Board Meeting - June 24, 2014

M. Augimeri (Chair), M. Adamson (Vice-Chair), R. Cho, A. Heisey Q.C., J. Parker and A. Virmani (Members), A. Byford, S. Ghaly, R. Leary, G. Shortt, C. Upfold, B. Ross, J. Taylor, M. Roche, B. Leck, J. Lee, K. Lee and D. McDonald.

R. Andreacchi and M. Boscariol (Chair’s Office) were also present.

M. Augimeri was in the Chair.

M. Augimeri (Chair), M. Adamson (Vice-Chair), R. Cho, G. De Baeremaeker, N. Di Donato, A. Heisey Q.C., J. Parker, K. Stintz and A. Virmani (Members), A. Byford (Chief Executive Officer), S. Ghaly (Chief Capital Officer), R. Leary (Chief Service Officer), V. Rodo (Chief Financial & Administration Officer), G. Shortt (Chief Operating Officer), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), B. Ross (Executive Director of Corporate Communications), J. Taylor (Chief of Staff), J. O’Grady (Chief Safety Officer), B. Leck (Head of Legal & General Counsel), J. Lee (Head of Materials & Procurement), R. Thompson (Chief Project Manager – Scarborough Subway Extension), V. Albanese (Head of Human Rights), L. Romano (Senior Communications Liaison Officer), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

M. Augimeri was in the Chair.

Nil

Vice-Chair Adamson moved that the Board approve the minutes from Meeting No. 1973 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Vice-Chair Adamson carried.

NIL

Chair Augimeri moved that the Board recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Augimeri carried.

Meeting (open to the public) – 1:07 p.m.

• Chief Executive Officer’s Report – June 2014 Update Alan Yule
  The Board received the deputation for information.
  See Item 3(a) for minute.
• Scarborough Subway Extension Update
  Alan Yule
  The Board received the deputation for information.
  (See Item 8(e) for minute).

Nil

Nil

Nil

Nil

1. Reports with Confidential Attachments (Committee of the Whole)
• Procurement Authorization – Armoured Car Services for Collector Booth Banking
  It is recommended that:
  1. The Board authorize the award of a contract to INKAS Security Services Limited (“INKAS”) for Armoured Car Services for Collector Booth Banking in the upset limit amount of $2,000,000 with a term of 5 years from Notification of Award on the basis of lowest priced qualified bidder.
  2. The Board authorize a contract amendment to G4S Cash Solutions (Canada) Ltd., to extend the current contract completion date to August 30, 2014 and increase the upset limit amount by $65,000 for a total authorized amount of $565,000 to allow for a transition period between the two contracts.
  3. The Board receive the information set out in the Confidential Attachment.
  4. The information contained in the Confidential Attachment remains confidential in its entirety, as it contains information related to the security of the property belonging to the TTC.
     Approved
2. Presentations

NIL

3. Budget Matters
• Chief Executive Officer’s Report – June 2014 Update
  Commissioner De Baeremaeker moved the following motion:
  “That staff be requested to report back on legal action that can be taken against individuals or businesses convicted of defrauding the TTC”.
  The motion by Commissioner De Baeremaeker carried.
  The Board adopted the item, as amended.
• Response to TTC Board Motion Regarding the Use TTC Would Make of an Additional $100 Million in Capital Funding
  The Board deferred this item to the next meeting and directed that Item No. 10/C2 be brought back with this report.
4. Procurement Authorizations

NIL

5. Procurement Authorization Amendments
• Procurement Authorization Amendment – Wilson Carhouse North Expansion – Contract C1-38
  It is recommended that the Board authorize Contract Change No. 14 for Contact C1-38, Wilson Carhouse North Expansion with Buttcon Limited in the upset limit amount of $3,850,601.48 (inclusive of all applicable taxes) to provide a new subway train dust collector for the Wilson Carhouse.
  Approved
6. Notice of Awards

Nil

7. Service Matters
• Adjustments to TTC Services Affected by Construction of the Eglinton-Crosstown LRT
  It is recommended that the Board forward this report to Metrolinx, and Councillors Di Giorgio, Colle, Palacio, Mihevc, Stintz, Matlow, Parker, Robinson, Minnan-Wong, Thompson and Berardinetti, noting that changes to TTC services are being made wherever possible to offset the effects of construction of Metrolinx’s Eglinton-Crosstown LRT line.
  Approved
• Board Enquiry: Early Closing of Subway on Fridays Before Summer Long Weekends
  It is recommended that the Board receive this report for information.
  Received
8. Other Business
• 2013 Annual Human Rights Report
  It is recommended that the Board:
• Receive this report for information purposes; and
  TTC Board Meeting No. 1974 - Minutes
  Tuesday, June 24, 2014 Page 5
  1. Forward this report to City Council, through the Executive Committee, for information purposes.
     Approved
• Improvements to TTC’s Procurement and Project Management Process – Terms of Reference
  It is recommended that the Board receive this report for information.
  Received
• Free Wi-Fi on all TTC Buses and Streetcars
  The Board referred this item to staff to provide more information at the next meeting on the potential costs and opportunities for private/public partnership.
• Yorkdale Fatality of September 14, 2012 – Update to Management Action Plan
  It is recommended that the Board receive this report for information.
  Received
• Scarborough Subway Extension - Update
  It is recommended that the Board:
  1. Receive this status report on the Scarborough Subway Extension for information;
     1. Approve forwarding this report to the City Planning and Growth Management Committee for its information.
        Approved
9. New Business

NIL

10. Correspondence

C1 – Susan Davidson, ACAT Chair, forwarding the approved minutes of the April 24, 2014 ACAT General Monthly meeting.
The Board received the communication for information.

