Board Meeting - February 25, 2015

Meeting to commence at 10 am to deal with Declarations of Interest and a resolution to conduct a portion of the meeting in the absence of the public. The Commission will immediately meet in the absence of the public (referred to as “Committee of the Whole”) to deal with confidential items and will reconvene the portion of the meeting open to the public at approximately 1 p.m. Members of the public who wish to attend the public portion should attend at 1 p.m. Members of the public who have registered to speak should attend at 2 p.m. or earlier.

Declarations of Interest - Municipal Conflict of Interest Act

Resolution to conduct a portion of the meeting in the absence of the public (Committee of the Whole) in accordance with Section 29 of the TTC By-law to Govern Commission Proceedings and Section 190 of the City of Toronto Act

Random Alcohol and Drug Testing - Update
This report is about labour relations and contains information that is subject to solicitor-client privilege.

Meeting (Open to the Public) – 1 p.m.
Council Chamber
Toronto City Hall, 100 Queen Street West

Meeting No. 1978 held on Wednesday, January 21, 2015

Meeting No. 1979 held on Monday, February 2, 2015

Public Presentations - February 25, 2015

TTC and Metrolinx Boards – Cross Appointments
Decision: TTC and Metrolinx Boards – Cross Appointments

Overview of the Transit Enforcement Unit
Decision: Overview of the Transit Enforcement Unit

Item 1. Reports with Confidential Attachments (Committee of the Whole)

• 1a. Random Alcohol and Drug Testing - Update

  • Staff report for item 1a
  • Decision for item 1a

Item 2. Presentations

• 2a. Employee Engagement Survey Results

  • Staff report for item 2a
  • Decision for item 2a

Item 3. Budget matters

Item 4. Procurement Authorizations

Item 5. Procurement Authorization Amendments

Item 6. Notice of Awards

Item 7. Service Matters

Item 8. Accessibility Matters

• 8a. Approved minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly meeting for December 18, 2014

  • Staff report for item 8a
  • Decision for item 8a

Item 9. Other Business

• 9a. Harbourfront LRT - Queen's Quay Station (For Information)

  • Staff report for item 9a
  • Decision for item 9a



• 9b. Appointments to TTC Working Groups (For Action)

  • Staff report for item 9b
  • Decision for item 9b



• 9c. Outstanding Board Items

  • External report for item 9c
  • Decision for item 9c

Item 10. New Business

Item 11. Correspondence

A correspondence summary will be distributed at the meeting.

Confidential Attachments (TTC Procedural By-Law Section 29 and City of Toronto Act Section 190(2))

• Item 11. Toronto York Spadina Subway Extension Update (This report contains advice or communications that are subject to Solicitor-Client Privilege)


• Item 12. Changes to TTC Resignalling Contracts (This report contains advice or communications that are subject to Solicitor-Client Privilege)


• Item 13. St. Clair West Easier Access Property Acquisition – Status Update (This report contains advice or communications that are subject to Solicitor-Client Privilege)

Item 11. Toronto-York Spadina Subway Extension Update (For Action)

Report with Confidential Attachment (Committee of the Whole)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 11
• Decision for item 11

Item 12. Changes to TTC Resignalling Contracts (For Action)

Report with Confidential Attachment (Committee of the Whole)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 12
• Decision for item 12

Item 13. St. Clair West Easier Access Property Acquisition - Status Update (For Action)

Report with Confidential Attachment (Committee of the Whole)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 13
• Decision for item 13

Item 14. Procurement Process Presentation (For Information)

• Staff report for item 14
• Decision for item 14

Item 15. Procurement Authorization - Scarborough Subway Extension Project Management Services - Contract FE85-3 (For Action)

• Staff report for item 15
• Decision for item 15

Item 16. Procurement Authorization Amendment - 50 Forty Foot Low Floor Clean Diesel City Buses (For Action)

• Staff report for item 16
• Decision for item 16

Item 17. Chief Executive Officer's Report - February 2015 Update (For Information)

• Staff report for item 17
• Decision for item 17

Item 18. 2015 TTC Operating Budget Amendments (For Action)

• Staff report for item 18
• Decision for item 18

A meeting of the TTC Board was held in Committee Room #2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Tuesday, September 5, 2017 commencing at 10:06 a.m.  The meeting recessed at 10:07 a.m. to meet as the Committee of the Whole.  The Board re-convened the public session at 1:09 p.m.

