Board Meeting - June 22, 2015

Meeting No. 1985 held on Wednesday, May 27, 2015

Public Presentations - June 22, 2015

Item 1. Presentation by Metrolinx (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Presentation: PRESTO/TTC Farecard Project - Status and Implementation Overview (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Presentation: ACAT's Introduction to the TTC Board (For Information)

• Staff report for item 3
• Decision for item 3

Item 4. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly meeting for April 30, 2015 (For Information)

• Staff report for item 4
• Decision for item 4

Item 5. Chief Executive Officer's Report - June 2015 Update (Presentation Available) (For Information)

• Staff report for item 5
• Decision for item 5

Item 6. New Streetcar Delivery Recovery Plan and Schedule (For Action)

This report with confidential attachment contains information that is subject to solicitor-client privilege.

• Staff report for item 6
• Decision for item 6

Item 7. Automatic Train Control (ATC) Project Quarterly Update Report (For Action)

This report with confidential attachment contains information that is subject to solicitor-client privilege.

• Staff report for item 7
• Decision for item 7

Item 8. New Business: Joint Initiatives between TTC and City Transportation Services (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. Procurement Authorization Scarborough Subway Extension Geotechnical, Geoenvironmental and Hydrogeological Consultant Services - Contract FE85-6 (Presentation Available) (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Procurement Authorization - Program Management Services for SAP-ERP Implementation Program (Presentation Available) (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Procurement Authorization - Payment Card Processing Services (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Toronto York Spadina Subway Extension - Procurement Authorization Amendment for Metrolinx GO Rail Station Work - A35-25 - Sheppard West Station (For Action)

• Staff report for item 12
• Decision for item 12

Item 13. Procurement Authorization Amendment to Modify Four Toronto Rocket Train Sets for Service on Line 4 (For Action)

Purchase Order No. C31PD05761.

• Staff report for item 13
• Decision for item 13

Item 14. Lease of Office Space - 250 Bloor Street East (for Action)

• Staff report for item 14
• Decision for item 14

Item 15. Proposed Amendments to Municipal Code Chapter 219 - Toronto Transit Commission (TTC) Records Retention (For Action)

• Staff report for item 15
• Decision for item 15

Item 16. The Ten-Minute-or-Better Service Network (For Action)

• Staff report for item 16
• Decision for item 16

Item 17. Opportunities for Improved Bus Service on Finch (For Action)

• Staff report for item 17
• Decision for item 17

Item 18. Community Request for Continuous Service on Bayview Avenue (For Action)

• Staff report for item 18
• Decision for item 18

Item 19. ACAT Request to Amend the Highway Traffic Act (For Action)

• Staff report for item 19
• Decision for item 19

Item 20. New Business Re: traffic violations by motorists who pass stopped streetcars

• Staff report for item 20
• Decision for item 20

J. Colle (Chair), A. Heisey Q.C. (Vice-Chair), M. Adamson, R. Byers, J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), R. Leary (Chief Service Officer), S. Reed Tanaka (Acting Chief Capital Officer), V. Rodo (Chief Financial & Administration Officer), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), B. Ross (Executive Director of Corporate Communications), B. Leck (Head of Legal & General Counsel), J. Lee (Head of Materials & Procurement), S. Lam (Head of Streetcar), J. Kervin (Head of Property, Planning & Development Management), M. Stambler (Head of Strategy & Service Planning), B. Hughes (Head – Farecard Team), A. Borkwood (Head – Customer Development), M. Picard (Customer Development Manager), R. Thompson (Chief Project Manager – Scarborough Subway Extension), V. Guzzo (Director of Property), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

J. Colle was in the Chair.

Chair Colle welcomed Ron Lalonde who was appointed to the Toronto Transit Commission Board on May 5, 2015 by Toronto City Council.
Following the Chair’s introduction, B. Leck, Head of Legal & General Counsel, administered the Declaration of Office to Commissioner Lalonde.

Nil

Commissioner Adamson moved that the Board approve the minutes from Meeting No. 1985 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.
The motion by Commissioner Adamson carried.

Nil

a) New Streetcar Delivery Recovery Plan and Schedule

Sharon Yetman

The Board received the deputation for information.

(See Item 6 for minute).

b) Automatic Train Control (ATC) Project Quarterly Update Report

Sharon Yetman

The Board received the deputation for information.

(See Item 7 for minute).

c) Joint Initiatives between TTC and City Transportation Services

Sharon Yetman

The Board received the deputation for information.

(See Item 8 for minute).

d) Procurement Authorization – Scarborough Subway Extension – Geotechnical, Geoenvironmental and Hydrogeological Consultant Services

Sharon Yetman

The Board received the deputation for information.

