Board Meeting - February 25, 2016

Meeting No. 1994 held on Thursday, January 21, 2016

Public Presentation - February 25, 2016

Item 1. Chief Executive Officer's Report - February 2016 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Presentation: Emerging Transit Plans (For Information)

• Staff report for item 2
• Staff presentation for item 2
• Decision for item 2

Item 3. Presentation: 2015 Customer Satisfaction Survey Results, including Wheel Trans (For Action)

• Staff report for item 3
• Decision for item 3

Item 4. Presentation: Wheel Trans 10 Year Strategy Update (For Action)

• Staff report for item 4
• Decision for item 4

Item 5. Employee Benefits Investigation Update (For Action)

This report contains personal information about an identifiable individual and advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 5
• Decision for item 5

Item 6. Proposed Acquisition of 391 Alliance Avenue (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 6
• Decision for item 6

Item 7. Toronto-York Spadina Subway Extension Claims Settlement (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 7
• Decision for item 7

Item 8. Toronto-York Spadina Subway Extension Procurement Authorization Amendments to Various TYSSE Consultant Contracts (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. Procurement Authorization - Computer Aided Dispatch/Automatic Vehicle Location (CAD/AVL) System (For Action)

Referred from January 21, 2016 Board Meeting.

• Staff report for item 9
• Decision for item 9

Item 10. Procurement Authorization - Supply of Rail Track Switch Parts (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. 2016 Accessibility Plan Status Report (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. TTC Bicycle Initiatives (For Action)

Deferred from the December 16, 2015 Meeting.

• Staff report for item 12
• Decision for item 12

Item 13. Changes to the TTC Bus Routes in Eglinton Corridor for Line 5 Rapid Transit Line (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. Outstanding Items (For Information)

• Staff report for item 14
• Decision for item 14

Item 15. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for December 17, 2015 (For Information)

• Staff report for item 15
• Decision for item 15

Item 16. Notice of Motion: Suspending Meeting Procedures for Joint Meeting of TTC and Metrolinx Boards (For Action)

• Staff report for item 16
• Decision for item 16

Item 17. Correspondence: Status and Future of the Danforth Garage (For Action)

Submitted by TTC Chair J. Colle on behalf of Councillor McMahon.

• Staff report for item 17
• Decision for item 17

Item 18. Correspondence: Islington Station Commuter Parking Lot (For Action)

Submitted by J. Campbell on behalf of Councillor Di Ciano.

Added post agenda release.

• Staff report for item 18
• Decision for item 18

Item 19. New Business: Scarborough Subway Extension

Added to the agenda on a majority vote.

• Staff report for item 19
• Decision for item 19

J. Colle (Chair), A. Heisey Q.C. (Vice-Chair), M. Adamson, R. Byers, J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), C. Upfold (Deputy

Chief Executive Officer & Chief Customer Officer), R. Leary (Chief Service Officer), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), V. Rodo (Chief Financial & Administration Officer), B. Ross (Executive Director - Corporate Communications), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), B. Leck (Head - Legal & General Counsel), J. Lee (Head - Materials & Procurement), A. Borkwood (Head of Customer Development), M. Atlas (Senior Solicitor), A. Iannucci (Head – Information Technology Services), J. Kervin (Head – Property, Planning & Development), C. Thoun (Head of Customer Communications), C. Leach (Acting Head – Audit), M. Piemontese (Director – Project Procurement), E. Wiggins (Head – Wheel-Trans), D. LoPresti (Assistant Manager Contracted Taxi Service – Wheel-Trans), A. Clunies (Project Manager – ITS), R. Wojteczko (Manager – Contract Administration – Materials & Procurement), V. Artemyeva (Manager of Research – Customer Development), M. Jones (Co-ordinator – Analysis & Procedures – Portfolio Management Office), K. Lee (Head - Commission Services) and D. McDonald (Co-ordinator – Secretariat Services) were present.

J. Colle was in the Chair. 
 
Upon officially calling the meeting to order Chair Colle took the opportunity to acknowledge that today is the 50th anniversary of the official opening of the original Bloor-Danforth subway from Keele Station to Woodbine Station. Chair

Colle shared a number of interesting facts about opening day ceremonies; the overall magnitude of the project; and subsequent line extension projects in 1968 to Islington and Warden Stations, and in 1980 to Kipling and Kennedy Stations.

