Board Meeting - June 24, 2013

K. Stintz (Chair), M. Adamson (Vice-Chair), M. Augimeri, R. Cho, J. Colle, G. De Baeremaeker, A. Heisey, P. Milczyn and J. Parker (Board Members), A. Byford (Chief Executive Officer), J. Taylor (Chief of Staff), D. Dixon (Chief Operating Officer), S. Ghaly (Chief Capital Officer), B. Hughes (Acting Chief Customer Officer), V. Rodo (Chief Financial & Administration Officer), C. Upfold (Acting Chief Service Officer), B. Leck (Head of Legal & General Counsel), M. Stambler (Head of Strategy and Service Planning), T. Baik (Chief Project Manager – Construction), B. Ross (Executive Director of Corporate Communications), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

K. Seto, Head of Streetcar Maintenance, was present for Item No. 2(a).
S. Gabra, Supervisor of Project Co-ordination (TYSSE), was present for Items 5(b),(c),(d) and (e).
V. Albanese, Head of Human Rights was present for Item No. 8(b).
M. Darakjian, Head of Pensions, was present for Item No.10/C5.

K. Stintz was in the Chair.

A. Heisey removed himself from discussion and voting on Item No. 9 – King Street Proposal to seek advice from the City of Toronto Integrity Commissioner related to a leased property interest at 121 King Street West.

Vice-Chair Adamson moved that the Board approve the minutes from Meeting No. 1959 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Vice-Chair Adamson carried.

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Chair Stintz moved that the Board recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Stintz carried.

Prior to commencing with Public Presentations, Chair Stintz read a number of commendation letters recently submitted by TTC customers. The letters describe the considerate actions of an operator who has several times stopped and waited for a passenger with a cane who was not yet at the stop; the excellent service provided by staff to coordinate the efficient travels of teachers and students from Sudbury High School during a recent visit to Toronto; the courteous, prompt and professional service provided by Customer Service, a Collector and a Station Manager who each assisted in the retrieval of a Metropass that was accidentally dropped to subway track level; and an Operator who stopped his bus on a very hot day to check on the well-being of a crossing guard and to offer him a bottle of water.

The Board extended its appreciation to these employees for their excellent contributions to the TTC’s customer service efforts.

Meeting (open to the public) – 1:05 p.m.

Committee Room 2, City Hall

• New Streetcar Implementation Plan
  Chair Stintz moved that Councillor G. Perks, City of Toronto, be invited to speak on this item in accordance with Section 11(a) of the By-Law to Govern Commission Proceedings.
  The motion by Chair Stintz carried.
  The Board received the deputation for information.
  (See Item 2(a) for minute)
• Chief Executive Officer’s Report – June 2013 Update
  David Fisher
  The Board received the deputation for information.
  (See Item 3(a) for minute).
• 63 Ossington Route: Request for Extension to Hellenic Home for the Aged
  Cleo Metaxakis
  (Submitted petition)
  Kosta Kostorous
  CEO – Hellenic Home for the Aged
  The Board received the deputations and petition for information.
  (See Item 7(b) for minute)
• Staff Response to Auditor General’s Report – Review of Wheel-Trans Services – Sustaining Level and Quality of Service Requires Changes to the Program
  Joe Clark
  The Board received the deputation for information.
  (See Item 8(a) for minute)

NIL

NIL

NIl

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1. Reports with Confidential Attachments (Committee of the Whole)

NIL

2. Presentations
   • New Streetcar Implementation Plan
     A. Byford, Chief Executive Officer, provided a PowerPoint presentation on this item.
     The Board received the presentation and deferred the item to the next meeting of the Board.
3. Budget Matters 
• Chief Executive Officer’s Report – June 2013 Update
  It is recommended that the TTC Board forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information.
  Approved
4. Procurement Authorizations

