Board Meeting - April 24, 2013

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• Meeting No. 1957 - March 27, 2013

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• Public Presentations for April 24, 2013

A final deputation list will be distributed at the meeting.

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1. Reports with Confidential Attachments (Committee of the Whole) 
2. Presentations
   • Presentations – OMERS and TTC Pension Fund Society (For Information)
     • Decision: OMERS and TTC Pension Fund 
   • Customer Satisfaction Survey (For Information)
     • Decision: Customer Satisfaction Survey
3. Budget matters
   • Chief Executive Officer’s Report – April 2013 Update (For Action)
     • Decision: CEO Report
4. Procurement Authorizations
   • Procurement Authorization – Supply of Bombardier Rail Vehicle Parts (For Action)
     • Decision: Supply of Bombardier Parts
5. Procurement Authorization Amendments
   • Procurement Authorization Amendment – Communications and Information System (CIS) Cellular Services (For Action)
     • Decision: Communications and Information System
6. Notice of Awards
7. Service Matters
8. Other Business
   • Lease Extension – 40 Carl Hall Road, Downsview Park (For Action)
     • Decision: 40 Carl Hall Road
   • Engaging the Local Construction Trades and Contractor Associations in the Procurement Process (For Action)
     • Decision: Local Construction Trades
   • Follow Up to Ombudsman's Report Property Acquisition Management Plan
     • Decision: Follow-up to Ombudsman's Report
9. New Business
10. Correspondence

A correspondence summary will be distributed at the meeting.

1. C1. City Councillors’ request Ossington 63 bus
2. C2. Angela Marley, ACAT Chair – ACAT minutes for the February 28, 2013 meeting

11. Pape Station Closure Survey (For Information)
    • Decision: Pape Station Closure Survey

K. Stintz (Chair), M. Adamson (Vice-Chair), M. Augimeri, R. Cho, J. Colle, G. De Baeremaeker, N. Di Donato, A. Heisey, P. Milczyn, J. Parker and A. Virmani (Board Members), D. Dixon (Chief Operating Officer), S. Ghaly (Chief Capital Officer), B. Hughes (Acting Chief Customer Officer), V. Rodo (Chief Financial & Administration Officer), C. Upfold (Acting Chief Service Officer), J. Taylor (Chief of Staff), B. Leck (Head of Legal & General Counsel), B. Ross (Executive Director of Corporate Communications), A. Pace (Head of Strategic Partnerships – Engineering, Construction & Expansion), J. Lee (Head of Materials and Procurement), M. Darakjian (Head of Pensions), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

K. Stintz was in the Chair.

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Vice-Chair Adamson moved that the Board approve the minutes from Meeting No. 1957 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Vice-Chair Adamson carried.

The Board received the following updates from Chair Stintz on the status of items arising out of Meeting No. 1957 – Wednesday, March 27, 2013:

a) Notice of Motion – Page 4/Part 3: Reconsideration of Gateway Lease

It is anticipated that this item will be before the Board at the May meeting.

b) Item 8(c) – Page 8: The Leslie Barns Streetcar Maintenance and Storage Facility Project Status Update No. 3

Chief Executive Officer’s Report – April 2013 Update (page 29) provides some of the requested information. Staff will be providing the Board with an overall update on the streetcar network at the May meeting.

c) Item 9(a) – Page 9: Fine for Blocking Intersections

Staff will be presenting the requested report to the Board at the May meeting due to insufficient time to prepare the material.

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a) Chief Executive Officer’s Report – April 2013 Update

Brian Boehlert

Alan Yule

The Board received the deputations for information.
(See Item No. 3(a) for minute)

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1. Reports with Confidential Attachments (Committee of the Whole)

Nil

2. Presentations

Prior to commencing with the Presentations portion of the agenda, Chair Stintz read a number of recent communications in which TTC customers provide accounts of some very positive experiences with TTC employees. They included an Operator assisting a wedding party with photos; an Operator who patiently waited for customers not yet at the stop and who pleasantly provided routing assistance; a Wheel-Trans Operator who stopped his bus to assist an un-accompanied individual into a taxi-cab after he had fallen from his wheel-chair onto the roadway; and a collaborative effort of Service Delivery Group employees who retrieved and returned a lost passport to a customer in sufficient time to make their flight.

Chair Stintz and the Board extended their appreciation to these employees for their excellent contributions to the TTC’s customer service efforts.

a) Presentations – OMERS and TTC Pension Fund Society

The Board deferred receipt of the OMERS and TTC Pension Fund Society presentations to the May meeting.

b) Customer Satisfaction Survey

B. Hughes, Acting Chief Customer Officer, provided a PowerPoint presentation on this item.

The Board received the presentation for information.

3. Budget Matters

a) Chief Executive Officer’s Report – April 2013 Update

It is recommended that the TTC Board forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information.

4. Procurement Authorizations

a) Procurement Authorization – Supply of Bombardier Rail Vehicle Parts

It is recommended that the Board authorize the award of a three-year inventory supply contract for the supply of Bombardier rail vehicle parts for the period April 29, 2013 to April 28, 2016 to Bombardier Transportation Canada Inc. in the upset limit amount of $13,700,000 including applicable taxes.

Approved

5. Procurement Authorization Amendments

a) Procurement Authorization Amendment – Communications and Information System (CIS) Cellular Services

It is recommended that the Board authorize an amendment to the contract with Bell Mobility (Bell) for the provision of Communications Information System (CIS) Cellular Services in the amount of $414,000 resulting in a revised total upset limit amount of $1,775,000.

Approved

6. Notice of Awards

Nil

7. Service Matters

Nil

8. Other Business

a) Lease Extension – 40 Carl Hall Road, Downsview Park

The Board deferred consideration of this item to the May meeting.

b) Engaging the Local Construction Trades and Contractor Associations in the Procurement Process

It is recommended that the Board authorize staff to proceed with the process identified in this report to engage with local construction trades and contractor associations with a view to improving the procurement and project management processes.

Approved

c) Follow-Up to Ombudsman’s Report – Property Acquisition Management Plan
P. Milczyn moved referral of this item to the May meeting to allow staff to report back on refinements to the property owner notice period referenced in Section 5.1 of the Property Acquisition Management Plan.

The motion by P. Milczyn carried.

9. New Business

Moved by: J. Colle

a) City Manager’s Report

That report EX31.3 entitled Metrolinx Transportation Growth Funding - Dedicated Revenues from the April 23, 2013 meeting of the City of Toronto Executive Committee, be brought forward to the TTC Board for discussion.

The motion by J. Colle carried.

10. Correspondence 

C1 – Councillors M. Fragedakis and J. Mihevc, City of Toronto, requesting a change in routing to the 63 Ossington bus service.

The Board received the correspondence for information and referred the communication to staff for report back to the Board.

C2 – Angela Marley, ACAT Chair, forwarding for information the approved minutes of the ACAT February 28, 2013 General Monthly Meeting.

The Board received the communication for information.

11. Pape Station Closure Survey

It is recommended that the Board receive this report for information.

Received

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