Board Meeting - January 21, 2015

Heisey Q.C., J. Mihevc, D. Minnan-Wong and A. Virmani (Members), A. Byford (Chief Executive Officer), S. Ghaly (Chief Capital Officer), R. Leary (Chief Service Officer), V. Rodo (Chief Financial & Administration Officer), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), J. O’Grady (Chief Safety Officer), B. Ross (Executive Director of Corporate Communications), J. Lee (Head of Materials & Procurement), B. Leck (Head of Legal & General Counsel), M. Cousins (Head of Transit Enforcement), Sgt. M. Killingsworth (Transit Enforcement), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

J. Colle was in the Chair.

Nil

Vice-Chair Adamson moved that the Board approve the minutes from Meeting No. 1977 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Vice-Chair Adamson carried.

Nil

Nil

Nil

Nil

Nil

a) Chief Executive Officer’s Report – January 2015 Update

Alan Yule

The Board received the deputation for information.

(See Item No. 3(a) for minute).

b) Overview of the Transit Enforcement Unit

Councillor Gord Perks

City of Toronto

The Board received the deputation for information.

(See Item No. 2(a) for minute).

1. Reports with Confidential Attachments (Committee of the Whole)

a) Notice of Approval – Procurement Authorization Amendment – Ashbridges Bay Maintenance and Storage Facility - Contract WM1-1

The Board:

1. Received the notice of approval of Chair Colle, Vice-Chair Adamson and the Chief Executive Officer approving the recommendation in the confidential attachment; and

2. Noted that the confidential attachment remains confidential in its entirety as it contains information regarding litigation or potential litigation that affects the Commission.

b) Large Litigation Matters

The Board:

1. Received the confidential information as set out in Confidential Attachment 1;

2. Noted that the confidential information as set out in Confidential Attachment 1 remain confidential in its entirety as it contains advice which is subject to solicitor-client privilege; and

3. Received this report for information purposes.

c) Property Development – 17 Dundonald Street (Wellesley Station)

The Board:

1. Approved the recommendations as included in the confidential attachment, as amended; and

2. Noted that the information as set out in the confidential attachment remains confidential as it contains advice and communications that are subject to solicitor-client privilege.

2. Presentations

a) Overview of the Transit Enforcement Unit

M. Cousins, Head of Transit Enforcement, delivered a PowerPoint presentation on this item.

Upon completion of the staff presentation Chair Colle moved that the Board waive Section 13(a) of the Procedures Bylaw relating to notice provisions for public presentations to permit a deputation from Councillor Gord Perks on this item.

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board subsequently conducted a round of questions and speaking on the item and then deferred the item to the next meeting of the Board to allow for further discussion.

b) Safe Service Action Plan

J. O’Grady, Chief Safety Officer, delivered a PowerPoint presentation on this item.

The Board received the presentation for information.

3. Budget Matters

a) Chief Executive Officer’s Report – January 2015 Update

Commissioner Heisey moved the following motion:

Whereas the Spadina LRT service to Union Station reopened on October 12, 2014 after a 2 and a half year closure; and

Whereas the wheelchair accessible elevator at the Queens Quay Bay LRT Station at 10-20 Bay Street is located on private property and has been inoperable for over 5 months, and 3 months since the reopening of the Spadina LRT; and

Whereas this closure has occurred while the Union Station elevator has been closed since November 2014;

Be it resolved that staff report to the Board explaining why the Queens Quay Bay LRT elevator has been closed with no wheelchair accessibility for such a long period of time, with advice as to when the elevator will be restored to service.

The motion by Commissioner Heisey carried.

Chair Colle moved adoption of the item, as amended.

The motion by Chair Colle carried.

4. Procurement Authorizations

a) Procurement Authorization – Supply of Special Trackwork for up to a Five-Year Term

It is recommended that the Board authorize the award of a contract for the supply of special trackwork, for a term of approximately five-years, commencing January 2015 until December 31, 2019, to Voestalpine Nortrak Inc. (Nortrak), in the total upset limit amount of $19,100,000 USD including applicable taxes (which is equivalent to $22,257,230 CAD).

Approved

5. Procurement Authorization Amendments

Nil

6. Notice of Awards

See Item 1(a).

TTC Board Meeting No. 1978 - Minutes

Wednesday, January 21, 2015 Page 5

7. Service Matters

Nil

8. Accessibility Matters

a) Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for October 30, 2014 and November 27, 2014

The Board received the ACAT General Monthly Meeting minutes for information.

9. New Business

a) Yorkdale Fatality of September 14, 2012 – Update to Management Plan

It is recommended that the Board receive this report for information.

Received

10. New Business

Nil

11. Correspondence

Nil

Supplementary Agenda

1. Reports with Confidential Attachments (Committee of the Whole)

d) Changes to TTC Resignalling Contracts

1. The Board approved the recommendation as set out in the Confidential Attachment, as amended; and

2. Noted that the information as set out in the Confidential Attachment remains confidential until final resolution of the matter.
The meeting adjourned at 3:45 p.m.

The TTC Board held its first meeting of the year in the Council Chamber at the North York Civic Centre. Last December, Commissioners requested TTC staff to investigate the possibility of holding meetings in 2015 at alternate locations.

Board Members received for information a presentation from TTC staff on the Safe Service Action Plan. The plan contains 12 action items that have been undertaken or are under review. Here is a summary:

• A notice was issued last November to all operators stressing the absolute need for observance of the Highway Traffic Act.
• An information campaign was distributed to all operators stressing diligence when approaching red traffic signals and the need for defensive driving techniques. The campaign was combined with one-on-one counseling and support from supervisory staff.
• Speed audits using GPS data gathered from buses and streetcars will be used to identify speeding infractions and violations, and will result in operators being coached.
• A trial is underway on the 111 East Mall route to remove the schedule deviation display from vehicle communications units. The test is being conducted to determine if operators will experience less stress by driving to conditions rather than driving to schedule, and have less incentive to speed in order to keep to schedule.
• The TTC has reached out to other transit organizations to identify best practices and new and effective ways to prevent collisions. 
• The TTC is investigating new technologies to mitigate and prevent collisions.
• A comprehensive review of the TTC’s training for new operators and for recertifying operators over the course of their career.
• The TTC will work with the City’s Transportation Services on an outreach campaign around pedestrian, motorist and cycling safety and behaviours. Last year, the TTC began a review of the organization’s recruitment, training, supervision and monitoring of operators after several incidents involving TTC vehicles running red lights were reported. Last December, the review was accelerated following the tragic death of a 14-year-old girl struck by a bus in Scarborough.

Board Members received for information a presentation from TTC staff on the Transit Enforcement Unit. The presentation covered roles and responsibilities, training, composition and accountability of Special Constables and Transit Fare Inspectors. The item was deferred to the Board’s next meeting to allow for further discussion on the item.

The next scheduled regular TTC Board meeting will be on Wed., Feb. 25 at Toronto City Hall, starting at 10 a.m., with the public session starting at 1 p.m. A special meeting of the Board will be held on Mon., Feb. 2 to debate the TTC's 2015 budgets. It will be held at Toronto City Hall starting at 9:30 a.m.