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, J. Mihevc, D. Minnan-Wong (Members), A. Byford, T. Bal, R.Leary, M. Palmer, S. Reed Tanaka, B, Ross, J. Taylor, K. Watson, B. Leck, C. Greenwood, J. Ross P. Kraft, J. Matharu, M. Stevenson, K. McFadden, M. MacKay, S. Florindi, C. Bergquist, K. Lee and C. Finnerty.

M. McMahon (Toronto City Council) and D. Woolfson (Senior Planner, City of Toronto) were present for Item 7.

K. Lillyman (Chair’s office) and D. Magisano (Mayor's Office) were also present. 

J. Colle was in the Chair.

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, J. Mihevc, D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), T. Bal (Acting Chief Financial Officer), C. Greenwood (Acting Deputy Chief Service Officer), R. Leary (Chief Service Officer/Deputy CEO), M. Palmer (Chief Operating Officer), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), B. Ross (Executive Director - Corporate Communications), J. Ross (Deputy Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Acting Chief Customer Officer), J. Darwood (Head – Strategy & Service Planning), B. Leck (Head - Legal & General Counsel), M. MacRae (Executive Director - HR), J. Matharu (Manager – CEO Business Support & Council Relations), E. Wiggins (Head – Wheel-Trans), T. Zlotnik (Head – Materials and Procurement), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

J. Colle was in the Chair.

Nil

Commissioner Mihevc moved that the Board approve the minutes of the meeting held on Wednesday, July 12, 2017.
The motion by Commissioner Mihevc carried.

Nil

Item No. 7 Status and Future of Danforth Garage – Update 
Alan Yule

The Board received the deputation for information.
(See Item No. 7 for minute)

Item No. 9 Procurement Authorization – Purchase Four Hundred Forty (440) Low Floor Clean Diesel Buses
Alan Yule

Ted Dowling and Robin Sears
The Board received the deputation for information.
(See Item No. 9 for minute)

Item No. 10 Request to Permit Durham Region Transit Access to Scarborough Centre Station
Councillor Paul Ainslie
Alan Yule
The Board received the deputations for information.
(See Item No. 10 for minute)

Item No. 14 Motion Without Notice – Camera Monitoring and Enforcement
Alan Yule
The Board received the deputation for information.
(See Item No. 14 for minute)