(See Item 9 for minute).

e) TYSSE Procurement Authorization Amendment for Metrolinx GO Rail Station Work – A35 - 25 – Sheppard West Station

Sharon Yetman

The Board received the deputation for information.

(See Item 12 for minute).

f) Procurement Authorization Amendment to Modify Four Toronto Rocket Train Sets for Service on Line 4 (Purchase Order No. C31PD05761)

Sharon Yetman

The Board received the deputation for information.

(See Item 13 for minute).

g) The Ten-Minute-or-Better Service Network

Alan Yule

Sharon Yetman

The Board received the deputations for information.

(See Item 16 for minute).

h) Opportunities for Improved Bus Service on Finch

Sharon Yetman

The Board received the deputation for information.

(See Item 17 for minute).

i) Community Request for Continuous Service on Bayview Avenue

Carol Burtin Fripp

The Board received the deputation for information.

(See Item 18 for minute).

j) ACAT Request to Amend the Highway Traffic Act

Alan Yule

Sharon Yetman

The Board received the deputations for information.
(See Item 19 for minute).

1. Presentation by Metrolinx
J. Robert S. Prichard, Chair, Metrolinx Board and Bruce McCuaig, President & Chief Executive Officer, Metrolinx provided a presentation to the TTC Board entitled “Working Together”.

The Board received the presentation for information and extended its appreciation to both Mr. Prichard and Mr. McCuaig for their attendance at the meeting.

2. Presentation: PRESTO/TTC Farecard Project – Status and Implementation Overview

Chris Upfold, Deputy Chief Executive Officer & Chief Customer Officer delivered a presentation on this item.

The Board received the presentation for information.

3. Presentation: ACAT’s Introduction to the TTC Board

Mazin Aribi, Chair, Advisory Committee on Accessible Transit (ACAT), delivered a presentation to the Board on this item.

The Board received the presentation for information.

4. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for April 30, 2015

The Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting on April 30, 2015.

5. Chief Executive Officer’s Report – June 2015 Update

Andy Byford, Chief Executive Officer, delivered a presentation on this item.

The Board received the presentation and the Chief Executive Officer’s Report – June 2015 Update for information.

6. New Streetcar Delivery Recovery Plan and Schedule

The Board approved the recommendation in the staff report, as follows:

It is recommended that the Board:

1. Receive the information as set out in the confidential attachment; and

2. Authorize that the information provided in the confidential attachment is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

Commissioner Minnan-Wong moved the following ancillary motion:

“That staff be requested to report back at the next Board meeting on a range of options, including the exclusion of Bombardier from bidding on future contracts for new vehicle purchases for a specified period of time, based on poor performance related to the delivery of the new streetcars”.

The motion by Commissioner Minnan-Wong carried.

7. Automatic Train Control (ATC) Project Quarterly Update Report

It is recommended that the Board:

1. Receive the information as set out in the Confidential Attachment; and

2. Authorize that the information provided in the confidential attachment is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

Approved

8. New Business: Joint Initiatives between TTC and City Transportation Services

Commissioner Mihevc moved that the following be added as Part 4 to the item…:

“That the findings of staff be referred to the Public Works and Infrastructure Committee for consideration”.

…so such recommendation now reads as follows:

“The Board requests TTC staff, in consultation with City Transportation staff, to report back in the Fall of 2015, in time for the 2016 budget process, on:

1. an agreement for a Bike Parking strategy at subway stations;

2. a plan for the installation of bicycle parking rings at all TTC bus stops and shelters in the City of Toronto where space exists in the adjoining road allowance and or publicly owned boulevard; and

3. that consideration be given to a re-designed bus shelter that incorporates provision of bicycle parking facilities for all new bus shelter installations.

4. That the findings of staff be referred to the Public Works and Infrastructure Committee for consideration”.

The motion by Commissioner Mihevc carried.

The item was adopted, as amended.

9. Procurement Authorization – Scarborough Subway Extension Geotechnical, Geoenvironmental and Hydrogeological Consulting Services – Contract FE85-6

It is recommended that the Board:

1. Authorize award of Contract FE85-6 for Geotechnical, Geoenvironmental and Hydrogeological Consulting Services for the Scarborough Subway Extension to the following firms, in the noted upset limit amounts, in Canadian funds, each for a three year duration from the Notification of Award, on the basis of lowest total evaluated price of the qualified proponents:

Firm
Amec Foster Wheeler Environment & Infrastructure, a Division of Amec Foster Wheeler Americas Limited
Upset Limit
$3.5 million

Firm
Conestoga-Rovers & Associates Limited 
Upset Limit
$3.5 million

Firm
Golder Associates Ltd. 
Upset Limit
$3.5 million

Approved

10. Procurement Authorization – Program Management Services for SAP-ERP Implementation Program

It is recommended that the Board:

Authorize the award of contract for Request for Proposal (RFP) No. P25PX15778 for Program Management Services for the SAP-ERP Implementation Program to Comtech Group Inc. in the upset limit amount of $5.7M, in Canadian funds, with a duration of five (5) years from the Notification of Award, on the basis of highest total weighted score.

