for infrastructure projects and vehicle procurement and overhauls, is facing a $600-million shortfall that needs to be addressed in consultation with the City.

• 2013 Preliminary Wheel-Trans Budget

Commissioners approved the 2013 Wheel-Trans Operating Budget worth $102.5 million to maintain a customer accommodated rate of 98 per cent, and to introduce 24-hour service starting Jan. 1, 2013, as mandated by the Accessibility for Ontarians Disability Act Transportation Standards.

Commissioners gave the go-ahead to begin notifying approximately 700 ambulatory dialysis patients – who do not meet eligibility criteria – that paratransit service will be discontinued starting on Jan. 1, 2013. Wheel-Trans staff is assisting the Local Health Integration Network in Toronto and the Ministry of Health and Long Term Care in developing its new transportation model.

On Jan. 31, Commissioners voted to restore Wheel-Trans service for dialysis trips by ambulatory customers through 2012 using a funding increase to the TTC Operating Budget approved by City Council on Jan. 17.

Commissioners approved the award of contracts to Hallcon Corporation and to Topnotch Building Maintenance Ltd. for the supply of bus servicing and cleaning at two garages, both for a period of 27 months. The board also authorized a total expenditure of up to $23.2 million for bus servicing and cleaning at the TTC’s remaining six garages.

The contract awards will allow the TTC to achieve an average annual savings of $4.3 million when fully implemented.

Commissioners received notice of award for a contract worth $8.8 million to Topnotch Building Maintenance Ltd. for the supply of subway public washroom cleaning in 20 public washrooms at 10 subway stations. The contract is for five years, from Dec. 2, 2012 (or earlier) to Dec. 1, 2017.

Commissioners received notice of award for a contract worth $25.1 million to Nova Bus (a division of Volvo Group Canada Inc.) for the purchase of 27, 18.3-metre (60-foot) articulated, low-floor, clean-diesel buses for delivery in 2013. The report stated that the TTC will seek authority to proceed with an award for an additional 126 articulated buses (after approval of the 2013-2022 Capital budget) at a cost of $119.4 million.

The TTC Bus Fleet Plan calls for 27 articulated buses in 2013 and 126 in 2014. The TTC is expected to achieve upwards of $9 million annually in operational savings when all 153 articulated buses are in service.

The TTC and its Crisis Link partners – Distress Centres of Toronto and Bell Canada – were presented with the 2012 Corporate Leadership Award for safety and security by the Canadian Urban Transit Association. The Crisis Link Suicide Prevention Program, established in June 2011, offers assistance and hope to those most at risk of suicide on the subway.