Board Meeting - April 27, 2016

Item 1. Chief Executive Officer's Report - April 2016 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for February 26, 2016 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Renewal of West Construction Field Office - Lease - 1 East Mall Crescent (For Action)

• Staff report for item 3
• Decision for item 3

Item 4. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

Correspondence: email from S. Yetman, Platform Technology Consultancy.

• Staff report for item 4
• Decision for item 4

Item 5. Toronto-York Spadina Subway Extension Procurement Authorization Amendment - Contract A31-1 Steeles West Station - Settlement of Claim (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 5
• Decision for item 5

Item 6. Redevelopment of TTC Lands at Yonge-Eglinton (For Action)

A proposed or pending acquisition or disposition of land for municipal or local board purposes.

• Staff report for item 6
• Decision for item 6

Item 7. Corporate Emergency Plan Update (For Action)

This report contains information pertaining to the Security of the property.

• Staff report for item 7
• Decision for item 7

Item 8. New Business: Transit Service Improvements in the Humber Bay Shores Area of Ward 6

Added to the agenda on a majority vote.

• Staff report for item 8
• Decision for item 8

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), M. Adamson, R. Byers, J. Campbell, S. Carroll, V. Crisanti, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), C. Upfold (Deputy CEO & Chief Customer Officer), R. Leary – (Chief Service Officer), S. Reed Tanaka (Chief Capital Officer), B. Ross (Executive Director - Corporate Communications), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), B. Leck (Head - Legal & General Counsel), P. Kraft (Head of Property, Planning and Development) J. Kervin (Director – Third Party Planning & Property), M. Stevenson (Development Co-ordinator), M. Cousins (Head – Transit Enforcement), N. Fontaine (Emergency Preparedness Co-ordinator), K. Sibley (Chief Project Manager – TYSSE), C. Bergquist (Projects Contracts Manager - TYSSE), K. Lee (Head – Commission Services) and M. Balanco (Administrator – Secretariat Services) were present.

J. Colle was in the Chair.

Nil

Commissioner Lalonde moved that the Board approve the minutes from Meeting No. 1996 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Commissioner Lalonde carried.

Nil

Nil

1. Chief Executive Officer’s Report – April 2016 Update

The Board held this item for further discussion during the in-camera session on the Bombardier streetcar contract matter.
Upon completion of the in-camera session, the Board received the Chief Executive Officer’s Report – April 2016 Update for information.

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for February 26, 2016

Chair Mazin Aribi, Advisory Committee on Accessible Transit (ACAT) introduced this item.

Following the Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of February 26, 2016.

3. Renewal of West Construction Field Office Lease – 1 East Mall Crescent

It is recommended that the Board:

1. Authorize the execution of the lease amendment agreement to extend the lease between Madekat Holdings Corporation and the Toronto Transit 
Commission for the lease of the premises located at 1 East Mall Crescent, Suite 200, Toronto, for a term of five years, and amend the lease to provide for an additional option to extend for five years in accordance with the terms and conditions set out in the agreement and as summarized in this report, in accordance with the Toronto Transit Commission’s policies, and any other documents or agreements arising as a result of entry into the lease, acceptable to the TTC’s Head - Legal and General Counsel.

2. Approve the expenditure of $396,980 plus HST for rent payments for the premises (including utilities) for a five year term, subject to change from current projections due to the escalation of additional rent, in accordance with the terms and conditions of the lease.

Approved

4. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement.

2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor-client privilege.

Approved

5. Toronto-York Spadina Subway Extension (TYSSE) Procurement Authorization Amendment – Contract A31-1 Steeles West Station – Settlement of Claim

It is recommended that the Board:

1. Approve the recommendations outlined in the confidential attachments.

2. Authorize the information provided in the confidential attachments to remain confidential in its entirety as it contains information that is 
subject to solicitor client privilege.

Approved

6. Redevelopment of TTC Lands at Yonge-Eglinton

The Board adopted the recommendations in the staff report, as follows:

It is recommended that the Board:

1. Receive the confidential information as set out in the confidential attachment;

2. Authorize staff to participate in the Yonge-Eglinton Steering Committee with roles noted in the report.

3. Endorse the guiding principles with respect to the redevelopment of the lands as listed in Attachment 2.

4. Request staff to report back in Q4 2016 on recommended arrangements for redevelopment including commercial terms.

5. Forward this report, along with the Board’s decision, to the City of Toronto’s Executive Committee for its consideration with its report on the same subject.

6. Authorize that the information provided in the confidential attachment is to remain confidential until completion of any transactions relating to the sale or redevelopment of the lands.

Chair Colle moved that this report also be forwarded to the Chief Corporate Officer, City of Toronto.

The motion by Chair Colle carried.

7. Corporate Emergency Plan Update

It is recommended that the Board:

1. Receive a confidential verbal update on the TTC’s Corporate Emergency Plan; and

2. Authorize that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information or communication on the security of the property.

Approved

8. New Business: Transit Service Improvements in the Humber Bay Shores Area of Ward 6

Submitted by Chair Colle on behalf of Councillor Mark Grimes:

(Item was added to the agenda on a majority vote of the members present in accordance with Section 41(b) of the By-Law to Govern Commission Proceedings).

The Board referred the item to staff for a report back.

The meeting adjourned at 3:45 p.m.