1. Chief Executive Officer’s Report – September 2017 Update
   1. The Board received the Chief Executive Officer’s Report – September 2017 Update for information.
2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for June 29, 2017
   1. ACAT Chair Debbie Gillespie introduced this item. 
   2. Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of June 29, 2017.
3. Presentation: Q1-Q2 2017 Customer Satisfaction Survey Results
   1. Arthur Borkwood, Head – Customer Development delivered a PowerPoint presentation on this item.
   2. The Board received the presentation for information.
4. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update
   1. It is recommended that the Board:
      1. Receive a confidential update related to the status of TYSSE claims settlement.
      2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege. 
   2. Approved
5. Toronto-York Spadina Subway Extension Settlement of Claim – Wilson Yard Modifications – Site Services Stage 2, Contract A18-20
   1. It is recommended that the TTC Board:
      1. Approve the recommendations outlined in the confidential attachment; and
      2. Authorize that the information provided in the confidential attachment to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.
   2. Approved
6. Contract U2-7 – Union Station Second Platform and Concourse Improvements – Settlement of Claims
   1. It is recommended that the Board:
      1. Approve the recommendations outlined in the confidential attachment.
      2. Authorize the information provided in the confidential attachment, to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.
   2. Approved
7. Status and Future of Danforth Garage - Update
   1. It is recommended that:
      1. The Board receive the information and approve the recommendations as included in the Confidential Attachment;
      2. The information in the Confidential Attachment remain confidential as it is subject to solicitor-client privilege; and
      3. The Board request that staff work closely with Toronto Realty Agency, Build Toronto and City Real Estate to jointly develop the site strategy for the betterment of the City and report back by mid-2018 regarding additional TTC uses proposed for the property.
   2. Approved
8. Procurement Authorization – Purchase Sixty (60) Low Floor Wheel-Trans Mini-Buses
   1. Rick Leary, Chief Service Officer/Deputy CEO delivered a PowerPoint presentation on this item.
   2. Following the presentation on this item the Board adopted the recommendations in the staff report, as follows:
      It is recommended that the Board:
      1. Authorize the procurement of 60 new low floor Wheel-Trans mini-buses to Creative Carriage Ltd. in the amount of $11,400,000.00 inclusive of all applicable taxes, as follows:
         1. $11,100,000.00 inclusive of all applicable taxes for the purchase of 60 new low floor Wheel-Trans mini-buses for delivery in 2018, which includes options and alternatives.
         2. $300,000.00 inclusive of all applicable taxes as an upset limit change allowance for potential contract amendments for the 2018 purchases. 
   3. Approved
9. Procurement Authorization – Purchase Four Hundred Forty (440) Low Floor Clean Diesel Buses
   1. Rick Leary, Chief Service Officer/Deputy CEO delivered a PowerPoint presentation on this item.
   2. Commissioner Minnan-Wong moved the following motion:
      1. The recommendations be amended to award 325 low floor clean diesel buses to  Nova; and
      2. The TTC issue an RFI for electric buses and report back on the results of the RFI in November and further bring forward the report on new technologies for buses at that time paying particular attention to the maturity of the battery power bus technology; and
      3. That TTC staff report back on awarding Nova the additional 115 buses on the same terms if the TTC Board does not award a contract for 115 electric buses; and
      4. That consideration be given to job creation opportunities in Toronto, Ontario and Canada in the RFI and bus technology report.
   3. Chair Colle requested a recorded vote on the item.
   4. In favour: Vice-Chair Heisey, Commissioners Byers, Campbell, Crisanti, De Baeremaeker, De Laurentiis, Mihevc, Minnan-Wong
   5. Opposed: Chair Colle, Commissioner Fragedakis
   6. The motion carried on a vote of 8-2.
   7. Chair Colle moved the following motion:
      1. Staff report back by the December 11, 2017 meeting of the Board on any other bus fleet options that might be available to the TTC within the timelines set out in the PTIF program.
10. The motion by Chair Colle carried. Request to Permit Durham Region Transit Access to Scarborough Centre Station

Commissioner De Baeremaeker moved the following motion:
“That TTC staff meet with Councillors Ainslie and De Baeremaeker to further discuss the possibility of permitting Durham Region Transit access to the Scarborough Centre Station”.
The motion by Commissioner De Baeremaeker carried.
Chair Colle moved adoption of the recommendations in the staff report, as follows:
It is recommended that the TTC Board:
1. Direct staff to continue to work with DRT, Metrolinx and City of Toronto Staff on improving cross-boundary transit service, and ensure that space will be allocated for DRT buses in the enlarged bus terminal at Scarborough Centre Station that will be built as part of the Line 2 Bloor-Danforth (“Scarborough Subway Extension”) subway extension project;
2. Forward this report to Durham Region Transit staff, the City of Toronto’s Planning and Transportation Services departments, and Metrolinx.  
The motion by Chair Colle carried.
The item was adopted, as amended.
Correspondence submitted by: Vincent Patterson, General Manager, Durham Region Transit

11. 12 Kingston Road – Service to Variety Village Post-Implementation ReviewIt is recommended that the Board approve the following:

1. Service on 12 KINGSTON RD to Variety Village continues operation during times when the facility is open, from start of TTC service until 10:30 p.m. Monday to Friday and until 5:30 p.m. Saturdays, Sundays, and holidays.
a. Service on the 12A (Victoria Park Stn-Kennedy Stn via Variety Village) branch will no longer operate outside the hours of operation of Variety Village (hatched line on Map 1).
b. Service outside the hours of operation of Variety Village will instead operate on Kingston Road between Birchmount Road and Danforth Avenue (solid line on Map 1). 
2. Service on 302 KINGSTON RD-MCCOWAN will operate via Kingston Road instead of via Variety Village, to be consistent with evening service on 12 KINGSTON RD. 
3. Forward this report to Variety Village and Councillor Gary Crawford (Ward 36 Scarborough Southwest) for their information. 
Approved

12. Bylaw to Govern TTC Board Meeting Proceedings

Vice-Chair Heisey moved the following motion:
That this item be referred to staff to report back at such time as recent amendments to the City of Toronto Act related to the governing of meetings by a local board are proclaimed into force and effect.
The motion by Vice-Chair Heisey carried.  

