Board Meeting - July 24, 2013

K. Stintz (Chair), M. Adamson (Vice-Chair), M. Augimeri, R. Cho, J. Colle, N. Di Donato, A. Heisey, J. Parker and A. Virmani (Board Members), A. Byford (Chief Executive Officer), J. Taylor (Chief of Staff), D. Dixon (Chief Operating Officer), S. Ghaly (Chief Capital Officer), B. Hughes (Acting Chief Customer Officer), V. Rodo (Chief Financial & Administration Officer), C. Upfold (Acting Chief Service Officer), B. Leck (Head of Legal & General Counsel), B. Ross (Executive Director of Corporate Communications), M. Stambler (Head of Strategy and Service Planning), A. Pace (Head of Strategic Partnerships), J. Kervin (Director of Third Party Planning - Engineering, Construction & Expansion), K. Seto (Head of Streetcar Maintenance), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

K. Stintz was in the Chair.

Vice-Chair Adamson removed herself from discussion and voting on Item No. 4(a) – Procurement Authorization – Construction Management Services – Contract G85-313 and Item No. 4(b) – Procurement Authorization – Design Services for McNicoll Bus Garage – Contract G85-314 due to a personal association with a partner at MMM Group Limited.

Commissioner Heisey moved that the Board approve the minutes from Meeting No. 1960 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Commissioner Heisey carried.

NIL

Chair Stintz moved that the Board recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Stintz carried.

Meeting (open to the public) – 1:05 p.m.

Committee Room 1, City Hall

a) New Streetcar Implementation Plan

Alan Yule

Michael Rosenberg

The Board received the deputations for information.

(See Items Deferred from Last Meeting to Permit Debate/Public Presentations for minute).

b) Chief Executive Officer’s Report – July 2013 Update

Brian Boehlert

Alan Yule

The Board received the deputations for information.
(See Item 3(a) for minute).

c) Board Enquiry About BIXI at TTC

Miroslav Glavic

The Board received the deputation for information.
(See Item 1(b) for minute).

d) 63 Ossington – Route Extension to Hellenic Home for the Aged

Miroslav Glavic

Alan Yule

The Board received the deputations for information.
(See Item 7(a) for minute).

e) 53 Steeles East and 95 York Mills – Minor Route Changes

Miroslav Glavic

The Board received the deputation for information.
(See Item 7(b) for minute).

f) TYSSE Project – Black Creek Pioneer Village Station – Approval of Architectural Design Revisions

Alan Yule

The Board received the deputation for information.
(See Item 8(e) for minute).

NIL

Nil

Nil

a) New Streetcar Implementation Plan

The Board approved the new streetcar implementation plan as set out in the attached presentation.

1. Reports with Confidential Attachments (Committee of the Whole)

a) Toronto-York Spadina Subway Extension – Contract A31-1 – Risk Management

The Board:

1. Received a confidential verbal update regarding risk management related to Contract A31-1;

2. Noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

b) Board Enquiry about BIXI at TTC

Commissioner Heisey moved the following motion:

“That the Board endorse the staff report and communicate to the City of Toronto Executive Committee that the TTC would be prepared to reconsider this item if the City is unable to find another satisfactory resolution to the BIXI issue”.

The motion by Commissioner Heisey carried.

Chair Stintz moved adoption of the item, as amended.

The motion by Chair Stintz carried.

1. Reports with Confidential Attachments (Committee of the Whole)a) Toronto-York Spadina Subway Extension – Contract A31-1 – Risk Management

a) Toronto-York Spadina Subway Extension – Contract A31-1 – Risk Management
The Board:

1. Received a confidential verbal update regarding risk management related to Contract A31-1;

2. Noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

b) Board Enquiry about BIXI at TTC

Commissioner Heisey moved the following motion:

“That the Board endorse the staff report and communicate to the City of Toronto Executive Committee that the TTC would be prepared to reconsider this item if the City is unable to find another satisfactory resolution to the BIXI issue”.

The motion by Commissioner Heisey carried.

Chair Stintz moved adoption of the item, as amended.

The motion by Chair Stintz carried.

2. Presentations

NIL

3. Budget Matters

a) Chief Executive Officer’s Report – July 2013 Update

Chair Stintz moved adoption of the recommendation in the staff report, as follows:

“It is recommended that the TTC Board forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information”.

The motion by Chair Stintz carried.