Nil

Commissioner Campbell moved that the Board approve the minutes from Meeting No. 1994 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Commissioner Campbell carried.

Nil

a) Customer Satisfaction Survey Results, Including Wheel-Trans

Bernard Leung

The Board received the deputation for information. 
(See Item No. 3 for minute).

b) Presentation: Wheel-Trans 10-Year Strategy

Alan Yule

The Board received the deputation for information. 
(See Item No. 4 for minute).

c) Procurement Authorization - Computer Aided Dispatch/Automatic Vehicle Location (CAD/AVL) System

Alan Yule 

The Board received the deputation for information. 
(See Item No. 9 for minute).

d) Notice of Motion: Suspending Meeting Procedures for Joint Meeting of TTC and Metrolinx 
Boards

Alan Yule

The Board received the deputation for information. 
(See Item No. 16 for minute).

e) Correspondence: Commissioner Campbell on Behalf of Councillor Di Ciano

Chair Colle moved that the Board waive Section 13(a) of the Procedures Bylaw relating to notice provisions for public presentations to permit a deputation on this item.

The motion by Chair Colle carried on a two thirds vote of the members present. 
 
Councillor Stephen Holyday 
City of Toronto

The Board received the deputation for information. 
(See Item No. 18 for minute).

1. Chief Executive Officer’s Report – February 2016 Update

The Board received the Chief Executive Officer’s Report – February 2016 Update for information.

2. Presentation: Emerging Transit Plans

Jennifer Keesmaat, Chief Planner and Executive Director, City of Toronto, delivered a PowerPoint presentation on this item.

The Board referred this item to the next meeting of the Board as an action item.

3. Presentation: 2015 Customer Satisfaction Survey Results, Including Wheel Trans

Arthur Borkwood, Head of Customer Development and Viktoriya Artemyeva, Manager of Research, Customer Development, delivered a PowerPoint presentation on this item.

The Board received the presentation and the 2015 Customer Satisfaction Survey Results, Including Wheel-Trans, for information.

4. Presentation: Wheel Trans 10 Year Strategy Update

Eve Wiggins, Head of Wheel Trans, delivered a PowerPoint presentation on this item. 
 
The Board received the presentation for information.

Commissioner De Baeremaeker moved the following motion:

“That the TTC not conduct any pilot project/s with unlicensed drivers or unlicensed 
vehicles”.

The motion by Commissioner De Baeremaeker carried.

Vice-Chair Heisey moved the following motion:

“That staff be requested to report to the Board on the feasibility of advancing the Easier Access Program schedule”.

The motion by Vice-Chair Heisey carried.

The Board adopted the item, as amended.

5. Employee Benefits Investigation Update

The Board:

1. Received a confidential verbal update related to the employee benefits investigation.

2. Authorized that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information or communication that deals with personal matters about identifiable individuals and also

contains information that is subject to solicitor-client privilege.

6. Proposed Acquisition of 391 Alliance Avenue

The Board:

1. Approved the recommendations set out in the Confidential Attachment;

2. Authorized the public release of the confidential information contained in the Confidential Attachment once the transaction which is the subject of the report is completed;

3. Authorized the execution of a lease amending agreement for the lease of 391 Alliance Avenue which will extend the lease for an additional term of one (1) year in accordance with the TTC’s policies, in a form acceptable to TTC’s

General Counsel, and;

4. Approved the expenditure of an estimated $420,585 including applicable taxes, for rent payments of up to one year, in accordance with the terms and conditions of the above noted lease amending agreement.

7. Toronto-York Spadina Subway Extension Claims Settlement

The Board:

1. Received a confidential verbal update related to the status of TYSSE claims settlement.

2. Authorized that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor-client privilege.

8. Toronto-York Spadina Subway Extension Procurement Authorization Amendments to Various TYSSE Consultant Contracts

It is recommended that the Board authorize:

1. Contract amendment to the SpadinaLink Project Managers for the Project Management Services Contract A85-69, increasing the contract upset limit amount by $28,000,000 bringing the total upset limit amount to $130,500,000 and extending the contract expiry date to December 31, 2017.