C2 – Commissioner Heisey regarding Report 3(b) – Letter from Toronto Port Authority to the Federal Minister of Infrastructure and the Federal Minister of Finance with regard to infrastructure improvements around Billy Bishop Toronto City Airport and a related request for funding.
The Board received the communication for information.
(See Item 3(b) for minute).

C3 – Roberto Rossini, Deputy City Manager and CFO - Shared Services Project Update.
The Board received the communication for information.

C4 – Vincent Ching, Chair – Board of Directors, Scarborough Chinese Baptist Church regarding concerns about construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

C5 – May Wong, President – Villa Elegance, regarding concerns about construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

C6 – Chi Ma, President – Bamburgh Manor Condominium Complex regarding concerns about construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

At the July 23, 2014 Board Meeting, under Business Arising Out of the Minutes, Commissioner Stintz moved the following motion:

“That the minute relating to correspondence Item No. 10/C6 submitted by Mr. Chi Ma regarding the McNicoll Bus Garage, which was received and referred to staff, be amended to include that the correspondence has subsequently been withdrawn by Mr. Chi Ma”.

The motion by Commissioner Stintz carried.

C7 – Olivia Koo and Karen Fung, residents of Mon Sheong Court submitting a petition in opposition to the construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

C8 – Councillor Peter Milczyn regarding his recent election to the Government of Ontario and his upcoming departure from the TTC Board.
The Board received the communication from Commissioner Milczyn with gratitude and appreciation for his service and contributions to the TTC for the past 8 years as a member of the Board.

C9 – Susan Davidson, ACAT Chair, advising of ACAT’s support for a TTC effort to have the City of Toronto reinstate $240M in funding to complete the Easier Access Program.
The Board referred the communication to staff for review in the 2015 budget process.

C10 – Alan Yule requesting to speak at a future meeting on standardized messaging on the TTC surface fleet in support of the Corporate Plan.
The Board referred the communication to staff for appropriate action.

C11 – Helen Leung, CEO Carefirst, regarding concerns about the construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

C12 – Councillor Janet Davis, City of Toronto, requesting to speak at a future meeting regarding installation of speed bumps on the 404 East York Community Bus route.
The Board referred the communication to staff for appropriate action.

The meeting adjourned at 2:00 p.m.

Nil

TTC Chair Maria Augimeri began the TTC Board Meeting by stating how proud the TTC is to be a participant in WorldPride 2014 festivities. A rainbow-wrapped bus has been operating on the 94 Wellesley route and will be part of this year’s Pride Parade on June 29. A commemorative plaque was recently installed at Wellesley Station to honour the diverse community hosting WorldPride. The TTC also celebrated WorldPride with a special family/Group weekend pass.

The TTC Board received a report on the status of the Scarborough subway extension from Kennedy Station, along a McCowan Avenue corridor, to Sheppard Avenue East. The project is jointly managed by the City and the TTC under the guidance of a City/TTC Transit Executive Committee, co-chaired by the City Manager and the TTC CEO. The City will manage the environmental assessment phase of the project with support from TTC staff. Public consultation is expected to begin in early 2015. The Scarborough Subway (a McCowan alignment) would be 7.6-km long and include three stations at Lawrence, Scarborough Centre and Sheppard. Construction is scheduled to begin in 2018 and end in 2023. Total cost of the project, including the demolition of the Scarborough RT, is estimated at $3.5 billion.

TTC Board Members received an update on the adjustments being made to TTC bus services affected by the construction of the Eglinton-Crosstown LRT. On the 32 Eglinton West route (west of Yonge Street) between six and 12 buses have been added depending on the operating period. East of Yonge Street, service has been boosted by eight buses in the morning rush and seven buses in the afternoon rush on the following routes: 34 Eglinton East, 51 Leslie, 54 Lawrence East, 56 Leaside and 100 Flemingdon Park. Temporary schedule and route changes are also being made to reduce the effects from construction. TTC staff will continue to work closely with Metrolinx and the City to improve service quality along the Eglinton corridor during construction.

The TTC Board received with thanks a letter from Commissioner Peter Milczyn advising of his upcoming departure from the TTC Board. On June 12, Milczyn was elected to serve as MPP for Etobicoke-Lakeshore. Milczyn served on the Commission for close to eight years.