Chair Stintz also moved the following ancillary motion:

“That TTC CEO, Andy Byford initiate discussions with appropriate Metrolinx staff to determine the feasibility of using the Georgetown and Lakeshore East transit corridors for the Downtown Relief Line, as part of the Downtown Relief Line environmental assessment”.

The motion by Chair Stintz carried.

Chair Stintz moved adoption of the item, as amended.

The motion by Chair Stintz carried.

4. Procurement Authorizations

a) Procurement Authorization – Construction Management Services – Contract G85-313

Vice-Chair Adamson removed herself from discussion and voting on this item. (See also Declarations of Interest – Municipal Conflict of Interest Act).

Commissioner Heisey moved adoption of the recommendation in the staff report, as follows:

“It is recommended that the Board authorize the award of Contract G85-313, Construction Management Services to MMM Group Limited, in the upset limit amount of $30,000,000.00, for a period of five years on the basis of the highest total weighted score”.

The motion by Commissioner Heisey carried.

Commissioner Heisey also moved the following motion:

“That staff provide more detailed contract bid information for this item at the Committee of the Whole meeting in September”.

The motion by Commissioner Heisey carried.

Chair Stintz moved adoption of the item, as amended, and noted that V. Rodo, Chief Financial & Administration Officer, will be canvassing members for the level of detail they wish to see in future procurement reports.

The motion by Chair Stintz carried.

b) Procurement Authorization – Design Services for McNicoll Bus Garage – Contract G85-314

Vice-Chair Adamson removed herself from discussion and voting on this item. (See also Declarations of Interest – Municipal Conflict of Interest Act).

The Board also added correspondence received from AECOM on this item to the in-camera portion of the meeting agenda to receive advice or communications that are subject to solicitor-client privilege.

Commissioner Heisey moved adoption of the recommendation in the staff report, as follows:

“It is recommended that the Board:

1. Authorize the award of Contract G85-314 Design Services for McNicoll Bus Garage to Stantec Consulting Ltd., in the upset limit amount of $11,500,000 (inclusive of all applicable taxes) on the basis of the highest total weighted score, and an allowance amount for contract amendments of $3,500,000 (inclusive of all applicable taxes), bringing the total authorized expenditure amount to $15,000,000 (inclusive of all applicable taxes) for design services; and

2. Delegate its authority for approval of Contract Amendments in accordance with the Authorization for Expenditure and Other Commitments Policy to the Chief Executive Officer for the expenditure of the allowance”.

The motion by Commissioner Heisey carried.

Commissioner Heisey also moved the following motion:

“That staff provide more detailed contract bid information for this item at the Committee of the Whole meeting in September”.

The motion by Commissioner Heisey carried.

Chair Stintz moved adoption of the item, as amended, and noted that V. Rodo, Chief Financial & Administration Officer, will be canvassing members for the level of detail they wish to see in future procurement reports.

The motion by Chair Stintz carried.

5. Procurement Authorization Amendments

NIL

6. Notice of Awards

NIL

7. Service Matters

a) 63 Ossington Route: Request for Extension to Hellenic Home for the Aged

It is recommended that the TTC Board:

1. Confirm the existing routing of the 63 Ossington bus route and not approve the requested routing change; and

2. Forward this report to Councillors Fragedakis and Mihevc.

Approved

b) 53 Steeles East and 95 York Mills – Minor Route Changes

It is recommended that the Board:

1. Approve the route changes, as described in this report, to the 53 Steeles East bus route, at Pharmacy Avenue and at Markham Road, for a trial period effective September 1, 2013;

2. Approve the route change, as described in this report, to the 95 York Mills bus route, at Kennedy Road, for a trial period effective September 3, 2013; and

3. Forward this report to Councillors Cho, Del Grande, Filion, Kelly, Lee, Minnan-Wong, Robinson, Shiner and Thompson.

Approved

8. Other Business

a) Wireless Network Status Update

It is recommended that the Board receive this report for information purposes.

Received

b) TTC Corporate Policy – Use of TTC Resources during an Election

It is recommended that the Board:

1. Approve the attached TTC Corporate Policy entitled “Use of TTC Resources during an Election (Appendix 1)”; and

2. Instruct staff to forward the approved policy to the City Manager as notification that the TTC has implemented a policy consistent with the City of Toronto’s policy on the use of City resources during an election.