2. Contract amendment to Stantec Consulting Limited for Project Controls Services, Contract A85-70, increasing the contract upset limit amount by $10,400,000 bringing the total upset limit amount to $49,968,503 and extending the contract expiry date to December 31, 2017.

3. Contract amendment to Morrison Hershfield Ltd. for Construction Management Services, Contract A85-97, increasing the contract upset limit amount by $14,700,000 bringing the total upset limit to $88,100,000 and extending the contract expiry date to December 31, 2017.

4. Contract amendment to AECOM Canada Limited for the design of Sheppard West Station and North Tunnels, Contract A85-75F, increasing the contract upset limit by $2,600,000 bringing the total upset limit to $22,928,102.52 and extending the contract expiry date to December 31, 2017.

5. Contract amendment to AECOM Canada Limited for the design of Highway 407 Station, Contract A85-75D, increasing the contract upset limit by $5,300,000 bringing the total upset limit to $32,647,570 and extending the contract expiry date to December 31, 2017.

6. Contract amendment to Arup Canada Incorporated for the design of York University Station, Contract A85-75E increasing the contract upset limit by $4,000,000 bringing the total upset limit to $25,227,705 and extending the contract expiry date to December 31, 2017.

7. Contract amendment to Arup Canada Incorporated for the design of Vaughan Corporate Centre Station, Contract A85-75C increasing the contract upset limit by $2,100,000 bringing the total upset limit to $28,696,979 and extending the contract expiry date to December 31, 2017.

8. Contract amendment to The Spadina Group Associates (TSGA) for the design of Finch West Station, Contract A85-75B increasing the contract upset limit by $4,000,000 bringing the total upset limit to $33,222,595.31 and extending the contract expiry date to December 31, 2017.

9. Contract amendment to The Spadina Group Associates (TSGA) for the design of Steeles West Station, Contract A85-75A increasing the contract upset limit by $6,400,000 bringing the total upset limit to $45,296,688.59 and extending the contract expiry date to December 31, 2017.

Approved

9. Procurement Authorization – Computer Aided Dispatch/Automatic Vehicle Location (CAD/AVL) System

It is recommended that the Board:

1. Receive the additional information contained in this report as requested by the Board at its meeting on January 21, 2016;

2. Authorize the award of Contract No. C25PW15793 for the Computer Aided Dispatch/Automatic Vehicle Location (CAD/AVL) System for the VISION (Vehicle Information System and Integrated Operations Network) Implementation Program to Clever

Devices ULC in the Total Contract Price of $77,415,304.98 in Canadian funds, with a duration of ten (10) years from the Contract Execution, on the basis of highest total weighted score;

3. Authorize an allowance in the upset limit amount of $4,000,000.00 to cover costs associated with options, changes and spares which will be issued as Contract Amendments in accordance with the Authorization for Expenditure Policy; 
 
4. Authorize the Total Amount of $81,415,304.98 for the procurement of the CAD/AVL System; and

5. Request that benefits realized be tracked and reported through the TTC E-Working Group.

Approved

10. Procurement Authorization – Supply of Rail Track Switch Parts

It is recommended that the Board authorize the award of a contract for the supply of rail track switch parts to Irwin Transportation Products (Irwin) for a three year period in the upset limit amount of $5,154,000 USD including applicable taxes (which is equivalent to approximately $6,910,000 CAD using the exchange rate of 1.00 USD = $1.3407 CAD which was in effect at the time of bid evaluation on December 10, 2015).

Approved

11. 2016 Accessibility Plan Status Report

It is recommended that the Board forward this report to the Ontario Ministry of Economic Development, Employment and Infrastructure, the Ontario Human Rights Commission, and the City of Toronto Disability, Access and Inclusion Advisory

Committee, noting that this report fulfills the provincially-legislated requirements in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) Integrated Accessibility Standards Regulation (IASR) for an annual status report

on the progress of measures taken to implement the TTC’s multi-year accessibility plan, including steps taken to comply with the IASR.