NIL

5. Procurement Authorization Amendments 
   • Procurement Authorization Amendment – Increase Upset Limit for Sedan Meter-Based Taxi Contracts
     It is recommended that the Board authorize amendments to increase the current upset limits for the Wheel-Trans Sedan Meter-Based Taxi Services contracts as follows:
     • Authorize Contract Amendment No. 6 to Associated Toronto Taxi-Cab Co-Operative Limited, Contract No. C34PC09709, in the amount of $3,145,000 increasing the total upset limit to $31,945,000 from $28,800,000; and
     • Authorize Contract Amendment No. 6 to Beck Taxi Limited, Contract No. C34PC09708, in the amount of $3,400,000 increasing the total upset limit to $32,600,000 from $29,200,000.
       1. Approved
   • Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75A – Steeles West Station – Contract Amendment No. 9
     • It is recommended that the Board authorize Contract Amendment No. 9 to The Spadina Group Associates (TSGA) in the amount of $7,059,568.21 noting that the amount of $2,390,000 is for preliminary, detailed design and support during construction for Contract A31-3, York Region Rapid Transit bus terminal, PPUDO and surface facilities north of Steeles Avenue and the remaining amount of $4,669,568.21 is for the completion of detailed design and support during construction for Contract A31-1, Steeles West Station, increasing the total upset limit amount to $37,675,688.59 from $30,616,120.38.
       • Approved
   • Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75C – Vaughan Corporate Centre Station – Contract Amendment No. 6
     • It is recommended that the Board authorize Contract Amendment No. 6 to Arup Canada Inc., in the amount of $5,126,681.42 for design support during construction of the Vaughan Corporate Centre Station, increasing the total upset limit amount to $29,723,660.42 from $24,596,979.
       1. Approved
   • Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project - Contract No. A85-75D – Highway 407 Station – Contract Amendment No. 7
     • It is recommended that the Board authorize Contract Amendment No. 7 to AECOM Canada Ltd. (AECOM), in the amount of $2,260,000, for design support during construction of the Highway 407 Station, increasing the total upset limit amount to $25,280,000 from $23,020,000.
       1. Approved
   • Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project - Contract No. A85-75E – York University Station – Contract Amendment No. 6
     • It is recommended that the Board authorize Contract Amendment No. 6 to Arup Canada Inc., in the amount of $2,497,000 for the completion of support during construction of the York University Station, increasing the total upset limit amount to $20,517,000 from $18,020,000.
       1. Approved
6. Notice of Awards

NIL

7. Service Matters
• 353 Steeles East Overnight Bus Route: Extension to Markham Road
  It is recommended that the Board:
  • Approve a trial extension of the 353 Steeles East overnight bus route from Middlefield Road to Markham Road, as described in this report, effective August 4, 2013; and
  • Forward this report to Councillors Cho, Del Grande, Filion, Lee and Shiner.
    • Approved
• 63 Ossington Route: Request for Extension to Hellenic Home for the Aged
  The Board referred this item to the next meeting to provide an opportunity to review the report conclusions with deputant Kosta Kostorous, CEO, Hellenic Home for the Aged.
8. Other Business
• Staff Response to Auditor General’s Report – Review of Wheel-Trans Services – Sustaining Level and Quality of Service Requires Changes to the Program
  It is recommended that the Board:
  • Receive for information the attached staff response to the Auditor General’s Report Review of Wheel-Trans Services – Sustaining Level and Quality of Service Requires Changes to the Program; and
  • Forward the staff response to the City Audit Committee.
    • Approved
• 2012 Annual Human Rights Report
  It is recommended that:
  • The Board receive this report for information purposes; and
  • The Board authorize forwarding this report to City Council, through the Executive Committee, for information purposes.
    • Approved
• Bicknell Loop – Declaration of Surplus
  It is recommended that the Board:
  • Declare Bicknell Loop surplus to the needs of the Toronto Transit Commission;
  • Approve the method of disposal, namely the transfer of Bicknell Loop to the City of Toronto or Build Toronto Inc. for zero dollars in accordance with the City of Toronto’s Policies and Toronto Transit Commission’s By-law Number 2 for redevelopment by Build Toronto Inc.; and
  • Authorize staff to execute the documents necessary to convey Bicknell Loop to the City of Toronto or Build Toronto Inc. in a form satisfactory to the Toronto Transit Commission’s General Counsel.
    • Approved
• Appointments – TTC Audit Committee
  The Board re-appointed J. Parker (Chair) and P. Milczyn and G. De Baeremaeker (Members) of the TTC Audit Committee.
• Transit Enforcement Unit Update
  It is recommended that the TTC Board:
  • Note that significant changes have been made to the TTC Transit Enforcement Unit with respect to both management structure and operational protocols.
  • Note the positive steps made with respect to engaging Toronto Police Services and the Toronto Police Services Board to reinvigorate the TTC security model.
    • Received
• Outstanding Board Items
  It is recommended that the Board receive for information the updated list of outstanding Board items for the period up to and including the meeting of May 24, 2013.
  • Received
9. New Business
• King Street Proposal
  A. Heisey removed himself from discussion and voting on this item. See also Declarations of Interest – Municipal Conflict of Interest Act.
  Submitted by Chair Stintz:
• That the Board request the Public Works and Infrastructure Committee to direct Transportation Services to prepare a joint City-TTC report on the feasibility and merits of implementing morning rush hour reserved streetcar lanes on King Street, including details pertaining to extent/boundaries of the lanes, means of designation or separation of the lanes, means of enforcement, means of monitoring effectiveness of the lanes, cost of implementing such lanes, and effects on other traffic in the corridor. The report should also include recommendations for a trial implementation of such lanes, including the earliest practical date for undertaking such a trial. If appropriate, this reporting-back could be contained within the forthcoming Downtown Transportation Operations Study.
  P. Milczyn moved that the words “as well as study of traffic management measures to mitigate delays at other pinch-points on the King Street route” be added to the motion so the motion now reads as follows:

“That the Board request the Public Works and Infrastructure Committee to direct Transportation Services to prepare a joint City-TTC report on the feasibility and merits of implementing morning rush hour reserved streetcar lanes on King Street, including details pertaining to extent/boundaries of the lanes, means of designation or separation of the lanes, means of enforcement, means of monitoring effectiveness of the lanes, cost of implementing such lanes, and effects on other traffic in the corridor, as well as study of traffic management measures to mitigate delays at other pinch-points on the King Street route. The report should also include recommendations for a trial implementation of such lanes, including the earliest practical date for undertaking such a trial. If appropriate, this reporting-back could be contained within the forthcoming Downtown Transportation Operations Study”.
Chair Stintz moved adoption of the item, as amended.

The motion by Chair Stintz carried.

10. Correspondence
• C1 – Angela Marley, ACAT Chair, forwarding approved ACAT minutes from the March 28, 2013 and April 25, 2013 meetings.
  The Board received the communication for information
• C2 – Anna Christou, Condominium Manager, Del Property Management Inc., forwarding resident concerns regarding road safety, bus speed, vehicle idling and excessive garbage at Kipling Station and the adjacent condominium buildings.
  The Board received the communication for information and referred the correspondence to staff for follow-up at the next meeting on how the issue has been addressed
• C3 – Don Shipley, Creative Director TO2015, requesting an opportunity to formally present the Subway Nations concept to the TTC Board for in-principle approval.
  The Board received the communication for information and referred the correspondence to staff for appropriate action
• C4 – Angela Lin, Hudson Board of Directors, regarding short-turn 510 Spadina streetcars at King Street West.
  The Board received the communication for information and referred the correspondence to staff for appropriate action.
• C5 – TTC Pension Fund Society response to OMERS May 24, 2013 correspondence.
  The Board deferred the communication to the next meeting of the Board.
• C6 – Angela Marley, ACAT Chair, commending TTC management and staff for their excellent work in keeping the elevators in the subway system operational during the elevator technicians labour disruption.
  The Board received the communication for information and extended its appreciation for a job well done to all of the employees who played a role in this effort.
• C7 – David Turnbull, President & CEO, Canadian Courier and Logistics Association, regarding the proposed rush hour vehicle ban on King Street.
  The Board received the communication for information.
  (See Item No. 9 for minute).
• C8 – Hamish Wilson regarding the proposed rush hour vehicle ban on King Street.
  The Board received the communication for information.
  (See Item No. 9 for minute).

The meeting adjourned at 3:20 p.m.

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The Board approved the following motion presented by TTC Chair Karen Stintz:

The Board request the Public Works and Infrastructure Committee to direct Transportation Services to prepare a joint City/TTC report on the feasibility and merits of implementing morning rush-hour reserved streetcar lanes on King Street, including details pertaining to:

• Extent/boundaries of the lanes.
• Means of designation or separation of the lanes.
• Means of enforcement.
• Means of monitoring effectiveness of the lanes.
• Cost of implementing such lanes.
• Effects on the other traffic in the corridor.
• Study of other traffic management measures to mitigate delays at other pinchpoints
  on the King Street route.

The report should also include other recommendations for a trial implementation of such lanes, including the earliest practical date for undertaking such a trial. If appropriate, this reporting-back could be contained within the forthcoming Downtown Transportation Operations Study.

The Board approved a trial extension of the 353 Steeles East overnight bus route, from Middlefield Road to Markham Road. The extension will result in new bus service, between 1:30-5:30 a.m., on industrial/commercial streets.

Starting on Aug. 4, seven days a week, the route will be extended east on Steeles Avenue to Markham Road, turning south on Tapscott Road, west on Passmore Avenue and north on Markham Road. Service will continue to be provided every 30 minutes. No extra buses will be required and no additional costs incurred.

The Board received a report on the status of organizational and operational changes to the TTC’s Transit Enforcement Unit. The report stated that significant internal changes have occurred and that positive steps have been achieved with the Toronto Police Services Board to reinvigorate the TTC security model.