Approved

11. Procurement Authorization – Payment Card Processing Services

It is recommended that the Board authorize:

1. Award of the contract for payment card processing to Global Payments Canada GP in the upset limit amount of $8,625,000.00 Canadian dollars with a duration of three years from July 1, 2015 to June 30, 2018, with an option to extend the contract on a month to month basis for up to two additional years.

Approved

12. Toronto-York Spadina Subway Extension – Procurement Authorization Amendment for Metrolinx GO Rail Station Work – A35-25 – Sheppard West Station

It is recommended that the Board:

1. Authorize award of a Contract Change to Aecon Buildings in an amount up to $18.29M (incl. HST), subject to commitment being received from Metrolinx for funding, to the satisfaction of the TTC General Counsel.

2. Authorize staff to finalize and execute an agreement, for reimbursement to the TTC of the full costs associated with the Contract Change, with Metrolinx on terms acceptable to the TTC General Counsel.

Approved

13. Procurement Authorization Amendment to Modify Four Toronto Rocket Train Sets for Service on Line 4 (Purchase Order No. C31PD05761)

It is recommended that the Board authorize:

1. TTC staff to proceed with a Purchase Authorization Amendment to the TR Subway Train Contract with Bombardier Transportation Canada Inc. (Bombardier) no later than June 22, 2015. The amendment is for the modification of four TR 6-car train sets into six 4- car train sets for service on Line 4. The amendment is in the amount of $25,810,282.54 CDN, inclusive of all applicable taxes.

2. The expenditure of funds up to a total allowance amount of $12,500,000 CDN inclusive of all applicable taxes, with respect to the modification of 4 train sets, for inflationary escalation adjustments, contract security to cover the relaxed delivery schedule, allowance for a one time foreign exchange adjustment at Notice to Proceed, potential additional capital spares and special tools and test equipment, and contingency allowance for project changes, resulting in a total authorized expenditure of up to $38,310,282.54 CDN. Net project costs will include tax recoveries under HST from this contract authorized amount. Refer to Appendix 1 for further information.

3. Delegation of its authority to the Chief Executive Officer for the total allowance amount set out in recommendation 2 above.

Approved

14. Lease of Office Space – 250 Bloor Street East

It is recommended that the Board:

1. Authorize the execution of a lease agreement between The Manufacturers Life Insurance Company and the Toronto Transit Commission for the lease of the eleventh, twelfth and thirteen floors of 250 Bloor Street East, Toronto, for a term of ten (10) years in accordance with the terms and conditions set out in the offer to lease dated May 7, 2015 and as summarized in this report, in accordance with the Toronto Transit Commission’s policies, and any other documents or agreements arising as a result of entry into the lease, all on terms and conditions acceptable to the TTC’s General Counsel;

2. Approve the expenditure of

a. $29,390,000 plus HST for rent payments in accordance with the terms and conditions of the above noted lease, subject to changes from current projections in the escalation of additional rent (e.g. utilities, property taxes and maintenance); and

b. $1,475,000 for leasehold improvement costs in addition to the leasehold improvement allowance set out in the lease.

Approved

15. Proposed Amendments to Municipal Code Chapter 219 – Toronto Transit Commission (TTC) Records Retention

It is recommended that the Board approve:

1. proposed amendments to Municipal Code, c.219-5, Article II (Appendix 1), to include electronic and digital records as official TTC 
records formats and to permit electronic and digital records to be original records for the purpose of the by-law.
2. the updated TTC Records Retention Schedule in a form consistent with that set out in the PricewaterhouseCoopers LLP report (Appendix 2).
3. forwarding this item to the City Clerk for Council approval and enactment of the foregoing legislative amendments.

Approved

16. The Ten-Minute-or-Better Service Network

It is recommended that the Board forward this report to the City of Toronto Planning Department.
Approved

17. Opportunities for Improved Bus Service on Finch Avenue West: Follow-Up Report #3

The Board adopted the recommendation in the staff report, as follows:

It is recommended that the Board:

1. concur with the action taken by staff, noting that discussions are underway with Toronto Transportation Services to improve the road geometry on Finch Avenue West; and

2. that the review of the express bus route network currently being undertaken by staff will include the feasibility of introducing express bus service on the 36 Finch West route.

Commissioner De Baeremaeker moved the following ancillary motion.

“That TTC staff report back to the Board once evaluation of the city-wide signal priority program is complete, outlining the steps that will be taken to adapt to changing traffic conditions and how travel benefits will be maximized for customers overall and along Finch Avenue West”.

The motion by Commissioner De Baeremaeker carried.