Approved

c) St. Clair West Station Easier Access Project - Update

The Board referred this item to staff to facilitate an in-camera and public discussion on the matter at the next regular meeting.

d) Update on the Wheel-Trans Taxi Contracts

It is recommended that the Board receive this report on the status of the Wheel-Trans Taxi contracts for information.

Received

e) Toronto-York Spadina Subway Extension Project – Black Creek Pioneer Village Station – Approval of Architectural Design Revisions

The Board discussed the existing station name “Black Creek Pioneer Village Station” and the new information that has come forward in the context of this report.

As a result of that discussion, Commissioner Augimeri moved the following motion:

“That the station name be changed to Pioneer Village Station”.

Commissioner Parker moved the following opposing motion:

“That the station name be changed to Steeles West Station”.

Chair Stintz first called for a vote on Commissioner’s Augimeri’s motion.

The motion by Commissioner Augimeri carried.

Commissioner Parker’s motion was therefore deemed redundant.

Chair Stintz moved that staff be authorized to proceed with architectural design changes for the name Pioneer Village Station.

The motion by Chair Stintz carried.

Chair Stintz moved adoption of the item, as amended.

The motion by Chair Stintz carried.

9. New Business

NIL

10. Correspondence

C1 – TTC Pension Fund Society Board response to OMERS May 24, 2013 correspondence.

The Board referred the communication to staff to be brought back when a future presentation on this subject is expected.

C2 – Jennifer Beer regarding potential changes to the 63 Ossington route.

The Board received the communication for information.
(See Item No. 7(a) for minute).

C3 – Angela Marley, ACAT Chair, forwarding approved ACAT minutes of the May 30, 2013 General Monthly Meeting.

The Board received the communication for information.

C4 – Philip Webb, Cities Centre, University of Toronto proposing a Front Street LRT line.

The Board referred the communication to staff for information.

C5 – John MacKenzie, Commissioner of Planning, City of Vaughan, regarding architectural design of Black Creek Pioneer Village Station.

The Board received the communication for information.
(See Item No. 8(e) for minute).

The meeting adjourned at 2:40 p.m.

NIL

Board Members approved a motion by TTC Chair Karen Stintz directing TTC CEO Andy Byford to initiate discussions with appropriate Metrolinx staff to determine the feasibility of using the Georgetown and Lakeshore East transit corridors for the Downtown Relief Line as part of the Downtown Relief Line environmental assessment.

Last October, the Board unanimously accepted the findings of a joint TTC/City of Toronto report detailing the demand and benefits of a Downtown Relief Line in addressing overcrowding on the Yonge Subway, and endorsed City Council’s 2009 decision directing that Metrolinx be requested to prioritize the Downtown Relief Line in advance of the Yonge North Extension (Yonge Subway extension to Richmond Hill) in order to address future capacity issues.

The Board approved the renaming of the subway station under construction at Steeles Avenue West and Northwest Gate to Pioneer Village Station. The name was shortened from the previously approved Black Creek Pioneer Village Station. Pioneer Village Station will include two entrances: one located on the north side of Steeles Avenue West in York Region and one on the south side of Steeles Avenue West in Toronto.

The Board approved the findings of a TTC report that determined there is no viable business case for integrating BIXI Toronto into the TTC. The Board supported a motion from Commissioner Alan Heisey directing TTC staff to advise the City’s Executive Committee that the TTC would be prepared to reconsider the item if the City is unable to find another satisfactory resolution to the BIXI issue.

The Board approved a report on the TTC’s New Streetcar Implementation Plan. The renewal program summary, which was deferred from June’s meeting, addresses the TTC’s streetcar fleet renewal and growth, new vehicle delivery, overhead rebuild requirements, streetcar network upgrades and route deployment order. The report also addresses the life extension of 105 CLRV streetcars to bridge the fleet until the full rollout of the new accessible streetcars while phasing in the new Presto smartcard fare collection system and all-door boarding.

The Board approved the award of a contract worth $11.5 million to Stantec Consulting Ltd. for design services for the future McNicoll Bus Garage at Kennedy Road and McNicoll Avenue in Scarborough. The new bus garage is required to provide appropriate facilities for the maintenance and storage of the TTC’s expanding bus fleet. The garage will have capacity for 250 buses.

Board Members approved trial changes to the 53 Steeles East bus route at Pharmacy Avenue and at Markham Road, and to the 95 York Mills bus route at Kennedy Road. Both six-month trials start in September.

The next scheduled TTC Board Meeting at City Hall will be on Wed., Sept. 25.