Approved 
 
12. TTC Bicycle Initiatives

Commissioner Mihevc moved the following motion:

i) That the Board request staff to establish a dedicated bike plan staff and team.

ii) The team review resources required to plan and implement a stronger bike parking plan in 2016 and beyond.

iii) The team use 2016 to develop an integrated TTC and City bike parking strategy at subway stations in conjunction with the city’s effort in this regard.

The motion by Commissioner Mihevc carried.

Vice-Chair Heisey moved the following motion:

i) That the Board request staff to review the feasibility of introducing semi-permanent (e.g. metal) stair channels at existing stations; and

ii) Where feasible, install semi-permanent stair channels as a specific initiative within the TTC’s Bike Plan.

The motion by Vice-Chair Heisey carried.

The item was adopted, as amended.

13. Changes to the TTC Bus Routes in Eglinton Corridor for Line 5 Rapid Transit Line

Commissioner Mihevc moved the following motion:

i) That staff be directed to report back by the end of 2016 on the possibility of freeing up all buses from using the Eglinton West Station in order to allow for alternate use planning.

The motion by Commissioner Mihevc carried.

The item was adopted, as amended.

14. Outstanding Items 
 
The Board received this report for information.

15. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for December 17, 2015

The Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of December 17, 2015.

16. Notice of Motion: Suspending Meeting Procedures for Joint Meeting of TTC and Metrolinx Boards

It is recommended:

1. That in accordance with Section 6(A) of the TTC By-Law to Govern Commission Proceedings the TTC Board hereby suspends its Procedures By-Law only for the purpose of holding a future joint meeting of the TTC and Metrolinx Boards,

subject to the specific exceptions set out in Part 2 of this recommendation, and hereby adopts the Metrolinx rules of procedure for the running of a meeting, with Robert Prichard, Chair of the Metrolinx Board, performing the duties of the meeting Chair.

2. That the following sections of the TTC By-Law to Govern Commission Proceedings remain in effect and are not suspended for this meeting:

i) Section 8 – Amending the Procedures Subject to By-law;

ii) Section 23 – Quorum

iii) Section 28 – Public Meetings

iv) Section 29 – Closed Meetings; and

v) Section 54(C) and (D) – Order of Speakers

3. In the event that votes on agenda items are required, each Board shall vote independently. In this case, the voting requirements as set out in the TTC By-law to Govern Commission Proceedings shall apply during the vote.

4. Recommendations 1 – 3 shall apply during the joint meeting of the Boards of Metrolinx and Toronto Transit Commission.

Approved

17. Correspondence: Status and Future of the Danforth Garage

The Board referred the correspondence from Councillor McMahon to staff for further handling.

18. Correspondence: Commissioner Campbell on behalf of Councillor Di Ciano - Islington Station Commuter Parking Lot

(Item was submitted for inclusion on the agenda by the member in accordance with Section 36 of the By-Law to Govern Commission Proceedings).

Vice-Chair Heisey moved the following motion:

i) Request TTC staff, in consultation with the Toronto Parking Authority (TPA) and Build Toronto, to review the parking at Islington Station and report back to the local Councillor.

The motion by Vice-Chair Heisey carried.

19. New Business: Scarborough Subway Extension

Submitted by Chair Colle:

(Item was added to the agenda by way of a majority vote of the members present in accordance with Section 41(b) of the By-Law to Govern Commission Proceedings).

Summary:

At its meeting of October 8, 2013, City Council confirmed support for an extension of Line 2 (Bloor-Danforth Subway) to Scarborough Centre and Sheppard Avenue, along McCowan Road, subject to approval through an Environmental Assessment.

At its meeting of January 28, 2016, City Executive received a Scarborough Transit Planning Update from City Planning, after which City Executive directed City Planning, in collaboration with the TTC, to continue technical work for the

recommended Scarborough transit network. Integral to the proposed network is an extension of Line 2 that focuses on 
serving Scarborough Centre, via a McCowan Road alignment.

Recommendation:

1. Request that staff report back to the Board at its meeting of March 23, 2016, with a report that outlines the work TTC staff will be performing in support of revising the scope for the Scarborough Subway Extension.

Approved

The meeting adjourned at 4:00 p.m.