18. Community Request for Continuous Service on Bayview Avenue

It is recommended that the TTC Board:

1. Endorse the decision of staff, based on the evaluations set out in this report, noting that the approved all-day every-day service on the 28 Bayview South route, which will begin in 2016, will resolve the issue of a gap in transit service along Bayview Avenue, between Davisville Avenue and Sutherland Drive but not fully address the stated travel objective of residents in South Leaside.

Approved

19. ACAT Request to Amend the Highway Traffic Act

It is recommended that the Board forward this report to the Advisory Committee on Accessible Transit, the Ministry of Transportation of Ontario (MTO), and the City of Toronto Transportation Services.

Approved

20. Motorists Improperly Passing Stopped Streetcars

Commissioner De Baeremaeker moved that the following motion be added to the agenda under New Business in accordance with Section 41(b) of the By-law to Govern Commission Proceedings.

"That TTC staff report back to the Commission on the feasibility of undertaking a pilot project that would assess and quantify the frequency of traffic violations by motorists who improperly pass streetcars while TTC streetcars are stopped”.

The motion to add the item to the agenda carried.

The Board subsequently approved the motion by Commissioner De Baeremaeker.

The meeting adjourned at 5:35 p.m.

The TTC Board heard a presentation from Metrolinx Chair J. Robert S. Prichard and President & CEO Bruce McCuaig. Metrolinx is the regional transportation agency for the Greater Toronto and Hamilton Area. Metrolinx plans regional transportation, builds large capital projects with the assistance of Infrastructure Ontario and operates GO Transit, Union-Pearson Express and PRESTO.

The presentation addressed areas of partnership and collaboration with the TTC, including: Eglinton Crosstown, Finch and Sheppard LRTs, PRESTO technology, Triplinx trip planning system, Union Station revitalization, GO Transit, Regional Express Rail and SmartTrack initiatives, and the Yonge Relief Network Study.

The TTC Board received a presentation from Deputy CEO/Chief Customer Officer Chris Upfold on the TTC/PRESTO farecard project. The TTC has 26 subway stations enabled with PRESTO devices – ahead of its July 2015 commitment. Two PRESTO add-value machines will be introduced at Union Station by July, with implementation at the other 26 stations starting in September.

The TTC is now testing PRESTO card readers on two legacy streetcars, while new streetcars enter service already equipped with farecard readers. The TTC is scheduled to have all streetcars equipped by the end of this year, when all-door boarding on all streetcars routes is set to begin.

By the end of 2016, TTC and Wheel-Trans buses are scheduled to be PRESTO-fitted, and all subway stations will be PRESTO-enabled.

The TTC’s current plan is to stop selling tickets by the end of 2016, and stop accepting old fare media by mid-2017. The presentation also addressed modernizing faregates and farelines at subway stations, and transitioning fare collectors to mobile customer agents.

Board Members received a presentation from CEO Andy Byford marking the halfway point in the TTC’s Five-Year Corporate Plan.

Byford reported that Union Station will be formally re-opened at the beginning of July, ahead of the Pan Am and Parapan Am Games. Overall subway service has been performing well under new timetables and with additional trains running. Delays of five minutes or more are trending downwards on all lines, while unnecessary Emergency Alarm activations have also declined.

The performance of bus and streetcar routes, where schedules are modified and on-street supervision is enhanced, showed sustained improvement and a reduction in short turns. The TTC is also experiencing a downward trend in lost-time injury rates in the workplace, as well as customer injury rates per one million boardings.

Byford also declared that the TTC is ready for the Games and will have 1,600 employees volunteering as transit ambassadors positioned at key points across the system.

Board Members received an overview presentation from Mazin Aribi, Chair of the Advisory Committee on Accessible Transit (ACAT). ACAT is made up of Toronto citizens who advise the TTC on issues faced by people with disabilities and seniors, and recommends the elimination of barriers to accessible public transit.

The committee meets in public on the last Thursday of every month at TTC Head Office, 1900 Yonge St. (above Davisville Station). The next annual Public Forum on Accessible Transit will be held on Wed., Sept. 16 at the Allstream Centre at Exhibition Place.

The TTC Board approved the Ten-Minute-or-Better Service Network, the city-wide grid of 52 routes that will operate every 10 minutes or better all day, every day. The service enhancements are funded under the almost $100-million investment in transit that was approved in the 2015 City Budget.

In a separate meeting called immediately following this one, Board Members endorsed TTC staff’s recommendation for pre-approval of an offer to lease an interim bus storage and maintenance facility (Concord bus garage) at 8301 Keele St. in Vaughan. The garage will permit the storage and maintenance of 50 TTC buses needed to improve express bus service during peak service periods in 2016.

The next scheduled regular TTC Board meeting will be on Wed., July 29 at Toronto City Hall.