13. Subway Air Quality

  The Board received the report for information.

14. Motion Without Notice – Camera Monitoring and Enforcement

Chair Colle moved the following motion:

1. The TTC affirms support for using camera enforcement for the King Street Pilot and Transit Priority Lanes, the Bay Street Clearway, and for streetcar doors.

2. Direct staff to report back to the TTC Board on logistics, cost, and any requirements for using cameras as enforcement tools for the aforementioned applications.

3. Direct the Chair and Vice-Chair to write a letter to the Minister of Transportation to request that the appropriate legislation and regulations are amended to allow the TTC and City of Toronto to use camera enforcement.

The motion by Chair Colle carried.</p>

The meeting adjourned at 4:12 p.m.

TTC Chair Josh Colle began the TTC Board Meeting with a moment of silence in memory of Susan Davidson, Chair of the Advisory Committee on Accessible Transportation, who died on Feb. 12.

In response to a City Budget Committee request, the TTC Board approved a $5-million reduction in budgeted expenditures, reducing the City’s subsidy for the TTC’s Operating Budget to $473.9 million from $478.9 million in 2015. TTC staff identified the reduction through increased workforce gapping, reduced WSIB expenses, a transfer of some streetcar rail work to the Capital Budget and the deferral of 40 operating workforce positions.

On Feb. 2, Board Members approved the 2015 Operating Budget totalling $1.69 billion, with an assumed operating subsidy of $478.9 million, to address a projected record ridership level of 545 million in 2015. To balance the budget, the Board also approved a 10-cent increase in the price of a single Adult token ($2.80 from $2.70) effective March 1, 2015, and a proportionate increase to all other fares, excluding cash, plus a one-trip increase in the price of the Adult Metropass.

Board Members received an update on the TTC’s Transit Enforcement Unit (Special Constables and Transit Fare Inspectors) and passed the following motions:

• Approve a modified uniform for Fare Inspectors that is more “customer friendly.”
• Support mental health training for all Fare Inspectors.
• Continue to search for a third party that can undertake the oversight function for Fare Inspectors.
• Approve in principle a pilot project where one or two LRT or streetcar lines are chosen where Fare Inspectors have no baton and no handcuffs, and request staff to report back on an implementation strategy and third-party evaluation process.
• When recruiting Fare Inspectors TTC staff reach out to the diverse communities in Toronto through all available avenues, such as advertising in community newspapers, websites, job fairs, and community organizations in order to recruit women and men who are qualified and reflect the TTC customer that they will interact with on a daily basis.
• TTC staff report back to the Board on powers for Enforcement Officers and Special Constables to issue tickets for parking bylaw enforcement infractions and other traffic bylaw charges (i.e. blocking intersections on transit routes and stops).

The Board approved the award of a contract with an upset limit of $80 million to Scarborough Link Joint Venture for project management services for the Scarborough Subway Extension. Board Members also requested TTC staff to report back on overall governance structure and project schedule. The Scarborough Subway Extension Project is jointly managed by the City and the TTC under the guidance of a City-TTC Transit Executive Committee, which is co-chaired by the City Manager and the TTC CEO.

The Board approved a contract amendment worth $30 million with Nova Bus (a division of Volvo Group Canada Inc.) for the purchase of 50 additional low-floor, clean-diesel buses for delivery in 2015 and early 2016. The TTC is currently in a contract with Nova for the supply of 55 buses. The award of this amendment is subject to City Council approval of the TTC’s 2015-2024 Capital Budget in March.

The next scheduled regular TTC Board meeting will be on Thursday, March 26 at Toronto City Hall, Council Chamber, starting at 10 a.m., with the public session starting at 1 p.m.